The URL can be used to link to this page

Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/19/2007Clt of Colle V~~~e 100 Main Street Y Y Colleyville, Texas 76034 ~ "~r ~ t` . ~ ~ 0>rfi ~~~ij~ w (817) 503-1000 ~'' Agenda www.colleyville.com ,;,, Colleyville Crime Control and Prevention District Board Tuesday, June 19, 2007 6:30 PM Executive Conference Room 1. CALL TO ORDER 2. CONSENT: READING AND PUBLIC HEARING -Resolution R-07-0038 2a Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of June 6, 2006 3. READING AND PUBLIC HEARING 3a R-07-0039 Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District 3b R-07-0040 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors 4. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, June 15, 2007, by 5:00 .~ Cynthia Singleton, TRMC, CMC City Secretary If you plan to attend this public meeting and have a disability that requires special accomodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133 and reasonable accomodations will be made to assist you. City of Colleyville Page 1 Printed on 6/14/2007 RESOLUTION R-07-0038 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JUNE 19, 2007 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. THAT the minutes of the Colleyville Crime Control and Prevention District Board of Directors' meeting held June 6, 2006, are hereby approved. AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AND 2007, BY A VOTE OF ABSTENTIONS. ATTEST: Cynthia Singleton, TRMC, CMC City Secretary COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Jon Ayers President M1 .r~ 100 Main Street /'~t "-~~'; ~ City of Colleyville Colleyville, Texas 76034 ~j (817) 503-1000 ~~~~~- Agenda Briefing www.coueyville.com File Number: File Type: Resolution Status: Consent Agenda Version: 1 Agenda Date: 06/19/2007 Controlling Body: Colleyville Crime Control and Prevention District Board Requester: Office of the City Agenda No.: 2a Final Action: Secretary File Name: Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of June 6, 2006 Attachments: CCCPD Minutes -June 6, 2006.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/19/2007 Colleyville Crime Control and Prevention District Board Title Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of June 6, 2006 City of Colleyville Page 1 Printed on 6/14/2007 ~~~' ~~~ Cit of Cotle V~~~e 100 Main Street J 7 Colleyville, Texas 76034 ~ (817) 503-1000 _ Minutes -Draft www.colleyville.com n>:r, Colleyville Crime Control and Prevention District Board Tuesday, June 6, 2006 6:30 PM City Council Chambers The meeting of the Colleyville Crime Control and Prevention District (CCCPD) Board of Directors was called to order by President Jon Ayers on June 6, 2006, at 6:35 p.m. ROLL CALL: Directors George Boll, Tony Licata, Rich Hendler, Tom Hart and David Kelly were present. President Jon Ayers, City Manager Bill Lindley, Finance Director Terry Leake, Police Chief Tommy Ingram and Secretary Cynthia Singleton were also present. 2. CONSENT: READING AND PUBLIC HEARING -Resolution R-06-0035 2a Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of July 12, 2005 2b Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of September 6, 2005 President Ayers opened the public hearing and read Resolution R-06-0035 in its entirety. There was no one present wishing to speak concerning this item and President Ayers closed the public hearing. Director Kelly moved to approve Resolution R-06-0035. Director Boll seconded the motion. The motion carried by the following vote: Aye: 6 -Boll, Licata, Hendler, Hart, Kelly and Ayers 3. READING AND PUBLIC HEARING 3a R-06-0036 Adopting the annual budget for Fiscal Year 2007 of the Colleyville Crime Control and Prevention District President Ayers opened the public hearing and read Resolution R-06-0036 in its entirety. There was no one present wishing to speak regarding this item and President Ayers closed the public hearing. Cify of Colleyville page ~ Printed on 6H4J2007 Colleyville Crime Control and Minutes -Draft Prevention District Board June 6, 2006 Police Chief Tommy Ingram provided an overview of the CCCPD budget and answered questions of the Directors. Director Hendler stated that the CCCPD budget includes funding for the Teen Court program. Director Hendler moved to approve Resolution R-06-0036. Director Hart seconded the motion. The motion carried by the following vote: Aye: 6 -Boll, Licata, Hendler, Hart, Kelly and Ayers 3b R-06-0037 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors President Ayers opened the public hearing and read Resolution R-06-0037 in its entirety. There was no one present wishing to speak regarding this item and President Ayers closed the public hearing. President Ayers opened the floor for nominations for President. Director Boll nominated Director Ayers for President. There were no other nominations and President Ayers was appointed President by acclamation. President Ayers opened the floor for nominations for Vice President. Director Hart nominated Director Hendler for Vice President. There were no other nominations and Director Hendler was appointed Vice President by acclamation. Director Boll moved to approve Resolution R-06-0037, appointing Director Ayers as President and Director Hendler as Vice President of the Colleyvile Crime Control and Prevention District Board of Directors. Director Hart seconded the motion. The motion carried by the following vote: Aye: 6 -Boll, Licata, Hendler, Hart, Kelly and Ayers Cify of Colleyville page 2 Printed on 6/1412007 Colleyville Crime Control and Minutes -Draft June 6, 2006 Prevention District Board 4. ADJOURNMENT There being no further business before the Board of Directors, President Ayers declared the meeting adjourned at 6:52 p.m. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS, THIS THE DAY OF 2007. Minutes taken and prepared by: Cynthia Singleton Secretary City of Colleyville Page 3 Printed on 6H4/2007 ,:w,,, <.~ ~ 100 Main Street ~ City of C o I I eyv i I I e Coll 8117) 03X1000 034 ~~~~~~ Agenda Briefing www.coueyville.com File Number: R-07-0039 File Number: R-07-0039 File Type: Resolution Status: Resolution Version: 1 Requester: Police Department Agenda Date: 06/19/2007 Agenda No.: 3a Controlling Body: Colleyville Crime Control and Prevention District Board Final Action: File Name: Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District Attachments: CCCPD FY 2008 Budget.pdf Resolution R-07-0039.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/19!2007 Colleyville Crime Control and Prevention District Board Title Adopting the annual budget for Fiscal Year 2008 of the Colleyville Crime Control and Prevention District Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of active City Council members, shall propose an annual budget. The budget must contain a complete financial statement, including a statement of outstanding obligations; the amount of cash on hand; the amount of money received by the district during the previous year; the estimated amount of money available to the district; the amount of money needed to fund approved programs; the amount of money requested for programs that were not approved; the tax rate for the next fiscal year; the amount of the balances expected at the end of the year in which the budget is being prepared; and the estimated amount of revenues and balances available to cover the proposed budget. Financial Impact The CCCPD's projected revenue for FY 2008 is $1,259,391 with expenditures of $1,058,792. Proposed expenditures are for administrative board and audit expenses ($850), state required police officer ID cards ($1,500), three police officers with two new motorcycle traffic enforcement officer positions funded in the FY 2008 CCCPD budget ($212,370), Teen Court program ($36,750), four replacement patrol police vehicles with ancillary equipment ($144,980), a new patrol vehicle with ancillary equipment ($42,750}, two police package motorcycles ($47,000), upgrade of the opticom system for all police City of Colleyville Page 1 Printed on 6/14/2007 Agenda Briefing Continued (R-07-0039) vehicles ($16,000), security software upgrade for mobile data computers ($10,094), replacing one-third of the existing hand-held radios ($30,000), in-car digital video system replacement fund, ($15,000) and debt service ($501,498). Recommendation Approval City of Colleyville Page 2 Printed on 6/1M2007 COLLEYVILLE CRIME CONTROL DISTRICT FY 2008 BUDGET PROJECTED PROPOSED F/SCAL YEAR 2007 2008 BEGINNING FUND BALANCE $676,937 $840,757 REVENUES: 1/2 CENT SALES TAX REVENUE $980,000 $1,029,000 fNTEREST INCOME $22,500 $33,750 USE OF AVAILABLE CASH $44,484 $196,641 TOTAL REVENUES $1,046,984 $1,259,391 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: $850 $850 STATE REQUIRED POLICE ID CARDS $0 $1,500 PERSONNEL: POLICE OFFICERS: FY 2007 - 1 OFFICER / FY 2008 - 3 OFFICERS $66,042 $212,370 TEEN COURT $36,000 $36,750 CAPITAL - VEHICLES: REPLACEMENTS -FOUR PATROL VEHICLES AND EQUIPMENT $98,000 $144,980 NEW -PATROL VEHICLE AND EQUIPMENT $0 $42,750 NEW -TWO MOTORCYCLES AND RADIOS $0 $47,000 EQUIPMENT: IN-CAR MOBILE DIGITAL VIDEO SYSTEM $100,000 $0 OPTICOM UPGRADE FOR POLICE VEHICLES $0 $16,000 SECURITY SOFTWARE UPGRADE FOR MOBILE DATA COMPUTERS $0 $10,094 REPLACEMENT -HAND HELD RADIOS (1/3) $0 $30,000 DEBT SERVICE: 1999 CERTIFICATES OF OBLIGATION / 2006 REFUNDING DEBT $524,788 $501,498 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $13,000 $15,000 TOTAL EXPENDITURES $838,680 $1,058,792 EXCESS REVENUES OVER EXPENDITURES $208,304 $200,599 " ENDING FUND BALANCE $840,757 $844,715 MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,599) FOR DEBT SERVICE PAYMENT RESOLUTION R-07-0039 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2008 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS, the laws of the State of Texas require that an annual budget be adopted by the Board of Directors; and WHEREAS, the laws require that the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate and the projected ending fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the Fiscal Year 2008 budget amounts for the CoNeyville Crime Control and Prevention District with a safes and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2007 Projected Cash on Hand as of October 1, 2007 Revenues Expenditures Ending Fund Balance at September 30, 2008 AND IT IS SO RESOLVED. APPROVED THIS THE AYES, DAY OF NAYS AND ATTEST: Cynthia Singleton, TRMC City Secretary $1,046,984 $ 840,757 $1,259,391 $1,058,792 $ 844,715 ABSTENTIONS. 2007, BY A VOTE OF COLLEWILLE CRIME CONTROL AND PREVENTION DISTRICT Jon Ayers President '~"' 100 Main Street ~~ ~ City ~f CO~~e~/V~~~e Coll (817) 03X1000 034 z.,~ Agenda Briefing www.colleyville.com File Number: R-07-0040 File Number: R-07-0040 Version: 1 Requester: Office of the City Secretary File Type: Resolution Agenda Date: 06/19/2007 Agenda No.: 3b Status: Resolution Controlling Body: Colleyville Crime Control and Prevention District Board Final Action: File Name: Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Attachments: Resolution R-07-0040.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 06/19/2007 Colleyville Crime Control and Prevention District Board Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President. Each officer of the Board serves for a term of one year. Financial Impact It has been determined that there is no financial impact Recommendation Approval City of Colleyville Page 1 Printed on 6/14/2007 RESOLUTION R-07-0040 A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Director Director AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS, THIS THE ATTEST: Cynthia Singleton, TRMC, CMC City Secretary AYES, DAY OF NAYS AND 2007. COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Jon Ayers President is appointed as President and is appointed as Vice President.