HomeMy WebLinkAboutCity Council-Agenda Packets-10/18/2016
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, October 18, 2016
JOINT CITY COUNCIL AND
WATER AND WASTEWATER RATE ADVISORY COMMITTEE WORKSESSION
5:00 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
EXECUTIVE SESSION
6:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with City Attorney regarding City
Developer Agreement
Section 551.072 - Real Estate - Deliberate the purchase, exchange,
lease, or value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the City Attorney
Section 551.087 – Economic Development - Discuss or deliberate
regarding commercial or financial information that the City has received
from business prospects that the City seeks to have locate, stay, or
expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other
incentive to a business prospect
OLYMPIAN RECEPTION
7:00 P.M.
FRONT STEPS OF CITY HALL
City Council Agenda October 18, 2016
City of Colleyville Page 2
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Associate Pastor Kyle Bauman, Bear Valley Church
PLEDGE OF ALLEGIANCE: Assistant City Attorney Ben Stool
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-4043
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation of a $500 donation to the Colleyville Fire Department
from Atmos Energy, Tommy Clark, Atmos Energy Operations
Supervisor - Mayor Richard Newton and Fire Chief Brian Riley
Presentation of the Outstanding Community Partner Award from
Safe Kids - Mayor Richard Newton, Fire Chief Brian Riley and
Emergency Management Coordinator Kenny Phillips
In recognition of Colleyville's Featured Business of the Month -
Village Lane Apothecary, 60 Village Lane, Store Manager Sarah
Pruett - Mayor Richard Newton and SH26 Project Coordinator
James Hubbard
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-4044
4a Approval of the minutes of the regular City Council meeting of
October 3, 2016
4b Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of Cheek-Sparger Road and Bedford Road, and
authorize the city manager to execute the agreement
4c Approval of the use of the Voluntary Library Fund in Fiscal Year
2017 (FY 2017), for the purchase of library materials, collection
processing supplies, and library programs, in an amount not to
exceed $155,000
4d Approval of an Interlocal Agreement between the cities of
Colleyville, Bedford, and Watauga for insurance broker services,
and authorize the city manager to execute the agreement
City Council Agenda October 18, 2016
City of Colleyville Page 3
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-16-1993
Consideration of a Special Use Permit for an accessory building
larger than permitted on Lot 3, Block 1, Hidden Acres Addition,
located at 1212 Holly Lane, Case ZC16-012
5b Ordinance O-16-1994
Consideration of a zoning change from the AG-Agricultural district
to the R-40 Single Family Residential district on Lot 2, Block 1,
Morris Addition, located at 7201 Pleasant Run Road, Case ZC16-
014
5c Ordinance O-16-1995
Consideration of a zoning change from the R-40 Single Family
Residential district to the R-30 Single Family Residential district on
Lot 1R, Block 1, O. Martin Subdivision, located at 5601 Montclair
Drive, Case ZC16-017
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-16-4045
Approval of a City-Developer Agreement with M/I Homes of DFW,
LLC for the reimbursement of the construction costs of the
waterline connection associated with the Creekside at Colleyville
Development - Phase 5, and authorize the city manager to execute
the agreement
6b Resolution R-16-4046
Approval of a City-Developer Agreement with Mainvue Tx, LLC, for
the reimbursement of the construction costs of the waterline along
Cheek-Sparger Road associated with the Creekside at Colleyville
Development - Phase 3, and authorize the city manager to execute
the agreement
6c Resolution R-16-4047
Approval of a resolution stating City Council's desire to hold joint
worksessions/meetings with the Grapevine-Colleyville Independent
School District (GCISD) Board of Trustees
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Council Agenda October 18, 2016
City of Colleyville Page 4
8. REPORTS
Planning and Zoning Commission Meeting Minutes - September 12,
2016
Zoning Board of Adjustment Meeting Minutes - September 13, 2016
Monthly Financial Report - September 2016
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER
18, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-
4048
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
October 14, 2016 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 10/18/2016
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with City Attorney regarding City Developer
Agreement
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation,
and duties of the City Attorney
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
RESOLUTION R-16-4043
A RESOLUTION APPROVING COUNCIL ACTION REGARDING
EXECUTIVE SESSION ITEMS AT THE
REGULAR CITY COUNCIL MEETING OF OCTOBER 18, 2016
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
ON THIS THE 18 TH DAY OF OCTOBER 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 10/18/2016
Type Announcements, Proclamations, and Presentations
Department City Manager
Title
Presentation of a $500 donation to the Colleyville Fire Department from Atmos
Energy, Tommy Clark, Atmos Energy Operations Supervisor - Mayor Richard
Newton and Fire Chief Brian Riley
Presentation of the Outstanding Community Partner Award from Safe Kids - Mayor
Richard Newton, Fire Chief Brian Riley and Emergency Management Coordinator
Kenny Phillips
In recognition of Colleyville's Featured Business of the Month - Village Lane
Apothecary, 60 Village Lane, Store Manager Sarah Pruett - Mayor Richard Newton
and SH26 Project Coordinator James Hubbard
Attachments
RESOLUTION R-16-4044
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
OCTOBER 18, 2016
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting of
October 3, 2016
b.Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of Cheek-Sparger Road and Bedford Road, and
authorize the city manager to execute the agreement
c.Approval of the use of the Voluntary Library Fund in Fiscal Year
2017 (FY 2017), for the purchase of library materials, collection
processing supplies, and library programs, in an amount not to
exceed $155,000
d.Approval of an Interlocal Agreement between the cities of
Colleyville, Bedford, and Watauga for insurance broker services,
and authorize the city manager to execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
ON THIS THE 18TH DAY OF OCTOBER 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, October 3, 2016 City Council Chambers
Mayor Richard Newton called the Executive Session of the Colleyville City Council
to order on Monday, October 3, 2016, at 4:00 p.m.
ROLL CALL: Mayor Richard Newton, and Councilmembers Bobby Lindamood,
Jody Short, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Chris Putnam and Councilmember Tammy Nakamura
Staff Present: City Manager Jennifer Fadden and City Secretary Amy Shelley.
EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the City Attorney (City Attorney interviews)
Mayor Richard Newton recessed the Executive Session at 5:05 p.m.
Mayor Richard Newton called the Worksession of the Colleyville City Council to
order on Monday, October 3, 2016, at 5:12 p.m.
ROLL CALL: Mayor Richard Newton, and Councilmembers Bobby Lindamood,
Jody Short, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Chris Putnam and Councilmember Tammy Nakamura
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Brian Hogan, Human Resources
Director Rachel Huitt, Public Works Director Jeremy Hutt, Community Development
Director Ben Bryner, Principal Planner Shane Pace, Recreation and Library Director
Mary Rodne, Accounting Finance Manager Karen Hines, SH26 Coordinator James
Hubbard, Information Systems Manager Chris Pena, City Attorney Matthew Boyle,
and City Secretary Amy Shelley.
WS-1 Discussion of updates to the tree preservation ordinance
Community Development Director Ben Bryner presented this item and briefed the
City Council.
City of Colleyville Page 2
City Council Minutes - DRAFT October 3, 2016
Mayor Newton asked staff if the previous owner may not have shared the tree
preservation plan with the new owner. Director Bryner replied yes, it is possible.
Mayor Newton asked staff where the numbers in the tree coverage preservation
came from. Director Bryner replied he believes it has been around since the 2009
version, and it is a common breakdown in percentage of preservation.
Councilmember Lindamood asked staff if “protected trees are all trees with a six
inch trunk diameter or larger” and includes “trash” trees. Director Bryner replied it
does not, but all trees six inches or greater have to be identified and then from
that base point, you can begin to exempt the undesirable trees.
Councilmember Taylor asked staff why a tree would need to be counted if it is
going to be exempted. Director Bryner replied you would need to know what is on
site to start with so that you can then show what is being removed.
Councilmember Lindamood asked staff if trees within the right-of-way are counted
toward the preservation. Director Bryner replied it depends on the location, like in
the major right-of-way of the property, it would not count, but otherwise it would
count.
Councilmember Lindamood asked staff about the trees that straddle property
lines. Director Bryner replied there are some exempted areas, but overall you look
at the entire site.
Councilmember Lindamood asked staff if the requirements are different with a
resident versus a developer. Director Bryner replied the same standards apply.
Mayor Newton asked staff if the tree preservation requirements would come into
play if a resident makes a modification to the building footprint. Director Bryner
replied yes, it very well could.
Mayor Newton asked staff how tree preservation applies to homeowners who have
been there for a long time. Director Bryner replied a lot of it depends if there was
a tree preservation plan in place, and there are ways in which residents can
remove trees, but we still want trees to be preserved where they can.
Mayor Newton asked staff what is an exempt area. Director Bryner replied it is the
area in which the building is going to be placed.
Mayor Newton asked staff if the mitigated trees must be located on the same
property. Director Bryner replied there could be an instance where there is no
space to put the tree, but it could be planted or applied in the entire subdivision.
Councilmember Lindamood asked staff if those mitigated caliper inches, which
could not be planted on the same lot, could be dedicated to the park fund. Director
City of Colleyville Page 3
City Council Minutes - DRAFT October 3, 2016
Bryner replied it may be cheaper for them to plant the tree than to put money into
the fund.
Mayor Newton asked staff if the property owner could be directed where to plant
the tree. Director Bryner replied that could be one option.
Councilmember Short asked staff if the planting of four, six inch trees is the
equivalent of a 24 inch caliper tree. Director Bryner replied initially no, but after
they grow, it will be more than 24 inches. He added there could be some
mitigation incentives in order for them to save the 24 inch caliper tree, but staff
has not evaluated those incentives.
Mayor Newton asked staff what the setback envelope means. Director Bryner
replied everything interior to the front, back, and two side yard setbacks.
Mayor Newton asked staff what exempt means in the setback envelope area.
Director Bryner replied they can use up to 50 percent of existing tree coverage in
the calculation mitigation.
Mayor Newton asked staff if the calculation takes into account the lot coverage
percent. Director Bryner replied no.
Councilmember Short asked staff if undergrowth is included in tree preservation.
Director Bryner replied not currently, but undergrowth could be something
outlined in the landscape section of the Land Development Code.
Councilmember Lindamood suggested providing a lower value to a less desired
tree, and a higher value to a desired tree. He stated then what is left to mitigate
to the park system might be more or less, depending on the credit percentage.
Director Bryner stated he would look at that option.
Councilmember Taylor asked staff if they have reached out to other communities
to see what has been done relative to tree preservation. Director Bryner replied
yes, he has reviewed several ordinances and procedures.
WS-2 Discussion of Temporary Business Signs - State Highway 26
SH26 Coordinator James Hubbard presented this item and briefed the City Council.
Mayor Newton asked staff if the exemption is to allow the business to put a sign in
a parking place. Coordinator Hubbard replied yes.
Mayor Newton asked staff about the allowance per business. Coordinator Hubbard
replied each business, based on certificate of occupancy, could have one sign. He
added if there are 30 businesses in a center, 30 parking spaces could essentially
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City Council Minutes - DRAFT October 3, 2016
be taken up by signs. He stated most shopping centers have deed restrictions that
would limit the number of signs.
Mayor Newton asked staff if the signs will be effected by the changes in traffic
patterns as construction moves along. Coordinator Hubbard replied possibly.
Councilmember Lindamood asked staff if the construction will be completed in
phases. Coordinator Hubbard replied it is going to be phased, but construction
clutter and orange barrels will be along the entire corridor.
Councilmember Short asked staff if the intent is to replace signs that will be lost
during the construction process. Coordinator Hubbard replied it is more for
marketing, not signs lost due to construction.
Councilmember Taylor asked staff why a resolution could not be passed as
needed. City Attorney Matthew Boyle replied it relates to the rule of equal
dignities. Since the Land Development Code, which contains the sign regulations,
was passed by an ordinance, the chapter would need to be amended by an
ordinance.
Councilmember Taylor asked staff why a temporary sign would be necessary,
especially if the business’s sign is not touched. Coordinator Hubbard replied the
signs would mostly be for advertising purposes, to help find the businesses during
the road project.
Mayor Newton suggested holding off on doing anything up front when we are not
yet sure if the temporary signs will be necessary.
Mayor Newton asked staff if there is a mechanism in which something could be
done quickly, if necessary, other than changing the ordinance. City Attorney
Matthew Boyle replied the short answer is no.
WS-3 Discussion of Conflict of Interest forms for vendors
Councilmember Lindamood presented this item and briefed the City Council and
provided handouts for review.
Due to a limited amount of time left in the worksession, Mayor Newton asked for
this item to be moved to a future worksession.
WS-4 Discussion of the October 3, 2016, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the worksession at 6:32 p.m.
City of Colleyville Page 5
City Council Minutes - DRAFT October 3, 2016
Mayor Richard Newton reconvened the Colleyville City Council Executive Session
on Monday, October 3, 2016, at 6:32 p.m. in the Executive Conference Room.
ROLL CALL: Mayor Richard Newton, and Councilmembers Bobby Lindamood,
Jody Short, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Chris Putnam and Councilmember Tammy Nakamura
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, Section 551.074 Personnel, and Section 551.087,
Economic Development. He further explained there would be no decisions made or
action taken during this time.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with City Attorney regarding City
Developer Agreement
Section 551.071 - Legal - Consultation with and legal advice from the City
Attorney regarding SWPPP and TCEQ issues with Toll Brothers
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the City Attorney
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton recessed the executive session at 7:28 p.m.
Mayor Richard Newton called the regular City Council meeting to order in the
Council Chambers at 7:35 p.m.
ROLL CALL: Mayor Richard Newton, and Councilmembers Bobby Lindamood,
Jody Short, Nancy Coplen and Mike Taylor
City of Colleyville Page 6
City Council Minutes - DRAFT October 3, 2016
Absent: Mayor Pro Tem Chris Putnam and Councilmember Tammy Nakamura
INVOCATION: Pastor Dale Molden, First Baptist Church Colleyville
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-4040
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Coplen encouraged everyone to attend an event on Tuesday,
October 18, 2016, to meet the 2016 Colleyville Olympians, Katie Meili and Stephen
Lamdin.
Assistant City Manager/Director of Public Safety Mike Holder encouraged everyone
to attend National Night Out on Tuesday, October 4, 2016, at City Park on
Bransford Road, beginning at 6:00 p.m. The evening ends with a softball game
between police and fire.
Presentation of the Government Finance Officers Association (GFOA) Certificate of
Achievement for Excellence in Financial Reporting - Mayor Richard Newton and
Chief Financial Officer Brian Hogan
Mayor Newton presented Chief Financial Officer Brian Hogan with the Government
Finance Officers Association Certificate of Achievement for Excellence in Financial
Reporting. Mayor Newton explained the Certificate of Achievement is the highest
form of recognition in the area of governmental accounting and financial reporting
and its attainment represents a significant accomplishment by the City of
Colleyville and its management. The City’s report was judged by an impartial
panel and met the high standards of the program including demonstrating a
constructive spirit of full disclosure to clearly communicate our financial picture.
This is the 27th consecutive year the City has received the award.
Recognition of employees' years of service and achievements
Mayor Newton recognized employees for their years of service to the City: One
Year: Byron Osgood, Public Works, Glynn Miller, Public Works, Stephanie Jenkins,
Human Resources, Cheryl Taylor, Public Works, and Shane Pace, Community
City of Colleyville Page 7
City Council Minutes - DRAFT October 3, 2016
Development. Five years: Kyle Franco, Fire, Dustin Eason, Police, and Erik
Uplegger, Colleyville Center. Ten years: Joanne Caniano, Library, Joshua Large,
Parks, and William Savage, Fire.
Stephanie Jenkins, Shane Pace, Joanne Caniano, and William Savage were present
to receive certificates of appreciation.
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-4041
4a Approval of the minutes of the regular City Council meeting of
September 20, 2016
4b Approval to purchase three (3) Chevrolet Tahoe patrol vehicles, from
Caldwell Country Chevrolet, in an amount not to exceed $144,194, bid
through the Texas Local Government Purchasing Cooperative "Buy
Board"; approval to purchase three (3) Ford Taurus unmarked
vehicles, from Silsbee Ford, in an amount not to exceed $80,998, bid
through the Texas Local Government Purchasing Cooperative "Buy
Board"; and authorize the city manager to execute all purchasing
documents
Mayor Newton read Resolution R-16-4041 in its entirety.
Assistant Police Chief Robert Hinton briefed the City Council regarding item 4b.
Mayor Newton asked staff about the cost to outfit the vehicle. Chief Hinton replied
the current Tahoe pricing is $31,966 and the cost to equip the vehicles is $21,500,
with a total cost of $53,466. He added some savings will be received from a radio
assistance program grant.
Councilmember Lindamood expressed his appreciation to the police department for
seeking a competitive bid and by coming in under budget.
Mayor Newton opened the public hearing at 7:55 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 7:55 p.m.
Councilmember Taylor made a motion to approve Resolution R-16-4041
and Councilmember Lindamood seconded the motion.
The motion carried with the following vote:
Aye: 5 – Mayor Richard Newton, and Councilmembers Bobby Lindamood,
Jody Short, Nancy Coplen, and Mike Taylor
City of Colleyville Page 8
City Council Minutes - DRAFT October 3, 2016
Absent: 2 – Mayor Pro Tem Chris Putnam and Councilmember Tammy
Nakamura
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-16-1993
Consideration of a Special Use Permit for an accessory building larger
than permitted on Lot 3, Block 1, Hidden Acres Addition, located at
1212 Holly Lane, Case ZC16-012
Mayor Newton filed an affidavit and recused himself from this agenda item.
Councilmember Mike Taylor read the caption of Ordinance O-16-1993.
Community Development Director Ben Bryner presented this item and briefed the
City Council.
Councilmember Lindamood asked staff if the building is going to be built on an
existing slab. Director Bryner replied yes.
Councilmember Taylor opened the public hearing at 8:10 p.m.
There were no others present wishing to speak and Councilmember Taylor closed
the public hearing at 8:12 p.m.
This is a first reading, therefore City Council will not take any action.
5b Ordinance O-16-1994
Consideration of a zoning change from the AG-Agricultural district to
the R-40 Single Family Residential district on Lot 2, Block 1, Morris
Addition, located at 7201 Pleasant Run Road, Case ZC16-014
Mayor Newton joined the meeting from this point forward.
Mayor Newton read the caption of Ordinance O-16-1994.
Community Development Director Ben Brymer presented this item and briefed the
City Council.
Mark Assad, 5000 Thompson Terrace, and representing the property owner,
presented this item and briefed the City Council.
Mayor Newton asked Mr. Assad why RE-Residential Estate zoning was not
requested. Mr. Assad replied R-40 is being sought to be consistent with the area,
and the buyer has no intention of putting together anything smaller than 1.5 acre
lots, in general.
City of Colleyville Page 9
City Council Minutes - DRAFT October 3, 2016
Mayor Newton opened the public hearing at 8:10 p.m.
Kathy Hadley, 204 Timberline Drive North, spoke in support, but would like a
guarantee that it will not be developed as smaller lots.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:12 p.m.
Mayor Newton asked staff about the lot size for RE zoning. Director Bryner replied
80,000 square feet.
Mr. Assad stated for clarification that the existing house is not being demolished,
the purpose is to plat the middle lot.
This is a first reading, therefore City Council will not take any action.
5c Ordinance O-16-1995
Consideration of a zoning change from the R-40 Single Family
Residential district to the R-30 Single Family Residential district on Lot
1R, Block 1, O. Martin Subdivision, located at 5601 Montclair Drive,
Case ZC16-017
Mayor Newton read the caption of Ordinance O-16-1995.
Community Development Director Ben Brymer presented this item and briefed the
City Council.
Mayor Newton opened the public hearing at 8:18 p.m.
Kathy Hadley, 204 Timberline Drive North, filled out a speaker card in opposition;
however, she stated she is good with this request.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:19 p.m.
This is a first reading, therefore City Council will not take any action.
6. TABLED: RESOLUTION(S)
6a Resolution R-16-4032
Consideration of filling the Place 1 position on the Zoning Board of
Adjustment, with Alternate 1, and filling the Alternate 1 position with
the Alternate 2
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City Council Minutes - DRAFT October 3, 2016
Mayor Newton suggested removing this item from the table, and then removing it
from the agenda as appointments will be made to this board at the next City
Council meeting.
Councilmember Taylor made a motion to remove Resolution R-16-4032
from the table, without objection, for consideration.
Mayor Newton made a motion to remove Resolution R-16-4032 from the
agenda. Councilmember Taylor seconded.
The motion carried with the following vote:
Aye: 5 – Mayor Richard Newton, and Councilmembers Bobby Lindamood,
Jody Short, Nancy Coplen, and Mike Taylor
Absent: 2 – Mayor Pro Tem Chris Putnam and Councilmember Tammy
Nakamura
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 Timberline Drive North, praised the police department,
specifically Officer Bonham and Detective Prewitt, for speaking with her daughter
about a texting issue she had with another girl.
8. REPORTS
Historical Preservation Committee Meeting Minutes - April 14, 2016
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 3,
2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-4042
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 8:24 p.m.
Mayor Newton reconvened the executive session at 8:32 p.m., in the Executive
Conference Room.
Mayor Newton adjourned the executive session at 9:26 p.m.
City of Colleyville Page 11
City Council Minutes - DRAFT October 3, 2016
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE
________ DAY OF _______________ 2016.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 10/18/2016 Number Resolution R-16-4044
Type Resolution
Department Public Works
Title
Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of
Cheek-Sparger Road and Bedford Road, and authorize the city manager to execute the
agreement
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
Staff is seeking approval to enter into an Interlocal Agreement with Tarrant County for
the rehabilitation of Cheek-Sparger Road from Brown Trail to Bedford Road and the
rehabilitation of Bedford Road from Cheek-Sparger Road to the Little Bear Creek
Bridge, just north of Sparger Park. The portion of Bedford Road north of the Little Bear
Creek Bridge to Glade Road was rehabilitated by Tarrant County in FY 2016.
The City of Colleyville regularly partners with Tarrant County to perform street
maintenance work. Tarrant County has recently completed similar roadway
rehabilitation projects at a considerable cost savings to the City.
With the approval of the Interlocal Agreement, Tarrant County will provide the labor
and equipment necessary to rehabilitate the roadways and the City will be responsible
for the costs associated with the following items: removal of excess materials, new
materials, construction materials testing, traffic control (including barricades to redirect
traffic flow to alternate lanes during the construction) and disposal fees at an off-site
landfill facility for waste materials generated during the project.
The street improvements will include various techniques depending on the condition of
the existing roadway. One method will involve the reclamation of the existing roadbed
materials, stabilization of the road base with slurry cement, regrade, and placement of
a new asphalt surface, while other sections will receive a resurfacing (two-inch of new
asphalt), where there is an adequate thickness of existing asphalt. All of the work will
result in the roads being addressed in their current configurationwith the exception of
Cheek-Sparger Road at the intersection of Bedford Road which will include minor
widening within the existing right-of-way to accommodate longer, continuous left turn
lanes between Bedford Road and the main driveway to Covenant Christian Academy
School.
City Council Agenda Briefing 4b
City of Colleyville Page 2
The City will be responsible for providing traffic control during the construction to allow
continuous access. While both roadways will remain open to traffic, the turn lanes
along Cheek-Sparger Road will not be accessible throughout the duration of
construction.
This agreement will result in the rehabilitation of Cheek-Sparger Road (Exhibit 1) and
Bedford Road (Exhibit 2) which is approximately 5,500 linear feet of roadway. The total
duration of construction for Cheek-Sparger Road is estimated at 8-10 weeks, weather
permitting. Tarrant County will begin work on Cheek-Sparger Road in late October or
early November, after approval of the Interlocal Agreement by the Tarrant County
Commissioner’s Court at their October 25, 2016 meeting. Tarrant County will begin
work on Bedford Road in Spring 2017 after the completion of the Bedford Road
Retaining Wall construction. Duration for the rehabilitation of Bedford Road
is approximately two weeks, weather permitting.
This agreement is consistent with the City's street rehabilitation and maintenance
program. Rehabilitation of Cheek-Sparger Road was included in the original Capital
Improvements Program (CIP) for FY 2016, adopted by Resolution R-15-3907
(attached). Bedford Road was added to the FY 2016 CIP by Resolution R-16-3950
(attached) on January 5, 2016.
The proposed Interlocal Agreement with Tarrant County allows for the rehabilitation of
multiple City streets without incurring the full cost of the project. The overall value of
the proposed street improvements included in this agreement is
approximately$1,360,000, with the City's share of the cost for materials, milling,
testing, and traffic control estimated to be $817,000 (approximately $663,000 from
Tarrant County estimates and $154,000 additional ancillary costs). By utilizing the
Tarrant County Interlocal Agreement to perform this work, the City is
saving approximately 40 percent, versus the same work being performed by a
contractor hired directly by the City.
If approved by City Council, the Agreement will be forwarded to the Tarrant County
Commissioners Court for approval at their October 25, 2016 meeting.
Financial Impact
This project is included in the FY 2016 Capital Improvement Program. Funding for this
project is available within the Capital Projects Fund.
Recommendation
Approve
Attachments
1.Interlocal Agreement
City Council Agenda Briefing 4b
City of Colleyville Page 3
2.Exhibit 1 - Cheek-Sparger Road
3.Exhibit 2 - Bedford Road
4.R-15-3907
5.Tarrant County Estimates
6.R-16-3950
1
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”),
and the City of Colleyville (“CITY”).
WHEREAS, the CITY is requesting the COUNTY’s assistance to:
Repair and Resurface Bedford Road located within the City of
Colleyville from Little Bear Creek Bridge to Cheek-Sparger Road
(Approximately 1,956 linear feet).
Rehabilitate, Widen and Resurface Cheek-Sparger Road located
within the City of Colleyville from Brown Trail to Bedford Road
(Approximately 3,453 linear feet).
Collectively, hereinafter referred to as the “Project”.
WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the
Texas Government Code provides legal authority for the parties to enter into this
Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
WHEREAS, the Commissioners Court of the COUNTY and the City Council
of the CITY each make the following findings:
a.This Agreement serves the common interests of both parties;
b.This Agreement will benefit the public;
c.The division of costs fairly compensates both parties to this
Agreement; and
d.The CITY and the COUNTY have authorized their representative to
sign this Agreement.
e. Both parties acknowledge that they are each a “governmental entity”
and not a “business entity” as those terms are defined in Tex. Gov’t
Code § 2252.908, and therefore, no disclosure of interested parties
pursuant to Tex. Gov’t Code Section 2252.908 is required.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
2
TERMS AND CONDITIONS
1.COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the CITY in
completing the Project:
Bedford Road: Prior to the City milling the roadway, the COUNTY
will make full depth repairs to identified localized base failures.
Following milling of the existing asphalt surface by the CITY, the
COUNTY will place two inches of asphalt surface and clean the
jobsite.
Cheek-Sparger Road: Following milling and removal of the excess
materials by the CITY, the COUNTY will widen the existing roadbed
according to plans, stabilize the exposed subgrade, regrade and
shape, prime the roadbed, place four inches of asphalt base, place
two inches of asphalt surface, backfill the pavement edges and clean
the jobsite.
2.CITY RESPONSIBILITY
2.1 The CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost. The CITY will provide a
purchase order and will be billed directly by the material supplier.
The COUNTY may accumulate and bill the CITY for incidental
material cost.
2.2 The CITY will pay for one-half of the COUNTY’s fuel used to
construct this Project. The COUNTY will invoice the CITY for the fuel
consumed at the conclusion of the Project.
2.3 The CITY will be responsible for all traffic control necessary to safely
construct this project. This responsibility includes all advance
notices, signage, barricades, pilot vehicles, and flagmen necessary
to control traffic in and around the construction site. The CITY will be
responsible for and provide portable message boards to supplement
traffic control as needed.
2.4 The CITY will remove the excess roadbed materials prior to the
COUNTY stabilizing the exposed subgrade.
2.5 The CITY will adjust all utilities, manholes and valve boxes for this
Project.
2.6 The CITY will provide the COUNTY with a hydrant meter and all the
water necessary for construction of the Project at no cost to the
COUNTY.
3
2.7 The CITY will provide or pay for any engineering, survey, and
laboratory testing required for this Project.
2.8 The CITY will furnish a site for dumping all spoils and waste materials
generated during construction of this Project.
2.9 The CITY will reimburse the COUNTY for actual cost of any overtime
hours the CITY requires the COUNTY to provide watering the
roadway for dust control after regular work hours.
2.10 If required, the CITY will be responsible for the design and
development of a Storm Water Pollution Prevention Plan (SWPPP).
The CITY further agrees to pay for all cost (including sub-contractor
materials, labor and equipment) associated with the implementation
of the plan. The COUNTY will be responsible for maintenance of the
plan during the duration of the Project. Documentation and record
keeping of the SWPPP will be the responsibility of the CITY.
3.PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of project
completion.
4.NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This Agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5.OPTIONAL SERVICES
5.1 If requested by the CITY, the COUNTY will apply permanent striping
coordinated through the Transportation Department. Application of
striping by the COUNTY is limited to Project roadways. If the CITY
desires permanent striping applied to any roadways or portions of
roadways not covered by this Agreement, the CITY will need to enter
into a separate agreement with the COUNTY for the provision of
those services.
5.2 If requested by the CITY, the COUNTY will provide daytime traffic
control in and around the work area for Cheek-Sparger Road. Traffic
control measures will be billed at the actual labor cost plus 10% for
use of the traffic control devices. The CITY will be responsible for
providing all overnight and other traffic control measures.
4
6.TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any
particular time.
7.THIRD PARTY
This contract shall not be interpreted to inure to the benefit of a third party not a
party to this contract. This contract may not be interpreted to waive any statutory
or common law defense, immunity, including governmental and sovereign
immunity, or any limitation of liability, responsibility, or damage of any party to
this contract, party’s agent, or party’s employee, otherwise provided by law.
8.JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership or joint venture between the parties. This Agreement does not appoint
any party as agent for the other party.
9.EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
10.TERMINATION
This Agreement will automatically terminate on either September 30,
2017 or on the date the project is completed, whichever occurs first.
Notwithstanding the foregoing, or any other language to the contrary,
either party may terminate this Agreement without cause upon thirty (30)
days’ written notice to the other party prior to the intended date of
termination. In the event of termination by either party, neither party shall
have any further obligations to the other party under this Agreement,
except that the CITY remains liable to the COUNTY for any outstanding
invoice for materials that the COUNTY provides for the project, if any.
TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE
5
__________________________________________________________
B. Glen Whitley Jennifer Fadden
County Judge City Manager
Date: ________________________Date: ______________________
__________________________________________________________
Gary Fickes Jeremy Hutt, P.E.
Commissioner, Precinct 3 Director of Public Works
Date: ________________________Date: ______________________
Attest:Attest:
__________________________________________________________
APPROVED AS TO FORM*APPROVED AS TO FORM AND LEGALITY
___________________________________________________________________
Criminal District Attorney’s Office*City Attorney
* By law, the Criminal District Attorney’s
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client’s legal perspective.
Other parties may not rely on this approval.
Instead those parties should seek contract
review from independent counsel.
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HARWOOD TER C U M M I N G S D R
EXHIBIT 1Cheek-Sparger Road Rehabilitation¯
Vicinity Map
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EXHIBIT 2Bedford Road Rehabilitation¯
Vicinity Map
CHEEK-SPARGER
RESOLUTION R-15-3907
A RESOLUTION ADOPTING A COMPREHENSIVE FIVE-YEAR
CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2016- 2020 FOR THE
CITY OF COLLEYVILLE, TEXAS
WHEREAS, planning for capital expenditures is an essential function of local
government; and
WHEREAS, a multi-year capital improvement program is an important
communication tool for residents and businesses; and
WHEREAS, a multi-year capital improvement program is a valuable tool in
addressing infrastructure renewal and replacement needs and
an essential part of the City's financial planning.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Fiscal Year 2016-2020 Capital Improvement Program
attached as Exhibit "A", is hereby adopted.
Sec. 2. THAT the Capital Improvement Program will be reviewed and
updated on an annual basis, or as otherwise necessary.
Sec. 3. THAT changes to the Capital Improvement Program will require
approval of the City Council.
Sec 4. THAT this resolution replaces Resolution R-14-3781
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 5-AYES, Q NAYS, AND 0 ABSTENTIONS ON THIS
THE 15TH DAY OF SEPTEMBER 2015.
ATTEST: COLLEYVILLE CITY COUNCIL
Irl ,
A.
S
Amy elley,
Tr C David Kelly
City -cretary Mayor
Project
Year Title Total Project Cost
CEDC (Parks, Trails
Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
East of SH 26)
Roadway Impact
Service Area 2
West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
2016
Folding Doors- Fire Station #1 $66,000.00 $0.00 $0.00 $0.00 $66,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $66,000.00
Down-payment on Fire Engine replacement $125,000.00 $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $125,000.00
City Hall - Backup Power $181,000.00 $0.00 $0.00 $0.00 $56,000.00 $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $0.00 $181,000.00
Justice Center - Roof Repair $100,171.00 $0.00 $0.00 $0.00 $0.00 $100,171.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,171.00
Colleyville Center AV Replacement $170,000.00 $170,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,000.00
Senior Center Repairs $100,000.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00
Construct New Trail 2016 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Cheek-Sparger Road (Brown Trail to Bedford Road) - Rehabilitation $750,000.00 $0.00 $0.00 $0.00 $750,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $750,000.00
Glade Road Design (Phase 2 - Manning to Pool)$460,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $460,000.00 $0.00 $0.00 $0.00 $0.00 $460,000.00
Glade Road Design (Phase 3 - Pool to Heritage)$309,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $309,500.00 $0.00 $0.00 $0.00 $0.00 $309,500.00
Glade Road Design (Phase 4 - West City Limits to Bransford Road)$360,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $360,000.00 $0.00 $0.00 $0.00 $0.00 $360,000.00
John McCain (Pleasant Run Rd to Shepherds Glen) - Rehabilitation $662,222.00 $0.00 $0.00 $0.00 $662,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $662,222.00
Pleasant Run Design (Shelton to John McCain)$140,000.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00
Westcoat - Rehabilitation $613,849.00 $0.00 $0.00 $0.00 $613,849.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $613,849.00
Glade Road Reconstruction (Phase 1 - Bransford to Manning)$3,755,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $23,514.00 $604,471.00 $49,784.00 $3,077,230.00 $0.00 $0.00 $0.00 $0.00 $3,755,000.00
Construct SH26 - Phase II and III $31,848,898.00 $0.00 $15,918,251.00 $14,930,647.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $0.00 $0.00 $0.00 $0.00 $31,848,898.00
Bandit Trail (County project) - Rehabilitation $300,000.00 $0.00 $100,000.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Emergency Asphalt Maintenance $300,000.00 $0.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Fiber Build Phase 1-3 $394,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $394,700.00 $0.00 $0.00 $0.00 $394,700.00
Install Backup Generator for Emergency Power at L.D. Lockett Pump Station $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00 $140,000.00
Water Project 4: Upsize and Replace Water Lines in Sunrise Terrace Subdivision $380,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $380,000.00 $0.00 $0.00 $380,000.00
Water Project 7: Demolish Overland Trail Pump Station and Storage Tank $130,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $130,000.00 $0.00 $0.00 $130,000.00
Water Project 9: Misc Repairs to Elevated Storage Tanks $226,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $226,600.00 $0.00 $0.00 $226,600.00
WW Project 2: Rehabilitate Sewer Manholes Identified to be in Poor Condition $186,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $186,000.00 $0.00 $0.00 $186,000.00
Vermeer Hydro Excavator-2008 (886)$87,000.00 $0.00 $0.00 $0.00 $0.00 $87,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $87,000.00
41,935,940.00 $420,000.00 $16,018,251.00 $14,930,647.00 $2,788,071.00 $312,171.00 $23,514.00 $604,471.00 $49,784.00 $5,331,730.00 $394,700.00 $1,062,600.00 $0.00 $0.00 $41,935,940.00
2017
UPS Battery Backup Replacement at Justice Center $85,000.00 $0.00 $0.00 $0.00 $0.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $85,000.00
Construct New Trail 2017 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Construct Pleasant Run Trail (Cottonbelt RR to John McCain)$300,000.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Bedford Road (County project) - Rehabilitation $500,000.00 $0.00 $175,000.00 $0.00 $325,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00
Glade Road ROW (Phase 2 - Manning to Pool)$430,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $430,000.00 $0.00 $0.00 $0.00 $0.00 $430,000.00
Glade Road ROW (Phase 3 - Pool to Heritage)$190,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $190,000.00 $0.00 $0.00 $0.00 $0.00 $190,000.00
McDonwell School Road - Rehabilitation $713,316.00 $0.00 $0.00 $0.00 $713,316.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $713,316.00
Pleasant Run Rehabilitation (Shelton to John McCain)$760,000.00 $0.00 $0.00 $0.00 $760,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $760,000.00
Tinker Rehabilitation (Pleasant Run to Highway 26)$453,334.00 $0.00 $0.00 $0.00 $453,334.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $453,334.00
Emergency Asphalt Maintenance $300,000.00 $0.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Water Project 10: Water Group E Capital Improvements - Design $53,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $53,000.00 $0.00 $0.00 $53,000.00
Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision $1,515,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,515,100.00 $0.00 $0.00 $1,515,100.00
Water Project 8: Design for the Installation of Pressure Relief and Flow Control Valves and Associated Piping $42,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,500.00 $0.00 $0.00 $42,500.00
WW Project 3: Design Replacement of Pipelines on Manning Drive and near Pleasant Run Rd and McDonwell School Rd $75,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
WW Project 4: Design for the Replacement of 10" Sewer Lines in Remington Park and Clairemont Subdivisions $33,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $33,000.00 $0.00 $0.00 $33,000.00
Elgin Street Sweeper-2009 (601)$197,527.00 $0.00 $0.00 $0.00 $0.00 $197,527.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $197,527.00
Ford F550 Bucket-2001 (695)$84,379.00 $0.00 $0.00 $0.00 $0.00 $84,379.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $84,379.00
5,882,156.00 $450,000.00 $175,000.00 $0.00 $2,551,650.00 $366,906.00 $0.00 $0.00 $0.00 $620,000.00 $0.00 $1,718,600.00 $0.00 $0.00 $5,882,156.00
2018
Construct New Trail 2018 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Bransford (LD Lockett to Glade) - Rehabilitation $706,667.00 $0.00 $0.00 $0.00 $706,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $706,667.00
Glade Road Reconstruction (Phase 2 - Manning to Pool)$5,484,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $342,897.00 $0.00 $0.00 $4,724,103.00 $0.00 $0.00 $0.00 $417,000.00 $5,484,000.00
L. D. Lockett (Pleasant Run to Precinct Line)$1,133,333.00 $0.00 $0.00 $0.00 $1,133,333.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,133,333.00
Lowrie Road (County project) - Rehabilitation $135,000.00 $0.00 $45,000.00 $0.00 $90,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $135,000.00
Pleasant Run Rehabilitation (John McCain to North City Limits)$450,000.00 $0.00 $0.00 $0.00 $450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $450,000.00
Reagan Road (County project) - Rehabilitation $155,000.00 $0.00 $55,000.00 $0.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $155,000.00
Water Project 10: Water Group E Capital Improvements - Construct $459,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $459,000.00 $0.00 $0.00 $459,000.00
Water Project 11: Water Group D Capital Improvements - Design $372,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $372,000.00 $0.00 $0.00 $372,000.00
Water Project 3: Design New Elevated Water Storage Tank and Associated Distribution Lines $545,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $545,000.00 $545,000.00
Water Project 8: Install Pressure Relief and Flow Control Valves and Associated Piping $295,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $295,000.00 $0.00 $0.00 $295,000.00
WW Project 3: Replacement of Pipelines on Manning Drive and near Pleasant Run Rd and McDonwell School Rd $470,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $470,000.00 $0.00 $0.00 $470,000.00
WW Project 4: Sewer Group C Line Improvements - Construct $132,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $132,000.00 $0.00 $0.00 $132,000.00
10,487,000.00 $150,000.00 $100,000.00 $0.00 $2,480,000.00 $0.00 $342,897.00 $0.00 $0.00 $4,724,103.00 $0.00 $1,728,000.00 $0.00 $962,000.00 $10,487,000.00
2019
Construct New Trail 2019 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Glade Road Reconstruction (Phase 3 - Pool to Heritage)$3,530,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $245,223.00 $0.00 $0.00 $3,151,027.00 $0.00 $0.00 $134,000.00 $0.00 $3,530,250.00
Montclair (County project) - Rehabilitation $435,000.00 $0.00 $155,000.00 $0.00 $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $435,000.00
Roberts Road (Glade to Grapevine City Limits) - Design reconstruction $152,880.00 $0.00 $0.00 $0.00 $152,880.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $152,880.00
Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions $1,555,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,555,000.00 $0.00 $0.00 $1,555,000.00
WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions $1,670,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,670,000.00 $0.00 $0.00 $1,670,000.00
WW Project 5: Sewer Group F Line Improvements - Design $90,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $90,000.00 $0.00 $0.00 $90,000.00
Crafco Supershot Crack Sealer-2004 (674)$119,744.00 $0.00 $0.00 $0.00 $0.00 $119,744.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $119,744.00
Sewer T.V. Van E350-2008 (803)$80,370.00 $0.00 $0.00 $0.00 $0.00 $80,370.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $80,370.00
7,783,244.00 $150,000.00 $155,000.00 $0.00 $432,880.00 $200,114.00 $245,223.00 $0.00 $0.00 $3,151,027.00 $0.00 $3,315,000.00 $134,000.00 $0.00 $7,783,244.00
Exhibit "A"
Project
Year Title Total Project Cost
CEDC (Parks, Trails
Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
East of SH 26)
Roadway Impact
Service Area 2
West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
2020
Justice Center - HVAC Replacement $237,000.00 $0.00 $0.00 $0.00 $0.00 $237,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $237,000.00
Justice Center - Metal Roof Coating $167,000.00 $0.00 $0.00 $0.00 $0.00 $167,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $167,000.00
Construct New Trail 2020 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
County Project - TBD $800,000.00 $0.00 $200,000.00 $0.00 $600,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800,000.00
Roberts Road Reconstruction $1,200,950.00 $0.00 $0.00 $0.00 $1,200,950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,200,950.00
Water Project 11: Water Group D Capital Improvements - Construct $2,540,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,540,000.00 $0.00 $0.00 $2,540,000.00
Water Project 3: Construct New Elevated Water Storage Tank and Associated Distribution Lines $3,871,975.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,871,975.00 $3,871,975.00
WW Project 5: Sewer Group F Line Improvements - Construct $625,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $625,000.00 $0.00 $0.00 $625,000.00
Target V465D Street Saw-2005 (672S)$56,345.00 $0.00 $0.00 $0.00 $0.00 $56,345.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $56,345.00
9,648,270.00 $150,000.00 $200,000.00 $0.00 $1,800,950.00 $460,345.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,165,000.00 $0.00 $3,871,975.00 $9,648,270.00
UNF
Bedford Road Bridge $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jackson Road Bridge $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Queensbury Way Bridge $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Flood Gates Upgrade $365,020.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bedford Road Bridge at Little Bear $2,100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bransford Creek $2,080,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road Bridge at Trib LB2 $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road Culverts at Bluebonnet Creek $536,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Heritage Avenue at Little Bear $2,800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jackson Creek Drainage Improvements $2,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jackson Road Bridge $3,400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
John McCain Box Culvert at White Chapel Creek West $250,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Knoll Bridge $2,700,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Pleasant Run Road Bridge at Big Bear $3,800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Update Stormwater Master Plan $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Service Center - Construction $4,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fire Station 1 Repairs $107,716.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fire Station 2 Repairs $66,898.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fire Station 3 Repairs $65,457.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Justice Center - Roof Replacement $139,838.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Hall/Library - HVAC Replacement $273,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Hall - Boiler Replacement $107,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Library Fountain Repair $70,447.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Hall - Carpet and VCT Tile $102,443.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Library - Carpet and VCT Tile $98,055.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Justice Center - Carpet and VCT Tile $88,052.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Folding Doors- Fire Station #3 $44,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Acuff Lane - Rehabilitation $115,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bedford Court - Rehabilitation $149,209.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Behrens - Rehabilitation $392,196.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bettinger Drive- Rehabilitation $378,080.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Beverly Drive- Rehabilitation $222,098.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bill Simmons Rd - Rehabilitation $269,867.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Black Drive - Rehabilitation $174,987.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bluebonnet Drive - Rehabilitation $323,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Brook Meadows Addition $404,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Caldwell Hughes Road - Rehabilitation $115,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cedar Court - Rehabilitation $209,964.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cheek-Sparger Road (SH26 to Heritage - Less Brown to Bedford)$1,698,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Community Home Addition - Rehabilitation $262,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cooks Lane- Rehabilitation $61,653.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cutter Ridge Court - Rehabilitation $48,695.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fairway Addition - Rehabilitation $351,111.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Felps Court - Rehabilitation $32,853.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Felps Drive - Rehabilitation $223,289.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ford Drive - Rehabilitation $22,276.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Garry Lynne Drive - Rehabilitation $203,813.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road Reconstruction (Phase 4 - West City Limits to Bransford Road)$4,737,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road ROW (Phase 4 - West City Limits to Bransford Road)$300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hidden Acres Subdivision - Rehabilitation $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Highland Acres Subdivision - Rehabilitation $806,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hunter Lane - Rehabilitation $130,427.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jo Carol Lane- Rehabilitation $97,413.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jo Will Street- Rehabilitation $186,453.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
John McCain (Monticello Pkwy to Pleasant Run Rd) - Rehabilitation $151,111.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
John McCain (Williamsburg Court. to Monticello Pkwy) - Rehabilitation $302,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Leta Lane - Rehabilitation $179,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Lloyd Circle - Rehabilitation $105,964.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Maranatha Court - Rehabilitation $4,191.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Knoll Court - Rehabilitation $105,618.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Knoll Drive - Rehabilitation $871,236.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Timbers Court - Rehabilitation $148,836.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Old Glade Road - Rehabilitation $70,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Patterson Lane - Rehabilitation $203,218.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Pecan Park Estates Subdivision - Rehabilitation $724,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Plymouth Hills Addition - Rehabilitation $762,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Quail Creek Estates - Rehabilitation $600,311.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Exhibit "A"
Project
Year Title Total Project Cost
CEDC (Parks, Trails
Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
East of SH 26)
Roadway Impact
Service Area 2
West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
Renfro Rd - Rehabilitation $169,476.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ross Downs Estates - Rehabilitation $4,000,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Saddlebrook Addition - Rehabilitation $667,333.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sand Oak Acres Addition - Rehabilitation $864,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Shelton - Rehabilitation $288,293.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Stafford Heights Subdivision - Rehabilitation $542,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Stone Creek Estates - Rehabilitation $63,556.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Suellen Circle - Rehabilitation $44,373.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Tara Plantation Addition - Rehabilitation $495,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Thompson Terrace - Rehabilitation $167,378.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Van Oaks Drive - Rehabilitation $126,720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Waller Lane - Rehabilitation $81,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Wayne Drive - Rehabilitation $160,276.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Western Trails Subdivision - Rehabilitation $1,200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Woodland Hills Subdivision - Rehabilitation $1,295,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Woodbriar, Quail Creek Estates - Rehabilitate $1,984,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sunrise Terrace/Brighton Oaks - Rehabilitate $1,730,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 12: Water Group F Capital Improvements - CONSTRUCT $2,417,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 12: Water Group F Capital Improvements - DESIGN $363,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 13: Water Group L Capital Improvements - CONSTRUCT $1,426,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 13: Water Group L Capital Improvements - DESIGN $214,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 14: Water Group I Capital Improvements - CONSTRCT $1,470,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 14: Water Group I Capital Improvements - DESIGN $220,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 15: Water Group G Capital Improvements $5,389,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 16: Water Group H Capital Improvements $2,264,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 17: Water Group J Capital Improvements $1,404,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 18: Water Group K Capital Improvements $8,158,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 19: Water Group M Capital Improvements $4,094,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 20: Water Group W Capital Improvements $1,477,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 21: Water Group X Capital Improvements $646,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 22: Water Group C Capital Improvements $1,225,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 23: Water Group Q Capital Improvements $1,827,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 24: Water Group N Capital Improvements $2,567,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 25: Water Group R Capital Improvements $1,211,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 26: Water Group S Capital Improvements $176,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 27: Water Group T Capital Improvements $4,570,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 10: Sewer Group P Improvements $710,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 11: Sewer Group Q Improvements $277,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 12: Sewer Group R Improvements $415,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 13: Sewer Group E Line Improvements $1,407,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 14: Sewer Group V Improvements $3,304,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 15: Sewer Group D Line Improvements $758,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 16: Sewer Group S Improvements $1,416,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 17: Sewer Group W Improvements $3,946,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 6: Sewer Group A Line Improvements $800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 7: Sewer Group T Line Improvements $790,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 8: Sewer Group G Line Improvements $412,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 9: Sewer Group U Improvements $2,936,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
F750 Single Axle Dump-2007 (896)$84,761.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
116,096,059.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
191,832,669.00 $1,320,000.00 $16,648,251.00 $14,930,647.00 $10,053,551.00 $1,339,536.00 $611,634.00 $604,471.00 $49,784.00 $13,826,860.00 $394,700.00 $10,989,200.00 $134,000.00 $4,833,975.00 $75,736,610.00
Exhibit "A"
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Cheeks-Sparger Rd (2)10/5/2016
(City of Colleyville)
Limits:Brown Trail to Bedford Rd (50 ft wide in front of school)
Existing Condition:
Project Size:Roadway Length (lf):1,542 lf 1542 lf
Stabilization Width (ft) : 62 ft avg Stab Area :10,623 sy
Binder Width (ft): 61 ft avg Binder Area:10,451 sy
Surface Width (ft):60 ft avg Surface Area:10,280 sy
Additional Areas (sy):0 sy
Roadway Length 2 (lf):200 lf 200 lf
Stabilization Width 2 (lf):52 ft avg Stab Area :1,156 sy
Binder Width 2 (lf):51 ft avg Binder Area:1,133 sy
Surface Width 2 (lf):50 ft avg Surface Area:1,111 sy
Roadway Length 3 (lf):611 lf 611 lf
Stabilization Width 3 (lf):52 ft Stab Area :3,530 sy
Binder Width 3 (lf):51 ft Binder Area:3,462 sy
Surface Width 3 (lf):50 ft Surface Area:3,394 sy
Roadway Length 4 (lf):279 279 lf
Stabilization Width 4 (lf):52 Stab Area :1,612 sy
Binder Width 4 (lf):51 Binder Area:1,581 sy
Surface Width 4 (lf):50 Surface Area:1,550 sy
Roadway Length 5 (lf):821 821 lf
Stabilization Width 5 (lf):42 Stab Area :3,831 sy
Binder Width 5 (lf):41 Binder Area:3,740 sy
Surface Width 5 (lf):40 Surface Area:3,649 sy
Total Rdway Length (lf):3453 lf
Temporary Widening (821 lf @ 8 ft)
Roadway Length (lf):821 821 lf
Stabilization Width (lf):8 Stab Area :730 sy
Flex Base Width (lf):8 Flex Base Area:730 sy
Binder Width (lf):8 Binder Area:730 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 7" + (33% Swell)21,482 0.26 cy/sy 5585 cy -$
FlexBase (Drwy Ramps)13.35$ $/tn 40 tn tn 534.00$
Cement Slurry (8")20,752 36 lb/sy 165.00$ $/tn 373.53 tn tn 61,632.78$
Cement Slurry (8")-Temp Widen 730 36 lb/sy 165.00$ $/tn 13.14 tn tn 2,167.44$
FlexBase (4") - Temp Widen 730 420 lb/sy 13.35$ $/tn 153.25 tn tn 2,045.93$
Tack Coat (Binder)20,368 0.10 gal/sy 1.66$ $/gal 2037 gal gal 3,381.11$
Tack Coat (Binder)_Temp Widen 730 0.10 gal/sy 1.66$ $/gal 73 gal gal 121.14$
HMAC Binder (6")20,368 0.33 tn/sy 52.05$ $/tn 6721 tn tn 349,852.86$
HMAC Binder (2")-Temp Widen 730 0.11 tn/sy 52.05$ $/tn 80 tn tn 4,178.34$
Tack Coat (Surface)19,984 0.10 gal/sy 1.66$ $/gal 1998 gal gal 3,317.42$
HMAC (2")19,984 0.11 tn/sy 58.05$ $/tn 2198 tn tn 127,610.67$
HMAC (Inter & Drwy)58.05$ $/tn 75 tn tn 4,353.75$
Backfill Edges 6,906 0.015 cy/lf 104 cy n/c
Subtotal 559,195.44$
Misc Cost
Mill & Remove Spoils City
Traffic Control City
Replace Concrete Driveways City
Traffic Control (County) Actual Cost 1,500.00$
Fuel Cost Estimate 50% Actual 8,450$ 51.00$
Tabs 0.50$ 1,381$ ea 690.60$
Striping 0.05$ 13,443$ lf 672.15$
Materials + Misc Cost 562,109.19$
10% Contingency 56,210.92$
Total:$618,320.11
Construction Time Estimate: 37 Working Days
Comments:City will responsible for all overnight and stationary traffic control required for construction. Estimated Cost to Mill out Spoils $78,219
County will provide daytime traffic control as needed.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
City will provide any needed curb & gutter repairs.
Estimated stabilization rate of 36# (approx 5%), 8 inches deep based on past projects.
Curb & Gutter Section on Northside and Ditch Section on Southside. There is a short section on the west end of the project that has curb & gutter on both sides.
Moderate transerve and longitudinal cracking. Some areas of cracking indicating pending base failures with few spalled areas. Several areas have base and patch
repairs. Overall moderate condition but potential to deteriorate quickly. A few areas are in need of curb & gutter repair
Scope Of Work:The City will remove the existing roadbase, Tarrant County will recycle and stabilize the existing roadbed, regrade, shape and prime the roadbed, place 6 inch asphalt
binder and 2 in asphalt surface.
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Bedford Road 10/5/2016
(City of Colleyville)
Limits:Little Bear Bridge to Cheek Sparger
Existing Condition:
Project Size:South of Bridge
Roadway Length = 1,956 lf Width = 27 ft
Wedge Mill Area (1,956 lf * 6 ft *2)/9 = 2,608 sy
Pavement Area (TY D HMAC): (27 ft x 1,956 lf)/9 = 5,868 sy
Estimate:
Roadway Materials:
Square Yard Rate/SY Cost Estimate Final $ Estimate $ Final
HMAC Binder (Est Repairs) 6"100 0.33 tn/sy 51.69$ $/tn 33.0 tn tn 1,705.77$
Tack (Surface)5,868 0.10 gal/sy 1.66$ $/gal 586.8 gal gal 974.09$
HMAC Surface (2") 5,868 0.11 tn/sy 57.69$ $/tn 645.5 tn tn 37,237.74$
Subtotal 39,917.60$
Misc Cost
Wedge Mill City
Tabs 0.50$ 196 ea 97.80$
ID Locators 3.95$ 5 ea 19.75$
Fuel (50%)850 425.00$
Striping 0.03$ 3,912 lf 117.36$
Materials + Misc Cost 40,577.51$
10% Contingency 4,057.75$
Total:44,635.26$
Construction Time Estimate: 5 Working Days
Comments:City of Colleyville to provide all water and a hydrant meter for this project
City of Colleyville to adjust all utilities and manholes/valves for this project
City of Colleyville responsible for all traffic control required to construct project.
City of Colleyville to provide wedge mill and haul off of HMAC surface from bridge to Cheek Sparager
Estimate 100 sy of full depth repairs needed PRIOR to milling
In curb & gutter section (south of bridge) : pavement has just a couple of patches, no signs of any pending base failures, solid and
sound base, asphalt is showing some oxidation but overall in fairly good condition.
In curb & gutter section (south of bridge): City will wedge mill existing HMAC surface and Tarrant County will place 2 inch HMAC
surface.
Scope Of Work:
RESOLUTION R-16-3950
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 5, 2016
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as.follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of December 15, 2015
b. Approval of an amendment to the comprehensive five-year
Capital Improvement Program for Fiscal Years 2016-2020
c: Approval to ratify the nomination of Mayor David Kelly to
serve on the North Central Texas Council of Governments
NCTCOG) Emergency Preparedness Planning Council (EPPC)
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF (6 AYES, O NAYS, AND 0 ABSTENTIONS
ON THIS THE 5TH DAY OF JANUARY 2016.
ATTEST: CITY OF COLLEYVILLE
414 1.0 , ,
a•
Any Fhelley, TMC David Kelly
itity Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 10/18/2016 Number Resolution R-16-4044
Type Resolution
Department Library
Title
Approval of the use of the Voluntary Library Fund in Fiscal Year 2017 (FY 2017), for
the purchase of library materials, collection processing supplies, and library programs,
in an amount not to exceed $155,000
Strategy Map Connection
B1- Seek innovative technology solutions where appropriate
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
C2- Deliver high quality and unique customer service
Explanation
Reading and Public Hearing
The Voluntary Park Fund was established in 1976 per attached Resolution R-76-126. In
1992, the Colleyville Friends of the Library and the Parks and Recreation Advisory
Board made a joint recommendation to the City Council to increase the Voluntary Park
Fund from $1.00 to $2.00 per month and to establish a Voluntary Library Fund with a
donation level of $1.00 per month per attached Resolution R-92-779.
In consideration of the opening of the Colleyville Public Library in November 2003, the
Colleyville Public Library Board reviewed the established fee and use of the Voluntary
Library Fund on July 24, 2003. Upon completion of this review, the Board proposed no
change to the current donation level of $1.00 per month; however, the Board desired
to clarify the uses of the Voluntary Library Fund. On September 10, 2003, the
Colleyville Public Library Board reviewed and unanimously recommended approval to
City Council of a draft resolution establishing the allowed uses of the Voluntary Library
Fund. City Council approved attached Resolution R-03-2237 on October 7, 2003.
On October 10, 2005, the Colleyville Public Library Board reviewed the status of the
Voluntary Library Fund, which included expenditures (approved, expended, and
projected), and revenues (actual and projected). Upon completion of this review, the
Library Board unanimously approved the Board proceed with a study to evaluate the
need for increasing the Voluntary Library Fund donation from $1.00 to $2.00 per
month.
In preparing the Fiscal Year 2007 (FY 2007) Colleyville Public Library budget, there
were discussions with the Library Board, on April 10, 2006, and June 12, 2006,
City Council Agenda Briefing 4c
City of Colleyville Page 2
supporting the use of the Voluntary Library Fund for the purchase of collection
materials, materials processing supplies, and programs. During the discussions, it was
reflected the balance of the bond funding, designated for the Library’s opening day
collection development, was projected to be expended during FY 2006. Additionally, it
was discussed in the FY 2007 Library budget, the Voluntary Library Fund would be the
primary source of funding for all library materials, (books, DVDs, CDs, digital, and
other materials), library materials processing supplies, and programs. On June 12,
2006, the Library Board unanimously approved a recommendation to the City Council
for consideration to increase the Voluntary Library Fund donation from $1.00 to $2.00
per month, to provide financial resources for continued growth and development of
Library material collections and programs. In October 2006, City Council approved
attached Resolution R-06-2768, which increased the monthly Voluntary Library Fund
contribution amount from $1.00 to $2.00 per month.
Since FY 2004, the Colleyville Public Library budget has included use of the Voluntary
Library Fund for the purchase of collection materials, collection processing supplies,
and library programs. The attached Voluntary Library Fund Report FY2004 – FY2017
provides an overview of Library Board recommended and City Council approved
expenditures. For the past six years, the Colleyville Public Library Board has
unanimously approved the use of the Voluntary Library Fund for the purchase of library
collection materials, collection processing supplies, and library programs, in an amount
not to exceed $145,000.
The FY 2017 Colleyville budget included moving $33,000 for library books and
programs from the General Fund to the Voluntary Library Fund. On August 29, 2016,
the Colleyville Public Library Board reviewed the proposed changes in the FY 2007
Library budget and recommended increasing the expenditure amount from $145,000
to $155,000 in the Voluntary Library Fund. Whereupon, the Library Board unanimously
approved the use of the Voluntary Library Fund for the purchase of library collection
materials, collection processing supplies, and library programs, in an amount not to
exceed $155,000.
Financial Impact
Funds are available in the Voluntary Library Fund, in the amount of $316,638, as
of September 30, 2016, per the attached Financial Status of Voluntary Library Fund
at September 30, 2016.
Recommendation
Approve
Attachments
1.Financial Status of Voluntary Library Fund at 9-30-2016
2.Resolution R-76-126
3.Resolution R-92-779
City Council Agenda Briefing 4c
City of Colleyville Page 3
4.Resolution R-03-2237
5.Resolution R-06-2768
6.Voluntary Library Fund Report FY 2004 - FY 2017
FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 9-30-2016
FUND BALANCE AT 9-30-2015:$404,761
FY 2016 REVENUE
Donations:PROJECTED ACTUAL
October $13,573 $13,573
November $12,505 $12,505
December $14,563 $14,563
January $12,670 $12,670
February $13,055 $13,055
March $13,092 $13,092
April $13,156 $13,156
May $13,430 $13,430
June $13,141 $13,141
July $12,932 $12,932
August $14,647 $14,647
September $13,108 $13,108
Total Donations $159,873 $159,873
Interest income Received $1,000 $978
TOTAL $160,873 $160,851
FY 2016 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD)(COUNCIL)YEAR-TO-DATE
BOOKS AND PROCESSING MATERIALS
FY 2015 BALANCE OF AUTHORIZATION $91,474 $91,474 $91,474
FY 2015 BALANCE OF AUTHORIZATION-LONG RANG $12,500 $12,500 $12,500
FY 2016 AUTHORIZATION (R-15-3906, 9/15/15)$145,000 $145,000 $48,943
TOTAL $248,974 $248,974 $152,917
AVAILABLE FUND BALANCE AT 9-30-2016 (COUNCIL APPROVED) $316,638
PROJECTED AVAILABLE FUND BALANCE AT 9-30-2016 (COUNCIL APPROVED)$316,660
10/6/2016
Fiscal Year (FY)Board Recommended Council Approved
FY 2004 $36,436 $36,436
FY 2005 $46,750 $46,750
FY 2006 $102,370 $102,370
FY 2007 $220,825 $220,825
FY 2008 $126,000 $126,000
FY 2009 $130,000 $130,000
FY 2010 $135,000 $135,000
FY 2011 $145,000 $145,000
FY 2012 $145,000 $145,000
FY 2013 $145,000 $145,000
FY 2014 $145,000 $145,000
FY 2015 $145,000 $145,000
FY 2016 $145,000 $145,000
FY 2017 $155,000
Fiscal Year (FY)Board Recommended Council Approved
FY 2003 - Library
Building Construction $400,000 $400,000
FY 2011 - Library
Second Floor Audio-
Visual Equipment $50,000 $50,000
FY 2015 - Library Long-
Range Plan 2016-2021 $25,000 $25,000
Public Library
FY 2004 - FY 2017
Special Project Expenditures
Voluntary Library Fund Report *
Voluntary Library Fund Report
*Use of the Voluntary Library Fund for the purchase of collection
materials, collection processing supplies and library programs
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4d Agenda Date 10/18/2016 Number Resolution R-16-4044
Type Resolution
Department Human Resources
Title
Approval of an Interlocal Agreement between the cities of Colleyville, Bedford, and
Watauga for insurance broker services, and authorize the city manager to execute the
agreement
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
In order to ensure the City of Colleyville is receiving the best value for its dollar, staff
is recommending to solicit proposals for health insurance brokerage and consultant
services in FY 2017. Health insurance brokers assist the City in the solicitation,
selection, implementation, communication, and oversight of the City’s group health
benefits program. In Colleyville, this includes medical, dental, vision, basic and
voluntary life and accidental death and dismemberment (AD&D), long term disability,
flexible spending account (FSA) administration, pricing transparency services,
and employee assistance program (EAP) for employees and their dependents. Some
examples of activities related to brokerage services include:
Facilitating the annual health insurance bid process and assisting with plan
design.
Analyzing existing coverage and identifying or developing cost-saving alternative
benefit strategies and plans.
Acting as liaison between the City and insurance providers.
Providing day-to-day consultation on plan interpretation and problem resolution.
Providing timely customer service and assistance to staff and employees with
issues involving provider billing, claims, vendor service issues/problems,
advocacy for services, disputes, interpretation of contracts and services,
changes, and general troubleshooting.
Assisting the City in proactive mitigation of negative impacts or disruption of
services to employees from benefit and/or provider network changes.
City of Colleyville Page 2
City Council Agenda Briefing 4d
Providing research and analysis of fully funded vs. self-funded insurance options
and related costs and benefits associated with each option.
Background
Prior to the adoption of the Patient Protection and Affordable Care Act (ACA) in March
2010, also known as the Health Care Reform Act, health insurance brokerage firms
typically focused on bidding insurance and general oversight of the contracts for their
clients throughout the year. Since 2010, these firms have taken on a more advisory
(consultant) role for their clients because of the complexities of the new law and the
numerous compliance requirements contained within the new law. In addition, since
the enactment of this law, the entire health insurance environment has changed
rapidly and continues to change each year. Health insurance consultants assist
employers with strategies for remaining compliant with ever-changing laws and
remaining current with the constantly changing market.
Health insurance consulting activities include legal, compliance, and advisory
services. Examples are:
1.Providing assistance with plan administration to ensure programs are in
compliance with State and Federal legislation,
2.Providing impact analysis, plan options and strategic recommendations with
regard to the ACA and other regulations and mandates, and
3.Conducting compliance audits of the City’s policies and procedures.
Some specific activities related to consulting services include:
Assisting in the development of long-range goals and strategies, including
making projections of potential savings.
Providing as needed, on-site training to staff regarding regulatory updates,
and/or best practice seminars, for the effective administration of benefit plans.
Providing access to attorneys and compliance departments as needed for benefit
related questions
Assisting in the development and oversight of the employee wellness program
to improve employeehealth and reduce employee healthcare costs, both
in the short-term and in the long-term.
The City’s current insurance broker/consultant, Holmes Murphy and Associates (HMA),
has been in place since October 2011. Staff has been pleased with the level of service
provided by this firm; however, best practices are to seek competitive proposals for
this type of professional service every few years to ensure the City is keeping costs low
City of Colleyville Page 3
City Council Agenda Briefing 4d
and to ensure the most qualified companies are selected to do the work. Staff met
with HMA in March to inform them of the City’s intent to seek proposals for this service
in the fall - after the new plan year beginning October 1.
Commission and Flat Fee Payment
The City of Colleyville has historically paid health insurance brokers using a
commission-based payment structure. In this type of payment structure, the broker is
paid directly by the insurance company. The brokers’ commission is calculated as a
percentage of the total premium. Based upon the City’s FY 2017 estimated premiums,
and the current commission-based payment structure, HMA will be compensated
approximately $82,560 in FY 2017.
Line of Coverage FY17
Bid Amount
FY17 Commission
Percent
FY17 Estimated
Commissions
Medical $2,135,606 3%$64,068
Dental $ 114,644 3%$ 3,439
Vision $ 11,487 10%$ 1,149
Life & ADD *$ 40,831 15%*$ 9,486
Disability *$ 29,453 15%*$ 4,418
FSA $ 3,519 0%$-
Compass $ 10,320 0%$-
ESTIMATED TOTAL COMMISSIONS $82,560
*Based on last year’s numbers.
Staff is recommending to move to a flat fee payment arrangement instead of a
commission-based payment arrangement. Some benefits of moving to a flat fee
payment structure are:
Improved transparency in fees: Broker compensation (the amount the broker is
paid) will be detailed in a budget line item instead of rolled into health insurance
premiums.
Locked in pricing: Broker compensation will be set by a contract with the City
instead of varying each year based upon premium renewals.
Health insurance premiums for certain lines of coverage are currently shared between
the City and employees. The City pays a portion of medical and dental premiums and
pays the entire premium for employee basic life insurance and disability
premiums. Some lines of coverage, such as vision, voluntary life and portions of
medical and dental premiums are paid by employees. Therefore, with the current
commission-based payment structure, the broker fees are being shared by both the
City and employees within the premiums. In moving to a flat rate payment structure,
the City will be budgeting the fixed amount as a line item in the budget and would pay
100% of the broker fees beginning in FY 2018. However, based upon what other cities
City of Colleyville Page 4
City Council Agenda Briefing 4d
in the area are paying for broker services, staff believes there is an opportunity to save
the City money with a fixed rate structure.
Interlocal Agreement
During health insurance renewal discussions with the City Council in July 2016, the
Council directed City staff to explore opportunities to partner with other cities relative
to health insurance with a focus on cost-sharing or reducing costs overall. In keeping
with the direction provided by the City Council in July, staff reached out to some
surrounding cities to begin exploring various options to combine resources to save
money on health insurance related costs. During those discussions, both the City of
Bedford and the City of Watauga indicated their intent to solicit proposals for
broker/consultant services after the beginning of their plan year on October 1. Since
Colleyville had also planned to solicit proposals for broker services, staff discussed
combining resources together to take advantage of economies of scale in order to gain
more competitive pricing.
To solicit proposals as a group requires an interlocal agreement between the cities of
Colleyville, Bedford and Watauga. The interlocal agreement is a collaborative contract
between public bodies focused on providing more efficient, less costly public
services. In the State of Texas, an interlocal agreement establishes a cooperative
purchasing program, allowing for multiple cities to purchase goods and services under
a competitively bid contract pursuant to the Texas Local Government Code, Subchapter
F, Chapter 271.
The legal firm of Boyle and Lowry, the city attorney for both Colleyville and Bedford,
drafted the proposed interlocal agreement for consideration. The city of Bedford has
placed this item on their October 14, 2016 City Council agenda with staff
recommending approval. The city of Watauga will be placing this item on the October
24, 2016 City Council agenda with staff recommending approval.
If the interlocal agreement is executed by the three cities, staff will draft the request
for proposals (RFP) seeking a health insurance broker/consultant that is well
versed in the benefits market, experienced in advising comparable public agencies, and
works well with various levels of staff and management. Upon completion of the RFP,
the parties may elect to proceed to issue a joint RFP. The Interlocal Agreement
stipulates that the parties are not obligated to issue a joint RFP.
If the joint RFP is issued, the representatives of the parties will work together to make
a final recommendation to their city managers. The recommendation shall be
approved by all city managers. If the parties agree to jointly hire an insurance broker,
the recommendation will be taken to their respective City Councils for final approval
before insurance renewals begin in the spring of 2017. No Council shall be considered to
be obligated to hire the recommended insurance broker.
In addition, these cities are interested in exploring further opportunities to collaborate
on health insurance in the future, specifically, exploring the option to cooperatively
City of Colleyville Page 5
City Council Agenda Briefing 4d
purchase insurance products for the FY 2018 renewal. This interlocal agreement lays
the foundation for this collaboration to occur. This will be discussed during broker
interviews and it is the desire of the cities that the selected broker will assist in this
effort.
Staff recommends approval of an interlocal agreement with the cities of Bedford and
Watauga for cooperative purchasing of health insurance consultant and brokerage
services, and authorizing the city manager to execute the agreement.
Financial Impact
Staff anticipates a cost savings that will result from collective purchasing power,
economies of scale, and a flat fee structure.
Recommendation
Approve
Attachments
1.Interlocal Agreement for Insurance Broker Services
STATE OF TEXAS
COUNTY OF TARRANT
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF BEDFORD,
THE CITY OF WATAUGA
AND THE CITY OF COLLEYVILLE
FOR
INSURANCE BROKER SERVICES
This Agreement is entered into the 24th day of October 2016, by and between the CITY
OF BEDFORD (hereafter “Bedford”) and the CITY OF COLLEYVILLE (hereafter “Colleyville”)
and the CITY OF WATAUGA (hereafter “Watauga”) each of which is a home rule municipal
corporation located within Tarrant County, Texas. Colleyville and Bedford and Watauga will be
jointly referred to as “Cities” or “Parties” or individually as “Party.”
WHEREAS, Bedford, Colleyville and Watauga desire to work together on a Request for
Proposal for an Insurance broker and consultant (hereafter “Insurance broker”) to assist Cities in
obtaining insurance for their employees, spouses, dependents and other insureds;
WHEREAS, Bedford, Colleyville and Watauga are seeking to lower their insurance costs;
WHEREAS, Bedford, Colleyville, and Watauga execute this Interlocal Agreement
pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, as
amended, and in accordance with purchasing statutes regulating the Parties and subject to
availability of current revenues;
WHEREAS, the Parties agree that any party paying for the performance of governmental
functions or services under this Agreement shall make those payments from current revenues
available to the paying party;
WHEREAS, it is beneficial for the Parties to enter into this Agreement;
WHEREAS, the Interlocal Cooperation Act authorizes governmental entities to enter into
interlocal cooperation agreements for administrative and governmental functions and services;
WHEREAS, the Bedford City Council, the Colleyville City Council and the Watauga City
Council approved this Agreement at a City Council meeting that had been posted and met the
requirements of the Texas Open Meetings Act;
NOW, THEREFORE, in consideration of the premises and agreements, covenants and
promises set forth herein, it is agreed as follows:
I.
DEFINITIONS
Insurance broker shall mean a person who (1) solicits insurance on behalf of the Parties; (2)
receives or transmits (other than on the person's own behalf) an application for insurance or an
insurance policy to or from the Parties; (3) advertises or otherwise gives notice that the person
will receive or transmit an application for insurance or an insurance policy on behalf of the Parties;
(4) receives or transmits an insurance policy of the Parties; (5) examines or inspects a risk on
behalf of the Parties; (6) receives, collects, or transmits an insurance premium on behalf of the
Parties; (7) takes any other action in the making or consummation of an insurance contract for or
with the Parties.
Parties shall mean City of Bedford, City of Colleyville and City of Watauga.
Person shall mean any legal entity, including but not limited to natural persons, corporations, and
partnerships.
RFP shall mean Request for Proposal.
II.
PURPOSE
The purpose of this Agreement is to provide for the Parties to plan, and prepare a request
for proposal for the joint use of the Parties in hiring an insurance broker, and to allow for the
Parties, should they elect to do so, to jointly contract with and share information and work product
from the insurance broker.
The person selected by the Parties shall be considered to function on behalf of the Parties
and not on behalf of any insurance company and shall not have an employment relationship with
an insurance company.
III.
TERMS, RIGHTS, OBJECTIVES AND DUTIES OF THE PARTIES
1. The Parties agree that they wish to collaborate and preparation of a request for proposal for
an insurance broker. In order to achieve that end, the Parties agree to each name a representative
or representatives to work together in the preparation of the RFP. The initial designation shall be
the Director of Human Resources for each Party, but that designation may be changed at any time
by the City Manager. More than one representative may be named. The representative(s) may
bring additional persons with them to any meetings between the representatives and may assign
work to any additional people.
2. The final work product shall belong to all parties.
3. Upon completion of the RFP, the parties may elect, at the decision of the City Manager, to
proceed to issue a joint RFP. The parties are not obligated to issue a joint RFP.
4. Upon issuance of a joint RFP, the representatives of the Parties will work together to make
a final recommendation. The recommendation shall be approved by all City Managers. If the
Parties agree to jointly hire an insurance broker, the recommendation will be taken to their
respective City Councils for final approval. No Council shall be considered to be obligated to hire
the recommended insurance broker.
5. Upon approval of the respective City Councils of the Parties to hire an insurance broker,
the Parties may elect, based upon the decision of the respective City Councils at the time of
selection of an insurance broker, to consider the preparation of a future RFP for an insurance
company to be jointly selected by the Parties.
6. If the Parties elect to join in a common risk pool for the purpose of jointly selecting an
insurance company, each Party shall sign separate contracts with said insurance company. In no
event will one Party be responsible for the payment of insurance coverage for the other Party’s
employees, spouses, dependents or other insureds.
7. Each party may elect to cease joint preparation or cooperation as set out in Section XIV
“Term and Termination” below.
8. The Parties agree to abide by all State and Federal laws governing the use and payment of
an insurance broker by a municipality, including but not limited to Texas Local Government Code
section 252.024, any privacy laws or protection of medical records, any required retention
regulations and all other applicable State, Federal or local laws.
9. The Insurance broker will have all required education, accreditations, and licenses.
IV.
NO ORAL AGREEMENT; AGREEMENT TO GOVERN OVER EXHIBIT & ENTIRE
AGREEMENT
This Agreement contains all the terms, commitments and covenants of the Parties pursuant to this
Agreement. Any oral or written commitment not contained in this Agreement or expressly referred
to in this Agreement and incorporated by reference shall have no force or effect.
In the case of any conflict between this Agreement and any Exhibits, this Agreement shall govern.
This Agreement contains the entire agreement of the parties with respect to the matters contained
herein and may not be modified or terminated except upon the provisions hereof or by the mutual
written agreement of the parties hereto.
V.
CAPTIONS
The captions to the various clauses of this Agreement are for informational purposes only and in
no way alter the substance of the terms and conditions of this Agreement.
VI.
ASSIGNMENT
This Agreement or any part thereof shall not be assigned or transferred by any party without the
prior written consent of the other party.
VII.
NOTICE
Any notice required to be sent under this Agreement must be in writing and may be served by
depositing same in the United States Mail, addressed to the party to be notified, postage pre-paid
and registered or certified with return receipt requested, or by delivering the same in person to
such party via a hand-delivery service, Federal Express or any courier service that provides a return
receipt showing the date of actual delivery of same to the addressee thereof. Notice given in
accordance herewith shall be effective upon receipt at the address of the addressee. For purposes
of notice, the addresses of the parties shall be as follows:
If to Bedford, to: City Manager
C i ty of Bedford
200 Forest Ridge Drive
Bedford, Texas 76021
If to Colleyville, to: City Manager
City of Colleyville
100 Main Street
Colleyville, Texas 76034
If to Watauga City Manager
City of Watauga
7105 Whitley Road
Watauga, Texas 76148
VIII.
AGREEMENT INTERPRETATION AND VENUE
The Parties covenant and agree that in any litigation relating to this Agreement, the terms and
conditions of the Agreement will be interpreted according to the laws of the State of Texas. Venue
shall be exclusively in Tarrant County, Texas.
The Parties further agree that the parties will attempt to resolve disputes in the following manner:
(i) first the designated representatives of the parties will meet; (ii) if no resolution is achieved by
the designated representatives, the dispute will be heard by the City Managers or designee jointly;
(iii) if no resolution is achieved after the dispute is heard by the City Managers or designee(s), then
the dispute will be heard by a mediator; (iv) if no resolution is achieved after meeting with a
mediator, then the dispute will be resolved in the appropriate Court. Provided, however, that if
needed, due to the statute of limitations or some other requirement, a Party may proceed directly
to Court, if this process would unduly delay. The parties shall agree on the mediator to be used
and each party agrees to share the cost for the mediator’s services. Each party is responsible for
their expenses related to their own representation.
IX.
CONSIDERATION
This Agreement is executed by the parties hereto without coercion or duress and for substantial
consideration, the sufficiency of which is forever confessed.
X.
COUNTERPARTS
This Agreement may be executed in a number of identical counterparts, each of which shall be
deemed an original for all purposes.
XI.
AUTHORITY TO EXECUTE
The individuals executing this Agreement on behalf of the respective parties below represent to
each other and to others that all appropriate and necessary action has been taken to authorize the
individual who is executing this Agreement to do so for and on behalf of the party for which his
or her signature appears, that there are no other parties or entities required to execute this
Agreement in order for the same to be an authorized and binding agreement on the party for whom
the individual is signing this Agreement and that each individual affixing his or her signature
hereto is authorized to do so, and such authorization is valid and effective on the date hereof.
XII.
SAVINGS/SEVERABILITY
In case any one or more of the provisions contained in this Agreement shall for any reason be held
to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability
shall not affect any other provision thereof, and this Agreement shall be construed as if such
invalid, illegal or unenforceable provision had never been contained herein.
XIII.
REPRESENTATIONS
Each signatory represents this Agreement has been read by the party for which this Agreement is
executed and that such party has had an opportunity to confer with its counsel.
XIV.
TERM & TERMINATION
The Term of the Agreement shall be for One (1) year from the execution date of this Agreement.
The parties may agree to annual renewals of this Agreement.
Either Party to this Agreement may withdraw at any time after the completed request for proposal
but only after providing the other party not less than ninety (90) days’ notice in writing of
withdrawal. This Agreement may be terminated at any time by mutual consent of the Parties.
Upon termination of this Agreement, Each City shall retain ownership in the completed request
for proposal.
XV.
GOVERNMENTAL ENTITIES
The Parties hereby acknowledge and agree that they are each governmental entities, subject to
annual budgetary processes and restrictions on spending in conformity with those processes,
approved budgets, and applicable law. They further agree that, notwithstanding any other language
in this Agreement, if for any reason funds are not expressly and specifically allocated to cover
each Party’s prospective obligation in this Agreement in each Party’s formally and finally
approved budget in any fiscal year subsequent to that in which each Party’s funds for this
Agreement were first allocated, any such Party may immediately and without penalty terminate
this Agreement; provided, however, that in no event shall such a termination be effective earlier
than the last date for which the terminating Party’s funds have already been so allocated under an
existing formally and finally approved budget. Should this Agreement terminate under the
provisions of this Section, the terminating Party will provide the other Party with written notice as
soon as is reasonably possible of the pending termination under this provision, the effective date
of which shall be at the end of the terminating Party's fiscal year in which funds had previously
been allocated. Notwithstanding the foregoing, the Parties hereto warrant and represent that any
expenditures of funds for services to be provided hereunder will be made from current revenues
available to the Party making the expenditures.
XVI.
EACH PARTY RESPONSIBLE FOR ITS OWN INSURANCE
If the Parties continue to collaborate in the contracting for employee health insurance, nothing in
this Agreement shall be construed to make either Party responsible for the other Party’s insurance
costs.
XVII.
SOVEREIGN IMMUNITY
The parties agree that no party has waived its sovereign immunity by entering into and performing
their respective obligations under this Agreement.
XIII.
MISCELLANEOUS DRAFTING PROVISIONS
This Agreement shall be deemed drafted equally by all parties hereto. The language of all parts of
this Agreement shall be construed as a whole according to its fair meaning, and any presumption
or principle that the language herein is to be construed against any party shall not apply. Headings
in this Agreement are for the convenience of the parties and are not intended to be used in
construing this document.
EXECUTED hereto on the day and year shown above.
City of Bedford, Texas C i ty of Colleyville, Texas
By: ____________________________ By: ___________________________
Roger Gibson, City Manager Jennifer Fadden, City Manager
A t t e s t : A t t e s t :
_________________________________ ___________________________
Michael Wells, City Secretary Amy Shelley City Secretary
A P P R O V E D A S T O F O R M : A P P R O V E D A S T O F O R M :
_________________________________ ______________________________
L. Stanton Lowry, City Attorney. Matthew Boyle, City Attorney
City of Watauga, Texas
____________________________
Hector F. Garcia, Mayor
Attest:
____________________________
Zolaina Parker, City Secretary
APPROVED AS TO FORM:
___________________________
Mark G. Daniel, City Attorney
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 10/18/2016 Number Ordinance O-16-1993
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for an accessory building larger than permitted
on Lot 3, Block 1, Hidden Acres Addition, located at 1212 Holly Lane, Case ZC16-012
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
There were no speakers regarding this request at the October 3, 2016 City Council
meeting. At this meeting the applicant requested to table the item to a future date in
order to continue negotiations with the neighboring property owner to the east. The
City Council requested a staff briefing on the case. Following the briefing, the City
Attorney informed the Council that no action was required regarding the request to
table at the first public hearing. No action was taken.
First Reading and Public Hearing
Ed and Joan Palluth, the applicants, have submitted a request for a Special Use Permit
(SUP) to construct a 1,120 square foot accessory building (garage/storage building) at
1212 Holly Lane. The SUP is being requested because the total square footage for all
accessory buildings on the subject property will exceed the maximum square footage
allowed.
Existing Conditions/Background: The subject property is zoned RE - Single Family
“Estate” Residential district and generally located on the south side of Holly Lane and
north of John McCain Road. The subject property is a platted lot of the Hidden Acres
Addition and currently developed with one single family home and one 1,466 square
foot accessory building.
Proposed Special Use Permit Request:
Request – The applicant is requesting approval of a Special Use Permit to allow for the
construction of a second accessory building. The proposed building will cause the
cumulative total square footage for all accessory buildings to exceed the amount
permitted.
Ordinance – Section 3.27 Accessory Buildings and Residential Carport Regulations of
City of Colleyville Page 2
City Council Agenda Briefing 5a
the Land Development Code establishes the maximum size and number of accessory
buildings permitted on a residential lot:
“2. Maximum Size and Number of Buildings:
1.The maximum number of accessory buildings allowed per lot shall be three (3)
buildings. In addition, the combined square footage of all accessory buildings
shall not exceed the maximum square footage specified in the following table.
1.For the purpose of this Section, the size of an accessory building shall be the
square footage of the building footprint.
2.An application to exceed the total square footage shown in the above table may
be approved as a Special Use Permit (SUP).”
Analysis – The proposed accessory structure does not comply with the following
provisions of the Land Development Code:
1. Section 3.27(A)2 – Maximum Size and Number of Buildings:
For lots ranging from one acre to 2.99 acres in size, the maximum size allowed for all
accessory buildings on the site is 1,750 square feet. The subject property is 2.35 acres
and currently contains one 1,466 square foot accessory building. The proposal up for
consideration requests to construct a second accessory building, 1,120 square feet in
size. The total for both accessory buildings will be 2,586 square feet. This total exceeds
the maximum 1,750 square footage allowed by 836 square feet.
The applicant plans to construct the accessory building on the rear portion of the
property, approximately 148 feet from the front property line, 146 feet from the rear
property line, and 38 feet from the eastern side property line. The accessory building
will be located entirely behind the primary residence and access will be provided via a
new extension to the existing gravel driveway. The proposed height is 12 feet to the
highest roof ridge. The proposed accessory structure complies with the RE district’s
required 25 foot and 40 foot side and rear yard setbacks, respectively.
The proposed accessory building complies with all other requirements of Section 3.27.
The site plan, floor plan, and elevations have been included as attachments.
Surrounding Development: The properties to the north, east, and west are zoned
RE-Single Family “Estate” Residential and developed with single family homes. The
City of Colleyville Page 3
City Council Agenda Briefing 5a
adjacent properties to the south are zoned R-20 Single Family Residential, AG-
Agricultural, and R-40 Single Family Residential. The properties are developed with
single family homes and institutional uses (St. Mary's Coptic Orthodox Church).
Public Notification: Staff mailed notices to all property owners within 200 feet as
well as any Homeowners Associations within 500 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as
required by State law and the Land Development Code. To date, no correspondence
has been received. At the September 12, 2016 Planning and Zoning Commission
meeting one citizen registered their support and wished to speak.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this request at the September 12, 2016
meeting by a vote of 6-0.
Staff Recommendation: The applicant proposes to construct a detached accessory
building which will exceed the total combined square footage allowed by the Land
Development Code. Given the size of the subject property (2.35 acres), proposed
location, limited height, and distance from adjacent property lines, the accessory
building should not adversely impact the surrounding properties. Staff recommends
approval of the Special Use Permit.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Zoning Map
2.Aerial Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Site Plan
6.Building Elevations
7.Speaker Card- Support
8.Notification Map
9.Notification List
10.Ordinance O-16-1993
H
O
L
L
Y
H I XRE AG
R-40
R-20
R-20
R-40
AG
R-20R-20
RE
AG
1312
1110
7151
1212
7315
1208
7300
1216
1104
1220
7309
73047312
7212
7200
7150
7113
7309
7317
7201
7205
7301
1300
7305
1304
7308
7198
7198
120611121204
7198
1116
7109
7323
ZC16-012
1212 HOLLY LANELegend
Subject Prop erty
AG Agricultural
R-20 Sing le Family Re sidential (2 0,000 sq. ft. min)
R-40 Sing le Family Re sidential (4 0,000 sq. ft. min) RE Single Family 'Estate ' Residen tial I 1 inch = 16 7 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZONING MAP
H
O
L
L
Y
H I X
1312
1110
7151
1212
7315
1208
7300
1216
1104
1220
7309
73047312
7212
7200
7150
7113
7309
7317
7201
7205
7301
1300
7305
1304
7308
7198 7198
1206111212041116
7323
7198
7109
ZC16-012
1212 HOLLY LANE
Legend
Subject Prop erty
I 1 inch = 16 7 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
AERIAL MAP
H
O
L
L
Y
H I X
1312
1110
7151
1212
7315
1208
7300
1216
1104
1220
7309
73047312
7212
7200
7150
7113
7309
7317
7201
7205
7301
1300
7305
1304
7308
7198 7198
1206111212041116
7323
7198
7109
ZC16-012
1212 HOLLY LANE
Legend
Subject Prop erty
RESIDENTIALCOMMERCIAL
INSTITUTIONAL
PARKS/ O PEN SPACECOLLEYVILLE BLVD CO RRIDO RI1 inch = 16 7 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
FUTURE LAND USE MAP
HOLLY
C E D A R
JOHN MCCAIN
H I X
BELLEFONTE
1312
1110
73047312
7151
1212
7315
1208
7300
73087327
1104
7331
1216
7323
1220
7309
1300 1304
7309
7317
7212
72007150
7113
7312
7205
7201
7109
7301
7305
7308
7113
7300
7304
1112
7208
7200
7204
7112
1116 1204 1206
7201
1008
7113
7012
7205
7109
7198
7209
7013
7301
1311711713091307
7198
13051303
7305
7020 70217018
7309
6700
7313
7198
7405
70177016
7401
710971087109 6904
ZC16-012
1212 HOLLY LANE
Subject Property
200 ft Buffer
Properties within 200ftI1 inch = 25 0 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
NOTIFICATION MAP
Owner Name Owner Address Owner City Owner Zip Situs Address
KAUFFMAN, KURT H 1208 JOHN MCCAIN RD COLLEYVILLE, TX 76034 7198 EVANS RD
KAUFFMAN, KURT H 1208 JOHN MCCAIN RD COLLEYVILLE, TX 76034 7198 EVANS RD
WASHINGTON, DAVID 7300 HIX CT COLLEYVILLE, TX 76034 7300 HIX CT
KAUFFMAN, KURT H 1208 JOHN MCCAIN RD COLLEYVILLE, TX 76034 7198 EVANS RD
ST MARY'S COPTIC ORTHODOX CH 1110 JOHN MCCAIN RD COLLEYVILLE, TX 76034 1110 JOHN MCCAIN RD
KAUFFMAN, KURT H 1208 JOHN MCCAIN RD COLLEYVILLE, TX 76034 7150 EVANS RD
UNIQUE LANDSCAPING DESIGN &7111 COLLYVILLE BLVD # TX COLLEYVILLE, TX 76034 7151 EVANS RD
EKSTAM, CHRISTOPHER L 7315 HIX CT COLLEYVILLE, TX 76034 7315 HIX CT
PERONE, JOHN A 1216 HOLLY LN COLLEYVILLE, TX 76034 1220 HOLLY LN N
NEWTON, RICHARD W 1208 HOLLY LN COLLEYVILLE, TX 76034 1208 HOLLY LN N
KIRKHUFF, JEFFREY K 1212 HOLLY LN COLLEYVILLE, TX 76034 1212 HOLLY LN N
PERONE, JOHN A 1216 HOLLY LN COLLEYVILLE, TX 76034 1216 HOLLY LN N
GENCO, FRANK R 1104 JOHN MCCAIN RD COLLEYVILLE, TX 76034 1104 JOHN MCCAIN RD
CALDWELL'S CREEK HOA P.O. BOX 682 COLLEYVILLE, TX 76034 COURTESY NOTICE
SHALIMAR HOA 6916 SHALINAR COURT COLLEYVILLE. TX 76034 COURTESY NOTICE
WARWIC PARC HOA 4113 GATEWAY DR, STE 100 COLLEYVILLE. TX 76035 COURTESY NOTICE
EDWARD PALLUTH 1212 HOLLY LN COLLEYVILLE, TX 76034 APPLICANT
GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED
Public hearing notices were mailed
Friday, July 22, 2016 by Araceli
Botello
ORDINANCE O-16-1993
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING OF LOT 3, BLOCK 1, OF THE HIDDEN ACRES ADDITION,
LOCATED AT 1212 HOLLY LANE, BY AUTHORIZING A SPECIAL USE
PERMIT FOR AN ACCESSORY BUILDING; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for a Special
Use Permit for and accessory building under Case No. ZC16-
012; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan and designed
to lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-16-1993
Page 2 of 4
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit for an Accessory Building on Lot
3, Block 1, of the Hidden Acres Addition, located at 1212 Holly
Lane, as depicted on the attached as Exhibit “A”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a.The Special Use Permit shall apply to the construction of an
accessory building.
b.The accessory building shall not exceed 1,120 square feet in
size.
c.The accessory building may not be used as an accessory
dwelling unit.
d.The accessory building shall be generally consistent with the
Exhibit “C”.
Ordinance O-16-1993
Page 3 of 4
e.All requirements of the Land Development Code shall be met,
except where amended herein.
Sec. 5.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 6.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 7.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 8.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
October 2016.
The second reading and public hearing being conducted on the 18th day of
October 2016.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE _____ DAY OF _________________ 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam _____
Place 1, Tammy Nakamura Place 5, Nancy Coplen _____
Place 2, Bobby Lindamood Place 6, Mike Taylor _____
Place 4, Jody Short
Ordinance O-16-1993
Page 4 of 4
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” - Location and Zoning Map
MLPUDR CC2
Exhibit “B” – Site Plan
Exhibit “C” – Elevations
INFORMATION RECEIVED
AFTER PACKETS COM PLETED :
Ordinance 0-16-1993
Item 5a - ZC16-012
Amy Shelley
Subject: FW: Special Use Permit
From: Joan Palluth _
Sent: Sunday, October 16, 2016 3:08 PM
To: Shane Pace <space(acollevville.com>
Subject: Re: Special Use Permit
Shane
We would like to withdraw our request for a special use permit to build the garage/storage building. We truly
appreciate all your time and assistance with this and wish it could have turned out differently.
Thanks again,
Joan and Ed Palluth
i
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5b Agenda Date 10/18/2016 Number Ordinance O-16-1994
Type Ordinance
Department Community Development
Title
Consideration of a zoning change from the AG-Agricultural district to the R-40 Single
Family Residential district on Lot 2, Block 1, Morris Addition, located at 7201 Pleasant
Run Road, Case ZC16-014
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
There was one person who spoke in support of this request at the October 3, 2016 City
Council meeting, speaker card is attached.
First Reading and Public Hearing
Waguih Guirguis, the applicant, has submitted a request to rezone approximately 6.48
acres, located at 7201 Pleasant Run Road, from the AG- Agricultural district to the R-
40 Single Family Residential district. The applicant is seeking a zoning change in order
to subdivide the subject property into three lots for future residential development.
Existing Conditions/Background: The subject property is currently a platted lot of
the Morris Addition. A subsequent replat will be required if the applicant wishes to
subdivide the property, should the rezoning request be approved.
Proposed Zoning Change:
Request – The applicant is requesting a zoning change from the AG- Agricultural
district to the R-40 Single Family Residential district to subdivide a single lot into three
individual lots. The applicant has indicated the intent to preserve the existing home
and construct two new single family homes.
Ordinance – Per Section 3.24 G, Schedule of District Regulations in the Land
Development Code, the R-40 zoning regulations require the following standards:
Minimum Lot Area: 40,000 square feet
Minimum Lot Width: 150 feet
Minimum Lot Depth: 150 feet
Minimum Front Yard Setback: 40 feet
City of Colleyville Page 2
City Council Agenda Briefing 5b
Minimum Side Yard Setbacks: 15 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 20 percent
The applicant has provided a zoning exhibit which is conceptual in nature and not up
for consideration as part of the zoning request. However, the conceptual exhibit
proposes three lots of 1.805 acres, 1.800 acres, and 2.875 acres in size respectively.
This conceptual plan appears to meet the R-40 zoning district’s minimum lot area of
40,000 square feet and other standards as listed above. Chapter 3 (Land Use) of the
Land Development Code identifies the purpose and intent of the R-40 zoning district as
primarily oriented toward low-density residential purposes and open space uses.
Additionally, it states the principal uses shall be moderately low-density detached
single family homes.
Analysis – Although the zoning designations for the majority of the adjacent properties
are AG-Agricultural, the proposed conceptual zoning exhibit maintains large estate lots
which are generally consistent with the development pattern in the area.
Surrounding Development: The properties to the north, south, and east are zoned
AG-Agricultural District and developed with single family homes. The properties to the
west are zoned both AG-Agricultural district and R-40 Single Family Residential
district and developed with single family homes.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
identifies the subject property for single family residential uses. The proposed
rezoning request does not seek to change the use on the subject property from single
family residential uses. The comprehensive plan’s Residential Density Policy states
that the maximum density of each residential project shall be 1.8 dwelling units per
acre. The proposed density is 0.46 dwelling units per acre. The requested zoning
change is consistent with the comprehensive plan.
Fees: Park Land Dedication fees are required for each of the undeveloped lots in the
amount of $1,802 per residential lot. Park Land Dedication fees are due prior to filing
the plat for record. Impact Fees are also required per Chapter 13 (Impact Fees) of the
Land Development Code and are due prior to the issuance of a Building Permit.
Tree Preservation: Any future subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance, or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
City of Colleyville Page 3
City Council Agenda Briefing 5b
Public Notification: Staff mailed notices to all property owners within 200 feet as well
as any Homeowners Associations within 500 feet of the subject property regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code. To date, no correspondence has been
received. At the September 12, 2016 Planning and Zoning Commission meeting two
citizens registered their support, but did not wish to speak.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this request at the September 12, 2016
meeting by a vote of 6-0.
Staff Recommendation: The proposed zoning change is consistent with the City’s
comprehensive plan. Although the requested R-40 is not the same as the surrounding
AG-Agricultural district designations, the R-40 is generally consistent with the
surrounding properties and development pattern. Staff recommends approval of the
proposed rezoning request.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Zoning Map
2.Aerial Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Existing Plat
6.Conceptual Zoning Exhibit
7.Speaker Cards- Support
8.Notification Map
9.Notification List
10.Ordinance O-16-1994
JOHN MCCAIN
P L E A S A N T R U N
W A L D O N
AG
AG
R-40
PUD-R
AG AG
PUD-R
800
7201
74097304
7101
7401
7200
512508
7302
600
7112
7100
7210
7400
7404
6916 8137000801
73007300
7114
901
7110
505
7200
7204
7208
506
7212
ZC16-014
7201 PLEASANT RUN RD
Legend
Subject Prop erty
AG Agricultural
PUD-R Plann ed Unit Development, Residential
R-40 Sing le Family Re sidential (4 0,000 sq. ft. min) I 1 inch = 20 8 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZONING MAP
JOHN MCCAIN
P L E A S A N T R U N
W A L D O N
800
7201
74097304
7101
7401
7200
512508
7302
600
7112
7100
7210
7400
7404
6916 8137000801
73007300
7114
901
7110
505
7200
7204
7208
506
7212
ZC16-014
7201 PLEASANT RUN RD
Legend
Subject Prop erty
I 1 inch = 20 8 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
AERIAL MAP
JOHN MCCAIN
P L E A S A N T R U N
W A L D O N
800
7201
74097304
7101
7401
7200
512508
7302
600
7112
7100
7210
7400
7404
6916 8137000801
73007300
7114
901
7110
505
7200
7204
7208
506
7212
ZC16-014
7201 PLEASANT RUN RD
Legend
Subject Prop erty
RESIDENTIAL
COMMERCIAL
INSTITUTIONAL
PARKS/ O PEN SPACE
COLLEYVILLE BLVD CO RRIDO RI1 inch = 20 8 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
FUTURE LAND USE MAP
A.N.A. Consultants, L.L.C. 5000 Thompson Terrace Colleyville, TX 76034
817.335.9900 TBPE Firm No. F-20
Statement of Planning Objectives
of Morris Addition for
7201 Pleasant Run Lot 2, Block 1 Morris Addition
Rezoning Request from AG and R-40
Statement of Planning Objectives
of
Morris Addition
for
7201 Pleasant Run Road Lot 2, Block 1 Morris Addition
Rezoning Request from AG and R-40
Colleyville, Texas 76034
INTRODUCTION
Mr. Stephen Morris being the property owner and Mr. Waguih Guirguis applicant (Prospective Buyer),
hereby requests the property described herein to be rezoned from AG and R-40. The 6.48-acre tract will be
re-platted into three (3) lot single-family residential lots with a minimum area of 1 acre each.
The Statement of Planning Objectives to the City of Colleyville will document and provide information in
three areas:
1. Review of the existing site with its current ownership, and use, and review of surrounding
conditions such as, adjacent zoning, land uses, etc;
2. Description of the proposed re-plat concept for the requested R-40;
PROJECT LOCATION AND DESCRIPTION
7201 Pleasant Run Road is an existing platted lot (Lot 2, Block 1) that is located in the Morris Addition,
which is situated on the east side of Pleasant Run Road, approximately one tenth of mile of John McCain
Road in the City of Colleyville, Tarrant County, Texas.
The property is bordered to the south by one (1) single family residential lots at the corner of Pleasant Run
Road and John McCain Road, which is zoned AG. The property is bordered to the north and east by one (1)
lot, which is zoned AG. The properties to the west on the west side of Pleasant Run Road are zoned R-40
and AG.
OWNERSHIP
The property is currently owned by:
Mr. Stephen Morris who resides at 7201 Pleasant Run Road.
PROPOSED SITE ZONING AND LAND USE
The proposed zoning classification for the 6.48 acres is “R-40”. The proposed land use for 7201 Pleasant
Run Road Lot 2, Block 1 of Morris Addition is for single-family, detached residential units with a
maximum density of 0.46 units per acre or approximately 3 residential lots.
DEVELOPMENT CONCEPT
The development concept of 7201 Pleasant Run Road Lot 2, Block 1 of Morris Addition is to subdivide
this property into large lots that will preserve the integrity of the existing surrounding land use and property
zoning with R-40 type lots in the immediate area.
DEVELOPMENT STANDARD
The development standards set forth for 7201 Pleasant Run Road Lot 2, Block 1 of Morris Addition will
meet zoning district standards for R-40 per the City of Colleyville, Texas Land Development Code.
DRAINAGE
7201 Pleasant Run Road Lot 2, Block 1 of Morris Addition naturally drains from west to east and from
south to north.
The property is not impacted by any FEMA floodplain or floodway designation and will not require a flood
study or submittal of any applications to FEMA. The existing pond will be retained and will be maintained
on the southern lot.
WATER DISTRIBUTION SYSTEM
There is an existing water line within the right-of-way of Pleasant Run Road on the east side of the right-of-
way that runs along the entire frontage of 7201 Pleasant Run Road Lot 2, Block 1 of Morris Addition.
SANITARY SEWER SYSTEM
7201 Pleasant Run Road Lot 2, Block 1 of Morris Addition will sewer to an existing 8-inch line within
Pleasant Run Road right-of-way.
SUMMARY
This rezoning will allow for the re-platting 7201 Pleasant Run Road Lot 2, Block 1 of Morris Addition to
provide three (3) large lots with an overall density of 0.46 lots/acre. The estimated home values built these
new lots is expected to be between $1,000,000 and $3,000,000 range.
We feel that this re-zoning and re-platting will be an attractive addition to this area of Colleyville. We
respectfully request the City of Colleyville Planning and Zoning Commission and City Council to consider
and approve a change in zoning from AG and R-40.
Speaker Card - Support - City Council 10/3 Meeting
Speaker Card - Support - Planning and Zoning 9/12 Meeting
JOHN MCCAIN
J O W I L L
P L E A S A N T R U N
C E D A R
W A L D O N
O V E R L O O K
FOREST MEADOW
7409
8007201
7404 7504
74017400
7327
501
7404
406
7200
7405
7302
7304
7101
7331
512506
7204
508
7404
600
405
486
7208
7112
901
7412
7100
6916
7210
500
813
304
304 7323
7000 801
7100
7408
7309
7317
7113
7312
7300
405
7205
505
7201
7109
7313
7301
7300
7114 7204
7305
7308
7113
7408
7201
7113
7112
7309
509
7401
7300
7408
500
7205
7304
7109
401
7208
7200
7204
7105 7112
617601
7200
7200
7204
613
7305
7404
71087101
7113
7701
7304
7705
7110
7109
7208
7300
505
7301
605
1008
501
609
7308
7209
7213
7312
7117
400 508
7700
7212
7208
520500516404508408504
7400
7205
7108
7713
7201
7108 7109 7109
7209
7112
7709
7117
7312
1104
401
504416412408 508
405 7709517
404
513 7704
7721
77137717
512
7408
7705
700
960
600
ZC16-014
7201 PLEASANT RUN ROAD
Subject Property
200ft Buffer
Properties within 200ft I 1 inch = 41 7 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
NOTIFICATION MAP
Owner Name Owner Address Owner City Owner Zip Situs Address
TRINITY CHRIS CTR SANTA ANA 2442 MICHELLE DR TUSTIN, CA 92780 7304 PLEASANT RUN RD
TRINITY CHRIS CTR SANTA ANA 2442 MICHELLE DR TUSTIN, CA 92780 7300 PLEASANT RUN RD
TRINITY CH CENTER OF SANTA ANA 2442 MICHELLE DR TUSTIN, CA 92780 7200 PLEASANT RUN RD
TRINITY CHRIS CTR SANTA ANA PO BOX A SANTA ANA, CA 92711 7302 PLEASANT RUN RD
MILLER, DOUGLAS L 7112 PLEASANT RUN RD COLLEYVILLE, TX 76034 7112 PLEASANT RUN RD
TRINITY CHRISTIAN CENTER INC 2442 MICHELLE DR TUSTIN, CA 92780 7401 PLEASANT RUN RD
MORRIS, STEPHEN 7201 PLEASANT RUN RD COLLEYVILLE, TX 76034 7201 PLEASANT RUN RD
GOIN, DONALD W 7101 PLEASANT RUN RD COLLEYVILLE, TX 76034 7101 PLEASANT RUN RD
HARRISON, CYNTHIA 800 JOHN MCCAIN RD COLLEYVILLE, TX 76034 800 JOHN MCCAIN RD
MITCHELL, EDWARD 600 JOHN MCCAIN RD COLLEYVILLE, TX 76034 600 JOHN MCCAIN RD
TRINITY CHRISTIAN CENTER INC 2442 MICHELLE DR TUSTIN, CA 92780 7409 PLEASANT RUN RD
WILLIAMSBURG ESTATE HOA 7113 WALDON COURT COLLEYVILLE, TX 76034 COURTESY NOTICE
GUIRGUIS, WAGUIH 75 MAIN STREET COLLEYVILLE, TX 76034 APPLICANT
GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED
Public hearing notices were mailed
Friday, August 26, 2016 by Araceli
Botello
ORDINANCE O-16-1994
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 6.48 ACRES, LOT 2, BLOCK 1, OF THE MORRIS
ADDITION, LOCATED AT 7201 PLEASANT RUN ROAD, FROM THE AG-
AGRICULTURAL ZONING DISTRICT TO THE R-40 SINGLE FAMILY
RESIDENTIAL ZONING DISTRICT; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00);
AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for rezoning
under Case ZC16-014; and
WHEREAS,the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
enforced therein and to recommend a new zoning ordinance;
and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; and to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Ordinance O-16-1994
Page 2 of 3
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 6.48 acres Lot 2, Block 1 of the Morris
Addition, located at 7201 Pleasant Run Road from the AG-
Agricultural zoning district to the R-40 Single Family Residential
zoning district, as depicted in the attached Exhibit “A” and Exhibit
“B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Ordinance O-16-1994
Page 3 of 3
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
October 2016.
The second reading and public hearing being conducted on the 18th day of
October 2016.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE ____ DAY OF _________________ 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam _____
Place 1, Tammy Nakamura Place 5, Nancy Coplen _____
Place 2, Bobby Lindamood Place 6, Mike Taylor _____
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A”- Zoning Map
R40
Exhibit “B”- Metes & Bounds Description
LEGAL DESCRIPTION
BEING 6.480 ACRE TRACT OF LAND LOCATED IN HALL MEDLIN SURVEY, ABSTRACT NO.
1038, TARRANT COUNTY, TEXAS, AND BEING LOT 2, BLOCK 1, OF MORRIS ADDITION, AN
ADDITION TO THE CITY OF COLLEYVILLE, TARRANT COUNTY, TEXAS AS RECORDED IN
CABINET A, SLIDE 2145, PLAT RECORDS, TARRANT COUNTY, TEXAS, AND AS CONVEYED
TO STEPHEN MORRIS BY DEED RECORDED IN INSTRUMENT NUMBER D211236717, REAL
PROPERTY RECORDS, TARRANT COUNTY, TEXAS, AND BEING MORE PARTICULARLY
DESCRIBED BY METES AND BOUNDS AS FOLLOWS:
BEGINNING AT 1/2 INCH IRON ROD FOUND FOR THE NORTHWEST CORNER OF SAID LOT 2,
IN EAST RIGHT-OF-WAY LINE OF PLEASANT RUN ROAD (VARIABLE WIDTH RIGHT-OF-
WAY);
THENCE SOUTH 85 DEGREES, 39 MINUTES, 27 SECONDS EAST, 386.39 FEET WITH THE
COMMON LINE OF SAID LOT 2, AND LOT 1, BLOCK 1, HARRISON ESTATES, AS RECORDED
IN CABINET B, SLIDE 526, OF SAID PLAT RECORDS, TO A 1/2 INCH IRON FOUND FOR THE
NORTHEAST CORNER OF SAID LOT2;
THENCE SOUTH 00 DEGREES, 14 MINUTES, 00 SECONDS WEST, 660.85 FEET WITH THE
EAST LINE OF SAID LOT 2, AND THE WEST LINE OF SAID LOT 1, TO THE SOUTH EAST
CORNER OF SAID LOT 1, AND THE NORTHEAST CORNER OF LOT 2, BLOCK 1, OF SAID
MORRIS ADDITION IN THE WEST LINE OF SAID LOT 1, HARRISON ESTATE;
THENCE NORTH 89 DEGREES, 15 MINUTES, 14 SECONDS WEST, 458.31 FEET WITH THE
COMMON LINE OF LOT 1, AND LOT 2, OF SAID MORRIS ADDITION TO A 1/2 INCH IRON
ROD FOUND IN THE EAST RIGHT-OF-WAY LINE OF SAID PLEASANT RUN ROAD;
THENCE NORTH 08 DEGREES, 38 MINUTES, 58 SECONDS EAST, 85.04 FEET WITH THE
WEST LINE OF SAID LOT 2;
THENCE NORTH 06 DEGREES, 38 MINUTES, 51 SECONDS EAST, 246.80 FEET WITH THE
WEST LINE OF SAID LOT 2;
THENCE NORTH 05 DEGREES 31 MINUTES, 22 SECONDS EAST, 356.57 FEET WITH THE
COMMON LINE OF SAID LOT 2, AND SAID PLEASANT RUN ROAD TO THE PLACE OF
BEGINNING AND CONTAINING 282,271 SQUARE FEET OR 6.480 ACRES OF LAND, MORE OR
LESS.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5c Agenda Date 10/18/2016 Number Ordinance O-16-1995
Type Public Hearing Agenda Items
Department Community Development
Title
Consideration of a zoning change from the R-40 Single Family Residential district to
the R-30 Single Family Residential district on Lot 1R, Block 1, O. Martin Subdivision,
located at 5601 Montclair Drive, Case ZC16-017
Strategy Map Connection
There is no strategy map connection for this item.
ExplanationSecond Reading and Public Hearing
There were no speakers regarding this request at the October 3, 2016 City Council
meeting.
First Reading and Public Hearing
Roger “Skip” Blake, the applicant, has submitted a request to rezone approximately
0.82 acres located at 5601 Montclair Drive from the R-40 Single Family Residential
district to the R-30-Single Family Residential district. The applicant is seeking a zoning
change to allow for an increase in lot coverage and to address noncompliant zoning
issues with the R-40 district on the subject property.
Existing Conditions/Background: The subject property is a platted lot of the O.
Martin Subdivision and is zoned R-40 Single Family Residential district. The subject
property is generally located on the east side of Montclair Drive and south of Hall-
Johnson Road. The subject property is currently developed with one single family
residential home which is proposed to be demolished.
The applicant requested a variance to the maximum lot coverage for the R-40 zoning
district at the August 9, 2016 Zoning Board of Adjustment (ZBA) meeting. The
maximum lot coverage allowed in the R-40 district is 20%. The request was to allow
for a lot coverage of 25%. The ZBA denied the request and further recommended
rezoning the subject property to R-30 to resolve all noncompliant zoning issues.
The subject property was replatted in 2012 combining two lots into one lot, and
abandoning the remaining right-of-way for Ruth Road. The right-of-way abandonment
as part of the replat was approved by City Council on October 1, 2012 by Resolution R-
12-3544.
City Council Agenda Briefing 5c
City of Colleyville Page 2
At the time of plat approval, the Planning and Zoning Commission granted two waivers
to the requirements of the R-40 district:
1.Waiver to the front building setback (40 feet required, 30 feet provided).
2.Minimum lot width (150 feet required, 137.6 feet provided).
In addition to the waiver to the front building setback, the subject property does not
comply with the following provision of the R-40 district:
1.Minimum lot area (40,000 square feet required, 36,008 square feet provided).
Proposed Zoning Change:
Request – The applicant is requesting a zoning change from the R-40 Single Family
Residential district to the R-30 Single Family Residential district to allow for an increase
in lot coverage and to resolve noncompliance with the current R-40 zoning designation.
Based on the current zoning district regulations, the subject property does not meet
the minimum requirements for lot width and lot area.
Ordinance – Per Section 3.24 G, Schedule of District Regulations in the Land
Development Code, the R-30 zoning regulations require the following standards:
Minimum Lot Area: 30,000 square feet
Minimum Lot Width: 125 feet
Minimum Lot Depth: 125 feet
Minimum Front Yard Setback: 35 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 25 percent
The applicant has provided a zoning exhibit which is conceptual in nature and not up
for consideration as part of the zoning request. However, the conceptual exhibit
proposes one lot 36,016 square feet in size. This conceptual plan appears to meet the
R-30 zoning district’s minimum lot area of 30,000 square feet and other standards as
listed above. Chapter 3 (Land Use) of the Land Development Code identifies the
purpose and intent of the R-30 zoning district as primarily oriented toward low-density
residential purposes and open space uses. Additionally, it states the principal uses shall
be moderately low-density detached single family homes.
Analysis – The zoning designations for the properties to the north, east, and west are
R-20 and the property to the south is zoned R-40. Although the R-30 district as
requested would differ from the surrounding zoning designations, it appears generally
consistent with the development pattern in the area. Additionally, the subject property
meets the minimum requirements of the R-30 district. Should the request be
approved, the subject property will be in compliance with all zoning regulations. As
City Council Agenda Briefing 5c
City of Colleyville Page 3
previously stated, the ZBA recommended rezoning the property to the R-30 district to
resolve all outstanding noncompliant issues on the subject property. Staff concurs with
this recommendation.
Surrounding Development: The properties to the north, east, and west are zoned R-
20 Single Family Residential district and developed with single family homes. The
property to the south is zoned R-40 Single Family Residential district and developed
with one single family home.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
identifies the subject property for single family residential uses. The proposed
rezoning request does not seek to change the use on the subject property from single
family residential uses. The comprehensive plan’s Residential Density Policy states
that the maximum density of each residential project shall be 1.8 dwelling units per
acre. The proposed density is 1.2 dwelling units per acre. The requested zoning
change is consistent with the comprehensive plan.
Fees: Park Land Dedication fees are not required for this request since a single family
home currently exists on the subject property. Impact Fees may be required per
Chapter 13 (Impact Fees) of the Land Development Code and will be due prior to the
issuance of a Building Permit.
Tree Preservation: Any future development of the subject property must comply
with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is
slated for removal, no site grading, dirt disturbance or new construction may occur on
the property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 200 feet as well
as any Homeowners Associations within 500 feet of the subject property regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in the Fort Worth Star-Telegram as required by
State law and the Land Development Code. To date, staff has received three letters of
support for this item.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this request at the September 12, 2016
meeting by a vote of 6-0.
Staff Recommendation: The proposed zoning change is consistent with the City’s
comprehensive plan. Although the requested R-30 district differs from R-20 and R-40
City Council Agenda Briefing 5c
City of Colleyville Page 4
zoning designations, the R-30 district is generally consistent with the
surrounding properties and development pattern. Staff recommends approval of the
proposed rezoning request.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Zoning Map
2.Aerial Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Conceptual Zoning Exhibit
6.Letters of Support
7.Approved Plat
8.Resolution R-12-3544 Right-of-Way Abandonment
9.Notification Map
10.Notification List
11.Ordinance O-16-1995
M O N T C L A I R
HALL JOHNSON
RUTH
MULBERRYR-20
R-40
R-20
AG
R-20
R-20R-40R-20
R-20
R-20
5513
5509
5600
5605
2113
2101
5601
2201
220720132009
5512
5508
2300
5604
5504
5608
2301
2304
2305
5609
2109
2005
5602
5712
5600
5704
5708
2309
5506
2308
5607
5605
5609
5511
5801
5504
2101 22032103210721052109
5605 5613
22015800 2205
ZC16-017
5601 MONTCLAIR DRIVE
Legend
Subject Prop erty
AG Agricultural
R-20 Sing le Family Re sidential (2 0,000 sq. ft. min)
R-40 Sing le Family Re sidential (4 0,000 sq. ft. min) I 1 inch = 12 5 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZONING MAP
MO
N
T
C
L
A
I
R
HALL JOHNSON
RUTH
MULBERRY
5513
5509
5600
5605
2113
2101
5601
2201 2207
20132009
5512
5508
2300
5604
5504
5608
2301
2304
2305
5609
2109
2005
5602
5712
5600
5704
5708
2309
5506
2308
5607
5605
5609
5511
5801
5504
2101 22032103210721052109
5605 5613
22015800 2205
ZC16-017
5601 MONTCLAIR DRIVE
Legend
Subject_PropertyI1 inch = 125 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
AERIAL MAP
M O N T C L A I R
HALL JOHNSON
RUTH
MULBERRY
5513
5509
5600
5605
2113
2101
5601
2201 2207
20132009
5512
5508
2300
5604
5504
5608
2301
2304
2305
5609
2109
2005
5602
5712
5600
5704
5708
2309
5506
2308
5607
5605
5609
5511
5801
5504
2101 22032103210721052109
5605 5613
22015800 2205
ZC16-017
5601 MONTCLAIR DRIVE
Legend
Subject Prop ertyRESIDENTIAL
COMMERCIAL
INSTITUTIONALPARKS/ O PEN SPACE
COLLEYVILLE BLVD CO RRIDO RI1 inch = 12 5 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
FUTURE LAND USE MAP
RESOLUTION R-12- 3544
A RESOLUTION AUTHORIZING THE ABANDONMENT OF THE RUTH
ROAD RIGHT-OF-WAY
WHEREAS, the property owners located at 5106 and 5513 Montclair Drive
have submitted a request to abandon the roadway right-of-way, !
known as Ruth Road.
NOW, THEREFORE, BE IT RESOLVED BY ~HE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the right-of-way abandonment for Ruth Road as depicted in
Exhibit "A' and described in Exhibit "B", is hereby approved.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF ~ AYES, D_ NAYS AND Z.~ ABSTENTIONS
ON THIS THE 1ST DAY OF OCTOBER 2012.
4~TT ~: ~
Cynthia Singleton, RMC, CMC
City Secretary
CITY OF COLLEYVILLE
k~-~~.~ _~ _ -
David Kelly
Mayor
XH.I~IT "A ,~THIS St1RVEY PLAT IS ACCOMPANIED 8Y A FIELD NOTE
DESCRIP710N WHICH IS MADE A PART OF THIS pOCUMENT"
ALL PROPERTY CORNERS SHOWN HEREON ARE
1/Z INCH CAPPED STEEL RQDS S7AMPED
MOAK SURY INC" UUNLESS N07ED Q7HERWISE
LOT 22
ROBERT S, JACKSON and wife, NANCY L. JACKSON
VOI., ll99b, PG. 412, D. R.T.C.T,
LOT 1 . LOT 2
O. MARTFN. SUBDIVISION
VOL. 388-4$, P~GE 319, P.R.T.C.T.
z° 5tee~
rod found N 89° 54'1i6"E 26~. 32`
6.30'R UTl~ ~OAD
TO BE ABANDONED)
N ~0.2991 ACRES
O
NOTE: NO IMPROVEMEN~S SWOWN.
0
o S 89° 47' 10"W 26j.07'
Z Bearing 5ource per Insk No. D21118i640}
LOT 1R, BLOCK 1, FISHER ADDITION
INSTRUMENT NO. D211181840, P.R.T.C.T.
U
F~ ~
WM
N
LOT 21
N
t ~ .
U ~
O~
Point 0f ~
Be tinriin ~~a" steei99' rod found
112" sfee! ~o ~
rod found ~ ,,y
o
PORTION OF FORMER RUTH ROAQ
VACATED BY CITY RE50l.lfTION R-95- 1110
I hereby certi.fy that tlais plat is an accurate representation of an actual survey made on the ground this date
under my supervision of the above described tract and the boundary lines, corners and dimensions shown
are as indicated.
FtEC~dll~D
gttG 0 6 209~
o W. Morgan, R.P.L, . No. 5488 ~~~~.~q ~F ~
Scale ~„ ^ 50' ~~ OF r
P.~G~~~R~+.~ Moak S = ~rs, Inc.
o'.~' LICENSE - TA ND R ISTEREDLEGEND . ~ .........................»...:.,....
PROFES ON ~~ ..: = EYORS
FOUND STEEL ROD ..70HN W: MORGAN .
O SET CAPPED STEEL ROD '~ 548$ ~: Texas • w ex~c izo Nevada
CROSS CUT IN CONCRETE y'~°~~ss~°.~'-L~ t
ll05 Cheek Spa r Roa
e
t~ [e, Texas 76034
FOUND STEEL PiPE ~ SUR`~ Metro 817T2 ~~,221I.~x Yc`7^282-0401FOUNDBOISD'ARC STAKE
Date 08- 02-2012 ~ Job # 12-034A6
EXHIBI~' "B„THIS FIELD NOTE D~SCRIPTION 1S ACCOMPANIED BY A
SURVEY PLAT WHICN IS MADE A PART OF THiS DOCUMENT"
Field Note Description
For A
Right- 4f-Way Abandonment of Ruth Road
ALL that certain tract or parcel of laud situated in the S.C.H. WITTEN SURVEY, ABSTRACT NO. 1619, Colleyville, Tarrant
County, Texas and being a portion of Ruth Road, a public right-of-way in the City of Colleyville, Tarrant County, Texas and
being more particularly described by metes and bounds as follows:
BEGINNING at a 5/ 8 inch steel rod found for the southeast cornar of Lot 2, O. Martin Subdivision, an Addition to the City of
Colleyville, Tarrant County, Texas according to the plat xecorded in Volume 388-48, Page 319, Plat Records, Tarrant County,
Texas, being in the northerly right-of-way line of said Ruth Road, also being the northwest corner of the portion of Ruth Road
vacated by City of Colleyville Resolution No. R-95- 1210;
THENCE South 00 degrees 13 minutes 17 seconds West with the westerly boundary line of said vacated road, at 24. 96 feet
passing a 1/ 2 inch steel rod found for the most northerly northwest corner of Lot 1R, Block 1, FISHER ADDITION, an Addition
to the City of Colleyville, Tarrant County, Texas as recorded in Instrument No. D211181840, of said Plat Records, in a1149.61
feet to a 1/ 2 inch capped steel rod stamped "MOAK SURV INC" found for an inner ell corner of said Lot 1R, also being in the
southerly right-of-way li.ne of said IZuth Road;
THENGE South 89 degrees 47 minutes 10 seconds West with the northerly boundary line of said Lot 1R and with the southerly
riglat-of--way line of said Rut1t Road, 261.07 feet to a 1/ 2 inch capped steel rod stamped "MOAK SURV INC" faund for the
northeast comer of said Lot 1R, being the intersection of said southerly right-of way line with the easterly right-of way line of
Montclair Drive;
THENCE Narth 00 degrees 04 minutes 28 seconds West with said easterly right-of-way line, 50. 15 feet to the intersection of
said northerly right-of-way line, being in the southerly boundary line of said ~. Martin Addition frozn which a 1/ 2 inch steel rod
found for the southwest corner thereof bears South 89 degrees 54 minutes 16 seconds West, at b.30 feet;
THENCE North 89 degrees 54 minutes 16 seconds East with said northerly right-of-way line and said southeriy boundary line,
261.32 feet to the PLACE OF BEGINNING and containing 0.2991 acxes of land, more or Iess as surveyed by Moak Surveyors,
Inc. .
I hereby certify that this plat is an accurate representation of an actual survey made on the ground this date
under my supervision of the above descxibed txact and the boundary lines, corners and dimensions shown
are as indicated.
3 W. Morgan, R.P.L. . o. 5488
1"=50'Scale
LEGEND
FOUND ST'EEL ROD
O SET CAPPED STEEL ROD
CROSS CUT IN CONCRETE
FOUND STEEL PIPEaFOUNDBOISQ'ARC STAKE
Moak
Texas •
FtECE{I/~D
aur o s ~oi~
psr PAGE Z OF 2
e~ors, Inc.
Nevada
11fl5 Cheek Spat~r F~oa~~~iley~~le, Texas 76034
Metro $17-Z -2211 ~'17-282-0401 ~wwrv.mo n ,. ors.com
Date 08- 02-2012 Job # 12-034A6
COORDINATE FILE: 10-134
S Y C A M O R E
M O N T C L A I R
HALL JOHNSON
RUTH
MULBERRY
5509
5501
5513
2005
5500
5600
5605
21132101
5601
2201 22072013
5502
2009
5512
5508
5511 5504
5605
5609
2300
5417
5604
5607
5800
5507
5602
5608
5600
5704
2301
5504
5502
2304
5506
2309
5712
2305
5708
2308
5509
5801
5609
5500
2109
2107 2203
5705
22072205210321092101
5603
2201
5410
5507
2105
5605
5701
5503
5505
5601
5709
5609
5501
2301
5505
5513
5404
5603
5611
5411
5802
5801
5605
2001
2001 5613
ZC16-017
5601 MONTCLAIR DRIVE
Subject Property
200ft Buffer
Properties within 200ftI1 inch = 18 1 feet
Vicinity Map
^
DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyoneelse is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
NOTIFICATION MAP
Owner Name Owner Address Owner City Owner Zip Situs Address
MCCURRY, THOMAS 5110 OLD OAK LN COLLEYVILLE, TX 76034 5601 MONTCLAIR DR
VOLOSEN, MIRCEA 5604 MONTCLAIR DR COLLEYVILLE, TX 76034 5604 MONTCLAIR DR
SUEDMEIER, MICHAEL 2301 MULBERRY CT COLLEYVILLE, TX 76034 2301 MULBERRY CT
HANEY, KENNETH J 2101 HALL JOHNSON RD COLLEYVILLE, TX 76034 2101 HALL JOHNSON RD
JACKSON, RICHARD PO BOX 658 COLLEYVILLE, TX 76034 5605 MONTCLAIR DR
MACAULAY, ANDREW 5509 MONTCLAIR DR COLLEYVILLE, TX 76034 5509 MONTCLAIR DR
BREWSTER, KEITH W 5508 MONTCLAIR DR COLLEYVILLE, TX 76034 5508 MONTCLAIR DR
PATTERSON, BURTON 5600 MONTCLAIR DR COLLEYVILLE, TX 76034 5600 MONTCLAIR DR
HICKS, RUSSELL 2304 MULBERRY CT COLLEYVILLE, TX 76034 2304 MULBERRY CT
COX, LAETITIA R PO BOX 1785 COLLEYVILLE, TX 76034 5512 MONTCLAIR DR
ENTY, DON 5513 MONTCLAIR DR COLLEYVILLE, TX 76034 5513 MONTCLAIR DR
TORRES, ARNOLD 5608 MONTCLAIR DR COLLEYVILLE, TX 76034 5608 MONTCLAIR DR
BURTON, EDITH 5613 MONTCLAIR DR COLLEYVILLE, TX 76034 5613 MONTCLAIR DR
LEMMON, S CRAIG 2305 MULBERRY CT COLLEYVILLE, TX 76034 2305 MULBERRY CT
ANTONETTI, ALFREDO 2300 MULBERRY CT COLLEYVILLE, TX 76034 2300 MULBERRY CT
JACKSON, RICHARD PO BOX 658 COLLEYVILLE, TX 76034 5605 MONTCLAIR DR
ARBOR ESTATES II HOA 5506 SYCAMORE DR COLLEYVILLE, TX 76034 COURTESY NOTICE
HIGHLAND MEADOWS 2101 HIGH GATE DR COLLEYVILLE, TX 76034 COURTESY NOTICE
MONTCLAIR PARK 1108 W. PIONEER PKWY ARLINGTON, TX 76013 COURTESY NOTICE
MCCURRY, THOMAS 5110 OLD OAK LN COLLEYVILLE, TX 76034 APPLICANT
GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED
Public hearing notices were
mailed Friday, August 26, 2016
by Araceli Botello
ORDINANCE O-16-1995
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 0.82 ACRES, LOT 1R, BLOCK 1, OF THE O. MARTIN
SUBDIVISION, LOCATED AT 5601 MONTCLAIR DRIVE, FROM THE R-
40 SINGLE FAMILY RESIDENTIAL ZONING DISTRICT TO THE R-30
SINGLE FAMILY RESIDENTIAL ZONING DISTRICT; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for rezoning
under Case ZC16-017; and
WHEREAS,the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
enforced therein and to recommend a new zoning ordinance;
and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; and to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Ordinance O-16-1995
Page 2 of 3
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 0.82 acres Lot 1R, Block 1, of the O.
Marin Subdivision, located at 5601 Montclair Drive from the R-40
Single Family Residential zoning district to the R-30 Single Family
Residential zoning district, as depicted in the attached Exhibit “A”
and Exhibit “B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Ordinance O-16-1995
Page 3 of 3
Sec. 6.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 7.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
October 2016.
The second reading and public hearing being conducted on the 18th day of
October 2016.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE ______ DAY OF ___________________ 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam _____
Place 1, Tammy Nakamura Place 5, Nancy Coplen _____
Place 2, Bobby Lindamood Place 6, Mike Taylor _____
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A”- Zoning Map
R40
Exhibit “B”- Metes & Bounds Description
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_ j".,/ This in%rmation is a Pub/ic
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 10/18/2016 Number Resolution R-16-4045
Type Resolution
Department Public Works
Title
Approval of a City-Developer Agreement with M/I Homes of DFW, LLC for the
reimbursement of the construction costs of the waterline connection associated with the
Creekside at Colleyville Development - Phase 5, and authorize the city manager to
execute the agreement
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
The purpose of this item is to consider the approval of the attached City-Developer
Agreement. As a result of a waterline extension, which was part of the required public
infrastructure of the Woodland Hills subdivision development, not being constructed in
the 1980’s, M/I Homes of DFW, LLC, the developer of Creekside at Colleyville Phase 5, is
requesting consideration of the proposed City-Developer Agreement. The purpose of the
agreement is to reimburse the costs incurred during the construction of the previously
required public infrastructure.
On December 17, 2013, the City Council approved the attached PUD Ordinance O-13-
1899, which allows for the Creekside at Colleyville Development - Phase 5, located on
approximately 31 acres near the intersection of Cheek-Sparger Road and Heritage
Avenue. The phasing of the Creekside at Colleyville Development is shown
on the Creekside at Colleyville Development attachment. This phase of the development
includes 41 single family residential lots. The entire Creekside at Colleyville
Development includes a total of 228 residential lots.
The developer submitted plans and specifications for the Creekside at Colleyville
Development - Phase 5 Improvements to the City for review and approval prior to
commencing construction on the proposed improvements. The plans included a
waterline system that was designed to connect to the existing waterline extensions in
the Woodland Hills development, located to the west of the subdivision. This waterline
connection was needed in order to have a properly looped water distribution system.
The waterline extensions in the Woodland Hills development were originally a
requirement of the public improvements that were associated with Woodland Hills
development that were designed in June of 1982 as shown in Exhibit “A”. The
City of Colleyville Page 2
City Council Agenda Briefing 6a
waterlines that were included with the Woodland Hills development were designed to
allow the water system to be properly circulated and connected to a future
development. The waterlines would also provide future utility access for the property
that was to the west of the Woodland Hills development. These types of utility
connections are needed and beneficial between subdivisions to ensure the water system
is properly circulated and that adequate emergency flows are available.
During the construction of the Creekside at Colleyville development - Phase 5, the
developer discovered that the City waterline that was required to be constructed along
with the Woodland Hills development did not exist.
The developer requested assistance from the City in order to address
the public infrastructure that was not in place. The City reviewed the original plans for
the Creekside at Colleyville subdivision, the requirements for the Woodland Hills
development, and the existing public infrastructure that was constructed. The City
confirmed that additional public infrastructure (hereby referred to as “Additional Work”)
beyond what was included in the original plans for the Creekside at Colleyville
Development - Phase 5 would be necessary to adequately serve the new subdivision.
Developer’s Proposal - In order to prevent any delays to the Creekside at Colleyville -
Phase 5 subdivision and result in an overall cost savings of construction, the developer
was willing to utilize his existing City approved contractors and materials to perform the
additional work that was outside the scope of the new subdivision. The additional work
included a waterline and the cost breakdown for the additional work is as follows:
Description Unit Approx.
Quantity
Unit
Price Total
Mobilization LS 1 $2,625 $2,625
Saw and Remove Existing Asphalt SY 12 $78 $936
Replace Asphalt SY 12 $157 $1,884
Traffic Control LS 1 $840 $840
Tie-in after testing EA 1 $1,260 $1,260
Ductile Iron Fittings LS 1 $945 $945
Steel Plates LS 1 $840 $840
Trench Safety LS 1 $525 $525
Testing and Chlorination LS 1 $2,520 $2,520
Blocking CY 1 $210 $210
Furnish and install 8" PVC Certilok by
Boring LF 230 $97 $22,310
Remove and Replace 27” RCP LS 1 $4,900 $4,900
Performance, Payment, and Maintenance
Bond LS 1 $550 $550
Total:$40,345
City of Colleyville Page 3
City Council Agenda Briefing 6a
Reimbursement of Costs - This work has resulted in an increased cost of the public
infrastructure, therefore the developer is requesting to be reimbursed for the expenses
that were incurred during the construction of the additional work.
Proposed City/Developer Agreement - The proposed City-Developer Agreement
establishes the criteria and guidelines for the reimbursement of the actual expense
associated with the Additional Work. The cost of the additional work is being proposed
to be reimbursed to the owner in a single lump sum once sufficient water impact fees
have been paid to cover the amount of the reimbursement. The Creekside at Colleyville
Development - Phase 5 includes a total of 41 lots. The total of impact fees associated
with the phase of the development is shown in the following table:
Fee Amount
Per Lot
Number
of Lots Total
Water Impact Fee $2,491 41 $102,131
The proposed agreement establishes:
1.The City agrees to reimburse water impact fees in an amount not to exceed
$40,345. This amount will be reimbursed to the owner as single lump sum once
sufficient water impact fees have been paid to cover the amount of the
reimbursement.
2.The total amount of reimbursement will be capped at the amount of $40,345.
The proposed agreement has been review by the City Attorney.
Financial Impact
This agreement with result in a reimbursement to the developer of paid impact fees.
The total reimbursement of the fees is capped at $40,345 (approximately 40% of the
water impact fees to be collected.
Recommendation
Approve
Attachments
1.Proposed City-Developer Agreement
2.Ordinance O-13-1899
3.Exhibit A
4.Creekside At Colleyville Phasing
5.Form 1295
6.Resolution R-16-4045
City of Colleyville
City/Developer Agreement
Creekside at Colleyville Development Phase 5
STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS:
That M/I Homes of DFW, LLC a Texas limited liability company organized under the laws of The State of Texas
(and any assigns thereto), hereafter called “Owner/Developer”, and the CITY OF COLLEYVILLE, Tarrant County,
Texas, hereafter called “City”, enter into the following agreement (“The Agreement”).
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, in consideration
of the mutual covenants herein contained, and for the purpose of developing the Creekside at Colleyville, hereafter
called “Subdivision”, Owner/Developer and the City agree as follows:
1. The Owner/Developer has constructed, pursuant to the final plans, and all applicable local, state, and federal
ordinances, codes, and regulations, public improvements for the development of the Subdivision.
2. The Owner/Developer submitted plans and specifications (collectively the “Original Plans”) for the
Improvements to the City for review and approval prior to commencing construction on the proposed
Improvements.
3. The Original Plans generally include a waterline system that is designed to connect to the existing waterline
extensions in the Woodland Hills development, located to the west of the Subdivision, within Phase 5 of
the Subdivision. The waterline connection is needed in order to have a properly looped water distribution
system and are a requirement of the City of Colleyville for the proposed public improvements.
4. The waterline extensions in the Woodland Hills development were originally a requirement of the public
improvements that were associated with Woodland Hills development that were originally designed in June
of 1982 as shown in Exhibit “A”.
5. During the construction of the Subdivision the Owner/Developer discovered that the City waterline that
was required to be constructed along with the Woodland Hills development did not exist.
6. The Owner/Developer requested assistance from the City in order to address the fact that the City required
infrastructure did not exist.
7. The City reviewed the Original Plans for the Subdivision, the requirements for the Woodland Hills
development, and the existing public infrastructure that was in constructed. The City confirmed that
additional public infrastructure (hereby referred to as “Additional Work”) beyond what was included in
the Original Plans would be necessary to adequately serve the Subdivision
8. In order to prevent any delays to the Subdivision and provide for an overall construction cost savings, the
Owner/Developer was willing to utilize his existing City approved contractors and materials to perform the
“Additional Work” that was outside the scope of the required infrastructure associated with the Subdivision.
9. The Owner/Developer and the City have now agreed upon the need and scope of the “Additional Work”.
The “Additional Work” generally includes a waterline extension and connection in Phase 5 of the Creekside
at Colleyville Subdivision that connects to the water system in the Woodland Hills development to the
Subdivision.
10. The Owner/Developer contracted for the “Additional Work” using reputable contractors. The contract
documents required a two-year maintenance bond in the amount of 10% of the construction cost.
11. In consideration of Owner/Developer’s construction of the “Additional Work” and due to the extraordinary
cost of the “Additional Work”, which would not have be necessary if it was initially constructed when it
was originally required, the City and Owner/Developer agree as follows:
a. The City agrees to collect standard City water, sanitary sewer and roadway impact fees (collectively
the “Impact Fees”) from any homebuilder (the “Builder”) building in the Subdivision as they
request building permits. The fees collected will be consistent with EXHIBIT “B”
b. The Owner/Developer has provided the City with As-Built drawings.
c. The items set forth on EXHIBIT “C” attached hereto, are specific components of the “Additional
Work” to be constructed. City and Owner/Developer agree that the actual costs on Exhibit “C” are
a reasonable cost to be incurred by Owner/Developer in the course of constructing the “Additional
Work”.
d. The City agrees to reimburse the Owner/Developer for actual expenses incurred for the construction
of the “Additional Work” as provided for herein.
e. The Owner/Developer will be reimbursed only for actual expenses incurred to complete the
“Additional Work”. All reimbursements must be applied for by the Owner/Developer and proof
of payment is required prior to the issuance of any reimbursement by the City.
f. The City agrees to reimburse water impact fees paid for homes in the Subdivision for all expenses
incurred by the Owner/Developer for the purposes of constructing the waterlines that are associated
with the “Additional Work” in an amount not to exceed $40,345. The reimbursement will be a
single lump sum once sufficient water impact fees have been paid to cover the amount of the
reimbursement.
g. The Owner/Developer agrees that the total amount of reimbursement will be capped at the amount
of total $40,345, based on the estimated costs on Exhibit “C”.
h. The Owner/Developer agrees the physical improvements shall become the property of the City of
Colleyville.
12. This City/Developer Agreement shall not be amended, modified or in any way changed except on the
express written agreement of both Owner/Developer and the City
13. Termination. This Agreement shall terminate upon the following:
a. By written agreement of the parties;
b. Such breach remains uncured for a period of sixty (60) days after written notice by either party in
the event the other party breaches the Agreement and thereof, or
c. Upon an Event of Bankruptcy or Insolvency.
14. Remedies. If a party defaults hereunder, then the non-defaulting party shall have the right to enforce
specific performance of the defaulting party's obligations and/or seek other available remedies at law or in
equity against such defaulting party.
15. Notice. All notices required by this Agreement shall be in writing and addressed to the following, or such
other party or address as either party designates in writing, by certified mail, postage prepaid, facsimile
with receipt as proof of transmittal, or by hand delivery.
If intended for Owner/Developer, to:
M/I Homes of DFW, LLC
405 State Highway 121, Suite A-210
Lewisville, Texas 75067
(972) 315-6440
Attention: Gary Rae – Division President
I f i n t e n d e d f o r C i t y , t o : W i t h c o p y t o :
City of Colleyville B o y l e & L o w r y , L L P
A t t n : C i t y M a n a g e r A t t e n t i o n : M a t t h e w B o y l e
100 Main Street 4201 Wingren Plaza, Suite 108
Colleyville, TX 76034 Irving, TX 75062
(817) 503-1059 (Fax) (972) 650-7105 (FAX)
16. Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the parties to it and
their respective heirs, executors, administrators, legal representatives, successors, and assigns. If for any
reason the ownership of the Subdivision should change prior to the acceptance by the City of the
Improvements, it is agreed that this City/Developer Agreement and all covenants and obligations hereunder
shall become the obligation of the new owner of the Subdivision, who shall acknowledge and agree in
writing to be bound by this City/Developer Agreement to the same extent as Owner/Developer.
17. Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held
invalid, illegal or unconstitutional, the remainder of this City/Developer Agreement shall be enforceable
and shall be enforced as if the parties intended at all times to delete said invalid section, subsection,
paragraph, sentence, phrase or word.
18. Governing Law. The validity of this City/Developer Agreement and any of its terms and provisions, as
well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue
for any action concerning this City/Developer Agreement shall be in State District Court of Tarrant County,
Texas.
19. Entire Agreement. This City/Developer Agreement embodies the complete agreement of the parties hereto;
superseding all oral or written, previous and contemporary agreements between the parties relating to the
matters in this City/Developer Agreement cannot be modified without written agreement of the parties.
20. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever
reference is made to the same.
21. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument.
EXECUTED this the ____ day of _______________, 2016.
CITY: CITY OF COLLEYVILLE, TEXAS
By: ____________________________________
City Manager
APPROVED AS TO FORM:
By: ___________________________
City Attorney
ATTEST:
By: ____________________________________
C i t y S e c r e t a r y
OWNER/DEVELOPER: M/I Homes of DFW, LLC
By:____________________________________
EXHIBIT A
EXHIBIT B
Creekside at Colleyville Development Phase 5
Fee Amount
Per Lot
Number
of Lots Total
Water Impact Fee $2,491 41 $102,131
Sewer Impact Fee $643 41 $26,363
Roadway Impact Fee $4,941 41 $202,581
Total: $8,075 $331,075
EXHIBIT C
Creekside at Colleyville Phase 5
Additional Work - Waterline Costs
Description Unit Approx.
Quantity
Unit
Price Total
Mobilization LS 1 $2,625 $2,625
Saw and remove existing asphalt SY 12 $78 $936
Replace asphalt SY 12 $157 $1,884
Traffic control LS 1 $840 $840
Tie-in after testing EA 1 $1,260 $1,260
Ductile iron fittings LS 1 $945 $945
Steel plates LS 1 $840 $840
Trench safety LS 1 $525 $525
Testing and Chlorination LS 1 $2,520 $2,520
Blocking CY 1 $210 $210
Furnish and install 8" PVC Certi-lok by boring LF 230 $97 $22,310
Remove and replace 27” RCP LS 1 $4,900 $4,900
Performance, Payment, and Maintenance Bond LS 1 $550 $550
Total: $40,345
ORDINANCE 0-13-1899
AN ORDINANCE AMENDING ORDINANCE 0-07-1645 AND
ORDINANCE 0-13-1866 CONDITIONS AND AMENDING THE OFFICIAL
ZONING MAP AND CHANGING THE ZONING ON 4.4 ACRES LOCATED
IN THE JESSE DOSS SURVEY AT THE NORTHWEST CORNER OF
CHEEK-SPARGER ROAD AND HERITAGE AVENUE FROM THE AG-
AGRICULTURAL DISTRICT TO THE PUD-R-PLANNED UNIT
DEVELOPMENT RESIDENTIAL DISTRICT; PROVIDING FOR THE
VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY
j CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council approved Ordinance 0-07-1645 on November
27, 2007, to establish the zoning of 108.5 acres out of the
Elizabeth Cox Survey, Abstract 352, the John H. Havens
Survey, Abstract 685, the Jesse Doss Survey, Abstract 441,
and the S.C.H. Witten Survey, Abstract 1734 under case 2-07-
008; and
WHEREAS, the City Council approved Ordinance 0-13-1866 on March 5,
2013, amending Ordinance 0-07-1645 conditions and
approving a detailed site plan for phase one of the
development under case ZC12-031; and
WHEREAS, the applicant has requested an amendment to Ordinance 0-07-
1645 and Ordinance 0-13-1866 and requests to rezone 4.4
acres located in the Jesse Doss Survey at the northwest corner
of Cheek-Sparger Road and Heritage Avenue, acquired from
the City of Euless in a boundary adjustment approved under
Ordinance 0-12-1828, so as to incorporate the property into
the PUD authorized by Ordinance 0-07-1645 under Case 2-07-
008 and approve a detailed site plan for phase two of the
development; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
Ordinance 0-13-1899
Page 2 of 6
enforced therein and to recommend a new zoning ordinance;
and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
amending Ordinance 0-07-1645 and Ordinance 0-13-1866.
Sec. 3. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
Ordinance 0-13-1899
Page 3 of 6
changing the zoning of 4.4 acres located in the Jesse Doss
Survey at the northwest corner of Cheek-Sparger Road and
Heritage Avenue from the AG-Agricultural District to the PUD-R-
Planned Unit Development Residential District, as depicted in the
attached Exhibit "A" and described in Exhibit "B".
Sec. 4. THAT the Official Zoning Map of the City of Colleyville be
amended to incorporate the zoning change approved herein.
Sec. 5. THAT the above described tract of land shall be subject to the
following conditions:
1. DETAILED SITE PLAN REQUIREMENT
a. Exhibit "C" shall be deemed to satisfy the site plan
requirements of Ordinance 0-07-1645 Section 4(2)a and
Ordinance 0-13-1866 Section 5(1)b. A full size copy of the
site plan shall be kept on file in the Community Development
Department until the final plat is approved, at which time a
copy of the detailed site plan shall be kept in the plat file for
this development. The phase two final plat shall be
consistent with Exhibit "C".
2. GENERAL AMENDMENTS
a. Section 5(2)e of Ordinance 0-13-1866 is hereby deleted.
b. The developer may enter into a City/Developer Agreement
with the City of Colleyville for any required public
improvements, in conjunction with this development. Said
agreement, if submitted, shall be approved and executed
prior to the filing of the final plat for phase two of the
development.
c. Prior to the issuance of a building permit for the 1.9 acre
commercial tract shown at the southwest corner of the
development on Exhibit C, the developer shall submit a
detailed site plan which shall, at a minimum, meet the
requirements of Section 3.23 J.K.6. of the Land Development
Code, be consistent with Ordinance 0-07-1645 and any
subsequent amendments, and may also be required to show
additional conditions provided in Section 3.23 M.b. of the
Land Development Code. Further, such detailed site plan(s)
Ordinance 0-13-1899
Page4of6
shall be considered as a legislative approval, subject to the
sole discretion of the City Council upon the recommendation
of the Planning and Zoning Commission.
d. Section 4(7)b of Ordinance 0-07-1645 is hereby amended to
read as follows: A six (6) foot masonry wall shall be built
along the perimeter of the subdivision along Heritage Avenue,
Glade Road and Cheek Sparger Road. The design for such
wall shall be stamped and sealed by a licensed engineer. The
standards and detail for such wall shall be included as part of
the detailed Site Plan and shall, otherwise, meet the
requirements of the Land Development Code.
e. Except as noted in subsection "d" above and Section 4(7)a
and "c" in Ordinance 0-07-1645, all fences shall be
constructed per Exhibit D.
f. Section 5(2)c of Ordinance 0-13-1866 is hereby amended to
read as follows: The ten (10) foot wide concrete trail shown
as Trail 24 on the 2005 City of Colleyville Pathways Plan map
shall be constructed by the developer along the west side of
Heritage Avenue prior to the acceptance of public
improvements and shall connect to all other trails noted on
the 2005 Colleyville Pathways Plan with the following
exceptions: The developer may escrow the cost of
constructing the trail in lieu of actual construction only for the
portion of the trail that traverses the Little Bear Creek
floodplain. If the developer chooses to escrow said funds, the
developer shall build a minimum four (4) foot wide sidewalk
across Little Bear Creek that links the internal sidewalks in
the portion of the development that is south of Little Bear
Creek to the internal sidewalks in the portion of the
development that is north of Little Bear Creek. Said sidewalk
connection shall link to Trail 24 on both sides of Little Bear
Creek within a public pedestrian access easement, which shall
be dedicated on the final plat(s) for the development.
Sec. 6. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Ordinance 0-13-1899
Page 5 of 6
Sec. 7. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
2,000.00) for each offense.
Sec. 8. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 9. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 10. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
Sec. 11. THAT Ordinance 0-07-1645 and Ordinance 0-13-1866 shall
remain in full force and effect, except where amended by this
ordinance.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
December 2013.
The second reading and public hearing being conducted on the 17th day of
December 2013.
PASSED AND APPROVEQ by the City Council of the City of Colleyville,
Texas, on this the I I---'' day of OCC16 1per- 2013.
Ordinance 0-13-1899
Page 6 of 6
ATT ST: CITY OF COLLEYVILLE
14
Am helle T I C David KellY Y
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
In
Matthew C. G. Boyle
City Attorney
Exhibit "A" -Location and Zoning Map
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City of Euless
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Igg -Lola - AG Agricultural
r--eff -1 - 11',- I - CC-1 Village Retailtail
20 CC-2 Shopping Centernter
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CN Neighborhood Commercial
CPO Professional Office
ML Light Manufacturing
PUD-C Planned Unit Development,Commercial
PUD-R Planned Unit Development,Residential
4! R-10 Single Family Residential(10.000 sq.ft.min)
III Ile C 1 R-15 Single Family Residential(15,000 sq.ft.min)
r C I R-20 Single Family Residential(20.000 sq.ft.min)
C R-30 Single Family Residential(30,000 sq.ft.min)
min'" R-40 Single Family Residential(40.000 sq.ft min)
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KEP Subject1d_do RD Two Family Residential
Property RE Single Family'Estate'Residential
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City of Bedford i
Exhibit "B" - Legal Description of Property Zoned from
AG-Agricultural to PUD-R-Planned Unit Development
Residential
Being the certain tract of land situated in the J. DOSS SURVEY, Abstract No. 441 and
being a portion of the Ordinance No. 192 to City of Euless and a portion of the tract
described in the deed to Sparger Family limited Partnership as recorded in Volume
16472, Page 390 of Deed Records, Tarrant County, Texas and being more
particularly described as follows:
BEGINNING at a point at the intersection of the Colleyville City Limit and the Bedford
City Limit boundaries from which a 5/8" iron rod found for the southwest corner of
said Sparger tract bears North 69°11'27" West at 207.68 feet;
THENCE North 00°07'13" West, 25.16 feet to the beginning of a curve to the left;
THENCE northeasterly with said curve to the left, having a radius of 843.63 feet, a
central angle of 37°42'05", an arc length of 250.26 feet to the apparent intersection
of the north right-of-way of said Cheek Sparger Road and the east right-of-way line
of Heritage Avenue, continuing with said east right-of-way line a total arc length of
1281.93 feet and a long chord of North 42°29'27" East at 1162.08 feet to a 5/8 inch
iron rod found for the end of said curve, same being the merging of the east right-of-
way line of Woodpark Lane;
THENCE South 01°02'49" East with said east right-of-way line of Woodpark Lane,
750.80 feet to the southwest corner of the tract described to Charles A. Hoel, Jr. and
wife, Mary lea Hoel as recorded in Volume 3522, Page 540 of said Deed Records;
THENCE South 89°57'50" East with the south line of said Hoel tract, approximately
38.00 feet to the northwest corner of the tract described to Cheek-Sparger
Properties, LLP., as recorded in Document No. 0206013089 of said Deed Records;
THENCE South 05°10'42" East, 58.85 feet to the beginning of a curve to the right;
THENCE southeasterly with said curve to the right, having a radius of 1058.63 feet, a
central angle of 12°33'23", an arc length of 232.00 feet and a long chord of South
71°31'54" East at 231.54 feet;
THENCE South 65°18'09" East, 4.39 feet to said north City limit line of the City of
Bedford and south City Limit line of the City of Colleyville;
THENCE North 89°52'47" West with said common City Limit line, 1065.70 feet to the
place of beginning and containing 4.438 acres of land, more or less.
Exhibit"C" Detailed Site Plan- Page 1
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Owner:
Harrington harshly
7000 Cherry Kt*Lane
North lirthlaed etras,TX 76182
Applicant:
Terra/Manna,L L,C.
395 39 State Rehr!IA,Sae 300
Soultiake,TX 76092
Cootact Paul Spam I
Planner: SAGE GROUP,INC.I
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18 DEC 13
v\...../2I!/F.....aae.... DiagramK(1
SECTION OF
WATERLINE THAT WAS
NOT CONSTRUCTED AS
ORGINALLY REQUIRED
EXHIBIT A
¯Creekside at Colleyville Development
Phase I
Phase II
Phase IV
Phase V
Phase III
Glade Road
He
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A
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Cheek-Sparger Road
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 10/13/2016
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
M/I Homes
Lewisville, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
City of Colleyville
Developer Agreement
R-16-4045
2016-123683
10/13/2016
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
Schottenstein, Robert XColumbus, NH United States
Mason, Thomas XColumbus, OH United States
Creek, Phillip XColumbus, OH United States
Westfall, Donald XColumbus, OH United States
Jacobs, Tom XColumbus, OH United States
M/I Homes, Inc.XColumbus, OH United States
Signature of officer administering oath
6
AFFIX NOTARY STAMP / SEAL ABOVE
Signature of authorized agent of contracting business entity
Title of officer administering oath
I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Sworn to and subscribed before me, by the said _____________________________________, this the ____________ day of ______________,
20________, to certify which, witness my hand and seal of office.
AFFIDAVIT
Printed name of officer administering oath
Check only if there is NO Interested Party.5
Version V1.0.277www.ethics.state.tx.usForms provided by Texas Ethics Commission
RESOLUTION R-16-4045
A RESOLUTION APPROVING A CITY-DEVELOPER AGREEMENT WITH
M/I HOMES OF DFW, LLC, FOR THE PURPOSES OF THE
REIMBURSEMENT OF THE CONSTRUCTION COSTS OF THE
WATERLINE CONNECTION ASSOCIATED WITH THE CREEKSIDE AT
COLLEYVILLE DEVELOPMENT-PHASE 5 AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City Council approved Ordinance O-13-1899 approving the
Creekside at Colleyville development; and
WHEREAS, M/I Homes of DFW, LLC, the developer, in the process of
constructing Creekside at Colleyville - Phase 5 development
identified public infrastructure that did not exist; and
WHEREAS, M/I Homes of DFW, LLC, chose to proceed with the construction
of the additional public infrastructure prior to having an approved
reimbursement agreement; and
WHEREAS, M/I Homes of DFW, LLC is requesting reimbursement of
associated costs incurred in the construction of the additional
public infrastructure in the attached Exhibit “A”, labeled
City/Developer Agreement (CDA).
NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the CDA between M/I Homes of DFW, LLC, and the City of
Colleyville for the reimbursement of the associated costs incurred
in the construction of the additional public infrastructure to
Creekside at Colleyville - Phase 5, attached as Exhibit “A”, is
hereby approved.
Sec. 2. THAT the CDA shall be executed upon the signature of the city
manager.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND ___ ABSTENTIONS ON THIS
THE 18TH DAY OF OCTOBER 2016.
Resolution R-16-4045
Page 2 of 2
Mayor Richard Newton
Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville
City/Developer Agreement
Creekside at Colleyville Development Phase 5
STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS:
That M/I Homes of DFW, LLC a Texas limited liability company organized under the laws of The State of Texas
(and any assigns thereto), hereafter called “Owner/Developer”, and the CITY OF COLLEYVILLE, Tarrant County,
Texas, hereafter called “City”, enter into the following agreement (“The Agreement”).
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, in consideration
of the mutual covenants herein contained, and for the purpose of developing the Creekside at Colleyville, hereafter
called “Subdivision”, Owner/Developer and the City agree as follows:
1. The Owner/Developer has constructed, pursuant to the final plans, and all applicable local, state, and federal
ordinances, codes, and regulations, public improvements for the development of the Subdivision.
2. The Owner/Developer submitted plans and specifications (collectively the “Original Plans”) for the
Improvements to the City for review and approval prior to commencing construction on the proposed
Improvements.
3. The Original Plans generally include a waterline system that is designed to connect to the existing waterline
extensions in the Woodland Hills development, located to the west of the Subdivision, within Phase 5 of
the Subdivision. The waterline connection is needed in order to have a properly looped water distribution
system and are a requirement of the City of Colleyville for the proposed public improvements.
4. The waterline extensions in the Woodland Hills development were originally a requirement of the public
improvements that were associated with Woodland Hills development that were originally designed in June
of 1982 as shown in Exhibit “A”.
5. During the construction of the Subdivision the Owner/Developer discovered that the City waterline that
was required to be constructed along with the Woodland Hills development did not exist.
6. The Owner/Developer requested assistance from the City in order to address the fact that the City required
infrastructure did not exist.
7. The City reviewed the Original Plans for the Subdivision, the requirements for the Woodland Hills
development, and the existing public infrastructure that was in constructed. The City confirmed that
additional public infrastructure (hereby referred to as “Additional Work”) beyond what was included in
the Original Plans would be necessary to adequately serve the Subdivision
8. In order to prevent any delays to the Subdivision and provide for an overall construction cost savings, the
Owner/Developer was willing to utilize his existing City approved contractors and materials to perform the
“Additional Work” that was outside the scope of the required infrastructure associated with the Subdivision.
Exhibit A
9. The Owner/Developer and the City have now agreed upon the need and scope of the “Additional Work”.
The “Additional Work” generally includes a waterline extension and connection in Phase 5 of the Creekside
at Colleyville Subdivision that connects to the water system in the Woodland Hills development to the
Subdivision.
10. The Owner/Developer contracted for the “Additional Work” using reputable contractors. The contract
documents required a two-year maintenance bond in the amount of 10% of the construction cost.
11. In consideration of Owner/Developer’s construction of the “Additional Work” and due to the extraordinary
cost of the “Additional Work”, which would not have be necessary if it was initially constructed when it
was originally required, the City and Owner/Developer agree as follows:
a. The City agrees to collect standard City water, sanitary sewer and roadway impact fees (collectively
the “Impact Fees”) from any homebuilder (the “Builder”) building in the Subdivision as they
request building permits. The fees collected will be consistent with EXHIBIT “B”
b. The Owner/Developer has provided the City with As-Built drawings.
c. The items set forth on EXHIBIT “C” attached hereto, are specific components of the “Additional
Work” to be constructed. City and Owner/Developer agree that the actual costs on Exhibit “C” are
a reasonable cost to be incurred by Owner/Developer in the course of constructing the “Additional
Work”.
d. The City agrees to reimburse the Owner/Developer for actual expenses incurred for the construction
of the “Additional Work” as provided for herein.
e. The Owner/Developer will be reimbursed only for actual expenses incurred to complete the
“Additional Work”. All reimbursements must be applied for by the Owner/Developer and proof
of payment is required prior to the issuance of any reimbursement by the City.
f. The City agrees to reimburse water impact fees paid for homes in the Subdivision for all expenses
incurred by the Owner/Developer for the purposes of constructing the waterlines that are associated
with the “Additional Work” in an amount not to exceed $40,345. The reimbursement will be a
single lump sum once sufficient water impact fees have been paid to cover the amount of the
reimbursement.
g. The Owner/Developer agrees that the total amount of reimbursement will be capped at the amount
of total $40,345, based on the estimated costs on Exhibit “C”.
h. The Owner/Developer agrees the physical improvements shall become the property of the City of
Colleyville.
12. This City/Developer Agreement shall not be amended, modified or in any way changed except on the
express written agreement of both Owner/Developer and the City
13. Termination. This Agreement shall terminate upon the following:
a. By written agreement of the parties;
b. Such breach remains uncured for a period of sixty (60) days after written notice by either party in
the event the other party breaches the Agreement and thereof, or
c. Upon an Event of Bankruptcy or Insolvency.
14. Remedies. If a party defaults hereunder, then the non-defaulting party shall have the right to enforce
specific performance of the defaulting party's obligations and/or seek other available remedies at law or in
equity against such defaulting party.
15. Notice. All notices required by this Agreement shall be in writing and addressed to the following, or such
other party or address as either party designates in writing, by certified mail, postage prepaid, facsimile
with receipt as proof of transmittal, or by hand delivery.
If intended for Owner/Developer, to:
M/I Homes of DFW, LLC
405 State Highway 121, Suite A-210
Lewisville, Texas 75067
(972) 315-6440
Attention: Gary Rae – Division President
I f i n t e n d e d f o r C i t y , t o : W i t h c o p y t o :
City of Colleyville B o y l e & L o w r y , L L P
A t t n : C i t y M a n a g e r A t t e n t i o n : M a t t h e w B o y l e
100 Main Street 4201 Wingren Plaza, Suite 108
Colleyville, TX 76034 Irving, TX 75062
(817) 503-1059 (Fax) (972) 650-7105 (FAX)
16. Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the parties to it and
their respective heirs, executors, administrators, legal representatives, successors, and assigns. If for any
reason the ownership of the Subdivision should change prior to the acceptance by the City of the
Improvements, it is agreed that this City/Developer Agreement and all covenants and obligations hereunder
shall become the obligation of the new owner of the Subdivision, who shall acknowledge and agree in
writing to be bound by this City/Developer Agreement to the same extent as Owner/Developer.
17. Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held
invalid, illegal or unconstitutional, the remainder of this City/Developer Agreement shall be enforceable
and shall be enforced as if the parties intended at all times to delete said invalid section, subsection,
paragraph, sentence, phrase or word.
18. Governing Law. The validity of this City/Developer Agreement and any of its terms and provisions, as
well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue
for any action concerning this City/Developer Agreement shall be in State District Court of Tarrant County,
Texas.
19. Entire Agreement. This City/Developer Agreement embodies the complete agreement of the parties hereto;
superseding all oral or written, previous and contemporary agreements between the parties relating to the
matters in this City/Developer Agreement cannot be modified without written agreement of the parties.
20. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever
reference is made to the same.
21. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument.
EXECUTED this the ____ day of _______________, 2016.
CITY: CITY OF COLLEYVILLE, TEXAS
By: ____________________________________
City Manager
APPROVED AS TO FORM:
By: ___________________________
City Attorney
ATTEST:
By: ____________________________________
C i t y S e c r e t a r y
OWNER/DEVELOPER: M/I Homes of DFW, LLC
By:____________________________________
EXHIBIT A
EXHIBIT B
Creekside at Colleyville Development Phase 5
Fee Amount
Per Lot
Number
of Lots Total
Water Impact Fee $2,491 41 $102,131
Sewer Impact Fee $643 41 $26,363
Roadway Impact Fee $4,941 41 $202,581
Total: $8,075 $331,075
EXHIBIT C
Creekside at Colleyville Phase 5
Additional Work - Waterline Costs
Description Unit Approx.
Quantity
Unit
Price Total
Mobilization LS 1 $2,625 $2,625
Saw and remove existing asphalt SY 12 $78 $936
Replace asphalt SY 12 $157 $1,884
Traffic control LS 1 $840 $840
Tie-in after testing EA 1 $1,260 $1,260
Ductile iron fittings LS 1 $945 $945
Steel plates LS 1 $840 $840
Trench safety LS 1 $525 $525
Testing and Chlorination LS 1 $2,520 $2,520
Blocking CY 1 $210 $210
Furnish and install 8" PVC Certi-lok by boring LF 230 $97 $22,310
Remove and replace 27” RCP LS 1 $4,900 $4,900
Performance, Payment, and Maintenance Bond LS 1 $550 $550
Total: $40,345
SPEAKER CARD
Date:
Agenda Item Number: �� Item must be completed!
For example: 5a (this can be found on the far /eft side of the agenda covv)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to
Name:
Address:
but please record my:
h
support opposition
City:
I understand I am limited to speaking for fve minutes. Fo� agenda items not /isted on the agenda
as a Pub/ic Hea�ing, City Council cannot respond to speakers in accordance with the Te�cas Open
Meetings Law, Chapter 551 of the Texas Loca/� ove�rI(�ment Code. This includes persons speaking
under the Citlzen'b° Comments section of the.aa�nda/ /n
Signed: `� '� cal� Y�
T s information is a Pub/ic Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 10/18/2016 Number Resolution R-16-4046
Type Resolution
Department Public Works
Title
Approval of a City-Developer Agreement with Mainvue Tx, LLC, for the reimbursement
of the construction costs of the waterline along Cheek-Sparger Road associated with
the Creekside at Colleyville Development - Phase 3, and authorize the city manager to
execute the agreement
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
The purpose of this item is to consider the approval of the attached City-Developer
Agreement (CDA). As a result of a waterline extension, which was part of the required
public infrastructure of the Woodland Hills subdivision development, not being
constructed in the 1980’s, Mainvue Tx, LLC, the developer of Creekside at Colleyville
Phase 3, is requesting consideration of the proposed City-Developer Agreement. The
purpose of the agreement is to reimburse the costs incurred during the construction of
the previously required public infrastructure.
On December 17, 2013, the City Council approved the attached PUD Ordinance O-13-
1899, which allows for the Creekside at Colleyville Development - Phase 3, located on
approximately 24 acres near the intersection of Cheek-Sparger Road and Heritage
Avenue. The phasing for the Creekside at Colleyville Development is shown on the
Creekside at Colleyville Development attachment. This phase of the development
includes 89 single family residential lots. The entire Creekside at Colleyville
Development includes a total of 228 residential lots.
The developer, Mainvue Tx, LLC, submitted plans and specifications for the Creekside
at Colleyville Development - Phase 3 Improvements to the City for review and approval
prior to commencing construction on the proposed improvements. The plans included
a proposed waterline system designed to connect to the existing waterline extensions
in the Woodland Hills development, located to the west of the Creekside subdivision.
This waterline connection was needed in order to have a properly looped water
distribution system.
The waterline extensions in the Woodland Hills development were originally a
requirement of the public improvements that were associated with the Woodland Hills
City of Colleyville Page 2
City Council Agenda Briefing 6b
development that were designed in June of 1982 as shown in Exhibit “A”. The
waterlines included with the Woodland Hills development were designed to allow the
water system to be properly circulated and connected to a future development. The
waterlines would also provide future utility access for the property that was to the west
of the Woodland Hills development. These types of utility connections are needed and
are beneficial between subdivisions to ensure the water system is properly circulated
and that adequate emergency flows are available.
During the construction of the Creekside at Colleyville Development - Phase 3, the
developer discovered that the City waterline along Cheek-Sparger Road within the
Woodland Hills development did not exist.
The developer requested assistance from the City in order to address the public
infrastructure that was not constructed in the 1980's. The City reviewed the original
plans for the Creekside at Colleyville subdivision, the requirements for the Woodland
Hills development, and the existing public infrastructure that was constructed. The
City confirmed that additional public infrastructure (hereby referred to as “Additional
Work”) beyond what was included in the original Creekside at Colleyville-Phase 3
plans would be necessary to adequately serve the new subdivision.
Developer’s Proposal - In order to prevent any delays to the Creekside at Colleyville
subdivision and provide an overall cost savings, the developer was willing to utilize his
existing City approved contractors and materials to perform the additional work that
was outside the scope of the required infrastructure associated with the Creekside at
Colleyville - Phase 3 new subdivision and request reimbursement of the associated
costs at a later date. The additional work included the installation of a new waterline
and drainage improvements to the adjacent parkway. The drainage improvements
included the installation of a 24” storm drain line that would convey storm water
underground instead of a drainage swale. The cost breakdown for the additional work
is as follows:
Creekside at Colleyville Phase 3 - Additional Work - Waterline
Description Unit Approx.
Quantity Unit Price Total
Waterline - Existing Utility Locating LS 1 $3,750 $3,750
Waterline - 12" PVC LF 107 $30 $3,210
Waterline - Franchise Utility
Coordination LS 1 $11,290 $11,290
Waterline - Remove and replace
10" Gate Valve LS 1 $2,500 $2,500
Waterline - Mobilization LS 1 $2,500 $2,500
Waterline Total:$23,250
City of Colleyville Page 3
City Council Agenda Briefing 6b
Creekside at Colleyville Phase 3 - Additional Work - Drainage Improvements
Description Unit Approx.
Quantity
Unit
Price Total
Parkway - Franchise Utility
Coordination LS 1 $3,750 $3,750
Parkway - Mobilization LS 1 $2,500 $2,500
Parkway - Erosion Control LS 1 $2,500 $2,500
Parkway - Furnish and Install 18"
RCP LF 20 $50 $1,000
Parkway - Furnish and Install 24"
RCP LF 659 $45 $29,655
Parkway - 3' x 3' Grate inlet EA 3 $3,795 $11,385
Parkway - Trench safety plan
adjustment EA 1 $10 $10
Parkway - Connection to existing
24” RCP EA 1 $605 $605
Parkway –Convert 4’ wye inlet to
junction box EA 1 $850 $850
Parkway - Filter Fabric for RCP LF 659 $3.50 $2,306.50
Parkway – Additional Grading
Work EA 1 $1,485 $1,485
Parkway – 24” RCP Restocking Fee EA 1 $2,000 $2,000
Parkway Total:$58,046.50
Reimbursement of Costs - This work has resulted in an increased cost of public
infrastructure for the development, therefore the developer is requesting to be
reimbursed for the expenses that were accrued during the construction of the
additional work.
Proposed City/Developer Agreement - The proposed City-Developer Agreement
establishes the criteria and guidelines for the reimbursement of the actual expense
associated with the additional work. The funding for the reimbursement may be
derived from existing drainage funds and the water impact fees. The cost of the
additional work is being proposed to be reimbursed to the owner in a single lump sum
once sufficient water impact fees have been paid to cover the amount of the water
impact fee reimbursement. The Creekside at Colleyville Development - Phase 3
includes a total of 89 lots. The total of water impact fees associated with the phase of
the development is shown in the following table:
Fee Amount
Per Lot
Number
of Lots Total
Water Impact Fee $2,491 89 $221,699
The proposed agreement establishes:
City of Colleyville Page 4
City Council Agenda Briefing 6b
1.The City agrees to reimburse Owner/Developer for the water impact fees paid for
homes in the Subdivision for all expenses incurred by the Owner/Developer for
the purposes of constructing the Creekside at Colleyville-Phase 3 additional work
– Waterline Improvements that are associated with the additional work in an
amount not to exceed $23,250. The reimbursement will be a single lump sum
payment made by the City once sufficient water impact fees have been paid by
the developer to cover the amount of the reimbursement.
2.The City agrees to reimburse Owner/Developer for all expenses incurred by the
Owner/Developer for the purposes of constructing the Creekside at Colleyville
Phase 3 Additional Work - Drainage Improvements in an amount not to exceed
$58,046.50. The reimbursement will be a single lump sum payment made in
conjunction with the reimbursement for the Creekside at Colleyville-Phase 3
Additional Work – Waterline Improvements.
3. The total amount of reimbursement will be capped at a total amount of
$81,296.50.
The proposed agreement has been reviewed by the City Attorney.
Financial Impact
This agreement will result in a reimbursement to the developer of paid impact fees and
drainage fee funds in an amount of $81,296.50. The total reimbursement of the water
impact fees is capped at $23,250 about 10% of what will be collected for the
development phase. The total reimbursement amount from the drainage fee funds is
capped at $58,046.50.
Recommendation
Approve
Attachments
1.Proposed City Developer Agreement
2.Ordinance O-13-1899
3.Exhibit A
4.Exhibit B
5.Creekside at Colleyville Phasing
6.Resolution R-16-4046
RESOLUTION R-16-4046
A RESOLUTION APPROVING A CITY/DEVELOPER AGREEMENT WITH
MAINVUE TX, LLC, FOR THE REIMBURSEMENT OF THE
CONSTRUCTION COSTS OF THE WATER LINE ALONG CHEEK-
SPARGER ROAD ASSOCIATED WITH THE CREEKSIDE AT
COLLEYVILLE DEVELOPMENT-PHASE 3 AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City Council approved Ordinance O-13-1899
approving the Creekside at Colleyville development; and
WHEREAS, Mainvue TX, LLC, the developer, in the process of
constructing Creekside at Colleyville - Phase 3
development identified public infrastructure that did not
exist along Cheek-Sparger Road; and
WHEREAS, Mainvue TX, LLC, chose to proceed with the construction
of the a dditional public infrastructure prior to having an
approved reimbursement agreement; and
WHEREAS, Mainvue TX, LLC, is requesting reimbursement of associated
costs incurred in the construction of the additional public
infrastructure along Cheek-Sparger Road in the attached Exhibit
“A”, labeled City/Developer Agreement (CDA).
NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the CDA between Mainvue TX, LLC, and the City of
Colleyville for the reimbursement of the associated costs
incurred in the construction of the additional public
infrastructure along Cheek-Sparger Road to Creekside at
Colleyville - Phase 3 , attached as Exhibit “A”, is hereby
approved.
Sec. 2. THAT the CDA shall be executed upon the signature of the city
manager.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________NAYS, AND ________
ABSTENTIONS ON THIS THE 18TH DAY OF OCTOBER 2016.
Resolution R-16-4046
Page 2 of 2
Mayor Richard Newton
Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville
City/Developer Agreement
Creekside at Colleyville Development Phase 3
STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS:
That Mainvue Tx, LLC, a Texas limited liability company organized under the laws of The State of Texas (and any
assigns thereto), hereafter called “Owner/Developer”, and the CITY OF COLLEYVILLE, Tarrant County, Texas,
hereafter called “City”, enter into the following agreement (“The Agreement”).
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, in consideration
of the mutual covenants herein contained, and for the purpose of developing the Creekside at Colleyville, hereafter
called “Subdivision”, Owner/Developer and the City agree as follows:
1. The Owner/Developer has constructed, pursuant to the final plans, and all applicable local, state, and federal
ordinances, codes, and regulations, public improvements for the development of the Subdivision.
2. The Owner/Developer submitted plans and specifications (collectively the “Original Plans”) for the
Improvements to the City for review and approval prior to commencing construction on the proposed
Improvements.
3. The Original Plans generally include a waterline system that is designed to connect to the existing waterline
extensions in the Woodland Hills development, located to the west of the Subdivision, at two separate
locations within Phases 3 of the Subdivision. These waterline connections are needed in order to have a
properly looped water distribution system and are a requirement of the City of Colleyville for the proposed
public improvements.
4. The waterline extensions in the Woodland Hills development were originally a requirement of the public
improvements that were associated with Woodland Hills development that were originally designed in June
of 1982 as shown in Exhibit “A”.
5. During the construction of the Subdivision the Owner/Developer discovered that the City waterline that
was required to be constructed along with the Woodland Hills development did not exist.
6. The Owner/Developer requested assistance from the City in order to address the fact that the City required
infrastructure did not exist.
7. The City reviewed the Original Plans for the Subdivision, the requirements for the Woodland Hills
development, and the existing public infrastructure that was in constructed. The City confirmed that
additional public infrastructure (hereby referred to as “Additional Work”) beyond what was included in the
Original Plans would be necessary to adequately serve the Subdivision.
8. In order to prevent any delays to the Subdivision and provide for overall construction cost savings, the
Owner/Developer was willing to utilize his existing City approved contractors and materials to perform the
“Additional Work” that was outside the scope of the required infrastructure associated with the Subdivision.
9. The Owner/Developer and the City have agreed upon the need and scope of the “Additional Work”. The
“Additional Work” generally includes a waterline extension in Creekside at Colleyville Development Phase
Exhibit A
3 that connects to the water system in the Woodland Hills development to the Subdivision, along the
parkway of Cheek-Sparger Road adjacent to the Creekside at Colleyville Development Phase 3, to allow
for the waterline extension to be installed.
10. The Owner/Developer contracted for the “Additional Work” using reputable contractors. The contract
documents required a two-year maintenance bond in the amount of 10% of the construction cost.
11. In consideration of Owner/Developer’s construction of the “Additional Work” and due to the extraordinary
cost of the “Additional Work”, which would not have be necessary if it was initially constructed when it
was originally required, the City and Owner/Developer agree as follows:
a. The City agrees to collect standard City water, sanitary sewer and roadway impact fees (collectively
the “Impact Fees”) from any homebuilder (the “Builder”) building in the Subdivision as they
request building permits. The fees collected will be consistent with EXHIBIT “B”
b. The Owner/Developer has provided the City with As-Built drawings.
c. The items set forth on EXHIBIT “C” attached hereto, are specific components of the “Additional
Work” to be constructed. City and Owner/Developer agree that the actual costs on Exhibit “C” are
a reasonable cost to be incurred by Owner/Developer in the course of constructing the “Additional
Work”.
d. The City agrees to reimburse the Owner/Developer for actual expenses incurred for the construction
of the “Additional Work” as provided for herein.
e. The Owner/Developer will be reimbursed only for actual expenses incurred to complete the
“Additional Work”. All reimbursements must be applied for by the Owner/Developer and proof
of payment is required prior to the issuance of any reimbursement by the City.
f. The City agrees to reimburse Owner/Developer for the water impact fees paid for homes in the
Subdivision for all expenses incurred by the Owner/Developer for the purposes of constructing the
Creekside at Colleyville Phase 3 Additional Work – Waterline Improvements that are associated
with the “Additional Work” in an amount not to exceed $23,250. The reimbursement will be a
single lump sum payment made by the City once sufficient water impact fees have been paid by
the developer to cover the amount of the reimbursement.
g. The City agrees to reimburse Owner/Developer for all expenses incurred by the Owner/Developer
for the purposes of constructing the Creekside at Colleyville Phase 3 Additional Work - Drainage
Improvements in an amount not to exceed $58,046.50. The reimbursement will be a single lump
sum payment made in conjunction with the reimbursement for the Creekside at Colleyville Phase
3 Additional Work – Waterline Improvements.
h. The Owner/Developer agrees that the total amount of reimbursement will be capped at the amount
of total $81,296.50, based on the estimated costs on Exhibit “C”.
i. The Owner/Developer agrees the physical improvements shall become the property of the City of
Colleyville.
12. This City/Developer Agreement shall not be amended, modified or in any way changed except on the
express written agreement of both Owner/Developer and the City
13. Termination. This Agreement shall terminate upon the following:
a. By written agreement of the parties;
b. Such breach remains uncured for a period of sixty (60) days after written notice by either party in
the event the other party breaches the Agreement and thereof, or
c. Upon an Event of Bankruptcy or Insolvency.
14. Remedies. If a party defaults hereunder, then the non-defaulting party shall have the right to enforce
specific performance of the defaulting party's obligations and/or seek other available remedies at law or in
equity against such defaulting party.
15. Notice. All notices required by this Agreement shall be in writing and addressed to the following, or such
other party or address as either party designates in writing, by certified mail, postage prepaid, facsimile
with receipt as proof of transmittal, or by hand delivery.
If intended for Owner/Developer, to:
MainVue Tx, LLC
11100 Main Street, Suite 100
Bellevue, Washington 98004
(425) 709-6527
Attention : Lisa Cavell
I f i n t e n d e d f o r C i t y , t o : W i t h c o p y t o :
City of Colleyville B o y l e & L o w r y , L L P
A t t n : C i t y M a n a g e r A t t e n t i o n : M a t t h e w B o y l e
100 Main Street 4201 Wingren Plaza, Suite 108
Colleyville, TX 76034 Irving, TX 75062
(817) 503-1059 (Fax) (972) 650-7105 (FAX)
16. Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the parties to it and
their respective heirs, executors, administrators, legal representatives, successors, and assigns. If for any
reason the ownership of the Subdivision should change prior to the acceptance by the City of the
Improvements, it is agreed that this City/Developer Agreement and all covenants and obligations hereunder
shall become the obligation of the new owner of the Subdivision, who shall acknowledge and agree in
writing to be bound by this City/Developer Agreement to the same extent as Owner/Developer.
17. Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held
invalid, illegal or unconstitutional, the remainder of this City/Developer Agreement shall be enforceable
and shall be enforced as if the parties intended at all times to delete said invalid section, subsection,
paragraph, sentence, phrase or word.
18. Governing Law. The validity of this City/Developer Agreement and any of its terms and provisions, as
well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue
for any action concerning this City/Developer Agreement shall be in State District Court of Tarrant County,
Texas.
19. Entire Agreement. This City/Developer Agreement embodies the complete agreement of the parties hereto;
superseding all oral or written, previous and contemporary agreements between the parties relating to the
matters in this City/Developer Agreement cannot be modified without written agreement of the parties.
20. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever
reference is made to the same.
21. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument.
EXECUTED this the ____ day of _______________, 2016.
CITY: CITY OF COLLEYVILLE, TEXAS
By: ____________________________________
City Manager
APPROVED AS TO FORM:
By: ___________________________
City Attorney
ATTEST:
By: ____________________________________
C i t y S e c r e t a r y
OWNER/DEVELOPER: MainVue Tx, LLC
By:____________________________________
EXHIBIT A
EXHIBIT B
Creekside at Colleyville Development Phase 3
Fee Amount Per
Lot
Number of
Lots Total
Water Impact Fee $2,491 89 $221,699
Sewer Impact Fee $643 89 $57,227
Roadway Impact Fee $4,941 89 $439,749
Total: $8,075 $718,675
EXHIBIT C
Creekside at Colleyville Phase 3
Additional Work - Waterline
Description Unit Approx.
Quantity
Unit
Price Total
Waterline - Existing Utility Locating LS 1 $3,750 $3,750
Waterline - 12" PVC LF 107 $30 $3,210
Waterline - Franchise Utility Coordination LS 1 $11,290 $11,290
Waterline - Remove and replace 10" Gate Valve LS 1 $2,500 $2,500
Waterline - Mobilization LS 1 $2,500 $2,500
Waterline Total: $23,250
Creekside at Colleyville Phase 3
Additional Work - Drainage Improvements
Description Unit Approx.
Quantity Unit Price Total
Parkway - Franchise Utility Coordination LS 1 $3,750 $3,750
Parkway - Mobilization LS 1 $2,500 $2,500
Parkway - Erosion Control LS 1 $2,500 $2,500
Parkway - Furnish and Install 18" RCP LF 20 $50 $1,000
Parkway - Furnish and Install 24" RCP LF 659 $45 $29,655
Parkway - 3' x 3' Grate inlet EA 3 $3,795 $11,385
Parkway - Trench safety plan adjustment EA 1 $10 $10
Parkway - Connection to existing 24” RCP EA 1 $605 $605
Parkway –Convert 4’ wye inlet to junction box EA 1 $850 $850
Parkway - Filter Fabric for RCP LF 659 $3.50 $2,306.50
Parkway – Additional Grading Work EA 1 $1,485 $1,485
Parkway – 24” RCP Restocking Fee EA 1 $2,000 $2,000
Parkway Total: $58,046.50
ORDINANCE 0-13-1899
AN ORDINANCE AMENDING ORDINANCE 0-07-1645 AND
ORDINANCE 0-13-1866 CONDITIONS AND AMENDING THE OFFICIAL
ZONING MAP AND CHANGING THE ZONING ON 4.4 ACRES LOCATED
IN THE JESSE DOSS SURVEY AT THE NORTHWEST CORNER OF
CHEEK-SPARGER ROAD AND HERITAGE AVENUE FROM THE AG-
AGRICULTURAL DISTRICT TO THE PUD-R-PLANNED UNIT
DEVELOPMENT RESIDENTIAL DISTRICT; PROVIDING FOR THE
VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY
j CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council approved Ordinance 0-07-1645 on November
27, 2007, to establish the zoning of 108.5 acres out of the
Elizabeth Cox Survey, Abstract 352, the John H. Havens
Survey, Abstract 685, the Jesse Doss Survey, Abstract 441,
and the S.C.H. Witten Survey, Abstract 1734 under case 2-07-
008; and
WHEREAS, the City Council approved Ordinance 0-13-1866 on March 5,
2013, amending Ordinance 0-07-1645 conditions and
approving a detailed site plan for phase one of the
development under case ZC12-031; and
WHEREAS, the applicant has requested an amendment to Ordinance 0-07-
1645 and Ordinance 0-13-1866 and requests to rezone 4.4
acres located in the Jesse Doss Survey at the northwest corner
of Cheek-Sparger Road and Heritage Avenue, acquired from
the City of Euless in a boundary adjustment approved under
Ordinance 0-12-1828, so as to incorporate the property into
the PUD authorized by Ordinance 0-07-1645 under Case 2-07-
008 and approve a detailed site plan for phase two of the
development; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
Ordinance 0-13-1899
Page 2 of 6
enforced therein and to recommend a new zoning ordinance;
and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
amending Ordinance 0-07-1645 and Ordinance 0-13-1866.
Sec. 3. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
Ordinance 0-13-1899
Page 3 of 6
changing the zoning of 4.4 acres located in the Jesse Doss
Survey at the northwest corner of Cheek-Sparger Road and
Heritage Avenue from the AG-Agricultural District to the PUD-R-
Planned Unit Development Residential District, as depicted in the
attached Exhibit "A" and described in Exhibit "B".
Sec. 4. THAT the Official Zoning Map of the City of Colleyville be
amended to incorporate the zoning change approved herein.
Sec. 5. THAT the above described tract of land shall be subject to the
following conditions:
1. DETAILED SITE PLAN REQUIREMENT
a. Exhibit "C" shall be deemed to satisfy the site plan
requirements of Ordinance 0-07-1645 Section 4(2)a and
Ordinance 0-13-1866 Section 5(1)b. A full size copy of the
site plan shall be kept on file in the Community Development
Department until the final plat is approved, at which time a
copy of the detailed site plan shall be kept in the plat file for
this development. The phase two final plat shall be
consistent with Exhibit "C".
2. GENERAL AMENDMENTS
a. Section 5(2)e of Ordinance 0-13-1866 is hereby deleted.
b. The developer may enter into a City/Developer Agreement
with the City of Colleyville for any required public
improvements, in conjunction with this development. Said
agreement, if submitted, shall be approved and executed
prior to the filing of the final plat for phase two of the
development.
c. Prior to the issuance of a building permit for the 1.9 acre
commercial tract shown at the southwest corner of the
development on Exhibit C, the developer shall submit a
detailed site plan which shall, at a minimum, meet the
requirements of Section 3.23 J.K.6. of the Land Development
Code, be consistent with Ordinance 0-07-1645 and any
subsequent amendments, and may also be required to show
additional conditions provided in Section 3.23 M.b. of the
Land Development Code. Further, such detailed site plan(s)
Ordinance 0-13-1899
Page4of6
shall be considered as a legislative approval, subject to the
sole discretion of the City Council upon the recommendation
of the Planning and Zoning Commission.
d. Section 4(7)b of Ordinance 0-07-1645 is hereby amended to
read as follows: A six (6) foot masonry wall shall be built
along the perimeter of the subdivision along Heritage Avenue,
Glade Road and Cheek Sparger Road. The design for such
wall shall be stamped and sealed by a licensed engineer. The
standards and detail for such wall shall be included as part of
the detailed Site Plan and shall, otherwise, meet the
requirements of the Land Development Code.
e. Except as noted in subsection "d" above and Section 4(7)a
and "c" in Ordinance 0-07-1645, all fences shall be
constructed per Exhibit D.
f. Section 5(2)c of Ordinance 0-13-1866 is hereby amended to
read as follows: The ten (10) foot wide concrete trail shown
as Trail 24 on the 2005 City of Colleyville Pathways Plan map
shall be constructed by the developer along the west side of
Heritage Avenue prior to the acceptance of public
improvements and shall connect to all other trails noted on
the 2005 Colleyville Pathways Plan with the following
exceptions: The developer may escrow the cost of
constructing the trail in lieu of actual construction only for the
portion of the trail that traverses the Little Bear Creek
floodplain. If the developer chooses to escrow said funds, the
developer shall build a minimum four (4) foot wide sidewalk
across Little Bear Creek that links the internal sidewalks in
the portion of the development that is south of Little Bear
Creek to the internal sidewalks in the portion of the
development that is north of Little Bear Creek. Said sidewalk
connection shall link to Trail 24 on both sides of Little Bear
Creek within a public pedestrian access easement, which shall
be dedicated on the final plat(s) for the development.
Sec. 6. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Ordinance 0-13-1899
Page 5 of 6
Sec. 7. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
2,000.00) for each offense.
Sec. 8. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 9. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 10. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
Sec. 11. THAT Ordinance 0-07-1645 and Ordinance 0-13-1866 shall
remain in full force and effect, except where amended by this
ordinance.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 3rd day of
December 2013.
The second reading and public hearing being conducted on the 17th day of
December 2013.
PASSED AND APPROVEQ by the City Council of the City of Colleyville,
Texas, on this the I I---'' day of OCC16 1per- 2013.
Ordinance 0-13-1899
Page 6 of 6
ATT ST: CITY OF COLLEYVILLE
14
Am helle T I C David KellY Y
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
In
Matthew C. G. Boyle
City Attorney
Exhibit "A" -Location and Zoning Map
1 iI;C .1,040
im . _,,.. ,
Rite:gatM ,,,,, _ _ _, __ _ i x
rid -;
i +es
EE`
City of Euless
Y
iI-
Q 4 _ ®
Legendc.u..w C7
Ili - W subject
Igg -Lola - AG Agricultural
r--eff -1 - 11',- I - CC-1 Village Retailtail
20 CC-2 Shopping Centernter
L;.. :
Mesa CC-3 Highway Commercial
CN Neighborhood Commercial
CPO Professional Office
ML Light Manufacturing
PUD-C Planned Unit Development,Commercial
PUD-R Planned Unit Development,Residential
4! R-10 Single Family Residential(10.000 sq.ft.min)
III Ile C 1 R-15 Single Family Residential(15,000 sq.ft.min)
r C I R-20 Single Family Residential(20.000 sq.ft.min)
C R-30 Single Family Residential(30,000 sq.ft.min)
min'" R-40 Single Family Residential(40.000 sq.ft min)
tsta
Q
p R-MF Multi-Family Residential
KEP Subject1d_do RD Two Family Residential
Property RE Single Family'Estate'Residential
7,
N
City of Bedford i
Exhibit "B" - Legal Description of Property Zoned from
AG-Agricultural to PUD-R-Planned Unit Development
Residential
Being the certain tract of land situated in the J. DOSS SURVEY, Abstract No. 441 and
being a portion of the Ordinance No. 192 to City of Euless and a portion of the tract
described in the deed to Sparger Family limited Partnership as recorded in Volume
16472, Page 390 of Deed Records, Tarrant County, Texas and being more
particularly described as follows:
BEGINNING at a point at the intersection of the Colleyville City Limit and the Bedford
City Limit boundaries from which a 5/8" iron rod found for the southwest corner of
said Sparger tract bears North 69°11'27" West at 207.68 feet;
THENCE North 00°07'13" West, 25.16 feet to the beginning of a curve to the left;
THENCE northeasterly with said curve to the left, having a radius of 843.63 feet, a
central angle of 37°42'05", an arc length of 250.26 feet to the apparent intersection
of the north right-of-way of said Cheek Sparger Road and the east right-of-way line
of Heritage Avenue, continuing with said east right-of-way line a total arc length of
1281.93 feet and a long chord of North 42°29'27" East at 1162.08 feet to a 5/8 inch
iron rod found for the end of said curve, same being the merging of the east right-of-
way line of Woodpark Lane;
THENCE South 01°02'49" East with said east right-of-way line of Woodpark Lane,
750.80 feet to the southwest corner of the tract described to Charles A. Hoel, Jr. and
wife, Mary lea Hoel as recorded in Volume 3522, Page 540 of said Deed Records;
THENCE South 89°57'50" East with the south line of said Hoel tract, approximately
38.00 feet to the northwest corner of the tract described to Cheek-Sparger
Properties, LLP., as recorded in Document No. 0206013089 of said Deed Records;
THENCE South 05°10'42" East, 58.85 feet to the beginning of a curve to the right;
THENCE southeasterly with said curve to the right, having a radius of 1058.63 feet, a
central angle of 12°33'23", an arc length of 232.00 feet and a long chord of South
71°31'54" East at 231.54 feet;
THENCE South 65°18'09" East, 4.39 feet to said north City limit line of the City of
Bedford and south City Limit line of the City of Colleyville;
THENCE North 89°52'47" West with said common City Limit line, 1065.70 feet to the
place of beginning and containing 4.438 acres of land, more or less.
Exhibit"C" Detailed Site Plan- Page 1
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Owner:
Harrington harshly
7000 Cherry Kt*Lane
North lirthlaed etras,TX 76182
Applicant:
Terra/Manna,L L,C.
395 39 State Rehr!IA,Sae 300
Soultiake,TX 76092
Cootact Paul Spam I
Planner: SAGE GROUP,INC.I
how,,,t
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i) :1 1) ','.1C ti,arnij,qt :., DC
18 DEC 13
v\...../2I!/F.....aae.... DiagramK(1
SECTION OF
WATERLINE THAT WAS
NOT CONSTRUCTED AS
ORGINALLY REQUIRED
EXHIBIT A
Exhibit B
Parkway Prior to the Creekside at Colleyville Development Phase - 3
Parkway after the Creekside at Colleyville Development Phase - 3
¯Creekside at Colleyville Development
Phase I
Phase II
Phase IV
Phase V
Phase III
Glade Road
He
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Cheek-Sparger Road
RESOLUTION R-16-4046
A RESOLUTION APPROVING A CITY/DEVELOPER AGREEMENT
WITH MAINVUE TX, LLC, FOR THE REIMBURSEMENT OF THE
CONSTRUCTION COSTS OF THE WATER LINE ALONG
CHEEK-SPARGER ROAD ASSOCIATED WITH THE CREEKSIDE AT
COLLEYVILLE DEVELOPMENT-PHASE 3 AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City Council approved Ordinance O-13-1899 approving the
Creekside at Colleyville development; and
WHEREAS, Mainvue TX, LLC, the developer, in the process of constructing
Creekside at Colleyville - Phase 3 development identified public
infrastructure that did not exist along Cheek-Sparger Road; and
WHEREAS, Mainvue TX, LLC, chose to proceed with the construction of the
additional public infrastructure prior to having an approved
reimbursement agreement; and
WHEREAS, Mainvue TX, LLC, is requesting reimbursement of associated costs
incurred in the construction of the additional public infrastructure
along Cheek-Sparger Road in the attached Exhibit “A”, labeled
City/Developer Agreement (CDA).
NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the CDA between Mainvue TX, LLC, and the City of
Colleyville for the reimbursement of the associated costs incurred
in the construction of the additional public infrastructure along
Cheek-Sparger Road to Creekside at Colleyville - Phase 3,
attached as Exhibit “A”, is hereby approved.
Sec. 2. THAT the CDA shall be executed upon the signature of the city
manager.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE 18TH DAY OF OCTOBER 2016.
Resolution R-16-4046
Page 2 of 2
Mayor Richard Newton
Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville
City/Developer Agreement
Creekside at Colleyville Development Phase 3
STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS:
That Mainvue Tx, LLC, a Texas limited liability company organized under the laws of The State of Texas (and any
assigns thereto), hereafter called “Owner/Developer”, and the CITY OF COLLEYVILLE, Tarrant County, Texas,
hereafter called “City”, enter into the following agreement (“The Agreement”).
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, in consideration
of the mutual covenants herein contained, and for the purpose of developing the Creekside at Colleyville, hereafter
called “Subdivision”, Owner/Developer and the City agree as follows:
1. The Owner/Developer has constructed, pursuant to the final plans, and all applicable local, state, and federal
ordinances, codes, and regulations, public improvements for the development of the Subdivision.
2. The Owner/Developer submitted plans and specifications (collectively the “Original Plans”) for the
Improvements to the City for review and approval prior to commencing construction on the proposed
Improvements.
3. The Original Plans generally include a waterline system that is designed to connect to the existing waterline
extensions in the Woodland Hills development, located to the west of the Subdivision, at two separate
locations within Phases 3 of the Subdivision. These waterline connections are needed in order to have a
properly looped water distribution system and are a requirement of the City of Colleyville for the proposed
public improvements.
4. The waterline extensions in the Woodland Hills development were originally a requirement of the public
improvements that were associated with Woodland Hills development that were originally designed in June
of 1982 as shown in Exhibit “A”.
5. During the construction of the Subdivision the Owner/Developer discovered that the City waterline that
was required to be constructed along with the Woodland Hills development did not exist.
6. The Owner/Developer requested assistance from the City in order to address the fact that the City required
infrastructure did not exist.
7. The City reviewed the Original Plans for the Subdivision, the requirements for the Woodland Hills
development, and the existing public infrastructure that was in constructed. The City confirmed that
additional public infrastructure (hereby referred to as “Additional Work”) beyond what was included in the
Original Plans would be necessary to adequately serve the Subdivision.
8. In order to prevent any delays to the Subdivision and provide for overall construction cost savings, the
Owner/Developer was willing to utilize his existing City approved contractors and materials to perform the
“Additional Work” that was outside the scope of the required infrastructure associated with the Subdivision.
9. The Owner/Developer and the City have agreed upon the need and scope of the “Additional Work”. The
“Additional Work” generally includes a waterline extension in Creekside at Colleyville Development Phase
Exhibit A
3 that connects to the water system in the Woodland Hills development to the Subdivision, along the
parkway of Cheek-Sparger Road adjacent to the Creekside at Colleyville Development Phase 3, to allow
for the waterline extension to be installed.
10. The Owner/Developer contracted for the “Additional Work” using reputable contractors. The contract
documents required a two-year maintenance bond in the amount of 10% of the construction cost.
11. In consideration of Owner/Developer’s construction of the “Additional Work” and due to the extraordinary
cost of the “Additional Work”, which would not have be necessary if it was initially constructed when it
was originally required, the City and Owner/Developer agree as follows:
a. The City agrees to collect standard City water, sanitary sewer and roadway impact fees (collectively
the “Impact Fees”) from any homebuilder (the “Builder”) building in the Subdivision as they
request building permits. The fees collected will be consistent with EXHIBIT “B”
b. The Owner/Developer has provided the City with As-Built drawings.
c. The items set forth on EXHIBIT “C” attached hereto, are specific components of the “Additional
Work” to be constructed. City and Owner/Developer agree that the actual costs on Exhibit “C” are
a reasonable cost to be incurred by Owner/Developer in the course of constructing the “Additional
Work”.
d. The City agrees to reimburse the Owner/Developer for actual expenses incurred for the construction
of the “Additional Work” as provided for herein.
e. The Owner/Developer will be reimbursed only for actual expenses incurred to complete the
“Additional Work”. All reimbursements must be applied for by the Owner/Developer and proof
of payment is required prior to the issuance of any reimbursement by the City.
f. The City agrees to reimburse Owner/Developer for the water impact fees paid for homes in the
Subdivision for all expenses incurred by the Owner/Developer for the purposes of constructing the
Creekside at Colleyville Phase 3 Additional Work – Waterline Improvements that are associated
with the “Additional Work” in an amount not to exceed $23,250. The reimbursement will be a
single lump sum payment made by the City once sufficient water impact fees have been paid by
the developer to cover the amount of the reimbursement.
g. The City agrees to reimburse Owner/Developer for all expenses incurred by the Owner/Developer
for the purposes of constructing the Creekside at Colleyville Phase 3 Additional Work - Drainage
Improvements in an amount not to exceed $58,046.50. The reimbursement will be a single lump
sum payment made in conjunction with the reimbursement for the Creekside at Colleyville Phase
3 Additional Work – Waterline Improvements.
h. The Owner/Developer agrees that the total amount of reimbursement will be capped at the amount
of total $81,296.50, based on the estimated costs on Exhibit “C”.
i. The Owner/Developer agrees the physical improvements shall become the property of the City of
Colleyville.
12. This City/Developer Agreement shall not be amended, modified or in any way changed except on the
express written agreement of both Owner/Developer and the City
13. Termination. This Agreement shall terminate upon the following:
a. By written agreement of the parties;
b. Such breach remains uncured for a period of sixty (60) days after written notice by either party in
the event the other party breaches the Agreement and thereof, or
c. Upon an Event of Bankruptcy or Insolvency.
14. Remedies. If a party defaults hereunder, then the non-defaulting party shall have the right to enforce
specific performance of the defaulting party's obligations and/or seek other available remedies at law or in
equity against such defaulting party.
15. Notice. All notices required by this Agreement shall be in writing and addressed to the following, or such
other party or address as either party designates in writing, by certified mail, postage prepaid, facsimile
with receipt as proof of transmittal, or by hand delivery.
If intended for Owner/Developer, to:
MainVue Tx, LLC
11100 Main Street, Suite 100
Bellevue, Washington 98004
(425) 709-6527
Attention : Lisa Cavell
I f i n t e n d e d f o r C i t y , t o : W i t h c o p y t o :
City of Colleyville B o y l e & L o w r y , L L P
A t t n : C i t y M a n a g e r A t t e n t i o n : M a t t h e w B o y l e
100 Main Street 4201 Wingren Plaza, Suite 108
Colleyville, TX 76034 Irving, TX 75062
(817) 503-1059 (Fax) (972) 650-7105 (FAX)
16. Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the parties to it and
their respective heirs, executors, administrators, legal representatives, successors, and assigns. If for any
reason the ownership of the Subdivision should change prior to the acceptance by the City of the
Improvements, it is agreed that this City/Developer Agreement and all covenants and obligations hereunder
shall become the obligation of the new owner of the Subdivision, who shall acknowledge and agree in
writing to be bound by this City/Developer Agreement to the same extent as Owner/Developer.
17. Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held
invalid, illegal or unconstitutional, the remainder of this City/Developer Agreement shall be enforceable
and shall be enforced as if the parties intended at all times to delete said invalid section, subsection,
paragraph, sentence, phrase or word.
18. Governing Law. The validity of this City/Developer Agreement and any of its terms and provisions, as
well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue
for any action concerning this City/Developer Agreement shall be in State District Court of Tarrant County,
Texas.
19. Entire Agreement. This City/Developer Agreement embodies the complete agreement of the parties hereto;
superseding all oral or written, previous and contemporary agreements between the parties relating to the
matters in this City/Developer Agreement cannot be modified without written agreement of the parties.
20. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever
reference is made to the same.
21. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument.
EXECUTED this the ____ day of _______________, 2016.
CITY: CITY OF COLLEYVILLE, TEXAS
By: ____________________________________
City Manager
APPROVED AS TO FORM:
By: ___________________________
City Attorney
ATTEST:
By: ____________________________________
C i t y S e c r e t a r y
OWNER/DEVELOPER: MainVue Tx, LLC
By:____________________________________
EXHIBIT A
EXHIBIT B
Creekside at Colleyville Development Phase 3
Fee Amount Per
Lot
Number of
Lots Total
Water Impact Fee $2,491 89 $221,699
Sewer Impact Fee $643 89 $57,227
Roadway Impact Fee $4,941 89 $439,749
Total: $8,075 $718,675
EXHIBIT C
Creekside at Colleyville Phase 3
Additional Work - Waterline
Description Unit Approx.
Quantity
Unit
Price Total
Waterline - Existing Utility Locating LS 1 $3,750 $3,750
Waterline - 12" PVC LF 107 $30 $3,210
Waterline - Franchise Utility Coordination LS 1 $11,290 $11,290
Waterline - Remove and replace 10" Gate Valve LS 1 $2,500 $2,500
Waterline - Mobilization LS 1 $2,500 $2,500
Waterline Total: $23,250
Creekside at Colleyville Phase 3
Additional Work - Drainage Improvements
Description Unit Approx.
Quantity Unit Price Total
Parkway - Franchise Utility Coordination LS 1 $3,750 $3,750
Parkway - Mobilization LS 1 $2,500 $2,500
Parkway - Erosion Control LS 1 $2,500 $2,500
Parkway - Furnish and Install 18" RCP LF 20 $50 $1,000
Parkway - Furnish and Install 24" RCP LF 659 $45 $29,655
Parkway - 3' x 3' Grate inlet EA 3 $3,795 $11,385
Parkway - Trench safety plan adjustment EA 1 $10 $10
Parkway - Connection to existing 24” RCP EA 1 $605 $605
Parkway –Convert 4’ wye inlet to junction box EA 1 $850 $850
Parkway - Filter Fabric for RCP LF 659 $3.50 $2,306.50
Parkway – Additional Grading Work EA 1 $1,485 $1,485
Parkway – 24” RCP Restocking Fee EA 1 $2,000 $2,000
Parkway Total: $58,046.50
SPEAKER CARD
Date: �� ���
Agenda Item Number: ���— Item must be completed!
For example: 5a (this can be found on the far /eftside of the aaenda covv)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes� No
I will speak In Support of this item. �I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name:
Address: �30/ �lLf,G ��-i/✓"J �� J City: �6(l�=�V' �l�
I understand I am /imite to speaking for Fve minutes. For agenda items not /isted on the agenda
as a Public Hearing, Ci, ' Counci/ cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chaptef 551 of the Texas Loca/ Government Code. This inc/udes persons speaking
under the Citizen';.Co/nme/�ts se�n of the agenda
Signed:
This
is a Pub/ic Reco�d
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6c Agenda Date 10/18/2016 Number Resolution R-16-4047
Type Resolution
Department City Council
Title
Approval of a resolution stating City Council's desire to hold joint
worksessions/meetings with the Grapevine-Colleyville Independent School District
(GCISD) Board of Trustees
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
This item has been placed on the agenda at the request of Mayor Newton.
Financial Impact
There is no financial impact to the City.
Recommendation
None
Attachments
1.Resolution R-16-4047
RESOLUTION R-16-4047
A RESOLUTION STATING THE COLLEYVILLE CITY COUNCIL’S DESIRE
TO HOLD JOINT WORKSESSIONS/MEETINGS WITH THE GRAPEVINE-
COLLEYVILLE INDEPENDENT SCHOOL DISTRICT BOARD OF
TRUSTEES
WHEREAS, the Colleyville City Council is dedicated to enhancing a high
quality of life community to the citizens of Colleyville; and
WHEREAS, the Grapevine-Colleyville Independent School District (GCISD)
Board of Trustees is dedicated to providing high-performing
public schools by empowering students to achieve their full
potential in a global society; and
WHEREAS, the City and GCISD have many existing partnerships, such as
school resource officers, school crossing guards, shared facility
usage, tax collection, and are in the process of establishing an
additional partnership through a shared fiber optic network; and
WHEREAS, the City and GCISD held joint meetings in the past; and
WHEREAS, families and children, neighborhoods and schools are critical to
the growth, diversity, vibrancy, and economic vitality of
Colleyville.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT it is in the best interest of all citizens of the City of
Colleyville that the City Council and the GCISD Board of Trustees
maximize collaboration in and coordination of all major planning
efforts by holding joint worksessions/meetings.
Sec. 2. THAT the mayor and city manager will work with GCISD to
establish such worksession/meeting agendas.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________NAYS, AND ________
ABSTENTIONS ON THIS THE 18TH DAY OF OCTOBER 2016.
Resolution R-16-4047
Page 2 of 2
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
Date: � � �� �7
SPEAKER CARD
Agenda Item Number: ��; _ Item must be completed!
For example: 5a fthis can be found on the far /eft side of the aaenda conv)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
� ,IiFTLIi
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my:
r
support opposition
Address: lA� ��'�l/`%��'-� �� City: �G� i/��C•�
I understand I am /imited to speaking for fve minutes. For agenda items not /isted on the agenda
as a Pub/ic Hearing, City Council cannof respond to speakers in accordance witb the Texas Open
Meetings Law, Chapter 551 of t6e Texas Loca/ Government Code. This inc/udes persons speaking
under the Citizen's Comment c' n of the agenda.
Signed:
This
a Pub/ic Record
Date: �� � / �
Agenda Item Number:
For example: 5a this
SPEAKER CARD
�� Item must be completed!
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes _ No
I will speak In Support of this item. I will speak In Opposition to this item.
I do np t wish to speak, bu.t please record m
1/ it� 1 1 1 n/ y� support opposition
Name:
Address:
� F ` � ��ity:
I understand I am /imited to speaking for five minutes, Po� agenda items notl/isted on the agenda
as a Pub/ic Hearing, City Counci/ cannot �espond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Te�ces Loca/ Gove�nment Code, This inc/udes persons speaking
unde� t6e Citizen's,6'omme�►ts sectio�✓of thn.�na..a�
Signed:
This inf�ation is a Pub/ic Record
SPEAKER CARD
Date: �1 ( �'
Agenda Item Number: �_ f-- Item must be completed!
For example: 5a �this can be found on the far left side of the aoenda covv)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
v�I will speak In Support of this item. I will speak In Opposition to this item
I do not wish to speak, but please record my: support opposition
Name:
r��A �_ � /
Address: ��I)� ��W�.�� 1'�ue. City: LA�G�(.���a
I understand I am limited to speaking for Fve minutes. For agenda items not /isted on the agenda
as a Pub/ic Hearing, City Councll cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Loca/ Government Code. This inc/udes persons speaking
unde� the Citizen's Comments s,Fct�"ion of the agenda.
Signed:
information is a Pub/ic Record
COLLEYVILLE NEIGHBORHOOD COUNCIL, Inc.
BYLAWS
Article I — Name
The name of this corporation is the Colleyville Neighborhood Council, Inc. hereafter known as "CNC", a Texas
non-profit C-Corporation.
Article II — Objectives
The purpose of the CNC is to support the residents and neighborhoods of Colleyville by:
A. Serving as a non-political, community communication portal;
B. Connecting residents, Homeowner Associations (HOAs), and businesses with valuable resources and
services;
C. Serving as a liaison between residents and the City of Colleyville and vice versa;
D. Monitoring development, public infrastructure, and important proposals;
E. Providing an unbiased forum to encourage an informed electorate.
Article III — Membership
1. General Membership
CNC is open to all interested persons and does not discriminate. Active membership in CNC shall not be
limited. An active member in good standing is one whose dues are paid for the current fiscal year and is
entitled to one vote on CNC matters. Annual membership is based on the fiscal year.
2. There are no Annual Dues for each General Member, but a suggested donation is ten-dollars ($10.00) per
year.
3. The membership roster of CNC shall not be used by a member or given to anyone for advertising or
solicitation purposes. All membership information shall be kept private outside of the CNC Executive Board
except for member names and any information each member chooses to put on their online CNC profile,
available for members to view.
Article IV — Colleyville Neighborhood Council, inc. Finances
1. Fiscal Year. CNC's fiscal year shall begin on the 1st day of October and end on the 30`h day of September.
2. Annual Membership.
Annual membership dues shall be set by the Executive Board. In September, the Vice President of
Membership shall send to each member a statement of his/her dues for the ensuing year via the email
address listed on their CNC membership information.
3. Annual Budget.
Page 1 of S
CNC's Annual Budget shall be determined by the Executive Board and presented to the Membership at the
first meeting of each fiscal year.
Article V — Meetings
1. There shall be four general meetings held quarterly throughout the calendar year set by the Board of
Directors. The meetings shall not involve political campaigning on issues or by political candidates and leaders,
regardless of the speaker, unless an open candidate forum is held for all candidates to participate in a forum.
Any current City Council members or other political ofFicials invited to speak shall keep their comments
focused on issues, events, and information sharing.
2. Executive Board meetings will be held as needed, at least once per quarter (prior to the quarterly meeting)
and will be set by the Executive Board.
3. Members present at general meetings may vote on all issues pertaining to CNC that require voting. There
shall be no absentee voting.
Article VI — Officers and their Duties
1. The officers shall be a President, Vice President, Secretary and/or Treasurer. Officers shall assume their
duties at the start of the next fiscal year and shall serve a term of one year. Officers shall be eligible for no
more than two (2) consecutive elected terms in the same position. Any general member appointed as a
Committee Chair is a member of the Executive Committee.
Z. Duties of the President: The President shall preside at all general meetings of the CNC, shall hold regular
Executive Board meetings, shall be responsible for the appointment of all committee chairpersons, shall act as
the primary official representative of the CNC in all public forums, and report back to the CNC on current
projects. The President may appoint a committee to review the Bylaws or other issues of interest. The
President shall be an ex-officio member of all committees, except the Nominating Committee.
3. Duties of the Vice President: The Vice President shall serve as the Membership Chairperson, shall keep a
roll of current members; shall preside over meetings in the absence of the President; and perForm such other
duties as directed by the President. The Vice President shall maintain the utmost discretion in protecting the
privacy of information provided by members so that it is neither distributed nor abused in any way.
4. Duties of the Treasurer: The Treasurer is a standing member of the committee that prepares the annual
budget. The Treasurer shall receive all monies and shall pay all outstanding accounts due. All disbursements
will be based on an approved budget and any budget item requiring additional funds must have Executive
Board approval. The Treasurer shall make a financial report at all monthly meetings. The Treasurer will file
any required federal income tax return by its appropriate due date or will assist the incoming Treasurer if such
filing date occurs after the date of a change in the office.
Treasurer shall provide a copy of the filed return to all members of the Executive Board. The Treasurer shall
present all financial materials for the annual financial review by August 31 to a Financial Review Committee
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consisting of a minimum of three members appointed by the President. The committee shall not include the
immediate past or newly elected Treasurers. The Committee shall conclude its audit before the end of
September, at which time it will turn over all financial records to the incumbent Treasurer.
5. Duties of the Secretary: The Secretary shall be custodian of a hard copy of the official records of the CNC
and shall keep records of all General, and Executive Board meetings submitting factual summary minutes,
without commentary or opinion, to the Executive Board for review within one week of the meeting. The
Secretary shall present official copies of the approved minutes to the President for signature at the next CNC
meeting. At the close of the fiscal year the minutes for the year shall be recorded elertronically in a non-
revisable format and a printed copy shall be passed to the incoming Secretary in a binder(s) for future
reference by the Executive Board. The Secretary shall also be responsible for maintaining any flyers or news
clippings for historical purposes, to be preserved in electronic and hardcopy formats when possible.
5. The Executive Board: The Executive Board shall consist of all elected officers and appointed committee
chairs. The Executive Board shall transact the general business of the CNC; consider questions of policy and
present recommendations to the CNC for action. The Executive Board will determine the CNC's Fundraising
project, if any, for the fiscal year. The Executive Board shall determine the budget for the fiscal year.
Meetings of the Executive Board shall be scheduled by the CNC President, and may also be called by a majority
of the members of the Executive Board. Voting and attendance may be conducted electronically or by
telephone. The Executive Board shall periodically review membership dues and propose revisions determined
as necessary for the approval by the regular membership.
6. Vacancies: If a vacancy occurs on the Executive Board, the Executive Board shall appoint a person to fill the
vacancy for the remainder of the un-expired term of office after soliciting applications for a two-week time
period on the CNC website and via an email to all registered members of the CNC. Brief interviews should be
considered if there are multiple qualified and interested applicants.
Article VII — Elections
1. Elections shall take place at the quarterly meeting between July and August by a simple majority vote of
those members present and voting. The nominated candidate receiving the greatest number of votes for each
office shall be declared elected, and take office effective October 1rt. Each retiring officer shall turn over to his
successor in office all properties and records relating to that office by October 1�`, except for the Treasurer,
who shall turn over all records to the Audit Committee.
2. No person may be a candidate in a CNC election who has not been nominated. The nomination of officers
shall be made by a Nominating Committee composed of three members. In the month of April, the Executive
Board shall select a Nominating Committee Chairperson. The remaining two members of the Nominating
Committee shall be elected by the membership at the second quarterly meeting (before June). No member
may serve on the Nominating Committee in two consecutive years. The Committee Chair shall call a
committee meeting which shall be held on or before January 31�`
a) The Committee shall nominate one candidate for each office, and, after securing the consent of each
person so nominated, shall immediately report their nominations to the Secretary in writing.
b) Upon receipt of the Nominating Committee's report, the Secretary shall publish the names of the
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nominated candidates on the CNC's website (and through other CNC forms of communication) prior to
the quarterly meeting between July and August.
c) Additional nominations may be made at the quarterly meeting between July and August by any
member in attendance provided any person so nominated does not decline when his or her name is
proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his
or her nominator shall present to the Secretary a written statement from the proposed candidate
signifying his or her willingness to be a candidate. No person may be a candidate for more than one
position, and the additional nominations which are provided for herein may be made only from among
those members who have not already accepted a nomination of the Nominating Committee.
d) Nominations cannot be made at any other meeting or in any manner other than as provided in this
Section.
e) If no valid additional nominations are made at the quarterly meeting between July and August, the
Nominating Committee's slate shall be considered to have been elected unanimously and no balloting
will be necessary.
Article VIII — Eligibility of Officers
All officers or candidates for office must be active members in good standing of Colleyville Neighborhood
Council, Inc. for at least one year, having attended a minimum four regular consecutive meetings. Should
officers or candidates be unable to meet the aforementioned requirement but the person is the only applicant
for a particular position on the Executive Board and they are in good standing, their eligibility can be
considered upon an affirmative vote by a majority of the Executive Board.
Article IX — Special Committees
The Executive Board shail designate any Special Committees for each year.
Article X — Parliamentary Authority
Meetings shall be conducted by Robert's Rules of Order, Newly Revised, on all points not specified by these
Bylaws.
Article XI — Quorum
A quorum of the general meeting of the CNC shall not be required for voting purposes if the meeting
information has been posted for a minimum of three weeks in advance of the meeting. A quorum of the
Executive Board shall be two Executive Board members, and a quorum of the Executive Board shall be present
for any voting matter. Voting matters shall be determined by the Executive Board.
Article XII — Amendments
The Bylaws may be amended at any general meeting of the CNC by a two-thirds vote of the members present
and voting, provided the proposed amendment has been submitted in writing at the previous meeting, by e-
mail or posting on the CNC website at least one week prior to the general meeting.
Article XIII — Dissolution
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Upon the dissolution of the Colleyville Neighborhood Council, Inc., no class of inember shall have any right nor
shall receive any assets of the corporation. The assets of the corporation are permanently dedicated to a tax-
exempt p�rpose. In the event of dissolution the corporation's remaining assets, after payment of debts, will
be distributed to an organization which itself is tax exempt under the provisions of Section 501 ( c)�3) of the
Internal Revenue Code.
Proposed September 2016
PaQe5qf5
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8 Agenda Date 10/18/2016
Type Report
Department City Secretary
Title
Planning and Zoning Commission Meeting Minutes - September 12, 2016
Zoning Board of Adjustment Meeting Minutes - September 13, 2016
Attachments
1.Planning and Zoning Commission Meeting Minutes - September 12, 2016
2.Zoning Board of Adjustment Meeting Minutes - September 13, 2016
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, September 12, 2016 City Council Chambers
CALL MEETING TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville was called
to order by Chairman Byerly on September 12, 2016, at 7:00p.m.
Roll Call
Present: Commissioners, David Wheelwright, Jason Elms, Jeff Byerly, Jim
Gotcher, Don Davis, and David Phelps
Absent: Commissioner Carel Tornes
Staff Present: Shane Pace, Ben Bryner, Oscar Chavez, Rob McKeown, Chief
Brian Riley, Araceli Botello, and Matthew Butler (City Attorney)
1.APPROVAL OF MINUTES
Commissioner Phelps made a motion to approve the August 8, 2016
minutes as written. Commissioner Davis seconded.
The motion to approve the August 8, 2016 minutes as written
carried by the following vote:
Aye: 6 – Wheelwright, Elms, Gotcher, Davis, Phelps, and Byerly
2.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There were no citizen comments/presentations regarding items not on the
agenda.
3.CONSENT AGENDA ITEMS
3a Consideration of a final plat on Abstract 1154, of the R.H. McEwing
Survey, located at 8080 Precinct Line Road, Case PC16-005
Commissioner Phelps made a motion to approve Case PC16-
005. Commissioner Gotcher seconded.
Planning and Zoning Commission Minutes September 12, 2016
City of Colleyville Page 2
The motion to approve carried by the following vote:
Aye: 6 – Wheelwright, Elms, Gotcher, Davis, Phelps, and Byerly
4.PUBLIC HEARING AGENDA ITEMS
4c
4a
Chairman Byerly requested to move agenda item 4c to the
beginning of the agenda for the evening due to applicant’s
request to table the item. There were no objections to this
request.
Consideration of an amendment to the PUD-R Planned Unit
Development-Residential district on Lots 1-9, 10X, 11X, 12X, Block 1,
Carmel Place Estates, located at 1301 Glade Road, Case ZC16-014
Chairman Byerly made a motion to continue Case ZC16-014 to
the October 10, 2016 Planning and Zoning Commission
meeting. Commissioner Gotcher seconded.
The motion to continue Case ZC16-014 to the October 10,
2016 Planning and Zoning Commission meeting carried by the
following vote:
Aye: 6 – Wheelwright, Elms, Gotcher, Davis, Phelps, and Byerly
Consideration of a Special Use Permit for an Accessory Building larger
than permitted on Lot 3, Block 1, Hidden Acres Addition, located at
1212 Holly Lane, Case ZC16-012
Shane Pace presented the case and briefed the Commission.
The public hearing was opened at 7:08 p.m.
The applicant, Ed Palluth, 1212 Holly Lane, came forward and briefed
the Commission.
John Perone, 1216 and 1220 Holly Lane, came forward and spoke in
support of this case.
There being no others present wishing to speak, the public hearing
was closed at 7:15 p.m.
Planning and Zoning Commission Minutes September 12, 2016
City of Colleyville Page 3
4b
4d
Commissioner Davis made a motion to approve Case ZC16-
012. Commissioner Gotcher seconded.
The motion to approve Case ZC16-012 carried by the following
vote:
Aye: 6 – Wheelwright, Elms, Gotcher, Davis, Phelps, and Byerly
Consideration of a zoning change from the AG Agricultural district to
the R-40 Single Family Residential district on Lot 2, Block 1, Morris
Addition, located at 7201 Pleasant Run Road, Case ZC16-014
Shane Pace presented the case and briefed the Commission.
The public hearing was opened at 7:20 p.m.
The applicant’s representative, Mark Assaad, 5000 Thompson
Terrance, came forward and briefed the Commission.
The following people wished to record their support but did not wish
to speak:
Support:
Stephen Morris, 7201 Pleasant Run Road
Waguih Guirguis, 7204 Waldon Court
There being no others present wishing to speak, the public hearing
was closed at 7:23 p.m.
Commissioner Phelps made a motion to approve the Case
ZC16-014. Commissioner Wheelwright seconded.
The motion to approve Case ZC16-014 carried by the following
vote:
Aye: 6 – Wheelwright, Elms, Gotcher, Davis, Phelps, and Byerly
Consideration of a zoning change from the R-40 Single Family
Residential district to the R-30 Single Family Residential district on
Lot 1R, Block 1, O. Martin Subdivision, located at 5601 Montclair
Drive, Case ZC16-017
Shane Pace presented the case and briefed the Commission.
The public hearing was opened at 7:28 p.m.
Planning and Zoning Commission Minutes September 12, 2016
City of Colleyville Page 4
The architect, Roger “Skip” Blake, 1202 S. White Chapel Boulevard,
Southlake, came forward and briefed the Commission.
There being no others present wishing to speak, the public hearing
was closed at 7:30 p.m.
Commissioner Gotcher made a motion to approve Case ZC16-
017. Commissioner Davis seconded.
The motion to approve Case ZC16-017 carried by the following
vote:
Aye: 6 – Wheelwright, Elms, Gotcher, Davis, Phelps, and Byerly
5.ADJOURNMENT
The meeting adjourned at 7:30 p.m.
The minutes were written and prepared by:
Araceli Botello
Planning Technician
The meeting minutes were approved on October 10, 2016 by a vote of 7-0.
City of Colleyville Page 1
City of Colleyville
Zoning Board of
Adjustment
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, September 13, 2016 City Council Chambers
CALL TO ORDER
The Zoning Board of Adjustment meeting of the City of Colleyville was called to
order by Board member McNosky on September 13, 2016 at 7:00 p.m.
Roll Call
Present: Board members Dee Kamerman, Raymond Allee, Wayne Maynard,
Dee McNosky, Jason Elms, and Richard Vallario
Absent: Judson Orlando
Staff Present: Shane Pace, Ben Bryner, and Araceli Botello
1. APPROVAL OF MINUTES
Board member Elms made a motion to approve the August 9, 2016
minutes. Board member Allee seconded.
The motion to approve the August 9, 2016 minutes carried by the
following vote:
Aye: 5 – Elms, Kamerman, Allee, Maynard, and McNosky
2. PUBLIC HEARING AGENDA ITEMS
2a Request for a variance to certain provisions of Section 3.26 Fences,
Free Standing Walls, and Screening Materials of the Land
Development Code on Lot 2, Block 2, Turner Addition, located at 1505
Cherry Lane, Case VC16-008
Shane Pace presented the case and briefed the Board.
The public hearing was opened at 7:05 p.m.
Zoning Board of Adjustment Agenda September 13, 2016
City of Colleyville Page 2
The fence contractor, Chris Gruensfelder, 3858 Candlelite Lane, Fort
Worth, came forward and briefed the Board
The applicant, Connie Stewart, 1505 Cherry Lane, came forward and
briefed the Board.
The landscape architect, Steve BB, 3 Durango Drive, Trophy Club,
came forward and briefed the Board.
Board member Elms questioned the fence contractor regarding his
statement that the neighboring lot to the east will also have a fence in
the front yard. Mr. Elms asked if the neighboring lot to the east would
also require a variance, should the fence variance be approved for
1505 Cherry Lane. The fence contractor replied yes.
Board member Elms questioned the fence contractor regarding
whether there is currently a fence on the lot to the west of the
property. The fence contractor replied that there is a fence across the
back, but no fencing parallel to Cherry Lane.
Discussion continued regarding the fencing of neighboring properties.
Board member Elms questioned the applicant regarding the height of
the fence. The fence contractor replied that lowering the height of the
fence would compromise the security of the applicant. The applicant
added that there will be a lack of continuity in the future fence-line if
the variance is not approved.
Board member Kamerman questioned the applicant regarding the lot
size for the adjacent properties to the east and west, and whether
they are 40,000 square feet. The applicant replied that that the lot to
the west is greater than 40,000 square feet and the property to the
east is less than 40,000 square feet.
Board member Kamerman questioned the applicant regarding the
properties across the street. Ms. Kamerman asked if the properties
currently have fences along the front property line. The applicant
replied, no.
Discussion continued regarding neighboring properties and the
potential need to request a fence variance.
Board member Allee questioned the applicant regarding moving the
fence closer to the front building line. Board member McNosky added
that this location would also require a variance.
Zoning Board of Adjustment Agenda September 13, 2016
City of Colleyville Page 3
Board member Elms questioned the applicant regarding the extension
of the fence towards the rear property line. The applicant responded
that the fence extends all the way to the rear of the property along
the side property line, and transitions to a solid wooden fence near
the front building line.
Board member Maynard questioned staff regarding the side yard
setbacks of the property to the west of the applicant’s property. Staff
responded that the property to the west of the applicant’s property is
a corner lot and these lots are required to have two front yards. He
added that if the orientation of the front yard of the home is on
Cherry Lane, the side yard would be set back to 15ft along
Bluebonnet Street.
Discussion continued regarding side yard setbacks.
There being no one else wishing to speak, the public hearing was
closed at 7:27 p.m.
Board member Maynard made a motion to approve Case VC16-
008. Board member McNosky seconded.
The motion to approve Case VC16-008 failed by the following
vote:
Aye: 2 – Maynard and McNosky
Nay: 3 – Kamerman, Elms, Allee
2b
Request for a variance to certain provisions of Section 3.26 Fences,
Free Standing Walls, and Screening Materials of the Land
Development Code on Lot 10A, Block 1, Westcoat Place Addition,
located at 6213 Westcoat Drive, Case VC16-011
Shane Pace presented the case and briefed the Board.
The public hearing was opened at 7:35 p.m.
The applicant, Mark Cameron, 6002 Westcoat Drive, came forward
and briefed the Board.
Board member McNosky questioned the applicant to clarify the
location where the applicant would like the fence to remain. The
applicant stated that he would like for the fence to remain where it is
currently located. He added that he was not aware that his fence
Zoning Board of Adjustment Agenda September 13, 2016
City of Colleyville Page 4
contractor had not received the permit when he began the work.
Board member Maynard questioned the applicant about the location
of the garage and the fence. Applicant responded that the fence and
garage are facing White Street. He added that the fence provides
privacy to the side entrance door and on the left side there are large
AT&T pedestals.
Applicant stated that he had discussed with staff about being allowed
to place a wrought iron fence instead of wood fence.
Board member Maynard questioned the applicant about the size and
material of the gate the applicant is proposing to install. The applicant
responded that he plans to install a double retractable gate made out
of light weight wrought iron.
Board member Kamerman questioned staff regarding whether a
wrought iron fence would be permitted in this location on the
property. Staff replied yes. Mr. Pace went on to state that a privacy
fence is not permitted, which the ordinance defines a fence that is
greater than 25 percent opaque.
Discussion continued on the types of fences permitted in side yards.
Board member Maynard questioned the applicant about the pedestal
boxes located in the front yard and the fence built near them. The
applicant responded that the fence was built for landscape aesthetic
purposes and to shield the view of pedestal boxes. Staff added that
this fence would also need to be removed if the variance is not
approved.
Discussion continued on the type of fencing permitted on the
property.
There being no one else wishing to speak, the public hearing was
closed at 7:47 p.m.
Board member Maynard made a motion to deny Case VC16-
011. Board member Allee seconded.
The motion to deny Case VC16-011 carried by the following
vote:
Aye: 2 – Elms, Kamerman, Allee, Maynard, and McNosky
Zoning Board of Adjustment Agenda September 13, 2016
City of Colleyville Page 5
3.ADJOURNMENT
The meeting adjourned at 7:50 p.m.
Minutes were written and prepared by:
Araceli Botello
Planning Technician
The meeting minutes were approved on October 11, 2016, by a vote of 5-0.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 10/18/2016 Number 8
Type Report
Department Finance
Title
Monthly Financial Report - September 2016
Explanation
General Fund
The FY16 Monthly Financial Report for September reflects year-to-date revenues and
expenses through the end of September, however, the financial statements will not be
final until all year-end entries and adjustments have been made and reviewed by the
auditors.
The percentage of the current year tax roll collected exceeded the budgeted projection
and the percentage collected last fiscal year.
For the month of September, sales tax is up .39% ($1,047) from revenues reported for
the same time period last year. Year to date General Fund sales tax is up 8.08%
($227,618) when compared to the same time period last year. This is the eleventh
consecutive month of increased sales taxes and the highest September sales tax
allocation ever received. Per governmental accounting rules, sales tax revenue
received in October 2016 and November 2016 is recorded as FY 2016 revenue, as the
sales occurred in August 2016 and September 2016, respectively. In the attached
report, October 2016 sales tax is included, but November sales tax is not. From the
sales tax revenues reported for October 2016, General Fund sales tax is up 12.01%
($32,166) from revenues reported for the same time period last year. Year to date
General Fund sales tax is up 8.42% ($259,784).
The quarterly mixed beverage tax allocation came in at $27,475 compared to $27,157
last fiscal year. Year to date revenues exceeded budgeted projections by 33%.
The annual franchise payment received from Atmos in March exceeded budgeted
projections by 5.2%, however, due to warmer winter temperatures compared to last
year, the annual amount received was 18.11% less than the amount received last
fiscal year. The annual franchise payment received by Oncor in February exceeded
budgeted projections by 3.31% and was slightly more than last year's annual
payment. Tri-County Electric's annual franchise payment also exceeded the budgeted
projection by 6.78%. Revenues received from Cable TV Franchise finished up ahead of
budgeted projections by 17.15%.
City Council Agenda Briefing
City of Colleyville Page 2
Seventeen new residential building permits were issued in September, compared to
eleven that were issued in September 2015. Revenues received for licenses and
permits exceeded current year projections by over 51%. Fine revenue exceeded
budgeted projections by 3.69%. Citations have decreased when compared to the
same time last fiscal year in part related to a 40% drop in the number of registration
violations due to the change in the State's vehicle registration law. Ambulance
revenues exceeded the budgeted projection and the amount collected last fiscal year
due to an increase in hospital transports. Rental revenues for Colleyville Center came
in behind budgeted projections. Cost recovery for the Center is currently 62%.
Revenues related to engineering and construction inspection fees are down compared
to budgeted projections and last year due to a minimal number of new development
projects so far this fiscal year.
The average amount expended by the General Fund departments at the end
of September is 95.24% of the total appropriation versus 99.09%, which was projected
to be spent.
Utility Fund
Year to date, water usage has decreased as compared to the amount sold
through September 2015. Rainfall totals are 53.16 inches compared to 44.45 inches
for the same time period last year. The average amount expended by the Utility Fund
departments at the end of September was 75.47% of the total appropriation, versus
76.87%, which was projected to be spent.
FY 2016 Budget:$12,928,456 FY 2016 Budget:$2,061,000 FY 2016 Budget:$3,480,000
% Change FY/FY:2.83%% Change FY/FY:-4.86%% Change FY/FY:7.90%
- Also includes mixed beverage tax
FY 2016 Budget:$882,800 FY 2016 Budget:$876,000 FY 2016 Budget:$1,089,800
% Change FY/FY:2.62%% Change FY/FY:-15.78%% Change FY/FY:-20.15%
Licenses & Permits Fines Charges for Service
Ad Valorem Taxes Franchise Fees Sales Taxes
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- Based on 2015 property values - Use of City ROW by utilities - Receipts are from sales 2 months prior
- Most collections in Dec., Jan., & Feb.- Gas, Electricity, Telecom., Cable, Waste - Sales tax revenues are Dec. - Nov.
- Building, plumbing, mechanical, fence,- Includes fines from citations, alarm fees,- Includes zoning, ambulance, parks/rec.,
electrical, sign, etc. permit fees and library fines engineering, & Colleyville Center charges
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
FY 2016 YTD FY 2015 YTD
$0$200,000$400,000$600,000$800,000$1,000,000$1,200,000$1,400,000$1,600,000$1,800,000$2,000,000$2,200,000$2,400,000$2,600,000
FY 2016 YTD FY 2015 YTD
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
FY 2016 YTD FY 2015 YTD
$1,280,000
$1,290,000
$1,300,000
$1,310,000
$1,320,000
$1,330,000
$1,340,000
$1,350,000
FY 2016 YTD FY 2015 YTD
$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000$800,000$900,000$1,000,000$1,100,000$1,200,000
FY 2016 YTD FY 2015 YTD
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
FY 2016 YTD FY 2015 YTD
FY 2016 Budget:$9,424,339 FY 2016 Budget:$6,482,251 FY 2016 Budget:$1,100,806
% Expended:99.6%% Expended:92.1%% Expended:94.5%
% Remaining:0.4%% Remaining:7.9%% Remaining:5.5%
FY 2016 Budget:$3,286,768 FY 2016 Budget:$2,808,506 FY 2016 Budget:$874,700
% Expended:90.8%% Expended:92.5%% Expended:97.9%
% Remaining:9.2%% Remaining:7.5%% Remaining:2.1%
Public Safety Infrastructure Development
Operational Support Community Assets & Programs Technology
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99.6%
0.4%
% Expended:% Remaining:
92.1%
7.9%
% Expended:% Remaining:
94.5%
5.5%
% Expended:% Remaining:
90.8%
9.2%
% Expended:% Remaining:
92.5%
7.5%
% Expended:% Remaining:
97.9%
2.1%
% Expended:% Remaining:
% Change FY/FY:10.67%% Change FY/FY:14.23%% Change FY/FY:-0.20%
FY 2016 Budget:$15,886,362
% Expended:75.5%FY 2016 YTD:9,858
% Remaining:24.5%FY 2015 YTD:9,631 Rainfall totals (in inches):
Oct 15-Sep 16 53.16
Oct 14-Sep 15 44.45
% Change FY/FY:2.36%
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Water Sales Wastewater Sales Gallons of Water Sold
Utility Fund Expenditures Number of Water Customers Notes
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 2016 YTD FY 2015 YTD
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
FY 2016 YTD FY 2015 YTD
0
300,000,000
600,000,000
900,000,000
1,200,000,000
1,500,000,000
1,800,000,000
2,100,000,000
2,400,000,000
FY 2016 YTD FY 2015 YTD
75.5%
24.5%
% Expended:% Remaining:
0
2,000
4,000
6,000
8,000
10,000
12,000
FY 2016 YTD FY 2015 YTD
MONTHLY FINANCIAL REPORT - SEPTEMBER 2016
GENERAL FUND RECEIVED PROJECTED RECEIVED
FY 2016 YTD FY 2016 YTD RECEIPT VS FY 2015 YTD PERCENT
FY 2016 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 9/30/2016 9/30/2016 INCR (DECR)9/30/2015 PRIOR YEAR
Current Taxes $12,823,456 $12,949,435 $12,823,456 0.98%$12,575,427 2.97%
Delinquent Taxes 50,000 28,831 27,703 4.07%27,703 4.07%
Penalty & Interest 55,000 55,103 71,435 -22.86%71,435 -22.86%
TOTAL AD VALOREM TAXES $12,928,456 $13,033,370 $12,922,594 0.86%$12,674,564 2.83%
Oncor Electric $875,000 $903,933 $875,000 3.31%$903,390 0.06%
Tri-County Electric 105,000 112,116 105,000 6.78%126,855 -11.62%
Atmos Gas 350,000 368,202 350,000 5.20%449,640 -18.11%
AT&T 70,000 66,702 70,000 -4.71%71,354 -6.52%
Verizon/Others 65,000 59,956 65,000 -7.76%75,198 -20.27%
Refuse/Recycling 146,000 168,787 146,000 15.61%166,291 1.50%
Cable TV 450,000 527,194 450,000 17.15%526,995 0.04%
TOTAL FRANCHISE TAXES $2,061,000 $2,206,890 $2,061,000 7.08%$2,319,724 -4.86%
Sales Tax $3,400,000 $3,338,487 $3,277,770 1.85%$3,084,960 8.22%
Mixed Beverage Tax 80,000 106,607 80,000 33.26%107,977 -1.27%
TOTAL SALES TAXES $3,480,000 $3,445,094 $3,357,770 2.60%$3,192,937 7.90%
Building $580,000 $846,260 $580,000 45.91%$850,326 -0.48%
Plumbing 48,000 74,777 48,000 55.78%75,655 -1.16%
Mechanical 29,000 64,518 29,000 122.48%43,163 49.48%
Electrical 40,000 74,905 40,000 87.26%64,800 15.59%
City License 35,000 58,349 35,000 66.71%43,315 34.71%
Building Plan Review Fee 109,000 132,212 109,000 21.30%166,976 -20.82%
New Business 3,500 6,811 3,500 94.60%5,076 34.18%
Sign Permit 6,800 10,690 6,800 57.21%9,275 15.26%
Fence Permit 9,500 21,500 9,500 126.32%10,800 99.07%
Fire Permits 7,000 20,060 7,000 186.57%15,265 31.41%
Irrigation Permit 15,000 27,771 15,000 85.14%16,559 67.71%
Gas & Oil Well Permit Fee 0 75 0 100.00%2,500 -97.00%
TOTAL LICENSES & PERMITS $882,800 $1,337,927 $882,800 51.55%$1,303,710 2.62%
Fines $800,000 $830,333 $800,000 3.79%$996,440 -16.67%
Alarm Fees 53,000 52,997 53,000 -0.01%57,031 -7.07%
Library Fines 23,000 24,980 23,000 8.61%24,975 0.02%
TOTAL FINES $876,000 $908,310 $876,000 3.69%$1,078,446 -15.78%
MONTHLY FINANCIAL REPORT - SEPTEMBER 2016
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
REVENUE SOURCE FY 2016 AS OF AS OF PROJECTED AS OF CHANGE OVER
BUDGET 9/30/2016 9/30/2016 INCR (DECR)9/30/2015 PRIOR YEAR
Re-zoning $10,000 $7,743 $10,000 -22.58%$10,794 -28.27%
Plat Fee/Site Plan 8,200 7,943 8,200 -3.14%11,410 -30.39%
Board of Adjustment 1,250 3,000 1,250 140.00%2,450 22.45%
Sale of Material 100 418 100 318.48%71 488.58%
Weed Mowing 6,500 11,356 6,500 74.70%5,246 116.47%
Ambulance 300,000 359,314 300,000 19.77%321,871 11.63%
Recreation Program 160,000 201,166 160,000 25.73%186,644 7.78%
Non-Resident Fee Parks 37,000 43,800 37,000 18.38%48,355 -9.42%
Field Use Charge 21,500 21,510 21,500 0.05%27,980 -23.12%
Engineering & Inspection 175,000 4,908 175,000 -97.20%264,252 -98.14%
Material Testing 100,000 7,734 100,000 -92.27%0 100.00%
Colleyville Center Rental 257,250 209,920 257,250 -18.40%227,901 -7.89%
Lot Drainage Insp Fee 13,000 23,875 13,000 83.65%23,500 1.60%
TOTAL CHARGES FOR SERVICE $1,089,800 $902,685 $1,089,800 -17.17%$1,130,473 -20.15%
SRO Officer Reimb $94,282 $94,282 $94,282 0.00%$94,282 0.00%
Keller Court 217,697 247,689 217,697 13.78%231,409 7.04%
TOTAL INTERGOVERNMENTAL $311,979 $341,971 $311,979 0.00%$325,691 0.00%
Sale of Surplus Property $5,000 $52,957 $5,000 959.14%$3,798 1294.50%
Interest Income 25,000 39,755 25,000 59.02%32,343 22.92%
Miscellaneous 55,000 98,776 55,000 79.59%80,535 22.65%
Use of Available Cash 1,000,000 0 0 0.00%0 0.00%
Antenna Lease 70,040 93,566 90,794 3.05%75,415 24.07%
TOTAL MISCELLANEOUS $1,155,040 $285,054 $175,794 62.15%$192,090 48.40%
Transfers-In $1,233,417 $0 $0 0.00%$1,115,272 0.00%
TOTAL TRANSFERS $1,233,417 $0 $0 0.00%$1,115,272 0.00%
TOTAL GENERAL FUND REVENUES $24,018,492 $22,461,301 $21,677,737 3.61%$23,332,906 -3.74%
MONTHLY FINANCIAL REPORT - SEPTEMBER 2016
TOTAL PERCENT
FY 2016 THROUGH THROUGH INCREASE INCREASE
BUDGET 9/30/2016 9/30/2015 (DECREASE)(DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.0%99.57%99.55%0.02%0.02%
RESIDENTIAL BLDG PERMITS 125 182 181 1 0.55%
COMMERCIAL BLDG PERMITS 5 9 13 (4)-30.77%
CITATIONS ISSUED 11,500 9,037 10,626 (1,589)-14.95%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2016 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 9/30/2016 EXPENDITURES EXPENDED REMAINING
City Council $189,746 $165,804 $189,746 87.38%$23,942
City Manager 603,241 578,662 603,241 95.93%24,579
City Secretary 215,281 206,134 215,281 95.75%9,147
Finance 415,341 414,940 415,341 99.90%401
Legal 200,000 202,350 200,000 101.17%(2,350)
Engineering 574,462 433,199 574,462 75.41%141,263
Economic Development 303,166 255,253 303,166 84.20%47,913
Building Inspection 464,400 451,820 464,400 97.29%12,580
Community Development 333,240 332,780 333,240 99.86%460
Fire 4,440,164 4,610,834 4,440,164 103.84%(170,670)
Police 4,592,988 4,427,265 4,592,988 96.39%165,723
Parks 1,299,413 1,251,628 1,299,413 96.32%47,785
Recreation 380,668 312,527 380,668 82.10%68,141
Street Maintenance 4,694,578 4,589,254 4,694,578 97.76%105,324
Library 737,263 696,294 737,263 94.44%40,969
Communications 212,244 169,852 212,244 80.03%42,392
Colleyville Center 391,162 338,298 391,162 86.49%52,864
Human Resources 304,339 299,202 304,339 98.31%5,137
Municipal Court 391,187 349,269 391,187 89.28%41,918
Fleet Services 229,302 216,255 229,302 94.31%13,047
Facility Services 531,909 478,330 531,909 89.93%53,579
Information Services 874,700 856,424 874,700 97.91%18,276
Non Departmental 953,559 816,846 953,559 85.66%136,713
Capital Equipment Reserve 452,000 252,000 252,000 55.75%200,000
Compensation Adjustment 193,017 131,300 173,715 68.03%61,717
TOTAL EXPENSES $23,977,370 $22,836,518 $23,758,068 95.24%$1,140,852
MONTHLY FINANCIAL REPORT - SEPTEMBER 2016
UTILITY FUND
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2016 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 9/30/2016 9/30/2016 INCR (DECR)9/30/2015 PRIOR YEAR
Water Sales $11,467,441 $10,568,730 $11,467,441 -7.84%$9,549,632 10.67%
Sewer Sales 4,050,786 3,674,867 4,050,786 -9.28%3,217,174 14.23%
Sewer Installation 7,000 18,600 7,000 165.71%18,700 -0.53%
Water Installation 21,000 53,060 21,000 152.67%46,471 14.18%
Sewer Tie-on Charges 5,000 0 0 0.00%0 0.00%
Engineering Charges 50,000 2,155 2,155 0.00%118,113 -98.18%
Penalties 228,772 256,157 228,772 11.97%199,965 28.10%
Miscellaneous 13,000 32,860 13,000 152.77%21,662 51.69%
TOTAL OPERATING INCOME $15,842,999 $14,606,430 $15,790,154 -7.50%$13,171,718 10.89%
Interest Income $20,300 $41,865 20,300 106.23%$28,382 47.51%
Use of Available Cash 450,000 0 0 0.00%0 0.00%
TOTAL NON-OPERATING INCOME $470,300 $41,865 $20,300 100.00%$28,382 47.51%
TOTAL INCOME $16,313,299 $14,648,295 $15,810,454 -7.35%$13,200,100 10.97%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
9/30/2016 9/30/2015 (DECREASE)(DECREASE)
GALLONS OF WATER SOLD 2,198,573,300 2,203,047,800 (4,474,500)-0.20%
NUMBER OF WATER CUSTOMERS 9,858 9,631 227 2.36%
UTILITY FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2016 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 9/30/2016 EXPENSES EXPENDED REMAINING
Billing $382,103 $356,990 $382,103 93.43%$25,113
Operations 12,402,286 9,906,855 9,921,829 79.88%2,495,431
Utility Support 1,176,062 1,082,152 1,176,062 92.01%93,910
Non-Departmental 320,803 231,454 320,803 72.15%89,349
Debt Service 365,325 363,488 363,488 99.50%1,838
Compensation Adjustment 29,934 3,500 3,500 0.00%26,434
Transfer to General Fund 1,209,849 44,286 44,286 3.66%1,165,563
TOTAL EXPENSES $15,886,362 $11,988,724 $12,212,070 75.47%$3,897,638
RESOLUTION R-16-4048
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
OCTOBER 18, 2016
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 18 TH DAY OF OCTOBER 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor