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HomeMy WebLinkAboutCity Council-Minutes-1/5/1987 CITY COUNC I L MINUTES JANUARY 5, 1987 ~ \~~ The regular meeting of the City Council of the City of Colleyville was called to order by Mayor Buck Hubbard on January 5, 1987, at 7:30 p.m. Roll Call: Council person Doug Blemings, John White, Suzie Grundy, Charles Gore, and Jack Burke were present. City Manager C.R. Ballenger, City Attorney Ross Foster, Chief of Police Don Steele, Fire Chief Darrel Bailey, City's Engi neeri ng Consultant Gary Fi sher and Ci ty Secretary LaVada Johnson were also present. Invocation: Council person Jack Burke gave the invocation after which Mayor Buck Hubbard lead the Pledge of Allegiance to the flag. Approval of Minutes: December 15, 1986 Council person Grundy moved to approve the mi nutes of December 15, 1986 as corrected and amended. Councilperson White seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none Correspondence: none City Manager's Report: City Manager Ballenger read his report to the Council the following: 1. That I checked the signs on Pool Road on each side of the school and assure the Council that they are still in place. 2. That on December 22, 1986, at approximately 10:00 a.m. the Fire Department was notifi ed that there was an odor and some type of fl ui d comi ng up out of the ground and flowing down a drainage ditch. The Department responded and determi ned that an 8" pi pe 1 i ne owned by Amber Pi pe Li ne Company had erupted. I was notified at approximately 11:00 a.m., I called out 3 supervisors and 2 operators and we constructed 3 dams to contain what turned out to be gasoline, the Fi re Department ca 11 ed out Western Emergency and representa ti ves of Amber Pipe Line. Western Emergency was on location constantly until about 10:00 p.m., December 23, 1986. Our Fire Department did a magnificent job of notifying the residents. The Public Work employees worked well with Western and Amber representatives and what could have been a major disaster was professionally handled and avoided. We are in the process of calculating the overtime, machinery time, and amount of water used to flush. We will submit a statement to Amber Pipe Line to recoup our out-of-pocket expense. 3. That the 1 ight on our elevated storage tank went out. The automatic control will have to be replaced and is on order. I ordered the wire to be connected direct and I assure the Council that the tank is in compl iance and has an identifying light. This also has been accomplished with City forces. 4. That all the pipe on the L.D. Lockett crossing are in place, we lack some backfill and repair to the street itself. This will be accomplished in the very near future. 5. That we have picked up 2 dump loads of illegal signs over the entire City. It seems they reappear almost as fast as we remove them. " CITY COUNCI L MINUTES JANUARY 5, 1987 Page 2 6. That we will continue to keep our patch trucks out. 7. That the Council please be advised that we paid our bond indebtedness payment to Farmers Home Administration, December 30, 1986. In addition, there were adequate funds from interest and unused revenue sharing so that we were able to retire the debt entirely owed to the City of Hurst and by doing so we will enjoy a saving of $1500 in interest payment. 8. That in order to comply with request of the auditors and put the capital expeditures on computer, we will need to update our computer system and increase its capability to an AT. There are adequate funds to accomplish this. We will use the Lotus program as previously stated. Council person Grundy questioned the City Manager in regard to a building permit being issued for a vacant lot on Ponderosa as citizens on that street had expressed concern with work being done on the lot. A building permit was not to be issued until the drainage had been corrected. Council person Bl emi ngs expressed the desire that the grounds at the Pol ice Department be landscaped. City Manager Ballenger explained there were plans for landscaping as soon as the weather permits and the lot can be worked on. Council person Burke questioned the City Manager in regard to the clean up work around the Webb House was complete and if the drainage pipe on the North side of L.D. Lockett still had further work to be done on it. He complimented the Fire Department and other employees of the City on their work during the gasoline spill and questioned the City Manager if the City of Colleyville had an Emergency Plan in case of a disaster. The Fire Chief explained that the City does have a plan. Counci 1 person Grundy asked about the parked cars in front of the Webb House on the corner of Bransford Road and Shelton Drive. The Chief of Police explained that there been a check on the cars and they all were in compliance with the City ordinances. Citizens wishing to speak to the Council concerning items not on the agenda: none OLD BUSINESS: 1. 3rd Reading and Public Hearing - Ordinance 0-86-638 - Ordinance amending chapter 3 of section 3 of the Colleyville Code to allow the City Council grant a variance to the sign ordinance Mayor Hubbard opened the Public Hearing and read the preamble to Ordinance 0-86-638 AN ORDINANCE AMENDING CHAPTER 3 SECTION 3 OF THE COLLEYVI LLE CODE BY ADOPTING A PROVISION ALLOWING THE CITY COUNCIL TO VARY THE REQUIREMENTS FOR SIZE, TYPE, AND LOCATION OF SIGNS UPON THE MAKING OF CERTAIN FINDINGS; PROVIDING A PENALTY AND AUTHORIZING OF PUBLICATION. There being no one present wishing to speak the Public Hearing was closed. Councilperson Gore moved to approve Ordi nance 0-86-638. Council person Bl emi ngs seconded the moti on. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none CITY COUNC I L MINUTES JANUARY 5, 1987 Page 3 2. Consideration and possible action to instruct the City Manager to install sewer on the south 535 ft. of Frontier Court City Manager Ballenger explained to the Council that the south 535 feet of Frontier Court could be installed to serve the citizens at a cost of approximately $7,100. Jim Frasure and Mark Biebighauser had paid $7,100 for the project and they would receive a pro rata payback when the other citizens paid their part of the cost. Council person Gore moved to install the South 535 feet on Frontier Court. Councilperson Grundy seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none 3. Update on report of Chuck Berry's concerns City Manager Ballenger requested the Council instruct him to go to bid on the paving of Glade Road using the escrow money from the Brook Meadows Subdivision which would put in curb and gutter as well as one-half of Glade Road. This would allow work on the drainage ditch which is in front of Mr. Chuck Berry's property. The Council agreed that the City should go to bid. The City Manager explained that Mr. Berry had not formally requested sewer service nor had he paid any fees for the service. Mr. Berry spoke to the Council stating that he should not have to pay for his sewer as the other citizens on the agenda had been required to do so and he expressed concern over the condition of the cemetery located in the Brook Meadows Subdivision. 4. Consi derati on and poss i b 1 e action on contract with Commun ity Land Resources, INC. (CLRINC) Councilperson Burke moved to approve the contract prepared December 31, 1986 with Community Land Resources, Inc., (in the amount of $61,010) with the changes requested by the City Attorney. Councilperson Grundy seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none The City Manager requested the Council instruct the staff in regard to the funds that had already been paid CLRINC. The Council stated that if any funds paid where for jobs that were included in the contract they are to be deducted from the amount owed. 5. Consideration and possible action on Resolution R-86-334 - Resolution approving and authorizing the giving of notice of intention to issue revenue bonds Mayor Hubbard opened the Public Hearing and read Resolution R-86-334 in its entirety. A RESOLUTION APPROVING AND AUTHORIZING THE GIVING OF NOTICE OF INTENTION TO ISSUE REVENUE BONDS There being no one present wishing to speak the Public Hearing was closed. Councilperson Gore moved to approve Resolution R-86-334 issuing a maximum of $1.5 million in revenue bonds with only the amount need for the water tower and system being used. Councilperson White seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none CITY COUNCIL MINUTES JANUARY 5, 1987 Page 4 6. Discussion of the sale of surplus property on Glade Road (Councilperson Grundy) Council person Grundy requested the status of the 1 and sale on Gl ade Road to Mr. Mi ke Kuykendall. City Manager Ballenger explained that Mr. Kuykendall's financial advisor stating that the loan and plans were been processed with the final date being the first of January. The Council instructed that a registered letter be send to Mr. Kuykendall informing him that he had until January 19, 1987 to complete the deal or it would be rejected and put out for bid again. NEW BUSINESS: 1. Discussion and possible action to approve contract with 1st Southwest Company Council person Blemings questioned why the Council had changed the matter in which the City issued revenue bonds. The City Manager was instructed to contact other bond company for quotes before signing with First Southwest Company. There was no further action taken on this matter and it will be on the next agenda. 2. Consideration and possible action - Resolution R-86-335 - Resolution for Interlocal Assistance Agreement with other law enforcement agencies Chief of Police Steele expressed the need for the Interlocal Assistance Agreement and recommended the the City approve this resolution. Mayor Hubbard opened the Public Hearing and read Resolution R-86-335 in its entirety. There being no one present wishing to speak the Public Hearing was closed. Councilperson Grundy moved to approve R-86-335 for the Interlocal Assistance Agreement. Councilperson White seconded the motion. The vote being: Ayes: Noes: Blemings, White, Grundy, Gore, Burke none 3. Consideration and possible action for 1985 used Suburban for Fire Department City Manager Ballenger recommended the low bi d of $13,000.00 from Northeast Paint and Body Shop for the purchase of a 3/4 ton used Suburban truck for use by the Fi re Department. Council person Burke moved to approve the Fire Chief's recommendation to purchase the '85 used Suburban for $13,000.00. Councilperson Gore seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore Noes: Burke 4. Consideration and possible action for amendments to the employee handbook (Councilperson Gore) Councilperson Gore stated that due to the recent arbitration hearing involving a former City employee the City Attorney had been requested to suggest revisions to the employee handbook. Council person Gore moved to approve City Attorney Foster I s amendments to the employee handbook (memo: dated November 20,1986). Council person White seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none , CITY COUNC I L MINUTES ,JANUARY 5, 1987 Page 5 5. Executive Session: In accordance with Article 6252-17 Sec 2 paragraph e & g Discussion of litigation City Attorney Discussion of personnel Mayor Hubbard explained that the executive session had been called in accordance with Article 6252-17 Sec 2 paragraph e and g - litigation and personnel and that there would no decisions or action taken during this time. The meeting was recessed. The meeting was reconvened. Council person White moved to adjourn the meeting at 9:55 p.m. Council person Grundy seconded the motion. The vote being: Ayes: Blemings, White, Grundy, Gore, Burke Noes: none SUbmiQt:L 1 vj (ja/Ji~'(j 11)1P7 t2-<:V C01<L-1.dd) Approved on: CITY OF COllEYVI llE CITY MANAGER'S REPORT JANUARY 5, 1987 1. I checked the signs on Pool Road on each side of the school and assure the Council that they are still in place. 2. On December 22, 1986, at approximately 10:00 a.m. the Fire Department was notifi ed that there was an odor and some type of fl ui d coming up out of the ground and flowing down a drainage ditch. The Department responded and determi ned that an 8" pi pe 1 i ne owned by Amber Pi pe Li ne Company had erupted. I was notified at approximately 11:00 a.m., I called out 3 supervi sors and 2 operators and we constructed 3 dams to contain what turned out to be gasoline, the Fire Department called out Western Emergency and representatives of Amber Pipe Line. Western Emergency was on location constantly until about 10:00 p.m., December 23, 1986. Our Fire Department did a magnificent job of notifying the residents. The Public Work employees worked well with Western and Amber representatives and what could have been a major disaster was professionally handled and avoided. We are in the process of calculating the overtime, machinery time, and amount of water used to flush. We wi 11 submi t a statement to Amber Pi pe Li ne to recoup our out-of-pocket expense. 3. The light on our elevated storage tank went out. The automatic control will have to be replaced and is on order. I ordered the wire to be connected direct and I assure the Council that the tank is in compliance and has an identifying light. This also has been accomplished with City forces. 4. All the pipe on the L.D. Lockett crossing are in place, we lack some backfill and repair to the street itself. This will be accomplished in the very near future. 5. We have picked up 2 dump loads of illegal signs over the entire City. It seems they reappear almost as fast as we remove them. 6. We will continue to keep our patch trucks out. 7. Pl ease be advi sed that we paid our bond indebtedness payment to Farmers Home Administration, December 30, 1986. In addition, there were adequate funds from interest and unused revenue sharing so that we were able to retire the debt entirely owed to the City of Hurst and by doing so we will enjoy a saving of $1500 in interest payment. 8. In order to comply with the request of the auditors and put the capital expeditures on computer, we will need to update our compute system and increase its capability to an AT. There are adequate funds to accomplish this. We will use the Lotus program as previously stated. Sincerely, - ~ : < CRB/l ~i .