HomeMy WebLinkAboutCity Council-Minutes-8/16/2016
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, August 16, 2016 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:00 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Discussion of the Water and Wastewater Rate Analysis
PC-2 Discussion of the August 16, 2016, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with City Attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with City Attorney regarding
litigation - Lincoln et al v. City of Colleyville
Section 551.071 - Legal - Consultation with City Attorney regarding City
sign ordinance
Section 551.071 - Legal - Consultation with City Attorney regarding City
Developer Agreement
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the Municipal Court Judge
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the economic development director
City Council Agenda August 16, 2016
City of Colleyville Page 2
Section 551.074 - Personnel/Officers - Discussion of the appointment and
duties of the Planning and Zoning Commission and the Zoning Board of
Adjustment
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Lanre Sobo, Glory House
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-4016
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation recognizing the Grapevine High School Baseball Team -
Mayor Richard Newton and Coach Steven Hutcherson
In recognition of Colleyville's Featured Business of the Month - Red
Barn Bar-B-Que, 4913 Colleyville Boulevard, Restaurant Owner Von
Husbands - Mayor Richard Newton and SH26 Project Coordinator
James Hubbard
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-4017
4a Approval of the minutes of the regular City Council meeting of July
19, 2016
4b Approval of the minutes of the City Council Worksession of July 25,
2016
4c Approval of the minutes of the City Council Worksession of July 27,
2016
City Council Agenda August 16, 2016
City of Colleyville Page 3
4d Approval of the minutes of the City Council Worksession of August 2,
2016
4e Approval of an Interlocal Agreement and funding for the Metroport
Teen Court Program
4f Approval of an engineering services agreement with Kimley-Horn and
Associates, in an amount not to exceed $347,500, for the design of
drainage improvements, trail construction, water and sanitary sewer
line replacement, and the street reconstruction of Pleasant Run Road,
from Shelton Road to John McCain Road, and authorize the city
manager to execute the agreement
4g Approval of an interlocal agreement between the City of Colleyville
and the City of Fort Worth to extend participation in Fort Worth's
Environmental Collection Center Household Hazardous Waste Program
through Fiscal Year 2017, and authorize the city manager to execute
the agreement
4h Approval of a construction contract with Intermountain Slurry Seal,
Inc. through an Interlocal Agreement with the City of North Richland
Hills for the Fiscal Year 2016 Micro-Surfacing Project in an amount not
to exceed $169,748, and authorize the city manager to execute the
contract
4i Approval to use Voluntary Park Fund monies to make improvements
to Sparger Park, Pleasant Run Park, and City Park, in an amount not
to exceed $137,000
4j Approval of the Colleyville Center Advisory Committee bylaws
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-16-1984
Consideration of amending Ordinance O-14-1936, adopting the 2015
edition of the International Energy Conservation Code; amending all
conflicting portions of Section 18 of the Colleyville Code of Ordinances
and amending Chapter 11 of the 2012 International Residential Code
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-16-1985
Consideration of a Special Use Permit for Food Packaging and
Manufacturing on Lot 8R, Block 1, of the Industrial Park Addition,
located at 1904 Industrial Boulevard, Case ZC16-010
City Council Agenda August 16, 2016
City of Colleyville Page 4
6b Ordinance O-16-1986
Consideration of an ordinance amending Appendix A - Water and
Sewer Policy Manual, Section 8 Financial Management, of the
Colleyville, Texas, Code of Ordinances, modifying the transfers from
the Utility Fund to the General Fund
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-16-4018
Acceptance of the Colleyville Citizen's Charter Review Committee
recommendations
7b Resolution R-16-4019
A resolution calling a special election for the purpose of submitting to
the registered voters of the City of Colleyville the adoption or
rejection of proposed amendments to the existing Colleyville City
Charter
7c Resolution R-16-4020
Approval of a proposal to set the ad valorem tax rate for Fiscal Year
2017 at $0.33913 per hundred dollars of valuation and schedule the
two required public hearings on the tax rate for August 25, 2016 and
September 6, 2016
7d Resolution R-16-4021
Approval of a resolution relating to the Texas Municipal Retirement
System supporting additional flexibility or alternatives in regard to
cost of living adjustments for retirees
7e Resolution R-16-4022
Appointing a City Councilmember to the Audit Committee
7f Resolution R-16-4023
Approval to replace Resolution R-13-3645, adopting City Council
Rules of Procedure
7g Resolution R-16-4024
Approval of an amendment to an existing agreement between CTC,
Inc. and the City of Colleyville to provide maintenance services on the
active warning and advance pre-emption equipment installed at the
Fort Worth and Western Railroad crossings at Bransford Road,
Pleasant Run Road, and John McCain Road, and authorize the city
manager to execute the amendment
City Council Agenda August 16, 2016
City of Colleyville Page 5
7h Resolution R-16-4025
Consideration of an appeal to the provisions of Section 5.9 (Minimum
Tree Preservation Requirements) of the Land Development Code on
Lot 4, Block 2, and Lot 3, Block 1, of the St. Andrews Addition,
located at 6004 and 5812 St. Andrews Court, Case GC16-006
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
9. REPORTS
Planning and Zoning Commission Meeting Minutes of July 11, 2016
Zoning Board of Adjustment Meeting Minutes of July 13, 2016
Monthly Financial Report – July 2016
Quarterly Performance Management Report
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST
16, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-
4026
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
August 12, 2016, by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, August 16, 2016 City Council Chambers
Mayor Richard Newton called the Pre Council meeting of the Colleyville City Council
to order on Tuesday, August 16, 2016, at 5:01 p.m.
ROLL CALL: Mayor Richard Newton, and Councilmembers Tammy Nakamura,
Bobby Lindamood, Jody Short, Nancy Coplen and Mike Taylor
Absent: Mayor Pro Tem Chris Putnam
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Marshal Rob McKeown,
Assistant Police Chief Robert Hinton, Chief Financial Officer Brian Hogan, Human
Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer
Cheryl Taylor, Principal Planner Shane Pace, Recreation and Library Director Mary
Rodne, Community Development Director Ben Bryner, Colleyville Center Manager
Leslie Hill, Accounting Manager Karen Hines, Parks Manager Heather Dowell, SH26
Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery,
Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City
Secretary Amy Shelley
PC-1 Discussion of the Water and Wastewater Rate Analysis
Chris Ekrut, Newgen Strategies and Solutions, presented this item and answered
questions of the City Council.
Councilmember Coplen asked Mr. Ekrut about the meter counts. Mr. Ekrut replied
for 2 inch meters = 110; for 3 inch meters = 3; for 4 inch meters = 1; and, for
1½ inch meters = 15.
Councilmember Lindamood asked Mr. Ekrut who puts in these meters. Mr. Ekrut
replied the size of the meter is determined by the plumbing code. Public Works
Director Jeremy Hutt added the size of the meter depends on the water demand.
Councilmember Nakamura asked staff who has the four inch meter. Director Hutt
replied the four inch meter belongs to the City, and a six inch meter may be
installed for the hotel.
Mayor Newton asked staff why the non-departmental fixed costs being exactly the
same on the water and wastewater side. Strategic Services Manager Adrienne
Lothery replied the non-departmental expenditures include items such as
City Council Minutes August 16, 2016
City of Colleyville Page 2
electricity, copier leases, property and liability insurance, radio system, phone, and
cable charges.
Mayor Newton asked Mr. Ekrut if the other fixed costs are departmental such as
personnel. Mr. Ekrut replied yes. Chief Financial Officer Brian Hogan added those
costs also include any third party items such as High Cotton used for utility billing.
Councilmember Coplen asked staff if the departmental costs are split between
water and wastewater. Manager Lothery replied yes.
Mayor Newton asked Mr. Ekrut about his experience, and if this is the right ratio.
Mr. Ekrut replied there is not necessarily a correct ratio.
Mayor Newton asked Mr. Ekrut if it is an efficient ratio. Mr. Ekrut replied yes, for
the purposes of who is the provider, but Colleyville is one of the higher ratios.
Mayor Newton asked Mr. Ekrut what is the denominator. Mr. Ekrut replied your
purchased water cost, as a percentage of the total cost of service, is one of the
highest he has seen.
Mayor Newton stated we either charge a lot for water or we are very effective at
providing that service. Mr. Ekrut replied Colleyville is very effective with water
distribution.
Mayor Newton asked Mr. Ekrut if government means City exclusively. Mr. Ekrut
replied yes.
Mayor Newton asked Mr. Ekrut about the percentage of water used by the City, or
what is that component. Mr. Ekrut replied as it relates to government
consumption, it is a very small component, at 43.4 million gallons. He added if the
City were to be charged for water, it would be about $200,000, which is not a
significant amount of revenue.
Councilmember Coplen asked Mr. Ekrut if the school district is included in that. Mr.
Ekrut replied no, the school district is charged for water.
Councilmember Lindamood asked Mr. Ekrut if raising the prices on the bigger
meters would generate that much revenue. Mr. Ekrut replied no.
Mayor Newton asked Mr. Ekrut if infrastructure is built based on the meter sizes.
Mr. Ekrut replied yes, and TCEQ looks at the meter sizes based on regulatory
requirements.
Mayor Newton asked Mr. Ekrut if the numbers are based on the actual use and
conforms with regulatory requirements. Mr. Ekrut replied yes.
City Council Minutes August 16, 2016
City of Colleyville Page 3
Mayor Newton stated he is looking for the base fixed cost for all users to be
equitably distributed as much as possible. Mr. Ekrut concurred.
Councilmember Coplen asked Mr. Ekrut what the cost would be to eliminate the
1,500 gallons. Mr. Ekrut replied it is not that much of a decrease; however, it has
not been equated, but the minimum rate would have to be raised.
Mayor Newton suggested putting together an ad hoc citizens committee to help
determine the right philosophy and further help to educate the entire community.
Councilmember Nakamura asked Mr. Ekrut if we are making enough on water, but
it is just a matter of how we charge for it. Mr. Ekrut replied currently there is a use
of available cash, but it is not a practice that can be continued long term while
keeping nothing lower than the use of available cash of 90 days. He added the
rates will need to be raised in the future.
Councilmember Lindamood asked Mr. Ekrut if he said Colleyville is paying the
highest rates. Mr. Ekrut replied he had not said that, he stated when looking at the
percentages for cost of service, the water is the highest cost of service, and the
distribution portion of the cost of service is highly efficient.
Councilmember Lindamood asked Mr. Ekrut, for clarification, if he said TRA is
selling water at one of the highest rates to Colleyville. Mr. Ekrut replied if he said
that, he misspoke. He stated he has not quantified TRA’s rates with other
wholesale providers.
Councilmember Nakamura asked Mr. Ekrut if Colleyville is currently covering costs,
at this point. Mr. Ekrut replied yes, so long as you use available cash.
Mayor Newton asked staff how long has available cash been used. Chief Financial
Officer Brian Hogan replied the tiered rates have masked this, as there is enough
revenue, and we have not pulled cash to meet budget. He stated cash was pulled
to pay for capital projects.
Councilmember Short asked staff where the fund balance came from. Chief
Financial Officer Brian Hogan replied the past tiered rates.
Councilmember Taylor asked staff about the $1.6 million. Chief Financial Officer
Brian Hogan replied tiers four and five alone generated the $1.6. He added the
tiered rate system paid for the transfer plus it put more money into fund balance.
Councilmember Taylor asked staff about the infrastructure recovery amount in the
previous study. City Manager Jennifer Fadden replied the 2014 Master Plan
identified the Capital Improvement Plan (CIP), which includes a $2 million dollar
investment into the CIP with $1.4 million for water projects and $600,000 for
wastewater projects.
City Council Minutes August 16, 2016
City of Colleyville Page 4
Councilmember Taylor asked staff if the $1.2 million cost recovery was for the
shared usage of employees. City Manager Jennifer Fadden replied the annual
transfer from the Utility Fund to the General Fund is a total of eight percent of the
previous year’s actual sales. She stated four percent of that was put in place for
franchise fees relative to the infrastructure and another four percent for the
general and administrative costs incurred as indirect costs for the utility system
operations, not otherwise in the Utility Fund. She added we do have positions
directly budgeted to the General Fund.
Mayor Newton asked Mr. Ekrut if all current charges match the budget, with a
deficit of what is being used from cash balance. Mr. Ekrut replied yes.
Mayor Newton stated Mr. Ekrut will come back with a rate to figure out cost
recovery.
Councilmember Taylor stated he wants a sustainable recommendation within the
model. Mayor Newton agreed, and stated being adamant about not confusing
citizens.
Councilmember Taylor asked Mayor Newton if this is a two stage presentation.
Mayor Newton replied yes; the cost of running the utility system was provided
here; next, rates will be provided.
Mayor Newton asked Mr. Ekrut if they considered the class of customer
(residential, commercial, and institutional). Mr. Ekrut replied the problem with the
classes is that there are so few commercial and institutional customers, given this
is a bedroom community. He stated the rates would have to be substantial to
make any type of offset. Mayor Newton suggested to forget about the meter size,
and look at the actual infrastructure being used.
Mayor Newton suggested looking at creating another class for the bigger users,
such as HOAs, schools, city, or businesses.
Councilmember Short asked Mayor Newton about the highest tier. Mayor Newton
replied Tier 5 at $6.54.
Councilmember Taylor asked Mayor Newton if it would be smarter, going forward,
to restructure the cost of the tiers and gallonage. Mayor Newton replied same
problem will exist, if you have a drought, as you are covering the fixed cost in the
volumetric charge.
Councilmember Coplen asked Mr. Ekrut if a mandatory two-day a week watering
restriction would cover the costs in Colleyville. Mr. Ekrut replied no.
Councilmember Lindamood stated it made sense to conserve during the drought;
City Council Minutes August 16, 2016
City of Colleyville Page 5
however, now that we have the abundance, and we do not use the water, we have
to flush it down the drain.
Councilmember Short asked staff about the flushing of water. Director Hutt replied
it is something done when there is a drastic change in demand such as rain. He
stated staff works closely with TRA to limit what is being delivered to match what
is being delivered out or stored.
Councilmember Short asked staff if this equates to about 10 percent. Director Hutt
replied the water loss equates to about three percent, and the flushing is a part of
that component. Mr. Ekrut added it is a regulatory requirement.
Councilmember Nakamura stated her biggest concern is penalizing the larger lots.
Councilmember Short asked Mr. Ekrut if there were costs associated with HR
personnel. Mr. Ekrut replied no.
Councilmember Short asked staff if there were costs associated with the city
manager. City Manager Jennifer Fadden replied a portion of the deputy city
manager’s salary is directly charged to the Utility Fund.
Mayor Newton suggested having a citizen committee to communicate the rate
structure based on the philosophy and criteria.
PC-2 Discussion of the August 16, 2016, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the Pre Council meeting at 6:26 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen
and Mike Taylor
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Brian Hogan, Human Resources
Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl
Taylor, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne,
Community Development Director Ben Bryner, Building Official Eddie Wilson,
Colleyville Center Manager Leslie Hill, Accounting Manager Karen Hines, Parks
Manager Heather Dowell, SH26 Coordinator James Hubbard, Strategic Services
City Council Minutes August 16, 2016
City of Colleyville Page 6
Manager Adrienne Lothery, Information Systems Manager Chris Pena, City
Attorney Matthew Boyle, and City Secretary Amy Shelley
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with City Attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with City Attorney regarding litigation
- Lincoln et al v. City of Colleyville
Section 551.071 - Legal - Consultation with City Attorney regarding City sign
ordinance
Section 551.071 - Legal - Consultation with City Attorney regarding City
Developer Agreement
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the Municipal Court Judge
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the economic development director
Section 551.074 - Personnel/Officers - Discussion of the appointment and
duties of the Planning and Zoning Commission and the Zoning Board of
Adjustment
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, Section 551.074 Personnel and Section 551.087,
Economic Development. He further explained there would be no decisions made or
action taken during this time. The meeting was convened and recessed at 6:26
p.m.
INVOCATION: City Councilmember Nancy Coplen
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
City Council Minutes August 16, 2016
City of Colleyville Page 7
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-4016
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Coplen announced that the City of Colleyville is privileged to have
had two of its citizens who went to school here, participation through the
Olympics, and Katie Meili won a bronze medal in the women’s 100m breaststroke,
and a gold medal in the women’s relay race (4 by 100 medley); and, Steven
Lambdin will compete in Taekwondo. She stated she hopes to see great
celebrations in October for these athletes.
Councilmember Lindamood announced that the Colleyville Lions Club is seeking
sponsors for the Hole-in-One Shoot Out on September 23-25, 2016. He stated the
contact persons for this event are Chuck Mogged or Wayne Maynard.
Councilmember Taylor expressed his appreciation to Mayor Newton and
Councilmember Nakamura for attending the 2016-2017 Convocation, sponsored
by the Education Foundation. He announced that $30 million will be leaving our
district to go to the state. He thanked the teachers for their support.
Proclamation recognizing the Grapevine High School Baseball Team - Mayor
Richard Newton and Coach Steven Hutcherson
Mayor Newton recognized the Grapevine High School Baseball Team by presenting
a proclamation to Coach Steven Hutcherson and the baseball team. Coach
Hutcherson expressed his appreciation to the Mayor for the recognition.
In recognition of Colleyville's Featured Business of the Month - Red Barn Bar-B-
Que, 4913 Colleyville Boulevard, Restaurant Owner Von Husbands - Mayor Richard
Newton and SH26 Project Coordinator James Hubbard
Mayor Newton and SH26 Project Coordinator James Hubbard recognized Von
Husbands, owner of Red Barn B-Que as the featured business of the month. Mr.
Husbands expressed his appreciation to the Mayor for the recognition.
City Council Minutes August 16, 2016
City of Colleyville Page 8
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-4017
4a Approval of the minutes of the regular City Council meeting of July 19,
2016
4b Approval of the minutes of the City Council Worksession of July 25,
2016
4c Approval of the minutes of the City Council Worksession of July 27,
2016
4d Approval of the minutes of the City Council Worksession of August 2,
2016
4e Approval of an Interlocal Agreement and funding for the Metroport
Teen Court Program
4f Approval of an engineering services agreement with Kimley-Horn and
Associates, in an amount not to exceed $347,500, for the design of
drainage improvements, trail construction, water and sanitary sewer
line replacement, and the street reconstruction of Pleasant Run Road,
from Shelton Road to John McCain Road, and authorize the city
manager to execute the agreement
4g Approval of an interlocal agreement between the City of Colleyville and
the City of Fort Worth to extend participation in Fort Worth's
Environmental Collection Center Household Hazardous Waste Program
through Fiscal Year 2017, and authorize the city manager to execute
the agreement
4h Approval of a construction contract with Intermountain Slurry Seal,
Inc. through an Interlocal Agreement with the City of North Richland
Hills for the Fiscal Year 2016 Micro-Surfacing Project in an amount not
to exceed $169,748, and authorize the city manager to execute the
contract
4i Approval to use Voluntary Park Fund monies to make improvements to
Sparger Park, Pleasant Run Park, and City Park, in an amount not to
exceed $137,000
4j Approval of the Colleyville Center Advisory Committee bylaws
Mayor Newton read Resolution R-16-4017 in its entirety.
Public Works Director Jeremy Hutt presented item 4f and briefed the City Council.
City Council Minutes August 16, 2016
City of Colleyville Page 9
Mayor Pro Tem Putnam asked staff if additional right-of-way is needed to complete
the trail. Director Hutt replied we do not expect a need for additional right-of-way
based on the preliminary design of the layout and drainage to be accomplished in
the existing parkway. He added there is a part of the additional services identified
in the right-of-way scope, if they are determined to be needed.
Mayor Pro Tem Putnam asked staff if the $300,000 for the trail includes the
drainage improvements. Director Hutt replied staff has discussed with the design
consultant about the impacts of the removal of the trail, and if the trail was
removed from the project, it would remove some of the drainage design
components. He added it would reduce the design cost by $80,000 with a total
project cost reduction of $500,000 based on the estimates, if the pedestrian
element is moved.
Mayor Newton asked staff why the project has nearly doubled since the original
estimate. Director Hutt replied the cost estimate in the original scope included a
full depth reclamation utilizing an existing asphalt contractor’s unit rate for that
particular service. He added this includes factors for traffic control, project
management, warranties, bid bonds and bidding services, above the original
budget.
Councilmember Short asked staff if this includes a public involvement component.
Director Hutt replied this does not include any communication elements as that
will be handled internally. Councilmember Short suggested communication may be
important given our recent experience with roadway projects.
Councilmember Lindamood asked staff if this contract was put out for bid. Director
Hutt replied this is a professional engineering services contract which, by law, is
not required to be a bid.
Councilmember Lindamood asked staff how the cost is so far off from the original
budget. Director Hutt replied the original project was meant to be a maintenance
project and this has evolved to more of a reconstruction project.
Mayor Newton asked staff how reasonable estimates are considered when these
have not gone out for bid. Director Hutt replied the project will go out for bid, but
the contract for services of the actual design is not bid.
Councilmember Nakamura asked staff who decides what does and does not
require a bid for professional services. City Attorney Matthew Boyle replied in
accordance with state law, it is against state law to competitively bid professional
services like engineering.
Councilmember Lindamood asked staff who makes that decision. City Attorney
Matthew Boyle replied state legislation. Mayor Newton agreed.
City Council Minutes August 16, 2016
City of Colleyville Page 10
Mayor Newton asked staff where this trail fits into the master trail plan. Director
Hutt replied it is the 20th project identified on that trail plan. He stated this was an
opportunity to build the trail along with roadway construction.
Mayor Pro Tem Putnam asked staff if the deliverables would allow us to have that
design and understand the cost impacts to remove that element, if we want to
debate on it further, or are we locked in. Director Hutt replied if we want to move
forward, with this particular design, and have that conversation later in the design
process, we can do that, or we can make that amendment now.
Councilmember Lindamood asked staff about the Interlocal Agreement with the
City of North Richland Hills, and if this item could be pulled off until a presentation
can be made by a contractor with a different product. Director Hutt replied an
Interlocal Agreement allows for staff to use the competitive pricing that has been
established. He stated there are costs to go out for bidding relative to documents.
He added staff does monitor these agreements to ensure the pricing is consistent
with what has been done in years past. He stated staff does continue to look for
ways to stretch our dollar, and we are meeting with the contractor tomorrow about
his product. He stated he is unsure if his product will be used for this project.
Councilmember Lindamood asked staff if they are able to compare pricing with
other companies or municipalities. Director Hutt replied staff does compare and
track the market with what is reasonable.
Mayor Newton stated item 4h and 4j would be removed and placed on the ending
resolution.
Mayor Newton opened the public hearing at 8:08 p.m.
George Dodson, 7309 Balmoral Drive, spoke about 4f and stated he would like
efforts to be considered for cost savings relative to streets.
There was no one else present wishing to speak and Mayor Newton closed the
public hearing at 8:10 p.m.
Councilmember Lindamood made a motion to approve Resolution R-16-
4017 with the removal of items 4h and 4j. Councilmember Coplen
seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
City Council Minutes August 16, 2016
City of Colleyville Page 11
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-16-1984
Consideration of amending Ordinance O-14-1936, adopting the 2015
edition of the International Energy Conservation Code; amending all
conflicting portions of Section 18 of the Colleyville Code of Ordinances
and amending Chapter 11 of the 2012 International Residential Code
Mayor Newton read the caption of Ordinance O-16-1984.
Building Official Eddie Wilson presented this item and updated the City Council.
Mayor Newton asked staff if this will be incorporated into the Land Development
Code. Official Wilson replied yes.
Mayor Newton opened the public hearing at 8:14 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:14 p.m.
Councilmember Short made a motion to approve Ordinance O-16-1984.
Councilmember Taylor seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-16-1985
Consideration of a Special Use Permit for Food Packaging and
Manufacturing on Lot 8R, Block 1, of the Industrial Park Addition,
located at 1904 Industrial Boulevard, Case ZC16-010
Mayor Newton read the caption of Ordinance O-16-1985.
Community Development Director Ben Bryner presented this item and briefed the
City Council.
Mayor Newton asked staff if the food packaging will occur in that suite. Director
Bryner replied yes.
City Council Minutes August 16, 2016
City of Colleyville Page 12
Mayor Newton asked staff about the parking requirements. Director Bryner replied
the applicant states the deliveries are limited, no more than a standard delivery,
like a UPS truck.
Sherry White, the applicant, presented this item and briefed the City Council.
Mayor Newton opened the public hearing at 8:21 p.m.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:21 p.m.
This is a first reading, therefore City Council will not take action.
6b Ordinance O-16-1986
Consideration of an ordinance amending Appendix A - Water and
Sewer Policy Manual, Section 8 Financial Management, of the
Colleyville, Texas, Code of Ordinances, modifying the transfers from
the Utility Fund to the General Fund
Mayor Newton read the caption of Ordinance O-16-1986.
Chief Financial Officer Brian Hogan presented this item and briefed the City
Council.
Councilmember Lindamood expressed his appreciation to staff for their work on
this item.
Councilmember Taylor stated he is supportive of this, and appreciates the effort
with staff and the study. He stated he believes we will be able to simplify it more
for the citizens.
Councilmember Short asked staff if $678,000 is being taken out of the General
Fund because of the non-transfer from the Utility Fund. Chief Financial Officer
Brian Hogan replied yes.
Councilmember Short asked staff where those monies would have gone in the
General Fund. Chief Financial Officer Brian Hogan replied it is an extra revenue
spent at the discretion of City Council. City Manager Jennifer Fadden added for
fiscal year 2016, staff proposed to reduce the amount transferred from the
General Fund to the Capital Projects Fund. She explained there was $200,000 in
future facility capital maintenance, in addition to $400,000 in capital projects that
staff is recommending to claw back from the capital projects fund established with
the fiscal year 2016 budget.
Councilmember Short asked staff if there was a reduction in capital projects. City
Manager Jennifer Fadden replied there were no identified projects, this was
City Council Minutes August 16, 2016
City of Colleyville Page 13
transfers to that capital projects fund for future needs as were identified. Mayor
Newton added there was no effect for this fiscal year because there was excess
money.
Mayor Newton opened the public hearing at 8:25 p.m.
George Dodson, 7309 Balmoral Drive, expressed his appreciation to City Council
and staff with the details of the study.
The following person did not wish to speak, but did wish to register her support.
Judy Chappell, 1716 Glade Road.
There was no one else present wishing to speak and Mayor Newton closed the
public hearing at 8:27 p.m.
This is a first reading, therefore City Council will not take action.
Mayor Newton moved to read item 7d first to allow for the guest speaker to catch
a flight. The items below have not been rearranged, but are noted in the minutes
for their respective opening and closing of the public hearing times.
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-16-4018
Acceptance of the Colleyville Citizen's Charter Review Committee
recommendations
Mayor Newton read Resolution R-16-4018 in its entirety.
Charter Review Committee Chairman Frank Carroll presented this item and briefed
the City Council.
Mayor Newton thanked Mr. Carroll for his service as Chair on the committee.
Councilmember Coplen expressed her appreciation to the work of committee, but
said she had no representation on the committee. She stated she believed a slate
of members had already been chosen for this committee, as City Council had no
discussion about it.
Councilmember Taylor asked Chairman Carroll if there was discussion about
whether or not term limits were needed or necessary. Chairman Carroll replied all
committee members wanted term limits, and the citizens spoke during the last
election about the reasons for term limits.
City Council Minutes August 16, 2016
City of Colleyville Page 14
Mayor Pro Tem Putnam stated term limits have been long, long overdue in
Colleyville. He stated without term limits, you get institutionalized incumbencies,
and that is precisely what Colleyville had for the last 10 years.
Councilmember Lindamood stated all City Council members had an opportunity to
provide persons for the committee appointments, and everyone voted, and
majority ruled.
Mayor Newton opened the public hearing at 8:53 p.m.
George Dodson, 7309 Balmoral, spoke in support of this item.
Claudia Bevill, 119 Cheek-Sparger Road, spoke in support of this item.
Steve Waltens, 716 Duns Tew Path, spoke in support of this item.
David Medlin, 605 Montreux Avenue, spoke in support of this item.
Kathy Hadley, 204 Timberline Drive North, spoke in support of this item.
The following person did not wish to speak, but did wish to register their support.
Judy Chappell, 1716 Glade Road; and Tony Seris, 5000 Montclair Drive.
There was no one else present wishing to speak and Mayor Newton closed the
public hearing at 9:04 p.m.
Councilmember Lindamood encouraged everyone to get out and vote on the City
Charter amendments.
Mayor Pro Tem Putnam made a motion to approve Resolution R-16-4018.
Councilmember Coplen seconded the motion.
Councilmember Short stated he had wished the committee would have had more
time to participate, and the flexibility to attend more meetings. He expressed his
concerns about the City Councilmembers who were in attendance and participating
during the committee meetings.
Mayor Newton stated he attended the first meeting for the purpose of setting the
background from a Councilmember’s perspective. He attributed Chairman Carroll’s
efficiencies in the meetings to be able to accomplish what they did in a short
timeframe.
City Council Minutes August 16, 2016
City of Colleyville Page 15
The motion carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, and
Nancy Coplen
Nay: 1 – Councilmember Mike Taylor
7b Resolution R-16-4019
A resolution calling a special election for the purpose of submitting to
the registered voters of the City of Colleyville the adoption or rejection
of proposed amendments to the existing Colleyville City Charter
Mayor Newton read Resolution R-16-4019 in its entirety.
Councilmember Nakamura asked Mayor Newton if this is exactly how the
information will be on the ballot. Mayor Newton replied yes.
Mayor Newton asked staff if the sections appointing personnel can be combined
into one proposition. City Attorney Matthew Boyle replied the Local Government
Code that talks about charter amendments states that each proposed charter
amendment has to be listed and available to be voted on separately. He stated
there is a possibility that those could be combined and still be consistent with state
law; however, that is not what is in the resolution, nor recommended by the
committee, but it is something that could be considered by the City Council.
Mayor Newton asked Chairman Carroll if the committee proposed it to be this way
on the ballot. Chairman Carroll replied the committee proposed it to be that way
as it was his understanding about the Local Government Code. He stated he
believed all of section 7 could be combined, and the two dealing with section 14.
He stated the committee was unsure about proposing it that way.
Mayor Newton asked Chairman Carroll if those changes would make sense from an
understandability perspective to the voters. Chairman Carroll replied yes, it would
make sense.
Mayor Newton asked staff if that could be done. City Attorney Matthew Boyle
replied it could be done and still remain in compliance with the Local Government
Code. All City Councilmembers agreed.
City Attorney Matthew Boyle stated the motion could be made such that “approve
the resolution under the advised that Propositions 3, 4, 5, 6 and 7 be combined for
purposes of the ballot.”
Mayor Newton opened the public hearing at 9:25 p.m.
City Council Minutes August 16, 2016
City of Colleyville Page 16
George Dodson, 7309 Balmoral Drive, spoke in support of this item.
The following persons did not wish to speak, but did wish to register their support:
Judy Chappell, 1716 Glade Road; Claudia Bevill, 119 Cheek-Sparger Road; Steve
Waltens, 716 Duns Tew Path; and Tony Seris, 5000 Montclair Drive.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 9:26 p.m.
Councilmember Lindamood made a motion to approve Resolution R-16-
4019 by combining Propositions 3, 4, 5, 6 and 7 (Section 7) into one; and
by combining Propositions 9, 10 and 11 (Section 14) into one.
Councilmember Short asked Mayor Newton if the question could be separated for
this item to allow for Councilmembers to vote on the various propositions rather
than as a package. Councilmember Taylor seconded. Mayor Pro Tem Putnam
stated he would not support that.
Mayor Newton asked staff if that could be done. City Attorney Matthew Boyle
replied the Charter limits the City Council to take action on ordinances and
resolutions. He stated there is a motion on the table to approve the resolution,
and it needs a second; however, there may be some additional clarification for it.
He stated that motion could die for a lack of second, or it could not be approved.
He added in that case, an additional motion would need to be made and it could
then be parceled out into multiple resolutions.
Councilmember Nakamura seconded the motion.
Mayor Newton replied having no problem with separating the items out; however,
there has been a second on the motion.
Councilmember Coplen stated she believed City Council could move through the
item very quickly, if we vote on them separately.
Councilmember Coplen asked Mayor Newton if the motion was on the division of
the items. Mayor Newton replied no.
Councilmember Coplen asked Mayor Newton if it is to approve every item. Mayor
Newton replied it is to approve the resolution with the amendment, and if the vote
passes, the resolution is approved.
Councilmember Taylor provided the following, “In 2014, I announced that this
would be my last term if the voters re-elected me in 2015. Therefore, my
comments will be as an American. I use to be for term limits until I really studied
the issue. I oppose Government taking the liberty and right of ballot access to
stand before the qualified voters to be hired or fired, especially with the privacy of
City Council Minutes August 16, 2016
City of Colleyville Page 17
the ballot box. I oppose Government taking the liberty and right we have to hire
and fire who we want to lead our Government. The definition of liberty is the state
or condition of people who are able to act and speak freely; the power to do or
choose what you want to; a political right. The full definition is the quality or state
of being free; the power to do as one pleases; freedom from physical restraint;
freedom from arbitrary or despotic control; the positive enjoyment of various
social, political, or economic rights and privileges; and the power of choice. The
2016 Colleyville Election is what our framers intended; the citizens removed a 4
Term Mayor; a 3 Term Councilmember, and a First term Councilmember,
WITHOUT TERM LIMITS.”
Mayor Pro Tem Putnam made a motion to call the question. Councilmember Taylor
called a point of order and stated he did not believe the motion is in order.
Councilmember Lindamood seconded.
Mayor Newton asked staff about proceeding. City Attorney Matthew Boyle replied
the Mayor is the presiding officer; therefore, you can honor or deny the Mayor Pro
Tem’s request, which is subject to the City Council Rules of Procedure under an
appeal. He stated the appeal would be subject to a majority vote of the City
Council.
Mayor Newton stated he allowed for the calling of the question, and stated there is
a right to appeal that as a City Council.
Councilmember Short requested an appeal to the question. Mayor Newton stated
we will vote on the appeal. He explained if you want to take the vote, you will vote
“no” but if you do not want to take the vote, you will vote “yes”.
The motion to the appeal of the Mayor’s decision failed with the following
vote:
Yes: 1 – Councilmember Short
No: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Nancy Coplen, and
Mike Taylor
The motion to approve Resolution R-16-4019, with the proposed
amendments carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Nancy Coplen, and
Mike Taylor
City Council Minutes August 16, 2016
City of Colleyville Page 18
Nay: 1 – Councilmember Short
7c Resolution R-16-4020
Approval of a proposal to set the ad valorem tax rate for Fiscal Year
2017 at $0.33913 per hundred dollars of valuation and schedule the
two required public hearings on the tax rate for August 25, 2016 and
September 6, 2016
Mayor Newton read Resolution R-16-4020 in its entirety.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Mayor Newton opened the public hearing at 9:52 p.m.
George Dodson, 7309 Balmoral Drive, spoke in support of this item.
The following person did not wish to speak, but did wish to register his support of
this item: David Medlin, 605 Montreux Avenue.
There was no one else present wishing to speak and Mayor Newton closed the
public hearing at 9:53 p.m.
Mayor Newton asked staff if the school district has set their tax rate. City Manager
Jennifer Fadden replied yes.
Councilmember Taylor made a motion to approve Resolution R-16-4020.
Councilmember Coplen seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
7d Resolution R-16-4021
Approval of a resolution relating to the Texas Municipal Retirement
System supporting additional flexibility or alternatives in regard to cost
of living adjustments for retirees
Mayor Newton read Resolution R-16-4021 in its entirety.
Human Resources Director Rachel Huitt presented this item and briefed the City
Council. Anthony Mills, representative with the Texas Municipal Retirement System
(TMRS), was also available for questions.
City Council Minutes August 16, 2016
City of Colleyville Page 19
Mayor Newton asked Mr. Mills if this request for legislative places Colleyville, and
other cities, in a better position for retirees, and is this something beneficial. Mr.
Mills replied it certainly could be, and he further explained the process in which a
retroactive feature would take place if the cost of living adjustment (COLA) feature
is turned back on in the future.
Mayor Newton opened the public hearing at 8:35 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:35 p.m.
Councilmember Taylor made a motion to approve Resolution R-16-4021.
Councilmember Nakamura seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
7e Resolution R-16-4022
Appointing a City Councilmember to the Audit Committee
Mayor Newton read Resolution R-16-4022 in its entirety.
Mayor Newton opened the public hearing at 9:55 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 9:55 p.m.
Mayor Newton made a motion to approve Resolution R-16-4022
appointing Councilmember Nakamura to the Audit Committee with a term
expiring August 2017. Councilmember Taylor seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
7f Resolution R-16-4023
Approval to replace Resolution R-13-3645, adopting City Council Rules
of Procedure
Mayor Newton read Resolution R-16-4023 in its entirety.
City Council Minutes August 16, 2016
City of Colleyville Page 20
Mayor Newton presented this item and briefed the City Council.
Councilmember Coplen asked Mayor Newton about the “discussion of items not for
action?” Mayor Newton explained it is a place in which City Council can discuss
something publicly, but there will not be any action given.
Councilmember Short asked Mayor Newton about the votes recorded at the end of
the resolutions and ordinances, and how did that happen. Mayor Newton explained
that he had asked the city secretary to add the voting information to the
ordinances and resolutions so that you do not have to go to the minutes to know
how something was voted, as a convenience for the citizens.
Mayor Newton opened the public hearing at 10:04 p.m.
Claudia Bevill, 119 Cheek-Sparger Road, spoke in support of this item.
The following persons did not wish to speak, but did wish to register their support:
Judy Chappell, 1716 Glade Road and George Dodson, 7309 Balmoral Drive.
There was no one else present wishing to speak and Mayor Newton closed the
public hearing at 10:06 p.m.
Councilmember Taylor made a motion to approve Resolution R-16-4023.
Councilmember Lindamood seconded the motion.
Councilmember Taylor expressed his appreciation to the Mayor for the changes
made to the order of the meetings.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
7g Resolution R-16-4024
Approval of an amendment to an existing agreement between CTC,
Inc. and the City of Colleyville to provide maintenance services on the
active warning and advance pre-emption equipment installed at the
Fort Worth and Western Railroad crossings at Bransford Road, Pleasant
Run Road, and John McCain Road, and authorize the city manager to
execute the amendment
Mayor Newton read Resolution R-16-4024 in its entirety.
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
City Council Minutes August 16, 2016
City of Colleyville Page 21
Mayor Newton opened the public hearing at 10:13 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 10:13 p.m.
Councilmember Taylor made a motion to approve Resolution R-16-4024.
Councilmember Short seconded the motion.
The motion carried with the following vote:
Aye: 4 – Mayor Richard Newton, Councilmembers Jody Short, Nancy
Coplen, and Mike Taylor
Nay: 3 – Councilmembers Bobby Lindamood, Tammy Nakamura, and
Mayor Pro Tem Chris Putnam
7h Resolution R-16-4025
Consideration of an appeal to the provisions of Section 5.9 (Minimum
Tree Preservation Requirements) of the Land Development Code on
Lot 4, Block 2, and Lot 3, Block 1, of the St. Andrews Addition, located
at 6004 and 5812 St. Andrews Court, Case GC16-006
Mayor Newton read Resolution R-16-4025 in its entirety.
Community Development Director Ben Bryner presented this item and briefed the
City Council.
Dustin Austin, the applicant, presented this item and briefed the City Council.
Mayor Newton asked Mr. Austin about flipping the floor plan for 5812 St. Andrews
Court. Mr. Austin replied it could solve the problem, but it takes the symmetry out
of the subdivision with the home in the middle of the lot. Mayor Newton stated
there are other homes with the same layout of the garage.
Councilmember Taylor asked Mr. Austin why you are not offering new plantings,
and what the remedy for tree replacement is. Mr. Austin replied it is written in the
tree mitigation about an “x” caliper inches of replacement.
Councilmember Taylor and Mayor Newton asked Mr. Austin if the plantings will
take place on the lots or will they be scattered in the subdivision. Mr. Austin
replied not knowing why the plantings would go back on the lot, in fairness to the
homeowner.
City Council Minutes August 16, 2016
City of Colleyville Page 22
Mayor Newton asked Mr. Austin where are you going to put the trees and where
are you going to mitigate them, if City Council approves the resolution. Mr. Austin
replied he believes they will be mitigated on those individual lots.
Councilmember Lindamood asked Mayor Newton if this could be put in writing to
make sure there is a guarantee on the caliper inches. Mayor Newton replied Mr.
Austin will be cited if he does not take care of the mitigation. City Manager
Jennifer Fadden concurred.
City Manager Jennifer Fadden asked City Attorney Matthew Boyle if a provision
needs to be added to the resolution that the applicant would be responsible for
meeting all of the requirements of Chapter 5 - Tree preservation, or additional
mitigation efforts specifically waived. City Attorney Matthew Boyle replied if the
City Council would like for those trees to be on those two lots, Section 2 could
include a provision, which states, …”is hereby approved subject to all mitigation
plantings being located on lots 5812 and 6004 St. Andrews Court.”
Councilmember Lindamood asked Mr. Austin if he is able to replace those caliper
inches on those two lots. Mr. Austin replied yes.
Councilmember Short asked staff if this action will not have any effect on our
current enforcement efforts with builder number one. Director Bryner replied
correct.
Mayor Newton opened the public hearing at 10:35 p.m.
The following person did not wish to speak, but did wish to register his opposition
to the request: George Dodson, 7309 Balmoral Drive.
There was no one else present wishing to speak and Mayor Newton closed the
public hearing at 10:35 p.m.
Councilmember Taylor made a motion to approve Resolution R-16-4025
with the addition to include that all mitigation plantings shall be mitigated
on the respective lots. Councilmember Lindamood seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
City Council Minutes August 16, 2016
City of Colleyville Page 23
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Mike Sexton, 3612 Greenbriar Court, spoke about the active shootings all over the
United States, and asked for one expenditure to provide all police officers, EMS,
and firefighters with necessary tactical body armor, such as ballistic gear/shields.
Jason Hermus, 1100 Plantation Court, spoke about the repeated flooding and
erosion damage in the Tara subdivision and provided photos.
Louis Miller, 7802 Tillman Hill Court, stated being concerned about the actions of
the current City Council.
Kathy Hadley, 204 Timberline Drive North, expressed her appreciation for the
opportunity to talk about the water rates; and stated Colleyville residents are
educated and smart.
9. REPORTS
Planning and Zoning Commission Meeting Minutes of July 11, 2016
Zoning Board of Adjustment Meeting Minutes of July 13, 2016
Monthly Financial Report - July 2016
Quarterly Performance Management Report
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST
16, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-
4026
Mayor Newton explained that items 4h and 4j were removed from the consent
resolution to the ending resolution and have been placed on the same resolution.
He stated the items could be separated.
Mayor Newton stated he would like to table item 4j.
Councilmember Lindamood stated he would like to table item 4h.
Councilmember Short asked Mayor Newton about why the bylaws covered in item
4j need to be tabled. Mayor Newton replied he is meeting with the Chamber and
he would prefer to meet with them before the bylaws are approved. He stated the
bylaws include the removal of the Arts Council and adding the Chamber.
Mayor Newton opened the public hearing at 11:01 p.m.
City Council Minutes August 16, 2016
City of Colleyville Page 24
There were no speakers present wishing to speak and Mayor Newton closed the
public hearing at 11:01 p.m.
Mayor Newton made a motion to table Resolution R-16-4026.
Councilmember Lindamood seconded the motion.
The motion to table carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy
Coplen, and Mike Taylor
11. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 11:03 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
6TH DAY OF SEPTEMBER 2016.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary