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HomeMy WebLinkAboutCity Council-Minutes-9/27/1988 CITY COUNC I L MINUTES SEPTEMBER 27, 1988 \\~~~ r) \0 ~;] , j2ift The special meeting of the City Council of the City of Colleyville was called to order by Mayor Buck Hubbard on September 27, 1988, at 10:09 P.M. Roll Call: Councilperson Doug Blemings, Chris Hawkins, Beth Myers, John Lynch, and Ed McKnight were present. City Manager Robert McDaniel, City Attorney Ross Foster, Fire Chief Darrel II Red II Bailey, Lieutenant Rodney Cunningham. Mayor Buck Hubbard arrived at 7:23 P.M. City Secretary LaVada Johnson was not present. City Manager Robert McDaniel served as acting City Secretary at this meeting. 1. 3rd Reading and Publ ic Hearing - Ordinance 0-88-687 - Ordinance adopting the Budget for Fiscal Year 1988-1989 - TABLED Councilman McKnight moved to remove this item from table. Councilperson Blemings seconded the motion. The vote being: Ayes: Blemings, Hawkins, Myers, Lynch, McKnight Noes: none Mayor ProTem Lynch moved to adopt the Ordinance 0-88-687 as written and proposed by the City Manager with the following changes and modifications. In the General Fund under operations: item 15181 - Revenue from Ad Valorem Taxes, changed to reflect 3% increase over and above the effective rate; further, there not be a transfer from the Park Fund to payoff the Arrington Land Note as proposed and those funds be held for discretionary use by the Council at a later date; under the general category 16100 for salaries, that a total of $30,000.00 be set aside to deal with merit increases and/or general salary increases to be determined by the Council at a future date as to the specific distribution of those funds; that, $7960.00 previously set aside for reclassifications of existing employees be eliminated from the budget; the new positions be added in the amount of $208,192.00, (Assistant City Manager - $35,000.00, Secretary hired for administration work with the City Manager, Assistant City Manager and the City Secretary - salary proposed $18,000.00 and that proposed part-time clerk under that budget category be el iminated from the proposed budget; under the Community Development - the Community Development Director/Planner proposed at $31,500.00 be eliminated; under the Fire Department, one (1) position was proposed to commence employment as of April 1, 1989 to be amended for employment as of October 1, 1988; under the Parks Department budget the salary shown for the Park/Recreational Coordinator be increased from $25,000.00 to $27,500.00; the Fire Department Budget we add the position for clerical help at total salary of $21,000.00 and request that the Fire Chief submit to the Council a description of the duties and a job description for that position; item 16297 (Economic Development) that the amount proposed, $25,000.00, be reduced $15,000.00 and further that those funds will be subject to approval by the Council before any expenditure; item 16142 (that has to do with Group Dental Insurance and employee benefits, that they be left in the budget as suggested $16,560.00 but they be restricted against expenditure and that amount of money be tied in with the employee evaluation and salary adjustments, overall which ties back into item 16100 that that amount of money be left therein; item 16316 having to do with Street/Maintenance and Suppl ies that that amount be CITY COUNCIL MINUTES SEPTEMBER 27, 1988 Page 2 amended (currently stating $158,880.00) by adding an additional $98,000.00 representing the money that is set up in budget item 66634 Oaks and Briarwood and that it is intended to be used for that same purpose but would be designated in that budget item 66634; and for the Ambulance Service, there be set aside a total of $100,000.00 for the purpose of purchasing equipment, supplies and materials necessary to initiate an ambulance service for the City and definitely set into the appropriate Capital expense item and for that particular item that we stipulate that there is an urgent public necessity requiring the immediate purchase of that equipment and immediate commencement of the service without the necessity of going through the extensive purchase procedures. Secondly, that we instruct the Fire Chief and City Manager to purchase that equipment through a 1 ease/purchase arrangement so that the amount of money coul d be di stri buted over at least a 2 or 3 year period, stipulate that it includes equipment itself, insurance, medical supplies and medical emergency equipment placed in the ambulance that will be used by the ambulance personnel. Further, that with in connection of the operation of the ambulance service that at the present time rates will be established for local service at $325.00 and service outside the mid-cities area, particularly Fort Worth, $350.00 per trip until such time that the City Council has the opportunity to engage in a comprehensive evaluation of the appropriate rates and the amount of subsidy that should be provided by the City under the ambulance program; that, there is $163,603.00 that was not included in the initial working fund balance for the Utility Fund and that that amount be increased in the initial work fund balance and that amount of money $163,603.00 be transferred from Uti 1 ity Fund to the General Fund for the purpose of compensating the General Fund for expenses including but not limited to the utility relocation for Cheeksparger and utility repairs to existing streets and roadways within the City that have been damaged due to utility breaks and/or repairs and replacements; under, the Administrative Budget, item 66651, that the copy machine balance be reduced from $17,000.00 to $4000.00; under Police Budget (item 66605) Building Improvements/Jail be reduced from $5000.00 to $2000.00, (item 16606) Radio walkie/talkies in the Police Dept be reduced from $4,500.00 to $2,250.00, (item 6 6661) Police Budget Patrol Cars be left at $39,000.00 pending deployment report to the City Council for the vehicles requested, (item 66663) Radar Units Replacements/Add be reduced from $3,400.00 to $1,300.00. under the Parks budget (item 66628) Mower & Tools be reduced from $10,300.00 to $300.00; under the Street budget (item 66627) Compressor that be reduced from $12,000.00 to $5,000.00; (item 66642) increased from $0 (zero) currently allocated to $2,500.00 for the purchase of a Mosquito sprayer; under the Capital Expenditure Budget that funds designated for the PASS/Cheek sparger program be reduced from $336,000.00 to $224,000.00 and that the monies which we received for participation in the Hills of Central Park $63,250.00 be transferred into that line item; under the Utility Fund Budget (item 16288) Utility Fund/Rate Study be reduced from $20,000.00 to $8,000.00; Capital Outlays (item 16615) Equipment jet rodder/mower, hi-water alarm be increased from $35,500.00 to $43,500.00 to allow for the purchase of a mower which was equivalent that was cut out of the street department or park department. That there will be fund balances above what would normally be required for prudent administration of the City's budget (in that both the Utility Fund and General Obligation CITY COUNCI L MINUTES SEPTEMBER 27, 1988 Page 3 Fund) and that we would stipulate that those funds would be committed by the Council in the near future for expenditure on a priority basis in the area of streets, ambulance service and public safety. Councilperson Hawkins seconded the motion. Mayor Hubbard opened the Public Hearing. Those present wishing to speak were as follows: Laura Hardin spoke saying that Oaks/Briarwood needed to be fixed and in the budget. There being no one else wishing to speak the Public Hearing was closed. Ayes: Blemings, Hawkins, Myers, Lynch, McKnight Noes: none 2. 3rd Reading and Publ ic Hearing - Ordinance 0-88-688 - Ordinance adopting the Tax Rate - TABLED Mayor ProTem Lynch moved to remove this item from table. Councilperson Hawkins seconded the motion. The vote being: Ayes: Blemings, Hawkins, Myers, Lynch, McKnight Noes: none Mayor ProTem Lynch moved that we approve and adopt - Ordinance 0-88-688 - Tax Rate at $.2549 cents on each One Hundred Dollars property assessment and the rate of 11.26% of each Dollar collected for the purpose of the sinking fund the redemption of certain bonds within the City of Colleyville; which rate to collect until $183,773.00 is deposited and collected into the General Fund at the rate of 80.24% of each Dollar collected for the purpose of creating a General Fund for the City operations, as provided by law and ordered collected to meet requirements.Collected to meet requirements at the rate 8.5% of each Dollar collected for the purpose of creating a Reserve Contingency with the General Fund which rate would collect until $138,500.00 is deposited, thereafter, total collected shall be deposited in the General Fund. Councilperson Blemings seconded the motion. Mayor Hubbard opened the Public Hearing. There being no one present wishing to speak the Public Hearing was closed. Councilperson Hawkins wished that record reflect that 3% increase over last yearl s effective rate was by and large the cause of the situation the City was caught in at the last minute regarding the creation of our ambulance service. Mayor Hubbard requested that the records reflect that due to the wisdom of this Council we were in the position to do this and that the citizens would get better service. Ayes: Blemings, Hawkins, Myers, Lynch, McKnight Noes: none 3. EXECUTIVE SESSION - In accordance with Article 6252-17 Sec 2 - paragraphe e - Litigation regarding Ambulance Contract Mayor Hubbard explained that the executive session had been called in accordance with Article 6252-17 Sec 2 paragraph e. The meeting was recessed at 9:41 P.M. The meeting was reconvened at 10:05 P.M. CITY COUNC I L MINUTES SEPTEMBER 27.1988 Page 4 4. Consideration and Possible Action of Executive Session - in accordance with Article 6252-17 Sec 2 paragraph e - (a) Authorize the Retention of Legal Counsel and Initiation of Legal Action (b) Discussion and Consideration of Initiating Ambulance Service Mayor Hubbard requested any comment on action of the executive session. Mayor ProTem Lynch proposed the adoption of a resolution as follows that the City Attorney is hereby directed to investigate and evaluate the potential of instigating legal action against Meissner-Brown and others acting in concert therewith to recover the loss to the City has a result of the failure to preform the current ambulance contract for the City. Further, that the City Attorney is authorized to employ outside legal council to aid in such investigation. Mayor Hubbard opened the Public Hearing on said Resolution. There being no one present wishing to speak the Public Hearing was closed. Counci 1 person Blemings moved to approve Resolution R-88-395 read by Mayor ProTem. Council person MYers seconded the motion. The vote being: Ayes: Blemings, Hawkins, Myers, Lynch, McKnight Noes: none Councilperson Hawkins moved to adjourn the meeting at 10:41 P.M. Councilperson Lynch seconded the motion. The vote being: Ayes: Blemings, Hawkins, Myers, Lynch, McKnight Noes: none Respectfully submitted, /2w-) ~-~ IdjV/JY Robert T. McDaniel Acting City Secretary bd lJ~ /1;/9ff Approved on