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HomeMy WebLinkAboutCity Council-Agenda Packets-7/10/2007-~c~~~ ~~ ~~, -,: , . City of Colleyville Agenda City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, July 10, 2007 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION CALL TO ORDER -ROLL CALL 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Discussion of health insurance bid analysis and recommendation PC-2 Discussion of the board, commission and committee appointment process and terms PC-3 Discussion of the Street Capital Improvement Work Plan PC-4 Discussion of the July 10, 2007 City Council regular agenda items 6:45 P.M. -CELEBRATE COLLEYVILLE STEERING COMMITTEE APPLICANT INTERVIEW 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071- Legal -Discussion of pending litigation -Texas Propane Gas Association, and Henderson Butane, L.P., d/b/a/ Henderson Oil & Butane v. City of Colleyville Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property Sec. 551.074 - Personnel - Deliberate the assignment, duties, performance and evaluation of the City Manager City of Colleyville Page 1 Printed on 7/3/2007 City Council Agenda July 10, 2007 Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City RESUME REGULAR MEETING CALL TO ORDER -ROLL CALL 7:30 P.M. COUNCIL CHAMBERS INVOCATION: Rabbi Charlie Cytron-Walker, Congregation Beth Israel PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION -RESOLUTION R-07-2851 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Presentation Recognition of Second Quarter Employee Service Awards -City Council recognizes employee's years of service and commitment to the City, which is part of the City Council work plan Government Finance Officers Association Distinguished Budget Presentation Award for the Fiscal Year beginning October 1, 2006 - Terry Leake, Finance Director State of Texas Commission on State Emergency Communication Silent Hero Certificate of Achievement -Gayle Konikoff, Dispatcher Proclamation Colleyville Garden Club National Recognition, Carol Wollin, Promenade 2006 Chairman and 2007-2008 President Recognizing July as Parks and Recreation Month, Monica Walsh, Director of Parks and Recreation City of Colleyville Page 2 Printed on 7/3/2007 City Council Agenda July 10, 2007 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-07-2852 4a Approval of the minutes of the regular City Council meeting of June 19, 2007 4b Approval of the minutes of the City Council Worksession of June 14, 2007 4c Approval of the minutes of the City Council Worksession of June 15, 2007 4d Approval of aCity-Developer Agreement with RP25 Development, LP, for The Reserve at Colleyville, and authorize the City Manager to execute the Agreement 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-07-1623 Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District 5b 0-07-1624 Approval to replace Ordinance 0-00-1235 related to Curfew Hours for Minors 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-07-1625 Approval of a Special Use Permit for a carport on Lot 8, Block 5 of the Woodbriar Estates West Addition located at 3717 Brentwood Court, Case Z-07-017 6b 0-07-1626 Approval of a request for a zoning change from R20-Single Family Residential to R40-Single Family Residential on 1.86 acres out of the O.C. Strum Survey located at 5904 Bransford Road, Case Z-07-021 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-07-2853 Consideration of appointment to the Celebrate Colleyville Steering Committee 7b R-07-2854 Approval of a request by Grapevine-Colleyville Independent School District for an extension on two portable buildings located at 5800 Colleyville Boulevard, Case G-07-011 City of Colleyville Page 3 Printed on 7/3/2007 City Council Agenda July 10, 2007 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS: Library Board Meeting Minutes -April 9, 2007 Senior Center Advisory Committee Minutes -April 19, 2007 Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 10, 2007 - Reading and Public Hearing -Resolution R-07-2855 11. ADJOURNMENT: I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, July 6, 2007, by 5:00 p.m: ~~ Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 4 Printed on 7/3/2007 r;.;~ City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: Version: 1 File Type: Pre Council Agenda Date: 07/10/2007 Status: Pre Council Controlling Body: City Council Requester: Human Resources Agenda No.: PC-1 Final Action: Department File Name: Discussion of health insurance bid analysis and recommendation Attachments: Attachment A- Medical Insurance Bids.pdf Attachment B -Initial Proposed Rates.pdf Attachment C - UHC Final Negotiated Rates.pdf History of Legislative File Version: Date: Acting Body: Action Text: 07/10/2007 City Council Title Discussion of health insurance bid analysis and recommendation Explanation This item provides an opportunity for City Council and staff discussion of the health insurance bid analysis and recommendation and suggested timeline for implementation. During the May 15, 2007, Pre Council meeting, staff projected a health insurance increase of 18% or $294,000.00. Due to rising health care costs, staff met with the City's current benefits consultant, Brinson Benefits, to consider possible options for effective cost management. This evaluation considered several options including plan design changes, inclusion of a health reimbursement account (HRA) and self insurance. Council requested staff continue evaluation of self-insurance as a future option and begin the bid process for a fully insured insurance plan with the possibility of additional consideration for a health reimbursement arrangement. On May 18, 2007, staff received the health and dental insurance renewal which reflected a 12% rate increase from United Health Care (UHC), the City's health insurance provider and an 18% rate increase from Metropolitian Life, the City's dental insurance provider. In consideration of the proposed increases submitted by the providers, staff bid the health and dental insurance for more competitive pricing and review of various options including a health reimbursement arrangement. The Employee Benefits Committee consisting of Fire Lieutenant Kenny Phillips, Recreation Supervisor Luke DeFilippis, Utility Superintendent Ken Tywater, Police Officer Chuck Tinsman, Project Inspector Keith Dovers, Utility Billing Supervisor Theresa Fox, Colleyville Center Office Assistant Marilyn Gilbert, and Interim Human Resources Manager Elise City of Colleyville Page 1 Printed on 7/3/2007 Aaenda Brief-na Continued Welborn met with Dee Beasley-Hayden, Brinson Benefits Consultant, and diligently reviewed proposals; comparing current benefits, service levels, doctor networks, pharmacy and emergency coverage and proposed premiums. The committee also negotiated rates and services to provide the best benefits within the available funding. The bid opening took place June 1, 2007 at 2:00 p.m. The City advertized and requested bids from eight companies (Attachment "A"). Two companies declined to participate due to inability to respond with a competitive rate. The committee reviewed six proposals eliminating three (Cigna, Unicare and Great West) due to plan design and proposed rates. The Committee reviewed and compared UHC alternate plans (Attachment "C"); Blue Cross Blue Shield (BCBS) and Aetna proposals (Attachment "B"). Blue Cross Blue Shield (BCBS) and Aetna bid a rate increase of 0% and 0.52% respectively (Attachment "B"). The plan designs offered by these companies are similar to the UHC proposal but also include a maximum lifetime limit and BCBS includes an emergency room deductible. Giving consideration for the disruption that would occur to employees if the City changed insurance providers and that UHC has offered a flat renewal with a minor change to the pharmacy copays, the committee proposes to continue services with UHC. The last plan design considered is a health reimbursement arrangement (HRA), Alternate Plan column 5 (Attachment "C"). The City requested a proposal for a high deductible health plan. The HRA plan design includes the following: 1. 90/10 in-network coinsurance 2. $1,000.00 individual deductible, $2,000.00 family deductible 3. $20.00 office visit copay 4. $3,000.00 individual out of pocket maximum, $6,000.00 family out of pocket maximum 5. $10.00 generic, $30.00 brand name and $50.00 non formulary prescription drug copay As can be seen from the attachment, the rates are reduced by 2.98%. The employee cost for family coverage is reduced by approximately $12.27 per month. or $147.24 per year. The committee considered this option due to the reduction in premiums, however determined that the annual premium savings did not offset the increased office visit copay and deductible. Even though the City would reimburse a portion of the deductible, the committee recognized that employees may potentially have a difficult time paying the $1,000.00 deductible up front. Staff review of funding for the HRA, Alternate Plan column 5 (Attachment "C") indicates that it would cost the City an additional 1.55%. This increase includes the annual employer funding of the premiums (1,430,640.00) third party administrative costs ($16,128.00), and funding the HRA reimbursement at 25% (50,625.00) fora total annual funding of $1,497,393.00. This is an increased cost of $19,497.00 over the recommended UHC fully insured Alternate Plan column 4. If the City determined to fund the HRA at 50% ($101,250.00) the total annual funding increases to $1,548,018.00 which is $70,122.00 more than the recommended UHC fully insured Alternate Plan column 4. City of Colleyville Page 2 Printed on 7/3/2007 Agenda Briefing Continued Recommendation Following review and negotiations with responding companies, staff recommends continuing with UHC for the following reasons: 1. Staff negotiated a 0.00% increase 2. There is a minimal impact to employees and the City 3. UHC provides excellent customer service Implementation would begin with open enrollment meetings in August, coverage being effective October 1, 2007 and continued review of an HRA for analysis in the 2008-2009 proposals. Cify of Colleyville Page 3 Printed on 7/3/2007 Attachment "A" HEALTH INSURANCE BIDS RECEIVED Medical Plans Response Aetna Received Blue Cross Blue Shield Received Cigna Received Great West Life & Annuity Received Guardian Declined Humana Received Principal Declined Unicare Received *United Health Care Received *Incumbent O 'a y m s .-~ a ~..~ • w ~ c i. $ $ ~ a a a r c ~ ~~oo ~$ ~"Aw or°n coo E E yvvoN~c D ~ U d O N O _m ~ n C N C N 0 N O O N o O y ~ "' O Q Q W n~ Z~ a N N N ^N N N NN N W m N N N ~ O r ° N N~ ° • N O • W r ~ O m m O E~0 m~ f ~: O U O c~ ~ v r N N N N H 1 Q O W ~_ O N Q Q ym Oi m ~ N ~~ m m C~ C~~ w g ` g ° ~ • ~ N° ° ~~ p •• m m o . - E 6 rn^ r~ ~ » ° OaU N o $ ° $ m~o m m o m z ; ywaw`y N ~mN N °o Si N U C O p p O N N x r m 0 0 ~ p~ N W o N p A n H N C 9 m m O • m W n r hl J • m p N .~ aNp m a Q¢ g y C H O ~ N W N p W 2 p Q~ N N^ N m 01 N m O d N m m^ A N N N N N H M W •• e 6 • w • 6 O m n ~~ p m N 4 E N O O m d. 0 N N d ¢ ~° ~ _ M N U • a¢ r °• o Q¢ N~w°m~°o gw goN` ~NN E ° ••ono°D m ~. ^ ^ « ¢ O o o ° °m m n S $ o yN N ZN N 6 w , ~ N N N N - • p O O O O ~ . ~: ~n' 'd 4 ~ a ~ ~ ~ ~ x' a pp~~ d n E ~ rp F ~: 4. ~';, ~ ~ U 9R- U' a _ ,,s~ N~~.,n n OO p ~ NKry~ q m ~ ap ~ E O6 c`I_M Pl~M v^ vp~~ , ~ _~ o m .~ q o a 5 m .. m O ~ . ~Q..~~ .. ~ ~ { Q ~ A A N. 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U m ~ LL E _ "G W W ~9 LL ~ i ~ ~ w N C C C W Q E 6 C ~ _ c v~ c ~r C m e q U c m Q LL LL LL N~ 7 L caU T ern"E n'9 cL]~~~~cUcV G c L ~ ____~° Q W h Q U e Q (!1 I o O Q c;iA' ~ ~~ "~' ~ i1 City of C o I I eyv i I I e Colleyville,aTexas 76034 ~, ~ (~ (817) 503-1000 '"""` Agenda Briefing www•colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Requester: Office of the City Secretary Agenda Date: 07/10/2007 Agenda No.: PC-2 Controlling Body: City Council Final Action: File Name: Discussion of the board, commission and committee appointment process and terms Attachments: Boards, Commissions and Committees.pdf Draft Application for Appointment.pdf Draft Excerpt -City Council Rules of Procedure.pdf History of Legislative File Version: Date: Acting Body: Action Text: 07/10/2007 City Council Title Discussion of the board, commission and committee appointment process and terms Explanation The City Council 2007 Community Relations Initiative is "To have a progressive City that values citizen involvement, communication and strong community organization relationships". The City Council appointed boards, commissions and committees provides for citizen involvement and communication. This item is provided for Council's review to determine if the appointment process and terms of the boards, commissions and committees need modification to expand community relations. The City Council currently accepts applications for board, commission and committee positions during the regular advertising period or when advertising a vacant unexpired term. The current standing board, commission and committee members serve staggered terms expiring in the months of January, June, September, October and December. The majority of the board, commission and committee terms expire during the months of September and December. The current advertisement and appointment process consists of the following: 1) positions whose terms are expiring are advertised and letters are sent to incumbents; 2) the City Council interviews applicants; and, 3) City Council makes appointments to the board, commission or committee. The City Council currently interviews applicants after the Pre Council meeting and prior to Executive Session allowing five minutes for each interview. In some instances, the filling of vacant positions requires multiple advertisements and City Council interview sessions to fill all of the open positions. Upon review and analysis of the current appointment process, staff recommends that all board, commission and committee terms expire in September or December. On the basis City of Colleyville Page 1 Prinfed on 7/3/2007 Agenda Briefing Continued that the City Council serves as the Board of the Colleyville Crime Control and Prevention District (CCCPD) and Councilmembers serve on the Colleyville Economic Development Corporation Board (CEDC) and Tax Increment Financing (TIF) District Board, the terms of these boards will remain as set forth in the established bylaws. The open positions would be advertised during the months of July and August and October and November and the appointments considered by City Council during the last City Council meeting in September and December. The approximate number of applicants for each advertising period is 35 and a four hour block of time is needed to conduct the interviews. Although the applicant interviews could be scheduled during an afternoon, evening or Saturday, staff recommends the interviews be conducted on a Saturday morning. An item will be placed on a Pre Council agenda during July and October of each year for City Council to discuss and determine a date for applicant interviews. If a vacancy occurs for reasons other than an expiring term, the position would be advertised, applications accepted and City Council interviews conducted prior to a Council meeting. If the term of the open position expires within three months of the time that the position would normally be advertised, the position would remain open until the established advertising period. If it is necessary to fill an unexpired vacant position immediately, it would be advertised and filled as soon as possible. The proposed changes to the application and appointment process for the board, commission and committee positions provide the following benefits: 1. A concentrated advertising campaign for the City's boards, commissions and committees that would generate more interest and awareness of opportunities to serve in City government. 2. The opportunity for the City Council to make any necessary adjustments. If the number of applications received for a specific board, commission or committee are less or more than the current open positions, the Council may present other options to the applicants for service based upon need and the citizen's interest, skills, background and/or education. 3. Allow sufficient time for the interview process and provide for a more efficient use of time for the City Council and staff. Staff recommends the following actions: 1) City Council selects a date for applicants to be interviewed for the September 2007 appointments. The application period would end August 27, 2007 and staff recommends the interviews be conducted Saturday, September 8 or September 15, 2007 from 9:00 a.m. to 1:00 p.m.; 2) presentation of revised City Council Rules of Procedure related to the new appointment process in Section VII, Procedures for City Council Appointments for City Council consideration; 3) notify board, commission and committee members of the changes to the appointment process and terms via a letter from the Mayor; 4) presentation of a resolution reflecting the September or December term on the Historical Preservation Committee, Traffic Safety Advisory Committee, Colleyville Center Advisory Committee and the Library Board, as appropriate; and, 5) revise the Application for Appointment form providing for the applicant to list three boards, commission or committees of which there are openings and the applicant is interested in serving. Cify of Colleyville Page 2 Printed on 7/3/2007 ~ ~ m m~ = m m rn~ m m ~ O ~ ~ ~ ~ -~ ~ ~ ~ ~ ~ ~' c~ m m m m m m 3 ~ n m m~ ~ ~ ~' m m m m m m ~ ~ ~ ~ ~ ~ ~i ~ 'D ~- * Cn ~ D * C7 i --I n 2 * * CA -~ N "~ N • ~ ~ °~o mm m~ m~ ~o R' ~ v ° o n a o o °~~ n~ ~ `~ a- ai ° o ~. ~~ Q a ~ m ~' ~ c~u -~ -?~ m ~ ~ c~ Q m m ~ m ~ ~ D ° o _ cQ D C~ c~ D ~ ~• ~'• ~ o m ai ~ ~ ° ~• D ~ `z ~ C7 m o 3 N o N. ~° o a ~ ~ 3 ~~ ~. o o~ ~. ~ ~ ~ ° `~ C7 ~' ~ ~ ~ c~ o voi m ~ m v C7 ~ m ~ ~ aoi ~ ~ ° ~ o n ~ m N a ° °- ° ~ o ~ m m Q ~ .~ 3 ~ ~ c n ~ ~ ~ g ~ C7 ~ ~' ~ -., a N ~_ m ~° o~~ ~ m ° o m o n (~ o m cn n° m ~ ~ °° 3 v~ o o v a° `. w ~' ~' o - ° a- ~ n c ,.. ~. m o. v m~ ~ o ~ ~_ n n D D ~ ~ c c ~ ~ m cu o C7 ~ ° m m cu cu ~ ~ ~ ~ ~ ~ ~ ~ fD ~ ~ a a v ~ a ~~ 3~~ ~ ~ m m m c~ ~ `. _ r ^ ~ ° N V~ ~ ~ ~ C ~ C O O = f~D ~ ~ ~ -, - - 3 ~ n. ~ ~ ~ ~ ~ v ~ m m rn v cn ~ o ~• o a ° m y cu ~ S p ~ ~ N N (~ fD ~ (7 `~G fD g m 3 cn ~ c~ ~ ~~ v o <. v m n 3 ~ ~ N m m a n o m o• ~ v r: < 3 o D cn N• ~ ~ ~ ~• n• ~ .~ ~ cop ~ °<_" ~ ~ ° ~ co n v ~• N ~ o• °- o m y ~ m o ~- ~ ° ~ v ~ ~ v ~ m ~ ~ 0 0 00 m o o ~ ~. a a~ ~ o N ~ W N ~ ~ C"D ~ `~ N ~ ~ d ~ v ~ -~ ~, ~ m ~ ° v `~ ~ ~ < ° ~ ~ o 0 N' r. ~ o ~ g ~ ~ m ~ ~" `. W 0 v Q ID a n n 0 c 0 ° Q: CD m rn n 0 m n. v 0 ° o_ c~ m -a n 0 m W c~ c v ° Q S fD 0 v n 0 3 m ~' y a m ~' N v 3 W D v cn n O 3 N O Z D Z v n 3 m m Draft Excerpt -City Council Rules of Procedure SECTION VII. PROCEDURES FOR CITY COUNCIL APPOINTMENTS The following procedures are for making appointments to boards, committees and commissions established by ordinance or resolution. Appointments to ad hoc committees and task forces established by resolution should not necessarily be bound by the same procedures, but may be done in a manner appropriate to the situation as deemed proper by the City Council. The City Council shall set the quorum for a committee. The City Council shall vote whether the committee selection will be handled by the rules of procedures or by slate. 7.1 Announce the position(s) to be filled. In the announcement, define the duties of the position(s), define the term of the position and request that applications be formally submitted to the City Council by a specific deadline. This announcement should be made at least 30 days prior to the deadline for submission of applications and should be placed in the local newspaper, posted at City Hall, on the website and placed in the Colleyville Communicator (if timely). 7.2 At the first City Council meeting after the deadline for application submission, invite the candidates for interviews with the City Council, which may be subject to the Texas Open Meetings Act or be conducted in Executive Session, including applicants for the Planning and Zoning Commission, Zoning Board of Adjustment, Parks and Recreation Advisory Board, Colleyville Economic Development Corporation and the Colleyville Tax Increment Financing District Board of Directors. If no applications are received or fewer applications than open positions, the position(s) are re-advertised automatically by the City Secretary. 7.2 City Council will determine the date and time for applicant interviews, which may be subiiect to the Texas Open Meetings Act or be conducted in Executive Session. If no applications are received or fewer applications than open positions, the position(s) are re-advertised automatically by the City Secretary. If the term of the open position expires within three months of the time that the position would normally be advertised, the position would remain open until the regular advertising period. If it is necessary to fill an unexpired vacant position immediately, the position would be advertised for thirty days, interviews conducted and the appointment considered by City Council. 7.3 The candidates will be selected to fill the open positions no later than the second City Council meeting after the deadline for application submission, in the following manner: A. If more than one position is to be filled, consider the appointment for each position individually in the order selected by the Mayor, as follows: B. For the first position, the Mayor shall request a verbal nomination from each Councilmember and then make one verbal nomination. A maximum of one nomination may be made by each Councilmember or the Mayor. B. The Mayor shall open the floor for nominations and if there are no nominations, the Mayor will call on each Councilmember for a nomination. C. Councilmembers or the Mayor may decline to make a nomination if previous nominations are acceptable. D. After each Councilmember has had an opportunity to make a nomination or defer to make a nomination, the Mayor will take a vote on the slate of nominees by asking each Councilmember to state the name of the nominee that the Councilmember votes to appoint to the position under consideration. F. Return to Step B and repeat the process for the next position to be filled until all positions are filled. APPLICATION FOR APPOINTMENT FOR CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline. These forms are available on the City's website at http://www. colleyvil/e. com/files/Financial % 20Disclosure % 20form. pdf or by contacting the City Secretary at 817.503.1130. All information provided is a Public Record. Board, Commission or Committee Preference: (only include those that have current openings) 2. 3. Name: Ms. Mrs. Mr. Address: Home Telephone: _ Work Telephone: By providing an a-mail address, you are consenting to the release of your a-mail address by the City. E-mail Address: Fax: Knowledge, experience or education applicable to Board, Commission or Committee function: Other information (civic activities; reasons for serving): Check if additional materials are attached. Do you understand that attendance and active support is required for each appointee? Signature: Date: Once positions have been filled, you must reapply for future openings. Please return completed application to: City Secretary, 100 Main Street, Colleyville, Texas 76034, Office: 817.503.1130 Fax: 817.503.1139 singletonc@ci. colleyville. tx. us ;~~~„ ,~:.M_ :~ r. ~., City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: File Type: Pre Council Status: Pre Council Version: 1 Requester: Engineering Department Agenda Date: 07/10/2007 Agenda No.: PC-3 File Name: Discussion of the Street Capital Improvement Work Plan Controlling Body: City Council Final Action: Attachments: Street CIP Residential and Intersection Projects Projects With Available Funding Exhibit 1 Utility Line Upgrade Projects Exhibit 2 Enhanced Street Maintenance Projects Exhibit 3 History of Legislative File Version: Date: Acting Body: Action Text: 07/10/2007 City Council Title Discussion of the Street Capital Improvement Work Plan Explanation Staff previously presented a draft work plan for the proposed Capital Improvement Program to Council, with the goal of adopting a final Capital Improvement Plan by early 2008. The goal of this work plan is to adopt a formal Capital Improvement Program. At the May 1, 2007 Pre Council meeting, staff provided spay-as-you-go plan for Council review. Attached is a plan using a variety of funding sources for the residential and intersection projects to be completed over the next ten years. Staff is currently evaluating the deign and construction of intersection improvements from the General Fund and potentially using Street Impact Fees as a reimbursement for these costs. Staff requests Council direction regarding the purposed pay-as-you-go plan. Projects with Available Funding (Exhibit 1) The current level of street maintenance funds would be used to perform rehabilitation/reconstruction of Elm, Apple Valley, Brentwood Drive, Brentwood Court, Central Drive, Bettinger, Waller, Shadow Wood Trail and Shadow Wood Road. A separate fund, comprised of the difference between revenues and expenses in the General Fund at the end of the fiscal year, would be established for street micro-resurfacing. Tara and Saddlebrook reconstruction/rehabilitation would be done using available cash in the General Fund. This would bring the balance of available cash in the General Fund to a level of $5.5 million. It was previously proposed, the two main throroughfares in these neighborhoods would be done in conjunction with Tarrant County next fiscal year using available cash in the General Fund of approximately $230,000. The intersection improvements at Glade and Pool, Glade and Riverwalk, and McDonwell at Westcoat would be done using street impact fees and water impact fees for street and water related upgrades. City of Colleyville Page 1 Printed on 6/26/2007 Agenda Briefing Continued Utility Line Upgrade Projects (Exhibit 2J The following streets have water line upgrades and rehabilitation which will be needed over the next several years: Black, Acuff, Frontier Court, Woodcrest Lane, Woodcrest Court, Ponderosa Street, Chapplewood Drive, Chapplewood Court. Paving improvements would need to occur as a part of the water line project, which is a common practice in municipalities. These projects would be funded through the Utility Fund using $400,000 in available cash, allocated on an annual basis for the utility upgrades. Enhanced Street Maintenance Projects (Exhibit 3J The following streets could be reconstructed or rehabilitated by an increase in the street maintenance budget of $300,000: Pembrooke West, Kenshire, Cottage Oak Lane, Cliffwood, and Maplewood Trail. This would be from a one cent tax increase dedicated to street reconstruction and rehabilitation. If these projects were funded by a bond sale, the total cost of the debt over a twenty year basis would be approximately $4.8 million. City of Colleyville Page 2 Printed on 6/26/2007 STREET CIP RESIDENTIAL AND INTERSECTION PROJECTS TARA SUBDIVISION 5740,983 SADDLEBROOK SUBDIVISION 51,037,684 CHAPPLEWOOD DRIVE 5249,000 CHAPPLEWOOD COURT 567,000 BRENTWOOD DRIVE 5249,000 BRENTWOOD COURT S186,000 COACHMAN 5260,000 ELM 5240,000 APPLE VALLEY 5132,000 FRONTIER COURT 5288,000 BETTINGER 5255,000 WALLER 5140,000 PEMBROOKE WEST 5525,000 CENTRAL DRIVE 5380,000 KENSHIRE 5556,000 ACUFF 5352,000 BLACK 5640,000 WOODCREST LANE 5414,400 WOODCREST COURT 5140,000 COTTAGE OAK LANE 5400,000 PONDEROSA STREET 5480,000 CLIFFWOOD 5600,000 MAPLEWOOD TRAIL 5548,000 SHADOW WOOD TRAIL 5272,000 SHADOW WOOD ROAD 5448,000 INTERSECTIONS GLADE @ POOL 5300,000 MCDONWELL~WESTCOAT 5275,000 GLADE ~ RIVERWALK 5275,000 TOTAL ;10,450,047 m x X W Z O Z W W J m a a 2 H f- U W °~ a a W } R' Q W a W } d~ W a W } m m W } Q~ } F W ~ a ~ ~ ~ fA ~ - W H V Z W W a U ~ ? a J W J O m Z Z ~ - W LL' ~' a w F- 2 U1 W W a X X X W X X m 5 x aw z~ x x a za ~a x ~~ o- J X X _ ~ H W ~ J aa H X X X X W~ z F W N ~ G W 0 F a X X X 0 c Z!- h N _- W V m O W V x x x O m Z ga x x x x X x x N N ~ ~ w aZ Og ~ W r ~ X X m W O~ m ~"1 a ` `~ z G O w 10 m O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O O O O O O O O O O ~ W W~ C O f 1~ 1~ M O ~p N ~"! 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V W Q W 2 w Z 0 zu,am D W H ~ O ~ U w H v w O a x x x x x x x x x x ~ ° ° 0 o _ o o 0 0 0 _ o> ~ ~ ~ ~ ~ N h h V} y M N h N W Z J 3 Y O O ~ m ~ w GC z O ~ a ~ O O w O O a J a ~. a ~ ~ v g O F- Z O F _J m W 2m ~ ' D W?,~~ ~~nF ~OwZ n~a ~a~ v~F- m w oQo O~ wy~ {ddN W N ?3m `~-'°z° O~ op 0 ~~3 0 ZJO VNm W Q W OZ ~ m G a ~ ~ W u.aa paw ZN~ QX~ u,aa~~ m Q W Z 90~~ oo~~ N3FaN F Q W y WHO O Ozo~" av~~ ~~a~ }=..QVo 0 z in• ..r <~._._._ r.,>.: City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 vrww.col leyvil le. com File Number: File Type: Pre Council Status: Pre Council Version: 1 Agenda Date: 07/10/2007 Controlling Body: City Council Requester: Office of the City Agenda No.: PC-4 Final Action: Secretary File Name: Discussion of the July 10, 2007 City Council regular agenda items Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 1 07/10/2007 City Council Title Discussion of the July 10, 2007 City Council regular agenda items City of Colleyville Page 1 Printed on 6/26/2007 =~"' `~' 100 Main Street ~- '~` ~ City of C o I I eyv i I I e Col I ($ i~) 03X1000 034 "`'"''" Agenda Briefing www•colleyville.com File Number: File Type: Executive Session Status: Executive Session Version: 1 Requester: Office of the City Secretary Agenda Date: 07/10/2007 Agenda No.: 1 File Name: Executive Session -Legal Consultation -July 10, 2007 Attachments: History of Legislative File Controlling Body: City Council Final Action: Version: Date: Acting Body: Action Text: 07/10/2007 City Council Title Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071- Legal - Discussion of pending litigation - Texas Propane Gas Association, and Henderson Butane, L.P., d/b/a/ Henderson Oil & Butane v. City of Colleyville Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property Sec. 551.074 - Personnel -Deliberate the assignment, duties, performance and evaluation of the City Manager Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City City of Colleyville Page 1 Printed on 6/27/2007 RESOLUTION R-07-2851 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 10, 2007 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following actions of the City Council are hereby adopted and approved: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2007. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor ~~~~, ~ City of C o I 1 eyv i I I e Collew0ille, Texas 76034 (817) 503-1000 "'`'" Agenda Briefing www.colleyville.com File Number: File Type: Presentation or Proclamation Status: Presentations or Proclamations Version: 1 Agenda Date: 07/10/2007 Requester: Office of the City Agenda No.: 3 Secretary File Name: Presentations and Proclamations -July 10, 2007 Controlling Body: City Council Final Action: Attachments: Second Quarter Service Recognition-2007.doc Distinguished Budget Presentation Award.pdf • Silent Hero Award.pdf Colleyville Garden Club Best in the Nation Proclamation.pdf July is Parks and Recreation Month Proclamation.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 07/10/2007 City Council Title Presentation Recognition of Second Quarter Employee Service Awards -City Council recognizes employee's years of service and commitment to the City, which is part of the City Council work plan Government Finance Officers Association Distinguished Budget Presentation Award for the Fiscal Year beginning October 1, 2006 -Terry Leake, Finance Director State of Texas Commission on State Emergency Communication Silent Hero Certificate of Achievement -Gayle Konikoff, Dispatcher Proclamation Colleyville Garden Club National Recognition, Carol Wollin, Promenade 2006 Chairman and 2007-2008 President Recognizing July as Parks and Recreation Month, Monica Walsh, Director of Parks and Recreation City of Colleyville Page 1 Printed on 7/2/2007 EMPLOYEE SERVICE RECOGNITION Second Quarter (April -June) 2007 NAME POSITION/DEPARTMENT HIRE DATE APRIL 10 YEARS RON MCFADDEN POLICE OFFICER 4/28/1997 MAY 10 YEARS CRAIG TERRELL POLICE OFFICER 5/27/1997 JUNE 1 YEAR JOSEPH NEWMAN PARK MAINTENANCE WORKER 6/26/2006 G~9 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Colleyville Texas For the Fiscal Year Beginning October 1, 2006 President Executive Director ~~TE per. ~ .~ ~~ w '~ ~ ~ H Commission on State Emergency Communications CERTI'FTCATE OF ACHIEVEMENT presented to Gayle Konikoff in recognition of exemplary conduct in the field of emergency telecommunications. Your professionalism, dedication, positive attitude and tireless efforts to serve the public are an inspiration to all who strive for excellence. June 200 ~~~ aul Mallett _ or y Morgan Executive Director Chairwoman rocr~n~~tion Colleyville, Texas WHEREAS: the Colleyville Garden Club has a long tradition of involvement in our community; and WHEREAS, the Colleyville Garden Club has brought great beauty to Colleyville via planting projects such as: gardens at Kidsville, Colleyville Center, City Hall, Webb House and the Parks and Recreation office; and WHEREAS, the Colleyville Garden Club has participated in Keep Colleyville Beautiful and the Colleyville Arbor Day program; created the sanctuary space to honor all veterans of the United States Armed Forces at the Veteran's Memorial at Sparger Park, which was dedicated as a Blue Star Memorial Byway; and WHEREAS, the Colleyville Garden Club hosts the Promenade Garden Tour each year, showcasing four residential gardens via a spring garden tour, which educates the public about good landscape design, gardening, and horticulture and contains a special educational exhibit; and WHEREAS, the Colleyville Garden Club 2006 Promenade Garden Tour competed for a Special Achievement Award against garden clubs in the 23 counties within their district and won first place; and , WHEREAS, the Colleyville Garden Clubs' first place district award afforded them the opportunity to compete at the state level where the Promenade won the Best in all of Texas award; and WHEREAS, National Garden Clubs, Inc. has now awarded the Colleyville Garden Club 2006 Promenade Garden Tour, the prestigious title and award of Best in the Nation. NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE, TEXAS, on behalf of the City Council and citizens of Colleyville, do hereby extend our sincere congratulations and appreciation to the COLLEYVILLE GARDEN CLUB and encourage our citizens to recognize the Club's contributions to our community by enjoying the beauty of the flowers, plants, trees and shrubs provided by the Colleyville Garden Club. IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville, Texas, . affixed this 10"' day of July 2007. ~~~L~~ Major ~~~Y o, C le re:es rocY~n~~tiott Colleyville, Texas WHEREAS: parks, recreation and leisure experiences provide opportunities for all citizens of a community to live, grow and develop into contributing members of society; and WHEREAS, parks and recreation generates opportunities for people to come together and experience a sense of community through fun recreational pursuits and provides outlets for physical activities, socialization and stress reducing experiences; and WHEREAS, parks, playgrounds, nature trails, open spaces and recreation facilities make communities desirable places to live, work and play, contributing to economic vitality; and WHEREAS, parks, trails and open spaces provide a welcome respite from our fast paced, high tech lifestyles while protecting and preserving our natural environment; and WHEREAS, parks and recreation touches the lives of individuals, families, groups and the entire community which positively impacts upon the social, economic, health and environmental quality of our community; and WHEREAS, July is recognized as National Parks and Recreation Month by the National Recreation and Parks Society. NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE, TEXAS, on behalf of the Colleyville City Council, do hereby proclaim the entire month of July as PARKS AND RECREATION MONTH and encourage all citizens to celebrate by participating in one of the many leisure pursuits available in our City. IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of ~^"^••ville affixed this 10th day of July 2007. Mayor ~~~Y o, le taxes RESOLUTION R-07-2852 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF JULY 10, 2007 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of June 19, 2007 b. Approval of the minutes of the City Council Worksession of June 14, 2007 c. Approval of the minutes of the City Council Worksession of June 15, 2007 d. Approval of aCity-Developer Agreement with RP25 Development, LP, for The Reserve at Colleyville, and authorize the City Manager to execute the Agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2007. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor "~°` City of Colleyville (f i City Council Minutes -Draft r.~s:,~ City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, June 19, 2007 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on June 19, 2007, at 5:41 p.m. Mayor Kelly wished Councilmember Mike Taylor a Happy Birthday. Councilmembers Carol Wollin, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Public Works Director Steve Chutchian, Community Development Director Chris Fuller, Economic Development Manager Scott Welmaker, Communications Manager Mona Gandy, Management Assistant Matt McCombs, Audio Visual Technician Les Earwood, City Attorney Michael Kallas and City Secretary Cynthia Singleton were also present. Councilmember Rich Hendler arrived at 5:45 p.m. Councilmember Tony Licata was absent. PC-1 Presentation of the Monthly Financial Report -May 2007 City Manager Bill Lindley provided the May 2007 Monthly Financial Report and answered questions of the Council. PC-2 Presentation of Economic Development Quarterly Update Economic Development Manager Scott Welmaker presented an update on Economic Development initiatives, reported on the 2007 International Council of Shopping Centers Convention and provided information regarding redevelopment opportunities in the City. PC-3 Discussion of the June 19, 2007, City Council regular agenda items Mayor Kelly stated, due to legal considerations, Consent Item 4c should be removed prior to considering Consent Resolution R-07-2846. Mayor Kelly reviewed the openings on the Library Board. City of Colleyville Page 1 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 There being no further business, Mayor Kelly adjourned the meeting at 6:05 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor David Kelly on June 19, 2007, at 6:56 p.m. ROLL CALL: Councilmembers Carol Wollin, Rich Hendler, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Public Works Director Steve Chutchian, Engineer Chad Bartee, Community Development Director Chris Fuller, Communications Manager Mona Gandy, Management Assistant Matt McCombs, Audio Visual Technician Les Earwood, City Attorney Michael Kallas and City Secretary Cynthia Singleton were also present. Councilmember Tony Licata was absent. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of pending litigation -Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property, and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:57 p.m. and reconvened at 7:42 p.m. Mayor Kelly stated, "Following the invocation, there will be a moment of silence to honor the nine firefighters who lost their lives in Charleston, South Carolina." City of Colleyville Page 2 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 INVOCATION: Councilmember Mike Taylor PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-07-2845 This resolution was not needed. 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Councilmember Taylor announced he and Councilmember Wollin attended the North Central Texas Council of Governments' Mayors and Councilmembers Workshop and General Assembly meeting and expressed appreciation to the citizens for allowing them to attend the event. Mayor Kelly announced Colleyville had the lowest incidence of crime in Northeast Tarrant County in 2006, the lowest crime rate per capita, the lowest crime rate among the seven area cities for the past four years and the lowest incidence of major crimes. Mayor Kelly expressed appreciation to the Police Chief and Police Officers for the excellent crime prevention provided in the City and to the citizens for their watchful eye against crime. Mayor Kelly invited citizens to attend the Summer Series of Concerts, the third Thursday of each month, beginning June 21, 2007, 6:00 p.m. to 10 p.m. at Market Street. Mayor Kelly presented a plaque to Ms. Carol Wollin for service on the Library Board. Mayor Kelly presented a plaque to Ms. Carol Wollin for service on the Celebrate Colleyville Steering Committee. Ms. Wollin expressed appreciation to Council for allowing her to serve on the Library Board and commended Library Director Mary Rodne and staff for the expansion of library services and programs. City of Colleyville Page 3 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 Ms. Wollin stated, "It has been a wonderful opportunity to serve on the Celebrate Colleyville Steering Committee where everyone comes together to celebrate our City and have fun." Ms. Wollin commended Mona Gandy for doing a wonderful job as Communications Manager and coordinating the Celebrate Colleyville event. Mayor Kelly presented a plaque to Mr. Peter Riis for service on the Tree Board. Mayor Kelly presented a plaque to Mr. Peter Riis for service on the Parks and Recreation Advisory Board. Mr. Riis thanked the Council, Councilmember Rich Hendler, the Parks and Recreation Advisory Board members and staff for all of the support. Communications Manager Mona Gandy announced the City has been awarded the 2007 TAMI (Texas Association of Municipal Information Officers) award, for the Best Web Site in Texas and expressed appreciation to the City Council for their direction, the 3601deas Company and former Councilmember Nelson Thibodeaux. Mayor Kelly expressed appreciation to City Manager Bill Lindley, Communications Manager Mona Gandy and the Employee Committee for the development of the best web site. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-07-2846 4a Approval of the minutes of the regular City Council meeting of June 5, 2007 4b Approval of a donation of a bench with a plaque from Colleyville Baseball Association for Joe Ben Hassell 4c Approval of aCity-Developer Agreement with RP25 Development, LP, for The Reserve at Colleyville, and authorize the City Manager to execute the Agreement 4d Approval of setting a date for a public hearing on July 10, 2007, to consider a request by Grapevine-Colleyville Independent School District for an extension of time for the use of three existing portable buildings on property located at 5800 Colleyville Boulevard, Case G-07-011 Mayor Kelly read Resolution R-07-2846 in its entirety. Mayor Kelly opened the public hearing. City of Colleyville Page 4 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilmember Taylor moved to approve Resolution R-07-2846, with the amendment to delete Item 4c. Councilmember Hart seconded the motion. 5. 5a Mayor Kelly read the caption of Ordinance 0-07-1621. Mayor Kelly opened the public hearing. Mr. Peter Kavanagh, 1620 Handley Drive, Dallas, Texas, representing Verizon Wireless and the property owner, Mr. Andrew Gardner, stated the cell tower exterior color will be bronze, Sherwin Williams Umber SW4008. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers moved to approve Ordinance 0-07-1621, with the amendment to add, the cell tower exterior color will be Sherwin Williams Umber SW4008. Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata ORDINANCE(S): SECOND READING AND PUBLIC HEARING 0-07-1621 Approval for a Special Use Permit for a cellular tower on Lot 1 R, Block 1 of the Nystel Addition located at 1815 John McCain, Case Z-07-002 City of Colleyville Page 5 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 5b 0-07-1622 Approval of a request by The Dimension Group to amend the zoning and development requirements of the Planned Unit Development of the Starbucks Addition, located at 5520 Colleyville Boulevard, Case Z-07-015 Mayor Kelly read the caption of Ordinance 0-07-1622. Mayor Kelly opened the public hearing. Mr. Harry Chapman, 5454 Ridgedale, Dallas, Texas, representing the applicant, was present to answer questions of the Council. There were no others present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilmember Taylor moved to approve Ordinance 0-07-1622. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-07-1623 Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District Mayor Kelly read the caption of Ordinance 0-07-1623. Police Chief Tommy Ingram provided an overview of the Colleyville Crime Control and Prevention District (CCCPD) budget and answered questions of the Council. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. City Manager Bill Lindley spoke regarding the establishment of the CCCPD. City of Colleyville Page 6 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 6b 7. 7a Mayor Kelly read Resolution R-07-2847 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations. Mayor Pro Tem Ayers moved to approve Resolution R-07-2847, appointing Mr. Franklin Hyde to the Parks and Recreation Advisory Board. Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata 0-07-1624 Approval to replace Ordinance 0-00-1235 related to Curfew Hours for Minors Mayor Kelly read the caption of Ordinance 0-07-1624. Police Chief Tommy Ingram provided an overview of the proposed ordinance, benefits of curfew hours for minors and answered questions of the Council. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. RESOLUTION(S): READING AND PUBLIC HEARING R-07-2847 Consideration of appointment to the Parks and Recreation Advisory Board City of Colleyville Page 7 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 7b R-07-2848 Consideration of appointment to the Zoning Board of Adjustment Mayor Kelly read Resolution R-07-2848 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations. Mayor Pro Tem Ayers moved to approve Resolution R-07-2848, appointing Mr. Kevin Sams to the Zoning Board of Adjustment. Councilman Hendler seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata 7c R-07-2849 Consideration of appointments to the Colleyville Library Board Mayor Kelly read Resolution R-07-2849 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations. Councilmember Wollin moved to approve Resolution R-07-2849, appointing Pat Jones, Place 1; Steve Isbell, Place 3; Richard Roxburgh, Place 5; Nancy Bowen, Place 7; Jerome Davis, Alternate 1 and Thad Bolline, Alternate 2. Councilmember Taylor seconded the motion. Mayor Kelly made a friendly amendment to appoint ex-officio members Steve Banta, Corporate Sponsor; Nancy Coplen, Grapevine-Colleyville Independent School District; Dr. Larry Darlage, Tarrant County College, Ret Stansberger, Colleyville Area Chamber of Commerce and David Kelly, City of Colleyville. City of Colleyville Page 8 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 Councilmember Taylor accepted the friendly amendment. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Mr. Wayne Putak, 409 Polo Court, spoke regarding the mud, silt buildup and flooding at 205 Bandit Trail due to run off from the development of a new subdivision. 9. REPORTS: Sign Board of Appeals Minutes -April 10, 2007 Parks and Recreation Advisory Board Minutes -May 7, 2007 Zoning Board of Adjustments Minutes -May 8, 2007 Planning and Zoning Commission Minutes -May 29, 2007 There was no action taken on this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JUNE 19, 2007 - Reading and Public Hearing -Resolution R-07-2850 This resolution was not needed. 11. ADJOURNMENT: There being no further business before the City Council, Councilmember Wollin moved to adjourn. Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Carol Wollin, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -Tony Licata Mayor Kelly adjourned the meeting at 8:25 p.m. City of Colleyville Page 9 Printed on 6/27/2007 City Council City Council Minutes -Draft June 19, 2007 APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2007. Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 10 Printed on 6/27/2007 Clt of Colle V~~~@ 100 Main Street ~'. Y Y Colleyville, Texas 76034 (~ (817) 503-1000 City Council Minutes -Draft www.colleyville.com ,.. " City Council Worksession Thursday, June 14, 2007 5:30 PM Executive Conference Room The Worksession of the Colleyville City Council was called to order by Mayor David Kelly on June 14, 2007, at 5:30 p.m. Councilmembers Carol Wollin, Tony Licata, Rich Hendler and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, Finance Director Terry Leake, Community Development Director Chris Fuller, Economic Development Manager Scott Welmaker, Colleyville Center Manager Lin Przybyl, Library Director Mary Rodne, Budget and Administrative Services Manager Stephen Seidel, Parks and Recreation Director Monica Walsh, Interim Human Resources Manager Elise Welborn, Management Assistant Matt McCombs, and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Jon Ayers and Councilmember Tom Hart were absent. 2. Presentation and Discussion of Preliminary FY2008 Budget City Manager Bill Lindley provided an overview of the meeting format and schedule and answered questions of the City Council. Finance Director Terry Leake presented preliminary revenue estimates and an overview of the calculation for a state rollback rate. There was general discussion regarding debt issuance for the SH26 utility relocation and the new fire stations. Assistant City Manager Kelly Cooper provided information regarding the proposed compensation program and health insurance rates. Discussion ensued regarding employee compensation, competitive market rate, insurance and retirements benefits and community expectations and level of customer service. City of Colleyville Page 1 Printed on 6/26/2007 City Council Worksession City Council Minutes -Draft June 14, 2007 3. Discussion of FY2008 Budget Priorities Department Directors presented an overview of the FY2008 departmental requests and answered questions of the Council. Councilmember Taylor requested a comparison analysis of concrete mixer trucks. There was general discussion regarding the construction of sidewalks and trails that have a public safety and economic development impact. Mayor Kelly recessed the meeting at 7:30 p.m. and reconvened at 7:38 p.m. Budget and Administrative Services Manager Stephen Seidel introduced Network Administrator Paul dePingre and spoke regarding future updates to the audio visual equipment. Councilmember Taylor expressed an interest in providing input regarding upgrades to the audio visual equipment and computer technology. Councilmember Licata requested electronic copies of the FY2008 BAF Requests be forwarded to Councilmembers. 4. Review and Discussion of the City Council Rules of Procedure The meeting was adjourned prior to discussion of this item. 5. Review of the FY2007 Work Initiatives and Discussion of the FY2008 Work Initiatives The meeting was adjourned prior to this item being discussed. 6. Adjournment There being no further business before the City Council, Mayor Kelly adjourned the meeting at 9:12 p.m. City of Colleyville Page 2 Printed on 6/26/2007 City Council Worksession City Council Minutes -Draft June 14, 2007 APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary AYES, NAYS AND DAY OF 2007. City of Colleyville Page 3 Printed on 6/26/2007 ,~ 1.r-~---, ~ "' °' City of Colleyville City Council Minutes -Draft r,,..~a City Council Worksession 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Friday, June 15, 2007 2:30 PM EXECUTIVE CONFERENCE ROOM The Worksession of the Colleyville City Council was called to order by Mayor David Kelly on June 15, 2007, at 2:44 p.m. Councilmembers Carol Wollin, Tony Licata, Rich Hendler, and Mike Taylor were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Finance Director Terry Leake, Budget and Administrative Services Manager Stephen Seidel, Interim Human Resource Manager Elise Welborn, Management Assistant Matt McCombs and City Secretary Cynthia Singleton were also present. 2. 3. 4 Mayor Pro Tem Jon Ayers and Councilmember Tom Hart were absent. Presentation and Discussion of Preliminary FY2008 Budget This item was discussed during the City Council Worksession on June 14, 2007. Discussion of FY2008 Budget Priorities This item was discussed during the City Council Worksession on June 14, 2007. Review and Discussion of the City Council Rules of Procedure City Manager Bill Lindley reviewed the FY2008 budget calendar and major work initiatives. The Council reviewed the City Council Rules of Procedure and there was general discussion regarding Section III. Types of Meetings; Section VI. Decorum and Debate; Section VII. Procedures for City Council Appointments; and Section VIII. Memorials. The Council determined the following changes to the Rules of Procedure: City of Colleyville Page 1 Printed on 6/26/2007 City Council Worksession City Council Minutes -Draft June 15, 2007 Section III. Types of Meetings, 3.1 Regular Meetings. The first sentence should read: The City Council shall meet in the City Hall on the first and third Tuesday of each month at 5:30 p.m. unless otherwise officially established by the City Council. Section VI. Decorum and Debate, 6.4. The first sentence should read: Questions from speakers to the City Council with request for an immediate answer, except the applicants and persons representing applicants on platting or zoning cases, shall be prohibited. Section VII. Procedures for City Council Appointments, 7.3, B. The Mayor shall open the floor for nominations and if no nominations are made, the Mayor will call on each Councilmember for a nomination. Section VII. Procedures for City Council Appointments, 7.3, delete 7E. Section VIII. Memorials, 8.1. The first paragraph should read: Recognition of the death of a current or former City elected official. When the City is notified of the death of a current or former elected official, the Office of the City Manager will coordinate a donation, in honor of the official, in the amount of $75.00, to the Colleyville Public Library or to a City Park, in consideration of the family's preference, and a Proclamation honoring the official and declaring the donation will be presented to the family of the deceased. Section VIII., Memorials, Section 8.2. The first sentence should read: Recognition of the death of a sitting board, commission or committee member. When the City is notified of the death of a sitting board, commission or committee member, the Office of the City Manager will forward a sympathy card to the family. There was general discussion regarding the appointment process for the Planning and Zoning Commission and Zoning Board of Adjustment. 5. Review of the FY2007 Work Initiatives and Discussion of the FY2008 Work Initiatives City Manager Bill Lindley provided information regarding the FY2007 Work Initiatives and the proposed FY2008 Work Initiatives. Discussion ensued regarding funding sources for the new fire stations, the employee compensation program, expansion of the Library, staffing for the Senior Center and amulti-year capital improvement plan for sidewalks and trails. Mayor Kelly recessed the meeting at 4:40 p.m. and reconvened at 4:58 p.m. City of Colleyville Page 2 Printed on 6/26/2007 City Council Worksession City Council Minutes -Draft June 15, 2007 City Manager Bill Lindley provided information related to the budget for City Council to attend seminars and conferences. The Council determined that $3,000 would be budgeted for each Councilmember to attend conferences and seminars and additional money could be allocated subject to a Pre Council discussion and City Council consensus. There was general discussion regarding City entry markers, City logo, document identifiers, a study related to "empty nester" residential units, community branding, a recycling program and sidewalks and trails expansion. 6. Adjournment There being no further business before the City Council, Mayor Kelly adjourned the meeting at 7:03 p.m. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2007. Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 3 Printed on 6/26/2007 ~~s~, =--.. ~- 100 Main Street ('~ ~ City of Colleyville Coll 8117) 03X1000034 ~j r~~~~~- Agenda Briefing ~~colleyville.com File Number: File Type: Resolution Status: Consent Agenda Version: 1 Requester: Engineering Department Agenda Date: 07/10/2007 Agenda No.: 4d Controlling Body: City Council Final Action: File Name: Approval of aCity-Developer Agreement with RP25 Development, LP, for The Reserve at Colleyville, and authorize the City Manager to execute the agreement Attachments: City-Developer Agreement History of Legislative File Version: Date: Acting Body: Action Text: 06/19/2007 City Council 1 07/10/2007 City Council Title Approval of aCity-Developer Agreement with RP25 Development, LP, for The Reserve at Colleyville, and authorize the City Manager to execute the Agreement Explanation Reading and Public Hearing The final plat for The Reserve at Colleyville was approved by Council on April 17, 2007, by Resolution R-07-2827. Public improvements associated with this project are anticipated to begin late Summer 2008. Staff and the City Attorney has reviewed the subject agreement with RP25 Development, LP, and finds it to be consistent with development policies and ordinances. All items in this agreement are standard with the exception of item number 1, which states that the Developer will escrow funds for the purpose of maintaining the lift station over its service life. Financial Impact It has been determined that there is no financial impact to the City. The Developer will escrow funds for the lift station maintenance as established in the Agreement. Recommendation Approval City of Colleyville Page 1 Printed on 6/26/2007 City of Colleyville City-Developer Agreement The Reserve at Colleyville STATE OF TEXAS COUNTY OF TARRANT DEVELOPER'S AGREEMENT This agreement (hereafter "Agreement") is entered into as of the date of execution by and between RP25 Development, LP, (hereinafter "Developer") and the City of Colleyville, Tarrant County, Texas (hereinafter "City") a municipal corporation, regarding The Reserve at Colleyville, an addition to the City of Colleyville, passed by the City Council in Resolution R-072827 (the "Addition"), enter into the following agreement: RECITALS WHEREAS, Developer desires to complete certain improvements on the Addition to be able to sell the lots in the Addition; and, WHEREAS, the City desires to have construction of all improvements completed at the Addition in accordance with the submitted plans and pursuant to all City codes; and, AGREEMENT NOW THEREFORE, for and in consideration of the mutual covenants of the Parties set forth in this Agreement, and for other good and valuable consideration the receipt and adequacy of which are acknowledged and agreed by the Parties, the Parties agree as follows: The Developer agrees to escrow the sum of $60,000 (sixty thousand dollars) for the maintenance of the proposed lift station for the Addition. The total amount will be paid in two $30,000 (thirty thousand dollar) installments. The first installment of $30,000 (thirty thousand dollars) shall be paid within ten business days of the execution of this Agreement. The second installment of $30,000 (thirty thousand dollars) shall be paid within 12 months of the execution date of this Agreement. 2. Developer agrees the City is in no way responsible for the maintenance or operation of the detention ponds or any improvements associated with the detention .ponds. The Developer hereby waives any claim, fully releases, saves, indemnify, defend and hold harmless the City, its elected officials, officers, agents, contractors and employees (the "Indemnified Parties") to the extent permitted by law from and against any and all loss, claim, causes of action, including any loss or claim of loss for property damage, bodily injury, personal injury or death, including attorney's fees and all costs associated with litigation, of any nature whatsoever, whether foreseen or unforeseen, arising directly or indirectly out of the activities of the Developer or his agents, contractors, or subcontractors in constructing the drainage improvements pursuant to this Agreement. The foregoing notwithstanding, the parties hereto reserve the right to all available legal defenses and all protections and limitations of liability provided by the Texas Tort Claims Act and the Texas Constitution relative to these parties. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to, and do not create or grant any rights, contractual or otherwise, to any other person or entity. 3. The Developer and the City may not amend the terms of this Agreement without specific written authority of the other party. 4. If for any reason the ownership of the Addition should change prior to the filing in the public records of the final plat, the Developer shall condition the sale of any portion of the Addition on the buyer's acceptance of the conditions in this Agreement. The obligations of this Agreement are rights appurtenant to the Addition and may be enforced by the City or the Developer. The Developer and each subsequent owner who conveys title to the Addition or any portion thereof is released from liability for future obligations under this Agreement when it records such conveyance of title. Any subsequent owner, other than an owner that acquires title after the filing in the public records of the final plat covering the portion of the Addition so acquired, shall assume the obligations under this Agreement relating to the portion of the Addition so acquired that arise after the date title passes. The Developer, and any subsequent owner that is subject to this Section 4, is not released from existing or accrued liability under the Agreement upon the conveyance of the Addition or a portion thereof. Developer or any subsequent owner that is subject to the provisions of this Section 4 shall in any event notify the City of the conveyance by it of the Addition or a portion thereof, including in the notice the name of the new owner. It is expressly understood and agreed that the provisions of this Section 4 shall not apply to the sale of, or the purchasers of finally platted lots. 5. Developer shall inform the builders, to whom the developer sells the lots, in writing of the requirements in drainage plans submitted for the Addition and the terms of this Agreement, and shall provide any contractor, builder or purchaser a set of drainage and lot grading plans for the Addition. No deviations from the City drainage plans for the Addition will be accepted by a subsequent purchaser. 6. Upon completion of the work and acceptance by the City after inspection, good and sufficient title to all public water, sewer, drainage and paving improvements constructed, warranted free of any liens or encumbrances, shall be conveyed to and vested in the City. 7. Notwithstanding anything to the contrary contained in this Agreement, the City agrees that a purchaser of finally platted lot(s) shall have no obligation under this Agreement. 8. Default. In the event either party fails to comply with any covenants or obligations of this Agreement the other party may pursue any remedy available at law or in equity; provided that neither party shall be in default unless and until such party fails to cure any failure within sixty (60) days (30 days for money payments) following its receipt of written notice thereof from the other party (a "Default Notice"). The prevailing party to any dispute arising out of the enforcement of this Agreement shall be entitled to recover from the losing party reasonable attorney's fees, expenses and costs. 9. Miscellaneous: a. All construction will be in accordance with applicable codes, regulations, ordinances, and approvals of the City. b. This Agreement may not be assigned by either party without the written consent of the other party. c. This Agreement contains the entire agreement of the parties with respect to the matters contained herein and may not be modified or terminated except upon the provisions hereof or by the mutual written agreement of the parties hereto. d. This Agreement shall be construed in accordance with the laws of the State of Texas and shall be performable in Tarrant County, Texas. e. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The individuals executing this Agreement on behalf of the respective parties below represent to each other and to others that all appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date hereof. g. This Agreement is executed by the parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is forever confessed. h. Any notice provided for under the terms of this Agreement by either party to the other shall be in writing and may be effected by registered or certified mail, return receipt requested. Notice to the City shall be sufficient if made or addressed to City Manager, 100 Main Street Colleyville, Texas 76034, with a copy to the City Attorney, Matthew C. G. Boyle, Boyle & Lowry. LL.P., 4201 Wingren, Suite 108, Irving, Texas 75062. Notice to Developer shall be sufficient if made or addressed to RP25 Development, LP, 5126 Reims, Colleyville, Texas 76034, with a copy to William D. Miller, Miller & Haney, LLP, 512 Main Street, Suite 901, Fort Worth, Texas 76102. Each party may change the address to which notice may be sent to that party by giving notice of such change to the other parties in accordance with the provisions of this Agreement. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. k. Each signatory represents this Agreement has been read by the party for which this Agreement is executed and that such party has had an opportunity to confer with its counsel. I. Time is of the essence in this Agreement. m. The parties agree this Agreement has been drafted jointly by the parties and their legal representatives. IN WITNESS WHEREOF, the parties have executed this Agreement and caused this Agreement to be effective on the latest date as reflected by the signatures below. SIGNED this day of CITY OF COLLEYVILLE William Lindley, City Manager Approved: 2007. RP25 DEVELOPMENT, LP a Texas limited partnership By: RP25 Development Management Co., LLC, its general partner Rafael Palmeiro, Manager City Attorney ~ q ~~~ Cat of Colle V~~~e 100 Main Street Y Y Colleyville, Texas 76034 (817) 503-1000 r'`'" Agenda Briefing vvww.colleyville.com File Number: 0-07-1623 File Number: 0-07-1623 File Type: Ordinance Status: Second Reading Version: 1 Agenda Date: 07/10/2007 Controlling Body: City Council Requester: Police Department Agenda No.: 5a Final Action: File Name: Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District Attachments: FY 2008 CCCPD Budget.pdf Ordinance 0-07-1623.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/19/2007 City Council 1 07/10/2007 City Council Title Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District Explanation Second Reading and Public Hearing No one spoke regarding this item at the June 19, 2007 meeting. First Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of active City Council members, shall propose an annual budget. The budget must contain a complete financial statement, including a statement of outstanding obligations; the amount of cash on hand; the amount of money received by the district during the previous year; the estimated amount of money available to the district; the amount of money needed to fund approved programs; the amount of money requested for programs that were not approved; the tax rate for the next fiscal year; the amount of the balances expected at the end of the. year in which the budget is being prepared; and the estimated amount of revenues and balances available to cover the proposed budget. This is the budget which was presented to the CCCPD Board of Directors at their meeting which was conducted June 19, 2007, immediately prior to the June 19, 2007 City Council meeting. Financial Impact The CCCPD's projected revenue for FY 2008 is $1,259,391 with expenditures of $1,058,792. Proposed expenditures are for administrative board and audit expenses ($850), state required police officer ID cards ($1,500), three police officers with two new City of Colleyville Page 1 Printed on 6/22/2007 Agenda Brief-ng Continued (0-07-1623) motorcycle traffic enforcement officer positions funded in the FY 2008 CCCPD budget ($212,370), Teen Court program ($36,750), four replacement patrol police vehicles with ancillary equipment ($144,980), a new patrol vehicle with ancillary equipment ($42,750), two police package motorcycles ($47,000), upgrade of the opticom system for all police vehicles ($16,000), security software upgrade for mobile data computers ($10,094), replacing one-third of the existing hand-held radios ($30,000), in-car digital video system replacement fund ($15,000) and debt service ($501,498). Recommendation Approval City of Colleyville Page 2 Printed on 6/22/2007 COLLEYVILLE CRIME CONTROL DISTRICT FY 2008 BUDGET FISCAL YEAR BEGINNING FUND BALANCE REVENUES: 1/2 CENT SALES TAX REVENUE INTEREST INCOME USE OF AVAILABLE CASH TOTAL REVENUES PROJECTED 2007 $676,937 $980,000 $22,500 $44,484 $1,046,984 PROPOSED 2008 $840,757 $1,029,000 $33,750 $196,641 $1,259,391 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: STATE REQUIRED POLICE ID CARDS PERSONNEL: POLICE OFFICERS: FY 2007 - 1 OFFICER / FY 2008 - 3 OFFICERS TEEN COURT CAPITAL - VEHICLES: REPLACEMENTS -FOUR PATROL VEHICLES AND EQUIPMENT NEW -PATROL VEHICLE AND EQUIPMENT NEW -TWO MOTORCYCLES AND RADIOS EQUIPMENT: IN-CAR MOBILE DIGITAL VIDEO SYSTEM OPTICOM UPGRADE FOR POLICE VEHICLES SECURITY SOFTWARE UPGRADE FOR MOBILE DATA COMPUTERS REPLACEMENT -HAND HELD RADIOS (1/3) DEBT SERVICE: 1999 CERTIFICATES OF OBLIGATION / 2006 REFUNDING DEBT TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM TOTAL EXPENDITURES EXCESS REVENUES OVER EXPENDITURES ENDING FUND BALANCE $850 $0 $66,042 $36,000 $98,000 $0 $0 $100,000 $0 $0 $0 $524,788 $850 $1,500 $212,370 $36,750 $144,980 $42,750 $47,000 $0 $16,000 $10,094 $30,000 $501,498 $13,000 $15,000 $838,680 $1,058,792 $208,304 $200,599 $840,757 $844,715 MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,599) FOR DEBT SERVICE PAYMENT ORDINANCE 0-07-1623 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2008 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008, A COPY OF SAME BEING ON FILE IN THE OFFICE OF THE CITY SECRETARY, TO BECOME EFFECTIVE UPON PASSAGE BY THE CITY COUNCIL. WHEREAS, the laws of the State of Texas require the Board of Directors of the Colleyville Crime Control and Prevention District to adopt a budget of projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate and the projected ending fund balance; and WHEREAS, on June 19, 2007, the Board of Directors of the Colleyville Crime Control and Prevention District approved the following budget; and WHEREAS, all statutory and constitutional requirements for the passage of this Ordinance have been adhered to, including but not limited to the Open Meeting Act; and WHEREAS, the City Council determines that the passage of this Ordinance is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2. THAT the budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008 for the Colleyville Crime Control and Prevention District, a copy of which is on file in the office of the City Secretary, is hereby made a part of this ordinance by reference and is hereby approved and adopted by the City Council of the City of Colleyville, Texas, as the ofFicial budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008 and that the City Manager is authorized to execute all contracts and agreements approved as a part of the budget. Sec. 3. THAT the budget of the fiscal year beginning October 1, 2007, and ending September 30, 2008, for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5%, is hereby fixed as follows: Projected Revenue Received in Fiscal Year 2007 $1,046,984 Ordinance 0-07-1623 Page 2 of 2 Projected Cash on Hand as of October 1, 2007 $ 840,757 Revenues Expenditures Ending Fund Balance at September 30, 2008 AND IT IS SO ORDERED. $1,259,391 $1,058,792 $ 844,715 The first reading and public hearing being conducted on the day of 2007. The second reading and public hearing being conducted on the day of 2007. ATTEST: Cynthia Singleton, TRMC City Secretary CITY OF COLLEYVILLE: David Kelly Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C.G. Boyle City Attorney 2 ~•/ City of C o l l eyv i l l e Colley Olle, Texas 76034 f~ (817) 503-1000 r..~~: Agenda Briefing www.colleyville.com File Number: 0-07-1624 File Number: 0-07-1624 File Type: Ordinance Status: Second Reading Version: 1 Agenda Date: 07/10/2007 Controlling Body: City Council Requester: Police Department Agenda No.: 5b Final Action: File Name: Approval to replace Ordinance 0-00-1235 related to Curfew Hours for Minors Attachments: Ordinance 0-00-1235.pdf Ordinance 0-07-1624.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/19/2007 City Council 1 07/10/2007 City Council Title Approval to replace Ordinance 0-00-1235 related to Curfew Hours for Minors Explanation Second Reading and Public Hearing No one spoke regarding this request at the June 19, 2007 meeting. First Reading and Public Hearing The City of Colleyville's first ordinance regulating curfew hours for minors was passed in August 1994. Since its inception, the curfew hours have been an effective tool for proactive and preventative measures. The curfew hours for minors (youth under the age of 17) provides an avenue to reduce juvenile crime and victimization while promoting juvenile safety and well-being. The Colleyville Curfew Ordinance has been an effective tool for proactive and preventative measures to provide a safe community for minors and continue the low rate of juvenile criminal activity during the late night hours. Police patrol officers repeatedly encounter minors in the late night/early morning hours that are away from home without their parent's knowledge or permission. On several occasions, officers have located minors away from home during those late/early hours who reported plans to meet someone they had met on the Internet. Parents have repeatedly expressed appreciation to police department staff for the safe return of their children who were stopped by officers to investigate a possible curfew violation and were potential victims of crime. The curfew ordinance not only allows police officers to investigate minors out after curfew hours, but also provides an element of parental control in supervision of their minor children, where none may exist. The ordinance contains exceptions to the curfew, such as minors who are accompanied by a parent or guardian, when on an errand at the direction of their City of Colleyville Page 1 Printed on 6/22/2007 Agenda Briefing Continued (0-07-1624) parent or guardian, if the minor is engaged in an employment activity, attending an official school, religious, or other recreational activity supervised by adults. The four adjoining cities of Bedford, Euless, Hurst and North Richland Hills, have existing juvenile curfews that are actively enforced. Southlake reportedly will be considering a similar ordinance. The Local Government Code requires the ordinance must be reviewed by City Council every three years for renewal. The curfew hours for minors has been renewed at each subsequent Council review. The most recent Ordinance 0-00-1235, expired in September 2006. Approval of the proposed ordinance will reinstate the curfew hours for minors: 11:00 p.m.-6:00 a.m. Sunday through Thursday, 12:01 a.m.-6:00 a.m. Friday and Saturday, for three additional years. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 6/22/2007 ORDINANCE 0-00-1235 AN ORDINANCE REPLACING ORDINANCE 0-94-958, "CURFEW HOURS FOR MINORS", AMENDING CHAPTER fit, ARTICLE II AND ADDING SECTION 62-41 REVIEW OF JUVENILE CURFEW ORDER OR ORDINANCE WHEREAS, the City of Colleyvills desires to reduce juvenile crime and victimization, while promoting juvenile safety and welt being. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Chapter 62, Article II. MINORS of the Colleyville City Code be amended as follows: Sec.62-36. Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Curfew hours means: (1) 11:00 p.m. on any Sunday, Monday, Tuesday, Wednesday or Thursday until 6:00 a.m. of the following day; and (2) 12:01 a.m. until 6:00 a.m. on any Saturday or Sunday. Emergency means any unforeseen combination of circumstances or the resulting state that calls for immediate action. Such term includes, but is not limited to, a fire. a natural disaster, an automobile accident, or any situation requiring immediate action to prevent serious bodily injury or loss of life. Esfablishment means any privately owned place of business operated for a profit to which the public is invited, including but not limited to any place of amusement or entertainment. Guard/an means: (1) A person who, under court order, is the guardian of the person of a minor; or (2) A public or private agency with whom a minor has been placed by a court. Ordinance 0-00-12 Page 2 of 5 Minor means any person under 17 years of age. Operator means any individual, firm, association, partnership, or corporation operating, managing, or conducting any establishment. The term includes the members or partners of an association or partnership and the officers of a corporation. Parent means a person who is: (1) A natural parent, adoptive parent or stepparent of another person; or (2) At least 18 years of age and authorized by a parent or guardian to have the care and custody of a minor. Public place means any place to which the public or a substantial group of the public has access and includes, but i~ not limited to, streets, highways and common areas of school: hospitals, apartment houses, office buildings transport facilities I and shops. Remain means to: I (1) Linger or stay; or I (2) Fail to leave premises when requested to do so by a police officer or the owner, operator, or other person in control of the premises. Serious bodily injury means bodily injury that creates a substantial risk of death or that causes death, serious permanent disfigurement or protracted loss or impairment of the function of any bodily member or organ. I Sec. 62-37. Offenses. (1) A minor commits an offense if he remains in any public place or on I the premises of any establishment within the City during curfew hours. (2) A parent or guardian of a minor commits an offense if such parent o. guardian knowingly permits, or by insufficient control al{ows the minor ! to remain in any public place or on the premises of any establishment l within the City during curfew hours. f Ordinance 0-00-1235 Page 3 of 5 ~ (3) The owner, operator, or any employee of an establishment commits an offense if knowingly allowing a minor to remain upon the premises of the establishment during curfew hours. Sec. 62-38. Defenses to prosecution. (1) It is a defense to prosecution under section 62-37 that the minor was: (a) Accompanied by the minor's parent or guardian; (b) On an errand at the direction of the minor's parent or guardian without any detour or stop; (c} In a motor vehicle involved in intestate travel; (d) Engaged in an employment activity, or going to or retuming home from an employment activity, without any detour or stop; (e) involved in an emergency; (f) On the sidewalk abutting the minor's residence or a next-door neighbor if the neighbor did not complain to the police department about the minors presence; (g) Attending an official school, religious, or other recreational activity supervised by adults and sponsored by the City, a civic organization, or another similar entity that takes responsibility for the minor, or going to or retuming home from. without any detour or stop, an official school, religious. or other recreational activity supervised by adults and sponsored by the City, a civic organization, or another similar entity that takes responsibility for the minor, (h) Exercising First Amendment rights protected by the United States Constitution, such as the free exercise of religion, freedom of speech and the right of assembly; or (i) Married or had been married or had disabilities of minority removed in accordance with V.T.C.A., Family Code Chapter 31. Ordinance 0-00-1: Page 4 of Sec. 62-39. Enforcement. Before taking any enforcement action under this division. a police officer shall ask the apparent offenders age and reason for being in a public place. The officer shall not issue a citation or make an an-est under this . division unless the officer reasonably believes that an offense has occurred and that, based on any response and other circumstances, no defense under section 62-38 is present. . Sec. 62-40. Jurisdiction. When required by V.T.C.A., Family Code 51.08, as amended, the municipal court shall waive original jurisdiction over a minor who violates subsection 62-37(a), and shall refer the minor to the county juvenile court. Sec. 62-41. Review of Juvenile Curfew Ordinance. (1) Before the third anniversary of the date of adoption of a juver, curfew ordinance by a general-law municipality or a home-rule municipality or an order of a county commissioners court, and every third year thereafter, the governing body of the general-law municipality or home- rule municipality or the commissioners court of the county shall: (a) review the ordinance or order's effects on the community and on problems the ordinance or order was intended to remedy; (b) conduct public hearings on the need to continue the ordinance or order; and (c) abolish, continue or modify the ordinance or order. (2) Failure to act in accordance with Subsections (a) (1) - (3) shall cause the ordinance to expire. Sec. 2. THAT any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Hundred Dolla• ($200.00). Each day any such violation continues or is allowed to exi;.. shall constitute a separate violation and be punishable hereunder. Ordinance 0-00-1235 Page 5 of 5 Sec. 3. THAT the City Secretary is hereby authorized and directed to cause publication of the description caption and penalty clause hereof as an alternative method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 15~' day of August, 2000. The second reading and public hearing being conducted on the 5"' day of September, 2000. ATTEST: APPROVED: Jean Hams, TRMC, CMC Donna Arp Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney ORDINANCE 0-07-1624 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS AMENDING AND REPLACING ORDINANCE 0-00-1235, "CURFEW HOURS FOR MINORS", AMENDING CHAPTER 62, ARTICLE II AND ADDING SECTION 62-41 REVIEW OF JUVENILE CURFEW ORDER OR ORDINANCE; PROVIDING FOR A PENALTY BY FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING A SAVINGS CLAUSE; PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville desires to reduce juvenile crime and victimization, while promoting juvenile safety and well being; and WHEREAS, the City of Colleyville, ahome-rule municipality, is authorized to enact curfew hours for minors; and WHEREAS, criminal activity and mischief caused by minors during the curfew hours defined herein is at unacceptable levels; and WHEREAS, the City of Colleyville is authorized by law to adopt the provisions contained herein, and has complied with all the prerequisites necessary for the passage of this Ordinance; and WHEREAS, all statutory and constitutional requirements for the passage of this Ordinance have been adhered to, including but not limited to the Open Meeting Act; and WHEREAS, the City of Colleyville deems the passage of this Ordinance to be in the best interest of its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2. THAT Chapter 62, Article II. MINORS of the Colleyville City Code be amended as follows: Sec. 62-36. Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Curfew hours means: (1) 11:00 p.m. on any Sunday, Monday, Tuesday, Wednesday or Ordinance 0-07-1624 Page 2 of 6 Thursday until 6:00 a.m. of the following day; and (2) 12:01 a.m. until 6:00 a.m. on any Saturday or Sunday. Emergency means any unforeseen combination of circumstances or the resulting state that calls for immediate action. Such term includes, but is not limited to, a fire, a natural disaster, an automobile accident, or any situation requiring immediate action to prevent serious bodily injury or loss of life. Establishment means any privately owned place of business operated for a profit to which the public is invited, including but not limited to any place of amusement or entertainment. Guardian means: (1) A person who, under court order, is the guardian of the person of a minor; or (2) A public or private agency with whom a minor has been placed by a court. Minor means any person under 17 years of age. Operator means any individual, firm, association, partnership, or corporation operating, managing, or conducting any establishment. The term includes the members or partners of an association or partnership and the officers of a corporation. Parent means a person who is: (1) A natural parent, adoptive parent or stepparent of another person; or (2) At least 18 years of age and authorized by a parent or guardian to have the care and custody of a minor. Public place means any place to which the public or a substantial group of the public has access and includes, but is not limited to, streets, highways and common areas of schools, hospitals, apartment houses, office buildings, transport facilities and shops. Remain means to: Ordinance 0-07-1624 Page3of6 (1) Linger or stay; or (2) Fail to leave premises when requested to do so by a police officer or the owner, operator, or other person in control of the premises. Serious bodily injury means bodily injury that creates a substantial risk of death or that causes death, serious permanent disfigurement or protracted loss or impairment of the function of any bodily member or organ. Sec. 62-37. Offenses. (1) A minor commits an offense if he remains in any public place or on the premises of any establishment within the City during curfew hours. (2) A parent or guardian of a minor commits an offense if such parent or guardian knowingly permits, or recklessly allows the minor to remain in any public place or on the premises of any establishment within the City during curfew hours. (3) The owner, operator, or any employee of an establishment commits an offense if knowingly or recklessly allowing a minor to remain upon the premises of the establishment during curfew hours. Sec. 62-38. Defenses to prosecution. (1) It is an affirmative defense to prosecution under section 62-37 that the minor was: (a) Accompanied by the minor's parent or guardian; (b) On an errand at the direction of the minor's parent or guardian without any detour or stop; (c) In a motor vehicle involved in interstate travel; (d) Engaged in an employment activity, or going to or returning home from an employment activity, without any Ordinance 0-07-1624 Page 4 of 6 detour or stop; (e) Involved in an emergency: (f) On the sidewalk abutting the minor's residence or a next- door neighbor if the neighbor did not complain to the police department about the minor's presence; (g) Attending an official school, religious, or other recreational activity supervised by adults and sponsored by the City, a civic organization, or another similar entity that takes responsibility for the minor, or going to or returning home from, without any detour or stop, an official school, religious, or other recreational activity supervised by adults and sponsored by the City, a civic organization, or another similar entity that takes responsibility for the minor; (h) Exercising First Amendment rights protected by the United States Constitution, such as the free exercise of religion, freedom of speech and the right of assembly: or (I) Married or had been married or had disabilities of minority removed in accordance with V.T.C.A., Family Code Chapter 31. Sec. 62-39. Enforcement. Before taking any enforcement action under this division, a police officer shall ask the apparent offender's age and reason for being in a public place. The officer shall not issue a citation or make an arrest under this division unless the officer reasonably believes that an offense has occurred and that, based on any response and other circumstances, no defense under section 62-38 is present. Sec. 62-40. Jurisdiction. When required by V.T.C.A., Family Code 51.08, as amended, the municipal court shall waive original jurisdiction over a minor who Ordinance 0-07-1624 Page 5 of 6 violates subsection 62-37(a), and shall refer the minor to the county juvenile court. Sec. 62-41. Review of Juvenile Curfew Ordinance. (1) Before the third anniversary of the date of adoption of a juvenile curfew Ordinance by a general-law municipality or a home-rule municipality or an order of a county commissioner's court, and every third year thereafter, the governing body of the general- law municipality or home-rule municipality or the commissioner's court of the county shall: (a) review the Ordinance or order's effects on the community and on problems, the Ordinance or order was intended to remedy: (b) conduct public hearings on the need to continue the Ordinance or order; and (c) abolish, continue or modify the Ordinance or order. (2) Failure to act in accordance with Subsections (a) (1) - (3) shall cause the Ordinance to expire. Sec. 3. THAT any person, firm or corporation violating any provision of this Ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Hundred Dollars ($200.00). Each day any such violation continues or is allowed to exist shall constitute a separate violation and be punishable hereunder. Sec. 4. THAT If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Sec. 5. THAT the City Secretary is hereby authorized and directed to cause publication of the description caption and penalty clause hereof as an alternative method of publication provided by law. Ordinance 0-07-1624 Page 6 of 6 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2007. The second reading and public hearing being conducted on the 2007. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary APPROVED AS TO FORM AND LEGALITY: APPROVED: David Kelly Mayor day of day of Matthew C. G. Boyle City Attorney ~~L ~~~ Clt of Colle V~~~e 100 Main Street ~ y Y Colleyville, Texas 76034 `:,~ (817) 503-1000 "~~'" Agenda Briefing www•colleyville.com File Number: 0-07-1625 File Number: 0-07-1625 Version: 1 Requester: Community Development Department File Type: Ordinance Agenda Date: 07/10/2007 Agenda No.: 6a Status: First Reading Controlling Body: City Council Final Action: File Name: Approval of a Special Use Permit for a carport on Lot 8, Block 5 of the Woodbriar Estates West Addition located at 3717 Brentwood Court, Case Z-07-017 Attachments: Location and Zoning Map Notification List Development Analysis Carport Exhibits Ordinance 0-07-1625 History of Legislative File Version: Date: Acting Body: Action Text: 06/11/2007 Planning and Zoning Commission 07/10/2007 City Council 07/17/2007 City Council Title Approval of a Special Use Permit for a carport on Lot 8, Block 5 of the Woodbriar Estates West Addition located at 3717 Brentwood Court, Case Z-07-017 Explanation First Reading and Public Hearing Request. Special Use Permit (SUP) for a carport Proposed Use. Mr. Anthony Thornton, the property owner and applicant, has submitted a request for a Special Use Permit to construct a detached carport on the property. The carport is designed to be architecturally similar to the existing house. The roof pitch, shingles and exterior brick will complement the existing house. Existing Conditions. The property is zoned R15-Single Family Residential and currently developed for single family residential use. The property contains an existing house and pool. Location. This is a 0.53-acre parcel of property located at 3717 Brentwood Court. Platting. The property is platted as Lot 8, Block 5 of the Woodbriar Estates West Addition . Adjacent Zoning and Development The properties to the south, east and west are zoned City of Colleyville Page 1 Printed on 6/27/2007 Agenda Briefing Continued (0-07-1625) R15 and are developed as single family residences. The property to the north is developed as Woodbriar Park. Development Analysis. The Land Development Code requires that carports be considered on a case-by-case basis, and must be approved by a Special Use Permit. A comparison of the regulations and the proposed carport is attached. The proposed carport complies with the development regulations within the Land Development Code. Screening. The carport will be screened from the nearest neighbor by a row of trees that are located on the subject property, an existing wood fence along the property line and a row of trees on the adjacent property. Public Notification. Staff mailed notices to 16 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received no letters regarding this request. Summary. The carport complies with the development regulations stated within the Land Development Code. Since the request is a Special Use Permit, the City Council may establish conditions different than, or in addition to, the normal requirements of the Land Development Code. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the request at the June 11, 2007 meeting by a vote of 6-0. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 6/27/2007 Location and Zoning Map Notification List NAME OWNER OWNER_ADDR OWNER_COV~,OWNEFSITUS_ADDR _ Quisenberry, Elaine R 3714 Woodcrest Dr Colleyville TX 76034 003714 Woodcrest Dr Chopyak, Robert A 3718 Woodcrest Dr Colleyville TX 76034 003718 Woodcrest Dr Colleyville, City Of 100 Main St Colleyville TX 76034 000000 W Greenbriar Ln Moore, Charles L Etux Margo E 3704 Brentwood Ct Colleyville TX 76034 003704 Brentwood Ct Hutson, Robert L Etux Angela M 3705 Brentwood Ct Colleyville TX 76034 003705 Brentwood Ct Lederle, Raymond Etux Valerie 3708 Brentwood Ct Colleyville TX 76034 003708 Brentwood Ct Minotis, Angelo Etux Kimberly 3708 Woodcrest Dr Colleyville TX 76034 003708 Woodcrest Dr Mayfield, David L Etux Jimmie 3709 Brentwood Ct Colleyville TX 76034 003709 Brentwood Ct Montgomery, Alan Etux Karen 3712 Brentwood Ct Colleyville TX 76034 003712 Brentwood Ct Blaney, Thomas J Etux Sybil A 3713 Brentwood Ct Colleyville TX 76034 003713 Brentwood Ct Balandran, Margaret 3716 Brentwood Ct Colleyville TX 76034 003716 Brentwood Ct Thornton, Anthony, Applicant 3717 Brentwood Ct Colleyville TX 76034 003717 Brentwood Ct Kotlik, Stanislaw Etvir Hanna 3722 Woodcrest Dr Colleyville TX 76034 003722 Woodcrest Dr Hardin, Lee Etux Lana 3726 Woodcrest Dr Colleyville TX 76034 003726 Woodcrest Dr Foreman Enterprises, Llc PO Box 308 Colleyville TX 76034 003801 Colleyville Blvd Woodbriar Estates HOA 412 Woodbriar Court Colleyville TX 76034 President Development Analysis The Land Development Code requires that carports be considered on a case-by- case basis, and must be approved by a Special Use Permit. A comparison of the regulations and the proposed carport is shown below. CARPORT ZONING COMPARISON Category Zoning Applicant Requirement Proposal 1. Maximum Size 480 square feet 400 square feet 2. Longest Dimension 24 feet 23 feet Allowed 3. Maximum Height 15 ft. to highest 15 feet point of roof 4. Side Setback 10 feet 15 feet 5. Rear Setback 5 feet 28 feet 6. Maximum Number per Lot 1 1 7. Paved Parking Surface Concrete, asphalt Concrete or pavestone 8. Roof Pitch 2:12 minimum In Compliance brick, stone or 9. Construction of Posts decorative metal " In Compliance between 12 and 48" in width O O 5 -~-~ Cn O ti- ~ ~ O 's w ~ U a~ 0 0 O U O O cb _~ ~~ ~~ 0 x~ ~ N N a~ a o Y u ~ •_ E ~ ~ t o ~' U ~ Steve Hudson 1045 N. Elm St Muenster, TX 76252 May 09, 2007 The following is a preliminary description of materials for the proposed carport at 3717 Brentwood Ct. Floor -existing concrete driveway Girder/Posts -Posts shall be placed no less than 48" below grade and holes shall be filled with concrete. Post material is proposed to be 6 x 6 wood with brick surround on lower 36" to 48" (see front elevation) Girders are to be 2 x 12 #2 yellow pine Trusses -Engineered trusses with pitch and overhang to match existing residence Ceiling and Overhang - 4x8 wood textured smart panel and 1 x trim with paint to match existing residence Roof Sheathing - 7/16" OSB Roofing material - 15# felt and Decrabond shake shingles to match existing residence N „B-,Bl „B- „B-,Bl CL _O „~-,~z N 0 w ~--~- 0 0 ~` w~~~ ~ ~azG F ~00~0 P1 ~ /ROCK FOUNTAIN \ \ ;- ~~ + ~~ ~j 1/2"LR. FND OQ `,fib ~ SPA ,;; +. ,, !~'~d ,~Q~ i~ / ~ POOL •..:.;.:..'}; I ~~ +v`o~ •' `' RET. WALL ~ \ ~ i 13- ~\ ~~~ ~ \ O~ '.: t :~`.• :. ^ 10.3' I ~ \ \ ~~~ 25.8' ''"'' ~ I ~ h s ' `~ 12.7' ~~ POLE / '_'~"' '~: 13.5 ~ ,3~~ VO= ~ ••`c'.1 '• co / O / , ~ i ,::.:~~,.. E 15.6' O v :+~ ? .,=:.' •, ~~..."':.' ~ RESIDE CE .~~ 'Y~ '' \ ~' "'~ ; ~.'I ,. • 22.7, ~~.~ . :,•'~ in 13.2' ~ '\ •'~• ''~ ~ `° 45' BUILDING `~ .y~f~: ~.' ' `-' - ~ LINE DRAINAGE I~ `~ ;, ;. ;; ` ~ ,y.~. ~~~r.; \ { ~::: .. LOT 8 ~~ •~ .. ~'~:..~.::..:. °~. ~° i /a •'~ . f '~„'w':. .is ;~ / \ ~ ~~~' :~ .~.: ~'~... * 1 /2" i.Ra FND. r .. NOTE: RESIDENCE f ''f''^' ~'.~•: , ` BUILDING UNE AS ~;~~+•~ ~ . ' >~y` ~tjS•1 ~ , ~ NOTE: FENCES 0 .~ `~~ '' 5p,Q0 As stfowr, 'S~~, "X" FND. s ~ / \ \ ~ ;'~~. /• t 3717 BRENTWOOD COURT Lfi~' FENCE ~~ • TEl£P .--T I CONCRErt:, r.~~l - - R.R. TIf RET ~'~j~ BRICK §s" a• ,I lON: Lot $, Block 5, of 'rY00gBRIAR ESTATES 4YEST, an Addition to the City of Colleyville, Tarrant County, Texas, a ~ according to the Plat thereof recorded in Volume 388-i f 8, Page 73, of the Plat Records of Tarrant County, 'Texas. f :1cp d3~:39C0306 H Dated: 8-2-95, thls property is"~ot od hazard area. This property Is located in zone SURVEYORS CERTIFICATION f02 i. '. { The undersigned Registered Professiono! Lond Surveyor Lsndsr and Tltle Company os named that; (A) this pk properly desertptlon set forth heron are a true represer lEALTH LANO TITLE t at the films of an actual on-tht-ground survey; (B) s by the surveyor, or under h1s supervislon; (C) chore ar TON GF~ 240193CVE conflicts, shortages In area or boundary ITne, except ae hne neewei #n n nnhlin clr.wf unlwee nihwnri<w nni.d• ORDINANCE 0-07-1625 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP BY AUTHORIZING A SPECIAL USE PERMIT FOR A CARPORT ON LOT 8, BLOCK 5, WOODBRIAR ESTATES WEST ADDITION; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for a Special Use Permit under Case No. Z-07-017; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-07-1625 Page2of3 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for a carport on Lot 8, Block 5 of the Woodbriar Estates West Addition, as depicted on the Zoning and Location Map, attached as Exhibit "A", and the Site Plan, attached as Exhibit "B" and as shown on the Elevation Plan Exhibit "C". Sec. 3. THAT the above described tract of land shown on Exhibit "B" shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. Ordinance 0-07-1625 Page 3 of 3 The first reading and public hearing being conducted on the day of 2007. The second reading and public hearing being conducted on the day of 2007. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney Zoning and Location Map -Exhibit "A" Site Plan -Exhibit "B" f MY~1~f~~ ~ r i I ~~~ ,.,,~ ~, i f `l ~ ~r .j I 1 R i ~ ~} f i ~ ~~ t i ~ ~, ~' ~~ i ~ ~ ~~~~ ~~° ie~~ Floor Plan N T Building Elevation Drawing -Exhibit "C" ::~., ,~~__ T.:..: City of Colleyville Agenda Briefing File Number: 0-07-1626 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: 0-07-1626 Version: 1 Requester: Community Development Department File Type: Ordinance Agenda Date: 07/10/2007 Agenda No.: 6b Status: First Reading Controlling Body: City Council Final Action: File Name: Approval of a request for a zoning change from R20-Single Family Residential to R40-Single Family Residential on 1.86 acres out of the O.C. Strum Survey located at 5904 Bransford Road, Case Z-07-021 Attachments: Location and Zoning Map Notification List Zoning Exhibit Ordinance 0-07-1626 History of Legislative File Version: Date: Acting Body: Action Text: 1 06/11/2007 Planning and Zoning Commission 1 07/10/2007 City Council 1 07/17/2007 City Council Title Approval of a request fora zoning change from R20-Single Family Residential to R40-Single Family Residential on 1.86 acres out of the O.C. Strum Survey located at 5904 Bransford Road, Case Z-07-021 Explanation First Reading and Public Hearing Request. Paul Kramer has submitted a request to rezone 1.86 acres of land located on the east side Bransford Road, south of Shelton Drive. The applicant is requesting to rezone the property from R20-Single Family Residential to R40-Single Family Residential. Platting. The subject property consists of one tract that is not platted. The property is currently developed as a single residential lot that contains an existing home. Upon approval of the rezoning request, approval of a minor plat will be required prior to the issuance of building permits. Lot Sizes. The developer has submitted an exhibit illustrating the property boundaries. The R40 zoning district requires a minimum lot area of 40,000 square feet, lot width of 150-feet and lot depth of 150-feet. This site contains sufficient area to accommodate the R40 lot development standards. Master Plan. The Colleyville Master Plan designates the future use of this area for single City of Colleyville Page 1 Printed on 7/2/2007 Agenda Briefing Continued (0-07-1626) family residential type land uses. The proposed rezoning request is in conformance with the land use portion of the Master Plan. The Master Plan contains a recommendation that estate lots be developed adjacent to collector streets, such as along Bransford Road. Estate lots are defined as containing a minimum of 30,000 square feet of lot area. The proposed R40 zoning district is compliant with that recommendation. Surrounding Development Trends. The surrounding properties are primarily single family residential in nature. Properties to the north, south and west are zoned R20-Single Family Residential and developed as single family residences. Properties to the east are zoned R40-Single Family Residential and are currently developed as single family residences. Summary. The proposed zoning request is compliant with the Master Plan regarding the development of estate lots along collector streets and consistent with the recommended residential density of 1.8 dwelling units per acre. Public Notification. Staff mailed notices to nine adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received no correspondence in regard to this request. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 7/2/2007 Location and Zoning Map 6101 ~ 5918 04 ! 4 6100 ,~ 512 51 604 60 1 800 6009 ~, 400 ~' 4 Site ~ 6003 ' 0 405 600 004 OD 4 6001 ..513 6D1 609`609 701 705 801 0 916 59 R40 ~ .. 0 5901 ~~ 401 001 81 5.08 12 600 ' 608 61 704 708 8 581 500 R20 59'15 5808 501 09 13 01 05 609 01 705 709 71 01 5712 57 5704 70 504 08 512 7 600 608 617 70 704 5700 AG 700 `700 704 ~ ` 700 ,.~_ 00 5612 505 513 601 609 613 613 705 ~ 3 612 608 08 ' x ~.~~~- ~.~ _ ~ ~` ° ~ ^ ?~ ~ ~ ~ ~ 5606 5605 212 56 , 50 OCl ,. r. 604 5604 5603 30 0 5604 :: M ~ r ~ ~~~ ~ `:.; . - 1 1 00 Od it - '` Notification List OWNER_NAME Coley, Needham E Etux Lila Garrison, Lisa Gotcher, Buford D Jiang, Kegin Ladd, John H Lear, Helen B Randall, Robert V Rimmer, Bertie A Paul Kramer, applicant OWNER_ADDR OWNER_CIOW~OWNEISITUS_ADDR 401 Shelton Dr Colleyville TX 76034 000401 Shelton Dr 516 E Maple St Fayetteville AR 72701 000405 Shelton Dr 777 Fairway Dr Apt 127 Coppel! TX 75019 005816 Bransford Rd 6001 Bransford Rd Colleyville TX 76034 006001 Bransford Rd 6000 Bransford Rd Colleyville TX 76034 006000 Bransford Rd 5901 Bransford Rd Colleyville TX 76034 005901 Bransford Rd 5904 Bransford Rd Colleyville TX 76034 005904 Bransford Rd 5812 Bransford Rd Colleyville TX 76034 005812 Bransford Rd P.O. Box 99 Colleyville TX 76034 E F~acE F g„g lL ,~a°b° ~Fs" ES° ~J~ E n~ ~g~~ kg~ 9 ~ $ ~sg~~~s' ~~ F,P N ~ ~y ~ ie ~,~ ~4 g5 s [~ Y `ga€EL~~`3 pgY ~ O p"1 ~ ~~ W~~ ~ ~~~~~ ~ ~ $ E~>~ ash 0.mZ~ WO ~=~c] ~ ~~~4~ w E::~~L~~g~Yy r.F C r O Z ~ N~ ~~ N a g 6 nw ~p ~g i ~A.~FEa ^F "~'o ~ ti ~ o LF Yn~$e a ,„a grg E w o OZ~ ~ V N ~{ kg#;~ ~ E; ~ W ~. w ~~iF~zE~~F^% ~ ~o .. gg € ~ ~ Q ~.~~a8 ~ AI ~~~~~ ,~g o Z ~ 111 11 i ~~as?~~s PXE . ~~ ~~lt ~ F $ a aLi~t9 .Y .o.e r :: ...C :,e gg ~E ~F$ rE'g` ~g~~ ~ ~~F~ ~'$ [~ E~a~ ~~k ~ .z e e9~ :^ E~ t ~i PE~ n r $ E iazy r ~~ ~ ~ '.A '~ Y~ i- x ;5 n-dd 4 ~~€' 4§ NE so 33~ a~ ~~$ ~ ~~~e ~~ Se ~~^z ~6 ~_ ~ B ~°g r ~9 ¢ B a .. 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C9~~~ 3C a°w win ~~ ~~F $sa z~° °~ bs~z8s' $3~ ~~~ a ~ ~as2d ~i~ ~°3? u F•g ~~~ o~ ~ g~~~s ~~g~ ~a au 3E~ ORDINANCE 0-07-1626 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON 1.86 ACRES ON TRACTS 8 AND 8D OF THE O.C. STRUM SURVEY, FROM THE R20-SINGLE FAMILY RESIDENTIAL DISTRICT TO R40-SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for rezoning under Case No. Z-07-021; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-07-1626 Page 2 of 3 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning of 1.86 acres on Tracts 8 and 8D of the O.C. Strum Survey from the R20- Single Family Residential zoning district to the R40-Single Family Residential zoning district, as depicted in the attached Exhibit "A" and described in the attached Exhibit "B". Sec. 3. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Ordinance 0-07-1626 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the day of 2007. The second reading and public hearing being conducted on the day of 2007. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC David Kelly City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney EXHIBIT "A" 6101 ~., ' 5918 D4 6100 ~ 04, ' 512 51 604 60 1 800 6D09 40D Site 4 008 6003 ~ 004 4 405 600 / 00 6001 513 601 609 609 701 705 801 O -916 59 R40 0 s' ~ 5901 R^ 001 401 81 508 512 600 608 61 704 708 80 581 500 R20 59iS 5808 501 '09 13 01 05 609 01 705 709 71 ' 01 5712 57 70 7 ~ 5704 504 08 512 600 608 61.7. , 70 704 5700 700 70 7D -~:; 700 704 700 AG 00 f ~- 5612 5.015 513 601 609 01 613 613 705 612 3 60 5606 5605 212 5608 9~ 08.1 1 04 08 CIO ~ is ' 604 5604 5603 30 5604 0 : h i . ~ i- ~;. ~.,~: xfi : - ,.n~ nn nd Fn nd.212 _ 1 1 00 04 - ~ ~ 4 Exhibit "B" :ALL -that certain tract or parcel of land in the O.C. S~TL~~ SL?R~'E'i , ~bsiraet l~8'~, Tarrant Co~Ey, Texas acrd. teeing that same tract described to Krasner-h1cCi'ary lies elopcneut, LP as recorded uc I3xtgneut ~o. D2t1bI951 ~~, Deed Records. Tarrant G csuntsr, Texas and being mzare partictrlarl! described. by ruete~ and tsautnds as follows: COivL~l~lClhYC~ at a 1 ~_? inch fteei rc~d fottrrd at tlt€ north~~est career ~of Brtnsford l~,state~, an :~dditivn ttr the City of Cvlle}~hlle; Tarrant County. Texas as recorded ire C°abunet .~. Slide 93?6, Plat Records_ Tarrant Cdutntr~•. Texa3: TRICE E~:ST ~laearing source per .said $Fansf©rd Estates and t~'a~me 2188, page ~5~, Dt~rl l~ecc~rds, Tar<~ut Couniti. Texas} with the north boundar~• Niue of said BxanSfard Estates, ~$1.~~ Beet to a ~~'S inch steelrod fc~u~~i. at an "ell`' corner itu ;aid north bounder;: litre; Tl€E?~tC=E i'~Istrtlt G3 deg~es ntinute~ 3 ~ seeds ~L=estr 99.3I feet: to a 1 <''~ iach steel rc~d found at the sauthoEest corner of Lot 1-Block 1. CPril Oaks.,. au ~ddititan to said Pity AfColle~~~.-i9:ie as rec~+rded in Cabitret B. Slide ! ~ l of said Plat: P.ecords: Tl~'VCE North 113 dues ~tl minutes fu5 seconds ~Grest ~uith flue west bc~urrdr licae of said Cecil Oaks. ? 1.i:~8 feet to a l-'? inch steel. rod fdttard at the northwest corner of scud Cecil Oaks and the uthwest roamer of Saud Krauuaer--~,Ic['rary tract and alsaa bein4 the POLYI 4JF BE+GID.G Oi TIE. HEREI'~I DESCRIBED TR SET: TH~TCE Ntartlu 0~ degrees 3~' nainu#es 2~ seconds t~"eat with the nest 6c~trr~~rv line ztf said trams '?x$.9"7 feet to a I=°' inch steel and found at the ucartltwest corner of said tract and flue southwest corner of L~+t 1. Block 1, Thorne ~dditian to said City' of Colley vine as recorded its Cabinet .A, Slide ~=$7 of sand Plat Rezcords_ TRICE North 89 degrees ?? auinutes ~? seconds East. with the north lrottndary' line of said trace and the south lxaundars; Tine of said Thiaraae ~dditicsn, I~?.Sb feet to a Ir'? ink steel ~d fatnad at t~,e southeast corner of sai+~ Thorne 1~ddition and beirug in the :~=eat boundaa}s line of that carne tract de ~cabed t€u ,Fdlrn H. Ladd as: recorded uu `voht~e ~~s+. Page 65~ of said Deed Itecc+rds TI-lE'dCE South ~ 1 de`eree 2=I e11171tttes ~~ seconds East with said west ball11{liu~t line,. i l.?l? feet to a £~'S inch steel rod found at flue soutlt+,~est comer of and Ladd tract;. Tl-I~dC;E North. 8~ degrees ~~ tuintites ~6 .seconds East continuing wifh said north L~aundarv :lice card the saattth l~undar; line of said Ladd tract, 2~3~.1b feet to a i%y inch capped. steel cad stacaaped `''!f'lOt~ K SLRTtiT Il'MC" set at the cttiuuutavrr east corner of said 1Lt'amer-h=IcCran~ tract and Ladd tract and also being in the appareurt ~eesterly right-of ~*ra~• line of Brausfaad P~.trad {a ~~arable width right-crf-~~~a~~}:. TI~~ICE South t3$ degrees ~#' nxinutes _'8 secQards East ti~th the easterlc bcundan• line of said Ifra~r- h4cCrarry tn3t and said westetl~~ right-taf-~'a}' lane. ?6.'8 feet to a 1''' inch capped steel rod stamped "~FIO ~x 5L~:t' lltiC"set: TI+ICE South ~~ degrees +9 ruainurtes '2S seconds East contcntting n~itlc said easteriz- bc+uadaty liars and said ,~ este7ly aielat-caf-nay Tine, 6~~~(} feet ro a l ~' inch ca~ecl steel rod statnged "~E1D~li :Stll~~' ~G~~ 3et Tlil/'3CE South 4~ degrees 4} minutes ?S sefonds East continuing tattle said e~terly bouudauy line and said ~•esterlt~ right-of-tc~ay litre, l l 9.6t~ feet to a 5 ~`8 inch steel read foiuud at the srauth~=eat cc~rruer ttf saiil Kaer- D~3cC:raF~' tatu.t and being the northeast cvaner of Lot 1, Block 1.Ootcher ~dditicva tc+ the said City of Colle~•s~ille as recorded uu `~'olrtune ~$S-l +~. Page 8(3 of }aid Plat Records; Tl-IICE Soutlu g9 degrees ~l ruainrtte ? secaards Vest ~•ith t1Le :south boundary Tine of said tract and tlse north b~auudar~ line of said Gotcher ~dditian and conticuucua with the north bouaudart Tine of said Cecil Oaks, ~ 9?: ~ 4 feet tQ the place t*fbe_i?intuaug stud containing 1.~bG acres.,. Hoare 4r less, as stu~beyed by ~,iaalt Stas'~e,•ors, Inc. in the uuonth of October. ?lb~ ` ,, City of Colleyville 100 Main Street ~~ ~ ~ ~ '~~~ ~~~~ Colle ville, Texas 76034 ~~ (817) 503-1000 }~~~~-` Agenda Briefing www.colleyville.com File Number: R-07-2853 File Number: R-07-2853 File Type: Resolution Status: Resolution Version: 1 Requester: Office of the City Secretary Agenda Date: 07/10/2007 Agenda No.: 7a Controlling Body: City Council Final Action: File Name: Consideration of appointment to the Celebrate Colleyville Steering Committee Attachments: Celebrate Colleyville Steering Committee roster.pdf Carol Wollin letter dated May 16, 2007.pdf Application for Appointment.pdf Resolution R-07-2853.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 07/10/2007 City Council Title Consideration of appointment to the Celebrate Colleyville Steering Committee Explanation On May 16, 2007, Mrs. Carol Wollin, whose term expires December 2008, resigned from the Celebrate Colleyville Steering Committee. The position was advertised May 30 through June 28, 2007 and one application was received from Mrs. Nancy Carroll. An interview for the applicant with City Council will be scheduled on July 10, 2007, prior to the City Council meeting. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 1 Printed on 7/2/2007 Celebrate Colleyville Steering Committee VACANT TERM: May 2007 -December 2008 Jerome Davis 1704 Avalon Colleyville, TX 76034 H: 817.571.2153 ier-dav sbcglobal.net TERM: September 2006 -December 2007 Larry Johnson 3408 Langley Hill Lane Colleyville, TX 76034 W: 817.835.0111 H: 817.858.0552 Lbjis[a~.man.com TERM: December 2006 - 2008 Richard Myers 99 Main Street, Suite 200 Colleyville, TX 76034 W: 817.488.4200 x102 H: 817.428.4028 F: 817.424.2448 mversCa~ Realtvcapital. com TERM: April 2005 -December 2007 Pete Challinor 3403 Queensbury Way Colleyville, TX 76034 W: 817.291.9911 H: 817.291.9911 oetechallinorCa.sbcglobal.net TERM: September 2006 -December 2007 Stanley Hall 6100 Hillbrook Drive Colleyville, TX 76034 W: 214.502.6589 H: 817.488.2996 sha1110593 .hotmail.com TERM: April 2005 -December 2007 Michael Muhm 6607 Connie Lane Colleyville, TX 76034 W: 817.329.3202 H: 817.329.3202 F: 817.488.8829 mtmuhm aC~.comcast.net TERM: April 2005 -December 2007 Jennifer Patterson 509 Frontier Court Collevyille, Texas 76034 W: 817.812.2853 H: 817.577.7420 M: 972.741.9169 IenniferCc~imarketingcoro.com TERM: April 2007 -December 2008 Revised 06-06-2007 Ret Stansberger 1008 Clear Lake Court Colleyville, Texas 76034 W: 817.488.7148 H: 817.498.4055 F: 817.488.4242 ret ancolleyvillechamber.org TERM: April 2007 -December 2007 Tom Westerman 308 Oak Valley Colleyville, TX 76034 H: 817.485.0911 M: 817.300.0881 00026011(c~airmail.net TERM: -December 2008 COUNCIL LIAISON Jason Williams Carol Wollin 5611 Colleyville Blvd, Suite 240 4600 Dartmoore Lane Colleyville, Texas 76034 Colleyville, TX 76034 W: 214.333.5890 H: 817.281.3058 H: 817.274.8787 wollincCa~ci.collewille.tx.us F: 214.333.5891 iasonw aC~,dbu.edu TERM: April 2007 -December 2007 Revised 06-06-2007 May 16, 2007 City of Colleyville Mayor and Councilmembers 100 Main Street Colleyville, TX 76034 Dear Mayor and Councilmembers, LCD ~ ~ 0 V D -~ MAY 2 1 2007 CI T Y SECRETARY'S FI I am currently serving as a member of two Colleyville Board Committees. I am a founding member (since 2001) and a past vice chairman of the Colleyville Library Board. I have been elected as its representative to the North Texas Regional Library Service for the past two years. I also serve on the Celebrate Colleyville Steering Committee where I have been elected as the current chairman. This past year we had an all time high of 5,000 in attendance at this city event. Because of my swearing in as a Colleyville Councilmember on May 15, 2007, I must submit my resignation from these two Colleyville Board Committees. It has been an honor to have had the opportunity to serve Colleyville and my community on the Colleyville Library Board and Celebrate Colleyville Steering Committee. Sincerely, ~~ Carol Wollin ~h,r,_~r~.~~_~, ~~t,:5 N77°~+33;x237 JUN 2 4 2007 N nr ~~ ~~~ ~. Pi;'iE f;'~'~J r~~~ ~~~~-- it lication for Appoitntrnent Ptar±rrng and Zoning Commiaabn and 2aning BaaM of Artj~~strnent appiicantn are requirrad to file t=financial Discloau;e and Business Ganflict of tnUereat tarns hero (2) Iwsir--e3s days utter the appfica~nn deadFne as udvertisso iri the Public Notice. 1'hea0 fQntt3 ant available an the City's web~ife at ntm:l°www,~sl~:w~;le.~oml~fii~a~~~_,ir~~r,,iai°k2t;Dlsc!tiaure°i6, O~k,~f_ or by c~ontsGting the Ci<y Secretary at 81?.503.1130. ' M Name:~.~~ _.._ r.... ~t-ast) r tFirs- t~~ e` ",~~Mi~ -~6C~ L r Address: '1 r7U C.b1C5~' n ~' ~~ nc'~ . Cc~ 1.1.t...~t 1} ~ ~ ~ _- -__-_ ~~ v blame Te~hone: ~ i~~ ~ ~ G ,;~~7 ~~, 1Nark Telephone: g (~ -'~~ f ~-~~...._ B~- providing your a-mail sddrosa4 i'rt the epees 6-eiow, you arse cottsentcng to the release of our ersansl a-rnai! acidness b ILthaQ ~:it~l. ~. ,_^-, .______,... E~msll Address_~~,~('~C~t~Q,~~' i ~c3~.t~ - C~rS~ Fax: ti'? ° ~.____,___,_~,------ ar Desired: Gua;iflcations: (list educatianaal beckgrouild ar experience that would assist yatt in ^arryinq cut the dt~ifes Gt ihiz~ appaintm+~nt) +; Reasons Tor serving: (eta~te briefly th+~ casitribution~ Y~ cah make fo this appointment tend ya:~r reasons for wanting to serve on the Beard, Carnmission, or C:~rrntittee) '~f' I,1P ('(;ry~'i Y', \~ i in.L+. ~f W. ~~~ Ai 3Vt~a/vt4a-`-~' C.~Y :'rL~tL tAl(}I i"~`-'7~" 1 "1`~I"~, L~.X_~ ~ Do yc~u ~xnd~rstartd th t pY'ICir3rlt'a: and active suppan is req~~lred tar escht appoir~4ee? ~ .. Yes ~, r~o Cnctg the City Gr~unci- has filled a p~ftic~r,, your S~pi'scatiarY will ba rernov~d fram :he file anr! you must reapply for fu#ure c~~-ening.~. T'hirt ilnforrttgtibn ;A-tM! t~c~ame a ^ub)tt }2act~rdw C/tySecretary, a~?t'F Mafrr 5tr~o2, Coltpyv!!!a, T~4~9 7803, Phony: 8?'~'.'x03,i13t1 ~exr 8i7.50.3.7~39 r, r. --,~ ' L~c'ru t~..~:~ ,!~.. `~~4~n ~~ rte n _~. '~.~~~ ~; s~ n'~ t~'-~'~- RESOLUTION R-07-2853 A RESOLUTION APPOINTING A MEMBER TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE TO FILL AN UNEXPIRED TERM WHEREAS, one position on the Celebrate Colleyville Steering Committee, with a term expiring December 2008, is vacant due to a resignation; and WHEREAS, one application was received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following person is hereby appointed to the Celebrate Colleyville Steering Committee to serve an unexpired term through December 2008. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THE DAY OF 2007. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor ~~~ Cat of Colle V~~~e 100 Main Street ~ y Y Colleyville, Texas 76034 (817) 503-1000 "'"" Agenda Briefing www.colleyville.com File Number: R-07-2854 File Number: R-07-2854 Version: 1 Requester: Community Development Department File Type: Resolution Agenda Date: 07/10/2007 Agenda No.: 7b Status: Resolution Controlling Body: City Council Final Action: File Name: Approval of a request by Grapevine-Colleyville Independent School District for an extension on two portable buildings located at 5800 Colleyville Boulevard, Case G-07-011 Attachments: GCISD Portable Extension Letter Aerial Photo Aerial Photo of Building to be Removed Resolution R-04-2360 Resolution R-05-2563 Resolution R-06-2747 Resolution R-07-2854 History of Legislative File Version: Date: Acting Body: Action Text: 07/10/2007 City Council Title Approval of a request by Grapevine-Colleyville Independent School District for an extension on two portable buildings located at 5800 Colleyville Boulevard, Case G-07-011 Explanation First Reading and Public Hearing In accordance with the City of Colleyville Code of Ordinances, City Council set the public hearing date for this request at the June 19, 2007, City Council Meeting. The Colleyville Code of Ordinances requires that the City Council set the date for a public hearing before considering any request for an extension of time for the use of this type of building on property within the City limits. Grapevine-Colleyville Independent School District (GCISD) has submitted a request to extend the time for the use of two portable buildings on the Colleyville Elementary School campus located at 5800 Colleyville Boulevard. There are currently four portable buildings located on the Colleyville Elementary campus. Two of the existing portable buildings were permitted on the property with an expiration date of August 31, 2007 and two portable buildings have no expiration time limit. The applicant has indicated that one of the existing portable buildings will be relocated to a school campus outside of the City of Colleyville and the remaining three portable buildings will be removed in August of 2008, upon approval of the time extension. Resolution R-04-2360, approved by City Council on April 20, 2004, permitted the placement of two portable buildings on the campus for classroom use for a period of one year. A one City of Colleyville Page 1 Printed on 7/2/2007 Agenda Brief-n_g Continued (R-07-2854) year time extension was approved by the City Council with Resolution R-05-2563, which allowed the portable buildings to remain on the property until the end of the 2005-06 school year. An additional one year time extension was approved by the City Council with Resolution R-06-2747, which allowed the portable buildings to remain on the property until August 31, 2007. The time extension will soon expire and the school district is requesting the time period be extended for one additional year. If approved, staff recommends the time extension expire on August 18, 2008, which should be prior to the beginning of the school year. Expiration on August 18, 2008, is based on an anticipated August 25, 2008, date for the beginning of the 2008-2009 school year. The exact beginning date has not yet been determined for the 2008-2009 academic year. The two portable buildings are currently being used for classrooms. The buildings are approximately 24' x 60' in size. The buildings are located on the north side of the campus, as indicated on the attached aerial photo. Attached is a letter from school district personnel, requesting the extension of the time period. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 2 Printed on 7/2/2007 f v<3.2; .. :c ij~ 'f" ,•-" ~a~~M~~ ~n~e~~ntC~nt Sr.~c~c~C ~~}i,~~r~~: _c,.~~ Ira L.~,~"csn<,sAve~;:t June 6, 2007 Chris Puller City of Calleyville 100 Main Street k ;~ ~; 43er: , ,~~.; Colleyville, Texas 76034 RE: Extension of permit for three portable buildings located at 5800 Colleyville Blvd. Dear Mr. Fuller, We are excited about the opening of the new Colleyville Elementary campus this August. Our elementary campuses have experienced additional growth and as a result we are moving our pre-kindergarten to make room for additional students at other grade levels. Therefore, I am requesting a one year extension far three of the four building involving Resolution OS-2553 and Resolution R-06-2747. We will be moving one building to Cannon Elementary to accommodate the student population there. Our plan is to move the staff currently housed at the Instructional Support Center to office in the portable buildings while zenovation is taking place at the vacated Colleyviile Elementary School. Please add this request for consideration at the next scheduled City Council Meeting. Thank you for your assistance and if you need anything else from me let me know. Respectfully, ~~ alerie .t:~~ee Director of Special~zojects 817.2S1.S510 Office 817.251.5383 FAX Va(erie.See(a~ cg •s,_d.net Aerial Photo Aerial Photo RESOLUTION R-04-2360 A RESOLUTION APPROVING THE GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT (GCISD) REQUEST TO MOVE TWO PORTABLE BUILDINGS TO COLLEYVILLE ELEMENTARY SCHOOL CAMPUS WHEREAS, the Grapevine-Colleyville Independent School District has requested a permit to move two portable buildings for classrooms to the Colleyville Elementary School campus; and WHEREAS, the City Council held a public hearing on the request and received comments from all persons wishing to speak on the request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the request of the Grapevine-Colleyville Independent School District for a permit to place two (2) portable buildings for classrooms on the property of Colleyville Elementary School, located at 5800 Colleyville Boulevard, is hereby approved for the period of one (1) year. AND IT IS SO RESOLVED. PASSED BY A VOTE OF Jf" AYES, O NAYS AND D ABSTENTIONS ON THIS THE ~.D~ DAY OF 2004. ATTEST: Cynthia Singleton, TRMC City Secretary C OF OLL VIL E J ocutt Mayor RESOLUTION R-05-2563 A RESOLUTION APPROVING A REQUEST BY GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT TO ALLOW TWO EXISTING PORTABLE BUILDINGS TO REMAIN ON THE PROPERTY AT 5800 COLLEYVILLE BOULEVARD UNTIL APRIL 30, 2007 WHEREAS, the Grapevine-Colleyville Independent School District has requested permission to allow two existing portable buildings to remain on the premises of the Colleyville Elementary School campus located at 5800 Colleyville Boulevard for a period of two years; and WHEREAS, the City Council held a public hearing on the request and received comments from all persons wishing to speak on the request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the request of the Grapevine-Colleyville Independent School District to allow two existing portable buildings for use as classrooms to remain on the premises of the Colleyville Elementary School campus located at 5800 Colleyville Boulevard, is hereby approved for the period of one (1) year, through June 30, 2006, or the end of the school year. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ~ AYES, _~ NAYS AND f> ABSTENTIONS ON THIS THE ~,2/ DAY OF 2005. ATTEST: Cynthia Singleton, TRMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor RESOLUTION R-06-2747 A RESOLUTION APPROVING A REQUEST BY GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT TO ALLOW TWO EXISTING PORTABLE BUILDINGS TO REMAIN ON THE PROPERTY AT 5800 COLLEYVILLE BOULEVARD UNTIL AUGUST 31, 2007 WHEREAS, the Grapevine-Colleyville Independent School District has requested permission to allow two existing portable buildings to remain on the premises of the Colleyville Elementary School campus located at 5800 Colleyviile Boulevard for a period of one year; and WHEREAS, the City Council held a public hearing on the request and received comments from all persons wishing to speak on the request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the request of the Grapevine-Colleyville Independent School District to allow two existing portable buildings for use as classrooms to remain on the premises of the Colleyville Elementary School campus located at 6800 Colleyville Boulevard, is hereby approved for the period of one (1) year, through August 31, 2007. AND IT 1S SO RESOLVED. PASSED BY A VOTE OF _~ AY S, D NAYS AND U ABSTENTIONS ON THIS THE ~~+ DAY O 006. EYVILLE ATTEST: ~~~.. nthia Singleton, TR C City Secretary CITY OF COLL David Kell Y Mayor RESOLUTION R-07-2854 A RESOLUTION APPROVING A REQUEST BY GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT TO ALLOW TWO EXISTING PORTABLE BUILDINGS TO REMAIN ON THE PROPERTY AT 5800 COLLEYVILLE BOULEVARD UNTIL AUGUST 18, 2008 WHEREAS, the Grapevine-Colleyville Independent School District has requested permission to allow two existing portable buildings to remain on the premises of the Colleyville Elementary School campus located at 5800 Colleyville Boulevard for a period of one year; and WHEREAS, the City Council held a public hearing on the request and received comments from all persons wishing to speak on the request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the request of the Grapevine-Colleyville Independent School District to allow two existing portable buildings, that have a removal date of August 31, 2007, for use as classrooms to remain on the premises of the Colleyville Elementary School campus located at 5800 Colleyville Boulevard, is hereby approved for the period of one (1) year, through August 18, 2008. Sec. 2. THAT the request of the Grapevine-Colleyville Independent School District to allow one existing portable building for use as classrooms to remain on the premises of the Colleyville Elementary School campus located at 5800 Colleyville Boulevard, is hereby approved through August 18, 2008. AND IT IS SO RESOLVED. PASSED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2007. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC David Kelly City Secretary Mayor ,:i2_~V .~ 100 Main Street ,~ _. ~ ~ ~ City of CoIIeyviIIe Coll 8117) 03X1000 034 "`'" Agenda Briefing www.colleyville.com File Number: File Type: Report Status: Reports Version: 1 Agenda Date: 07/10/2007 Controlling Body: City Council Requester: Office of the City Agenda No.: 9 Final Action: Secretary File Name: Reports -July 10, 2007 Attachments: Library Board Minutes -April 9, 2007 Senior Center Advisory Committee Minutes -April 19, 2007 CoIIeyviIIe Trails and Sidewalks Committee Minutes -April 24, 2007 History of Legislative File Version: Date: Acting Body: Action Text: 1 07/10/2007 City Council Title Library Board Meeting Minutes -April 9, 2007 Senior Center Advisory Committee Minutes -April 19, 2007 CoIIeyviIIe Trails and Sidewalks Committee Minutes -April 24, 2007 City of CoIIeyviIIe Page 1 Printed on 6/26/2007 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES April 9, 2007 I. CALL TO ORDER -Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Mary Alice Rippe and Carol Wollin Alternates present: Nancy Bowen Alternates absent: Dennis Healy Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry Darlage, Ginny Tigue, Ret Stansberger and Nancy Coplen Council Liaison present: Tony Licata Staff present: Mary Rodne II. Approval of March 5, 2007 Minutes - A motion was made by Pat Jones and seconded by Karen Birkes to approve the March 5, 2007 minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library March 2007 Usage Statistics, for review and discussion. Patrons had checked out a total of 16,140 items, 126 Colleyville residents registered for library cards, library patron visits totaled 7,849, attendance for programs totaled 964 and volunteer hours totaled 225.25 hours. Rodne noted that the total circulation of library materials this year was 15% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library did not receive any donations in March, and announced that the Library had received notification from the Colleyville Woman's Club informing the Library of their support with a 2006- 2007 CWC Circle of Hope Grant in the amount of $6,000 for the purchase of books on CD. It was noted that the Library had submitted an application for the CWC grant in December of 2006, and that the Library would be receiving the Grant funding at the CWC Grants and Awards Luncheon on Tuesday, May 15, 2007. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2007 programs were ending on April 14, 2007 and that staff continued to work on the Sail Away with Books Summer Reading Program. Rodne also noted that the Library would be celebrating National Library Week from April 15 - April 21 and invited everyone to attend a special program featuring the Hibernia School of Irish Dance on April 19, 2007. Additionally, Rodne announced that the Library was co-sponsoring a juggling program with the Bransford Elementary School in celebration of National TV-Turnoff Week on Tuesday, April 24, 2007, in the Library. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING REPORT Carol Wollin reported that she and Library Director Mary Rodne had attended a North Texas Regional Library System Assembly meeting on March 22, 2007, in Saginaw. Wollin presented an overview of the meeting and noted that the key agenda items included voting on the 2008 Plan of Service for NTRLS and NTRLS Bylaw revisions. Wollin also noted that the new Director of NTRLS was introduced and that the new Lone Star Library Funding formula was discussed. V. LIBRARY LONG RANGE PLAN FINAL DRAFT Director Rodne presented a final long-range planning document for review and discussion. Consensus of the Board was overall satisfaction with the revised plan. Two additional changes were suggested. These included that the current staff level percentile be included in Objective 2.6 and that the line graph chart reflecting Activities and Resources be modified to reflect percentage increases. A motion was made by Richard Roxburgh and seconded by Carol Wollin to approve the Colleyville Public Library Long- Range Plan FY2007 - FY2011 document with the approved changes. Motion approved unanimously. Director Rodne noted that she would a-mail a revised copy of the Long-Range Plan to the Library Board before forwarding the approved document to the City Council for review. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Mary Alice Rippe reported that the Friends of the Library would be sponsoring a travel program on April 12, 2007, in the Library and that the Friends would also be recognizing Library volunteers. Rippe invited everyone to attend. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported for President Ginny Tigue that the Library Foundation had held a meeting on March 26, 2007, and that the Board had discussed several fundraising options for 2007. Jones noted that the Foundation Board had selected one new event which would be announced in the near future due to pending details. Jones added that the next Foundation meeting was scheduled to be held on April 23, 2007. VIII. NEXT MEETING DATE Chair Nancy Eytcheson noted that the next Library Board meeting was scheduled on May 14, 2007. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS None X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Susan Potter and seconded by Carol Wollin to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:50 p.m. Lit Y Uf ~ .__ ~~ Tf~XaS SENIOR CENTER ADVISORY COMMITTEE MINUTES Thursday, April 19, 2007 1:00 p.m. The regular meeting of the Colleyville Senior Center Advisory Committee was called to order at 1:03 p.m. on Thursday, April 19, 2007 by Jack Olsen, Vice Chair of the Committee. ROLL CALL: Debra Minea, Jack Olsen, Jim Moore, Marion Jenkins, Patrecia Fox and Councilman Mike Taylor ABSENT: Connie Hampton, Lila Coley and Councilman Tom Hart STAFF: Monica Walsh, Director of Parks and Recreation, Kelly Cooper, Assistant City Manager and Renee Garrett, Recreation Specialist 1. Call to Order and Roll Call 2. Approval of the March 15, 2007 Senior Center Advisory Committee Minutes Jim Moore moved to approve the minutes. Debra Minea seconded the motion. The motion carried with a unanimous vote. 3. Discussion and Consideration of Senior Center Wish List Monica Walsh, Director of Parks and Recreation, gave an overview of the HVAC equipment on the Senior Center Wish List. Jim Moore moved to consider replacing the two HVAC units that need repair. Marion Jenkins seconded the motion. The vote was unanimous. Marion Jenkins reported that he had a piano that he would like to donate to the Senior Center. Senior Center Advisory Committee April 19. 2007 Page 2 of 2 4. Discussion and Possible Future Action on Potential Changes in the Bylaws There was no discussion on potential changes in the Bylaws. 5. Discussion and Possible Future Action on Potential New Programs There was no discussion on potential new programs. 6. Discussion on Items of Interest for Potential Future Action There was a discussion of increasing the hours for the Senior Center to stay open. Monica Walsh, Director of Parks and Recreation, gave an overview of the budget process as it relates to Senior Center staff. which would affect the number of hours the Center stays open. 7. Reports -Staff and Committees Jack Olsen reported that the door stop for the computer room had been installed. Jim Moore reported on suggestions received in the suggestion box. The comments from the suggestion box were: • Thanks for the fan and coat hooks. • Thank you for the fan in the work out room, also the coat hanger. Renee Garrett, Recreation Specialist, gave an overview of the senior activities and programs. Monica Walsh, Director of Parks and Recreation, reported that City Council had approved the committee for the Senior Center open space. Members on the Committee from the Senior Center Advisory Committee are Lila Coley and Debra Minea. 9. Adjournment Marion Jenkins moved to adjourn at 1:35 p.m. Debra Minea seconded the motion. The motion carried. Respectfully submitted and approved: Dix ei S Smith, Administrative Secretary Senior Center Wish List 1. HVAC for entire facility 2. Acoustical in large room 3. More outside lights 4. Window treatments for entire facility • Carpet for entire facility • More Fitness room equipment • Additional furniture for game room and library • Surround sound for television area • Built in book shelves in library • Paint blue room • Paint pantry • Move phone/computer lines in office • Paint hot water heater room • Wall hangings • LCD Projector • Rolling warming oven • Forms to laminate- Committee to research this • Nametags • Time clock to control outside security lights • Motion detector light switches replace with regular • Separate TV room light switches • Fitness room outlets • Easy chairs in the library COMPLETED ITEMS • Lighting in large room • Electrical work for computer • LCD Computer ceiling mount with new screen • Computer room lighting • Piano G~~ of 'Texas COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -April 24, 2007 CALL TO ORDER The meeting was called to order at 2:07 p.m. with introductions of all attendees, and new committee members. Councilman Licata gave a brief history of the Committee and its function for the new members. ROLL CALL Present: Gail Manion, Judy Atwood, Deena Dendy, Odilon Alvarado, David Klenzendort and Vistor-David deSchweinitz, Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Kathy Moore, Matt McCombs APPROVAL OF MINUTES Gail Manion and Judy Atwood brought forward several additions to be added to Agenda Item 3 -Review of the Sidewalk and Trail Estimates and Priorities. The committee unanimously voted to added verbiage to the January 23, 2007 minutes regarding the committee's support of the Pleasant Run Trail and the construction of the sidewalks along the North side of Bogart in conjunction with the reconstruction improvements. These additions were added to the end of agenda item 3. AGENDA ITEMS 1. Update and Discuss the 2007 Projects In order to bring the new committee members up to date, Steve Chutchian, Direct of Public Works gave a brief overview of the five-year plan and the changes made to the 2007 projects. Items approved by Council on April 3, 2007 for 2007 were as follows: • Construction of a sidewalk on the west side of Pleasant Run Road, from Beverly Drive to Bogart Drive. • Construction of a sidewalk on the west side of Waller Lane and the south side of Cooks Lane, which ties into the new elementary school. • A crosswalk at the intersection of Pleasant Run Road and Shelton Drive, the City is also about to start construction of paving and drainage improvements on Shelton Drive. Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 • Construction of a sidewalk on the north side of Tinker Road, from Emerald Drive to Pleasant Run Road, the consensus with the committee and staff is that we will do as much on Tinker as we can do with the remaining money. Design work for these sidewalk projects will be done in house, and we anticipate starting the design process within a week or two. Construction should start sometime in June with completion by the end of July. Steve Chutchian reminded the committee that we had until school starts to complete these improvements. Gail Manion stated that the school start date is August 27, 2007. Steve Chutchian informed the committee that the School District started a project on Pleasant Run Road to do some curb improvements and sidewalks. The City has just awarded a contract for similar improvements from the south end of the school district's project through the intersection of Bogart, and the City has actually caught up with the school district. We are now coordinating with the school district so that Bogart contractor's can be there at the same time and the Pleasant Run Road improvements can be completely finished by the time school starts. However, the trail along the east side of Pleasant Run Road from Bogart Drive to the school property will not be complete before school opens. Gail Manion requested clarification on the crosswalk at Pleasant Run and Bogart. Will all four streets have a cross across them and which project will they be part of? Steve Chutchian said that with the Pleasant Run Road Improvements they will be putting in a new crosswalk on the south side of Bogart crossing Pleasant Run. Then there will be a new crosswalk on Bogart on the east side of Pleasant Run which will go in when we do the Bogart Project in the fall. There was additional discussion of how and where the kids would cross over to the school until the Bogart project is complete, and exactly what the Bogart improvements would include. Steve Chutchian suggested that a meeting be set up with the School District, our Police Department, Matt McCombs and whoever else needed, in order to discuss the outstanding issues and to keep everyone on the same page. Matt McCombs will be in charge of this. 2. Discussion of the 2008 Projects Gail Manion requested that Matt McCombs get a copy of the Trail Plan to the new members so they can become familiar with it. Gail asked if anyone was aware of any upcoming projects that would affect the sidewalk projects slated for 2008. She stated that The Reserve at Cotleyville plat was approved which would build one of the major trails. Councilman Licata gave the new members a summary on the Master Plan for Trails and how they are funded through new development and grants. Sidewalks however, are to be built or funds escrowed with new development. Councilman Licata stated that his goal for this committee was to get the committee recommendations up front of the budget process so that they can be available during the budget cycle. Steve Chutchian brought to the committees attention another project which is the widening and extension of Church Street, from SH26 to Pleasant Run Road. The City is including a trail on the north side of Church Street the entire length of the project. This project has a construction start date around the first of August and carrying through the early part of 2008. Colleyville Trails and Sidewalks Committee Minutes - Apri124, 2007 Gail Manion asked about what we could expect concerning sidewalks and trails along Glade Road with the new road intersection improvements. Steve Chutchian stated that there will be a trail along the north side of the project which will run from Heritage Avenue to Martin. Judy Atwood asked to have our Engineers look at tying in the section between Martin and Strathmore. Gail Manion also stated that some residents of Emerald Estates have an interest in a sidewalk from their neighborhood to go along LD Lockett Road and- connect with the Cottonbelt Trail. Gail passed out a "draft" map for proposed sidewalks, which she asked everyone to look over for input to what the committee may want as a project. Steve Chutchian reminded the committee that if the 2008 sidewalk recommendations are changed they will have to take formal action to displace the ones that are already out there. Councilman Licata also recommended that on any of their future recommendations that they should be aware of segments that are destined to happen without City money. In order to prioritize a list for 2008, the committee will ask for the input of the police department and the school district when they meet in May. 3. Discussion of the Colleyville Trails and Sidewalks Committee Escrow Recommendations Gail gave the new members a brief summary of the build/escrow scenario and their list of items to consider. Councilman Licata informed the committee that he had met with City Manager, Bill Lindley regarding his perception, which is shared with the existing committee that we are escrowing funds too often. He felt like there would be discussion with the new development director to try to implement a build more then escrow policy. He also suggested that not only should the committee have the general recommendations, but also ask staff to help them go to the Land Development Code to see what changes might be incorporated specifically to the Land Development Code and request that the code be reviewed and updated. Councilman Licata reviewed the latest draft of the "Recommendations for Sidewalk Construction" and suggested a couple of changes to the verbiage, also stating that a review of the Land Development Code needs to be done this year. The recommendations to the document are as follows: • The second sentence of the opening paragraph should read: It is the recommendation of the Colleyville Trails and Sidewalk Committee that there should be a bias towards building sidewalks unless there is a compelling public benefit argument for their delay. • Under "If Escrowing Funds is Approved" add the following items to replace the last paragraph: 1. The future location of the sidewalk will be determined and indicated on the plat. 2. The compelling public benefit rational for delaying will be documented and signed by the Community Development Director and kept on file at the City. Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 3. A target date for the actual completion of the sidewalk will be set. 4. Staff will facilitate the periodic review of projects in escrow with the Trails and Sidewalks Committee for their initiation. 5. Committee recommends that staff immediately incorporate this recommendation into the Land Development Code. Deena Dendy made a motion to accept these changes to the Recommendations for Sidewalk Construction; Judy Atwood seconded the motion. The vote was unanimous. 4. Update on the Pleasant Run Trail Funding Opportunities Matt McCombs gave an update for a grant opportunity that he was current preparing for through the Safe Routes to School Program. It is a reimbursement grant for up to $750,000. Staff has determined that the Pleasant Run Trail, from Main Street to the Cottonbelt best meets the grant requirements and the needs of the community. The latest cost estimates for this project is between $500,000-$600,000, which falls within the range allowed by the grant. Matt is currently working with the School District to get information from them. The dead line for the application is May 25, 2007, which will have to be presented to Council; once we have the Resolution we can send the packet off for consideration. Discussion continued regarding Phase I and Phase II of the Pleasant Run Trail, and the committee's preference that Phase II is built before Phase I. Phase I will run from Main Street in the Village just south of Bogart and the City is going to build a little section of the trail as part of the Bogart project. The school is also doing a section, so the north end of the school's property would be the south end of Phase II. The committee continued with discussion on the reasons why each phase would have merit to be built because the school is now there. Phase II would provide connectivity of a trail for the schools to the Cottonbelt and to the park on the other side. The Committee will bring forward a recommendation that prioritizes which sections are most important for this project at a later date. Councilman Licata gave the committee some suggestions on the presentation of the recommendations with regards to visuals and rankings. STAFF REPORTS The committee set quarterly meetings to be held on the second Tuesday of each quarter at 3:00 p.m. It was also determined that the committee would need to meet again before the July quarterly meeting to set 2008 priorities. The committee agreed to meet again on June 12, 2007 at 3:00 p. m. CITIZEN COMMENTS/OPEN DISCUSSION David deSchweinitz from Tara Association came to speak regarding a private trail in Tara Plantation. Tara Trail run along Little Bear Creek, and has severe erosion issues; the Homeowners Association has gotten a cost estimate of $60,000 to make the Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 repairs, which is way over their annual operating budget. They are requesting that the City provide them with some interference with FEMA and the Core of Engineers to avoid some of the problems that other people have had in this area. They have had two instances along this section of trail where a homeowner started doing repair work and the Core of Engineers put a lien on their house. Is it possible to get the City to run interference? If the City could help with that part of the problem, the Homeowners Association could come up with the materials and free labor to repair the problem. That way the trail could be saved. Steve Chutchian said the Core of Engineers would manage the creek itself in terms of alignment, restoration and they prohibit anyone else from doing any improvements on Little Bear Creek. He thought what they could do is correspond with the Core and let them know that there are major erosion problems and ask what can be done. The other authority is FEMA and their jurisdiction is flood plain and if you do any improvements in the flood plain, you have to prove to FEMA that you are not raising the water surface. They will require that you hire an engineering firm to do an analysis to show that you are not raising the up or down stream water surface elevations with the improvements that you are request to make. If approved, you will then get a letter of authorization to do the repairs. It is somewhat of a long draw out process and both authorities are very strict with their policies. The most the City can do is to let them know that we recognize that the homeowners are having these problems, and ask them to intercede or approve the improvements. Mr. deSchweinitz stated that all their intent is to get the trail back to the condition that it was in a couple of years ago. Steve Chutchian said that we could go to them and let them know that you want to restore what was taken out, but they will most likely still require an analysis. The City could help to that point to interact with them to see how we can minimize what needs to be done for approval. He suggested that they start with FEMA, because you are trying to show that you putting something back without affecting the flood plain. ADJOURNMENT The meeting adjourned at 4:30 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: June 12, 2007 Colleyville Trails and Sidewalks Committee Minutes -April 24, 2007 RESOLUTION R-07-2855 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF JULY 10, 2007 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2007. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary CITY OF COLLEYVILLE David Kelly Mayor