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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/6/2007C~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 6, 2007 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the June 4, 2007 Parks and Recreation Advisory Board Minutes 3• Youth Football Association update 4. Introduction of Parks and Recreation Advisory Board member appointed for the term Jul 2006 to December 2007 5. Elect Parks and Recreation Advisory Board Vice-Chairman 6. Discussion and Consideration of Appointment of Representative to serve on the Colleyville Tree Board 7. Discussion and Consideration of Criteria for Sports Associations 8. Prioritizing Parks and Recreation Projects 9. Recreation, Athletics, Tennis and Seniors' Reports 10. Park Operations and Capital Improvement Status Reports 11. Citizen comments/presentations regarding items not on the agenda* 12. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on August 3, 2007: ~.~. •-~ ~~~rr,~~~ G~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 4, 2007 6:00 p.m. Pat Horn called the meeting to order at 6:05 p.m. on Monday, June 4, 2007, at the Parks and Recreation office. ROLL CALL: Councilman Tony Licata, Connie Hampton, Joe Ben Hassell, Pat Horn, Sheryl Black, Bob Leininger and Steve Dalri ABSENT: Councilman Tom Hart, Nancy Coplen, Vince Rosen and Pete Riis STAFF: Monica Walsh, Director of Parks and Recreation and Luke DeFilippis, Recreation Supervisor 1. Call to Order 2. Approval of the May 7, 2007 Parks and Recreation Advisory Board Minutes Joe Ben moved to approve the May 7, 2007 Parks and Recreation Advisory Board minutes. Connie Hampton seconded the motion. The vote was unanimous. 3. Discussion and Consideration of O.C. Taylor Elementary PTA Board for a Trail Three (3) members of O.C. Taylor Elementary PTA presented information for campus improvements of outdoor recreational area. 4. Recreation, Athletics, Tennis and Seniors' Reports Luke DeFilippis, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. Parks and Recreation Advisory Board June 4, 2007 Page 2 of 2 5. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 6. Adjournment Joe Ben Hassell moved to adjourn at 7:22 p.m. Steve Dalri seconded the motion. The vote was unanimous. Respectfully submitted and approved: ~~ Monica S. Walsh, Parks and Recreation Director ~. CITY OF COLLEYVILLE ~" PARKS AND RECREATION '~,- ` Meeting Agenda # 8/06/07 3 colleyville parks and recreation • • .. , Department: Parks and Recreation Subject: Youth Football Association Update Park Board member requested that this item be on the agenda. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 1 :.4. /' CITY OF COLLEYVILLE '''~ PARKS AND RECREA T/ON Meeting Agenda # 8/06/07 4 coileyviile parks and recreation • • ;f. Department: Parks and Recreation Subject: Introduction of Parks and Recreation Advisory Board member appointed for the term July 2006 to December 2007 On June 19, 2007 City Council approved the following appointment to the Parks and Recreation Advisory Board: Franklin H. Hyde Mike Taylor, City Council liaison, and Charlie Warner, Grapevine Independent School District, liaison will also serve on the Board. ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible Cify Council Policy Recommendation Page 1 of 1 CU of rex.~ Application for Appointment Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to the Financial Disclosure and Business Confl"~ct of interest forms two (2) business days after the application deadline as advertised in the Public Notice. These farms are available on the City's website at htto~IMrww collevville comNileslFinancial°~b2oDlsclosure~,2Qform p~ or by contacting the City Secretary at 817.503,1130. Ms. Mrs. ",~, Mr, Name: YI~x _ ~~~~kL Address: ~ !~ t "~~rr ~,3 iZvv ~. Home Tele hone: SI`7 -G,~,~ -~ ~ ~ Work Tele hone: By providing your a-mail address in the apace below, you are consenting to the release _of your personal a-mail. address by the City E-mail Address: F ~ N. -~r~~: ~. ~ ~C 13~~.,o t3J~~-. ~V~ r Fax: Y~sa Board, Commission or Committee Appointment Desired• 1~a~z~cs,q-i2~=~z.4-,r:..~~ `30,~,~.,~ Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) i3k /-~~5`ro r~~r t3~ ~L ~5~1.-cs5 /-~' B.A. -~' t~S~rl~:: SS -~o~Z~~ t7 ~c ~.3-~.~~ ~~; .irl ~t~ri~~ ,t~s~."~y onl / I h~yP-kC~"y~2..,i hl~s Reasons for Serving: (state briefly the contributions you can make to this appointmen# and your reasons for wanting to serve on the t3oard, Commission, or Committee) o ~ e..v~.,-.,. c: Y~ .~ ~.~...~s ~sS ~ i S Do you understand #hat attendance and active support is required for each appointee? metres ,.,,~ no Signatur : ~ Date:~~ L o' Once the City Council has filled a p ition, your application will be removed from the fie and you must reapply for future openings. T.hla inforrnatlon will become a Public Record. City Secretary, f00 Maln Street, ColleyvlAe, Taxes 76034, Phone: 8f7.503.7f30 Fax: 8f7.503.ff39 ,, r, ` CITY OF COLLEYVILLE '~ PARKS AND RECREATION ~- Meeting Agenda # 8/06/07 5 colleyville parks and recreation • • Department: Parks and Recreation Subject: Elect Parks and Recreation Advisory Board Vice-Chairman The Board needs to elect aVice-Chairman. ACTION TO BE TAKEN ®Discussion Only ^ Procedural Change ^ Information Only ^ Possible City Council Policy Recommendation Page 1 of 1 ~- ~ ~.. ~ /~ CITY OF COLLEYVILLE '~'` PARKS AND RECREATION ~II- ` Meeting Agenda # 8/06/07 6 colleyville parks and recreation ... • • ~ , Department: Parks and Recreation Discussion and Consideration of Appointment of Representative to serve on Subject: the colleyville Tree Board Staff would like to request that a member of the Park and Recreation Advisory Board be appointed to serve on the colleyville Tree Board. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation Page 1 of 1 `/~ CITY OF COLLEYVILLE ~"'' PARKS AND RECREATION ~- " ` Meeting Agenda # 8/06/07 7 colleyville parks and recreation • • , Department: Parks and Recreation Discussion and Consideration of criteria for sports associations Subject: Park Board member requested that this item be on the agenda. ACTION TO BE TAKEN ®Discussion Only ^ Procedural Change ^ Information Only ^ Possible City Council Policy Recommendation Page 7 of 7 W CITY OF COLLEYVILLE ~'' PARKS AND RECREATION Meeting Agenda # .,,/1 ~~..~,,_ 8/06/07 8 colleyville parks and recreation • ., .. • Department: Parks and Recreation Prioritizing Parks and Recreation Projects Subject: On July 10, 2006, Park Board members established the following priorities: PRIORITY LIST One (1) being the most important Cottonbelt Trail -Phase III 1 Park Land Purchase 2 Little Bear Creek Trail Extension 3 McPherson Park -Phase III 4 Pleasant Run Park -Phase II 5 Bransford Park -Phase I I 6 Lon wood Trail 7 McPherson Park -Phase IV 8 Parks Maintenance Facilit 9 Uniform Park Si na a 10 New Tennis Court 11 Recreation Center 12 ACTION TO BETAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation Page 1 of 2 Parks and Recreation Advisory Board August 2, 2007 Page 2 of 2 Staff will be making a presentation concerning potential Parks and Recreation Capital Improvements. The Parks and Recreation Advisory Board will discuss the projects and rank them. Projects presented include: Bransford Park Phase II Cottonbelt Trail Phase III Little Bear Creek Trail Extension Longwood Trail New Tennis Courts Parks Maintenance Facility Park Land Purchase Pleasant Run Park Phase II Recreation Center Uniform Park Signage The following Capital Improvement Projects that were removed because either they were completed or they received funding for future years: McPherson Park Phase III McPherson Park Phase IV PARKLAND DEDICATION FUND PARKLAND DEDICATION FUND BUDGET FY 2006 - FY2010 FISCAL YEAR PROJECTED 2006 2007 2008 2009 2010 BEGINNING FUND BALANCE 11/30/2005* $1,762,202 $337,202 $17,202 $17,202 $17,202 EXPENDITURES: COTTONBELT TRAIL II $132,000 LOG BARN $175,000 McPHERSON PARK PHASE I $555,000 $300,000 CASTLETON TRAIL $26,000 PARK PROPERTY $537,000 WEBB HOUSE TRAIL $20,000 TOTAL EXPENDITURES $1,425,000 $320,000 ENDING FUND BALANCE $337,202 *Additional revenues as developers pay Park Land Dedication fees $17,202 $17,202 $17,202 $17,202 COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2007 - FY 2011 PROJECTED FISCAL YEAR 2006 2007 2008 2009 2010 BEGINNING FUND BALANCE $1,270,587 $1,202,265 $770,596 $849,560 $854,867 REVENUES: PROJECTED 1/2 CENT SALES TAX REVENUE $1,072,909 $1,105,096 $1,149,299 $1,195,271 $1,243,082 INTEREST INCOME $38,118 $54,102 $34,677 $38,230 $38,469 2005 BOND SALE PROCEEDS $1,796,673 $203,327 $0 $0 $0 USE OF AVAILABLE CASH $325,494 $806,393 $302,453 $382,482 $608,255 2011 $505,129 $1, 292, 805 $22,731 $0 $269,270 TOTAL REVENUES $3,233,193 $2,168,917 $1,486,429 $1,615,984 $1,889,806 EXPENDITURES: OPERATING: ADMINISTRATIVE $5,000 $5,000 $5,000 $5,000 $5,000 2005 DEBT SERVICE & 1.4 TIMES COVERAGE $900,099 $904,913 $910,018 $900,473 $904,806 1997 DEBT SERVICE & 1.4 TIMES COVERAGE $0 $0 $0 $0 $0 2000 DEBT SERVICE & 1.4 TIMES COVERAGE $0 $0 $0 $0 $0 MARKETING $80,000 $80,000 $80,000 $80,000 $80,000 CAPITAL: ADAIMPROVEMENTS NATURE CENTER PARK $69,293 $5,000 $0 $0 $0 SPARGER PARK $0 $125,000 $0 $0 $0 CITY PARK FIELD MAINTENANCE ENTRY IMPROVEMENTS $0 $11,500 $0 $0 $0 KIDSVILLE RENOVATIONS $0 $10,000 $0 $0 $0 CITYWIDE PLAYGROUND SAFETY SIGNS $0 $6,000 $0 $0 $0 CITYWIDE PICNIC TABLE REPLACEMENT $0 $6,000 $0 $0 $0 MC PHERSON PARK Phase 1 $0 $238,000 $0 $0 $0 Phase I (Bond Sale Proceeeds) $196,673 $203,327 $0 $0 $0 Phase II $0 $0 $0 $500,000 $0 Phase III $0 $0 $0 $0 $0 PhaselV $0 $0 $0 $0 $0 CITY PARK ROAD EXTENSION $63,121 $20,000 $0 $0 $0 PLEASANT RUN PRACTICE FIELD PARKING LOT $39,006 $0 $0 $0 $0 PLEASANT RUN TRAIL $0 $0 $0 $0 $500,000 PLEASANT RUN -MOVING LIGHTS $0 $35,000 $0 $0 $0 PARK LAND PURCHASE (Bond Sale Proceeds) $400,000 $0 $0 $0 $0 SENIOR CENTER FACILITY (Bond Sale Proceeds) $1,200,000 $0 $0 $0 $0 FF&E AND RENOVATIONS $150,000 $0 $0 $0 $0 OPEN AREA AND TRAIL DEVELOPMENT $0 $168,000 $0 $0 $300,000 CITYWIDE IRRIGATION MONITORING SYSTEM $50,000 $135,000 $0 $0 $0 CITYWIDE TRAIL SYSTEM GRANT MATCH $0 $0 $300,000 $0 $0 TRAIL CONSTRUCTION $80,000 $100,000 $70,000 $0 $100,000 TOTAL EXPENDITURES $3,233,192 $2,052,740 $1,365,018 $1,485,473 $1,889,806 EXCESS REVENUES OVER EXPENDITURES $0 $116,178 $121,411 $130,511 $0 ADD BACK .4 TIMES BOND COVERAGE RATIO $257,171 $258,547 $260,005 $257,278 $256,516 ENDING FUND BALANCE $1,202,265 $770,596 $849,560 $854,867 $505,129 ASSUMPTIONS: FY 2007: ll2 OF CITY SALES TAX BUDGET PROJECTION / FY 2008 - 2011: 4% GROWTH DUE TO COLLEYVILLE BLVD.CONSTRUCTION $1,584,806 $5, 000 $904,806 $0 $0 $80,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $350,000 $245,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,584,806 $0 $258,516 $494,376 VOLUNTARY PARK FUND VOLUNTARY PARK FUND BUDGET FY 2006 - FY 2010 FISCAL YEAR BEGINNING FUND BALANCE 11/30/2005 REVENUES: PROJECTED VOLUNTARY PARK FUND REVENUE INTEREST INCOME TOTAL REVENUES TOTAL FUND BALANCE AND REVENUES EXPENDITURES: BALLFIELD RENOVATIONS L.D. LOCKETT HOUSE IMPROVEMENTS DUGOUT SHADE CLOTH REPLACEMENT MUSCO CONTROL LINK -CITY PARK McPHERSON PARK PHASE I" MCPHERSON PARK PHASE II MCPHERSON PARK PHASE III PARKS AND RECREATION OFFICE IMPROVEMENTS PARKS AND RECREATION MASTER PLAN TOTAL EXPENDITURES PROJECTED 2006 2007 2008 2009 2010 $686,906 $413,173 $244,497 $214,917 $59,302 $114,225 $136,863 $136,863 $136,863 $136,863 $24,042 $14,461 $8,557 $7,522 $2,076 $138,267 $151,324 $145,420 $144,385 $138,939 $825,173 $564,497 $389,917 $359,302 $198,241 $80,000 $60,000 $50,000 $19,000 $13,000 $300,000 $200,000 $100,000 $300,000 $150,000 $10,000 $75,000 $412,000 $320,000 $175,000 $300,000 $150,000 ENDING FUND BALANCE $413,173 $244,497 $214,917 $59,302 $48,241 CITY OF COLLEYVILLE ''~' PARKS AND RECREATION `- ` Meeting Agenda # ./1 .r..t"1r~..,. 8/06/07 9 colleyville parks and recreation • • , Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: I. Recreation A. On August 3rd, the fall edition of "The Experience" was mailed out featuring 24 new classes. II. Athletics A. On July 10th, Texas Rangers Baseball Camp was held at City Park with 72 participants. B. On July 23rd, Premier Basketball Camp took place at CHHS with 180 participants. Two (2) professional athletes made appearances to heighten the camp experience. C. On July 29th, five (5) members of the colleyville Track Club competed in the Games of Texas in Round Rock. Two (2) competitors won medals in the shot-put event. III. Tennis A. Currently there are 99 participants in the summer junior development program which ends August 10th. The fall junior development program will run from September 4th to December IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In June they had 222 participants who enjoyed the luncheons at the Senior Center. B. On July 12th seniors enjoyed lunch at The Green Pepper. C. On July 19th seniors enjoyed a performance of "The Miracle Workers" at the Artisan Center Theater. D. In July 663 seniors visited the Senior Center. ACTION TO BETAKEN ®Discussion Only ^ Procedural Change ^ Information Only ^ Possible City Council Policy Recommendation Page 1 of 2 Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 December Recreation Classes and Pro rams Participants Total Income Adult Enrichment 1 2 $ 150.00 Youth Develo ment 13 61 $2,740.00 Tennis NA 50 $3,239.00 Athletic Pro rams 1 8 $1,579.00 Senior Adults 8 28 $373.00 Special Events 0 0 NA Facility Rentals/Field Maintenance Fees NA NA $2,701.00 Volunteers 0 0 NA Totals 23 149 $10,482.00 ~. / CITY OF COLLEYVILLE ''~'' PARKS AND RECREATION Meeting Agenda # } /1...~,..'t'11_ 8/06/07 10 colleyville parks and recreation ,.... • • , Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Winter 2007 McPHERSON PARK, PHASE I Project Description: McPherson Park, Phase I Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Construction in progress Substantial Completion: Summer 2007 ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 3 Parks and Operations Capital Improvement Status Reports Page 2 of 3 2007 Parks and Recreation CIP Projects-21 • Ballfield Renovations - in progress • McPherson Park Phase I - in progress • LD Lockett House Improvements - in progress • Parks and Recreation Office Improvements - in progress • Sparger Park Playground Replacement -completed • Webb House Trail - in progress • Log Barn - in progress • Cottonbelt Trail Phase II - in design, 90% sent to TXDOT • Senior Center Open Space Area -Master Plan Committee met on July 19 • Nature Center Sign - in progress • City Park Ballfield Maintenance Entries -completed • Kidsville Renovation -completed • Playground Safety Signs - in progress • Picnic Tables -completed • Terra Cotta Road -completed • Pleasant Run Park Lights -completed • Irrigation Monitoring System - in progress • Bleacher Shade Covers -completed • Castleton Trails - in construction • McDonwell School Road Trail - in progress • ADA Ramp at L.D. Lockett House - in progress 2008 Parks and Recreation CIP Projects-3 • Park Master Plan • Trails • McPherson Park Phase II 2009 Parks and Recreation CIP Projects-2 • McPherson Park Phase II • McPherson Park Phase III 2010 Parks and Recreation CIP Protects-4 • Senior Center Open Space Area • LD Lockett Path • McPherson Park Phase III • Pleasant Run Trail Parks and Operations Capital Improvement Status Reports Page 3 of 3 2011 Parks and Recreation CIP Projects-2 • McPherson Park Phase III • McPherson Park Phase IV City Council Action In July, the City Council proclaimed the month of July as Parks and Recreation Month and a McPherson Park Update was presented. ~~~ ~~pit~ r~~ver~~nt Pr~~cts Citizen Priaritie b~ase~d ~~ ~c~mpr~hensiv~ Rark~, Recr~~tic~n and teen ~pa~e Master Rlar~ 1. R~e~r+~ati~a~~ ~e~~t~r 2. Park. La~~~l P~~rcl~ase ~. Pl~a~ant Ftt~~~ Park Pl~asa~ II 4. Bra~~f~rcl Park PE~ase II S. NIcPl~er~an Park Phase III #~. Cc~ttan[~elt Phase III 7. Little Bear ~re~ek Tail Eacte~~sic~ S. Lor~~~wc~tl Tail ~. T~t~[~i~ C~~~rt 1~. ~:PI~~r~~~~ Rark Pl~as~ Ill 11. Rark Maintetaa~~ce BEailclir~c~ 17. ~t~~fca~r~~~ Parr Si~r~ate