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HomeMy WebLinkAboutLibrary Board-Agenda Packets-6/11/2007~:U ' u/ Ti • xati PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA JUNE 11, 2007 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of April 9, 2007 Minutes III. Librarian's Report A. Monthly Statistics B. Donations C. Programs IV. Library Board Appointments Update V. Library Long Range Plan Update VI. Review and discussion of the City of Colleyville FY 2008 Budget Schedule VII. Friends of the Colleyville Public Library Report VIII. Colleyville Public Library Foundation Report IX. Next Meeting Date X. Suggested Items for Future Meetings XI. Citizen Comments* XII. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, June 7, 2007, at 5:00 p.m. ~~ ~. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES April 9, 2007 I. CALL TO ORDER -Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Mary Alice Rippe and Carol Wollin Alternates present: Nancy Bowen Alternates absent: Dennis Healy Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry Darlage, Ginny Tigue, Ret Stansberger and Nancy Coplen Council Liaison present: Tony Licata Staff present: Mary Rodne II. Approval of March 5, 2007 Minutes - A motion was made by Pat Jones and seconded by Karen Birkes to approve the March 5, 2007 minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library March 2007 Usage Statistics, for review and discussion. Patrons had checked out a total of 16,140 items, 126 Colleyville residents registered for library cards, library patron visits totaled 7,849, attendance for programs totaled 964 and volunteer hours totaled 225.25 hours. Rodne noted that the total circulation of library materials this year was 15% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library did not receive any donations in March, and announced that the Library had received notification from the Colleyville Woman's Club informing the Library of their support with a 2006-2007 CWC Circle of Hope Grant in the amount of $6,000 for the purchase of books on CD. It was noted that the Library had submitted an application for the CWC grant in December of 2006, and that the Library would be receiving the Grant funding at the CWC Grants and Awards Luncheon on Tuesday, May 15, 2007. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2007 programs were ending on April 14, 2007 and that staff continued to work on the Sail Away with Books Summer Reading Program. Rodne also noted that the Library would be celebrating National Library Week from April 15 -April 21 and invited everyone to attend a special program featuring the Hibernia School of Irish Dance on April 19, 2007. Additionally, Rodne announced that the Library was co-sponsoring a juggling program with the Bransford Elementary School in celebration of National TV-Turnoff Week on Tuesday, April 24, 2007, in the Library. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING REPORT Carol Wollin reported that she and Library Director Mary Rodne had attended a North Texas Regional Library System Assembly meeting on March 22, 2007, in Saginaw. Wollin presented an overview of the meeting and noted that the key agenda items included voting on the 2008 Plan of Service for NTRLS and NTRLS Bylaw revisions. Wollin also noted that the new Director of NTRLS was introduced and that the new Lone Star Library Funding formula was discussed. V. LIBRARY LONG RANGE PLAN FINAL DRAFT Director Rodne presented a final long-range planning document for review and discussion. Consensus of the Board was overall satisfaction with the revised plan. Two additional changes were suggested. These included that the current staff level percentile be included in Objective 2.6 and that the line graph chart reflecting Activities and Resources be modified to reflect percentage increases. A motion was made by Richard Roxburgh and seconded by Carol Wollin to approve the Colleyville Public Library Long- Range Plan FY2007 - FY2011 document with the approved changes. Motion approved unanimously. Director Rodne noted that she would e- mail arevised copy of the Long-Range Plan to the Library Board before forwarding the approved document to the City Council for review. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Mary Alice Rippe reported that the Friends of the Library would be sponsoring a travel program on April 12, 2007, in the Library and that the Friends would also be recognizing Library volunteers. Rippe invited everyone to attend. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported for President Ginny Tigue that the Library Foundation had held a meeting on March 26, 2007, and that the Board had discussed several fundraising options for 2007. Jones noted that the Foundation Board had selected one new event which would be announced in the near future due to pending details. Jones added that the next Foundation meeting was scheduled to be held on April 23, 2007. VIII. NEXT MEETING DATE Chair Nancy Eytcheson noted that the next Library Board meeting was scheduled on May 14, 2007. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS None X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Susan Potter and seconded by Carol Wollin to adjourn the meeting. Motion approved. 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