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HomeMy WebLinkAboutCity Council-Minutes-11/7/1989 C!TY COUNCIL MINUTES NOVEMBER 7, 1989 ~~,~ \\-~ The meeting of the City Council was called to order by Mayor Chris Hawkins at 7:40 p.m. on November 7, 1989. Ro 11 Ca 11 : Councilperson Linda Ahlers, Richard Newton, Beth Myers, John Lynch, and Ed McKnight were present. Mayor Chris Hawkins, City Manager Robert McDaniel, Assistant City Manager Da ve Draz, Di rector of Pub 1 i c Works Lloyd Wood, Fi re Ch i ef Darrel "Red" Bailey, Police Chief Don Steele, Cityls Consulting Engineer Gary Fisher, City Attorney Ross Foster and City Secretary LaVada Johnson were also present. Invocation: Councilperson Ahlers gave the invocation after which Pack 456 Weblos Cobra Den led the Pledge of Allegiance. Approval of Minutes: October 17, 1989 and November 2, 1989. Councilperson Newton moved to approve minutes as amended. Mayor ProTem Lynch seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None CORRESPONDENCE: None ANNOUNCEMENTS, PROCLAMATIONS, PRESENTATIONS: None PUBLIC HEARINGS: 1. 3rd Reading and Public Hearing - Ordinance Amending the Zoning Ordinance at the request of Ernest R. Owen, Case Z-89-772, Zoning Change from AG to R-20, 35.26 acre Tract out of the R. Chowning Survey, Abstract 294, Tracts 2 and 3Al and a portion of Tract 3A and lC Councilperson Newton moved to remove Ordinance 0-89-744 from the TABLE. Council person Ahlers seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None Mr. Owens requested that Case Z-89-772, Zoning Change from AG to PUD-I be withdrawn. Mr. Owens also requested a refund for zoning fees for Zoning Case, Z-89-707, Changing AG to ML and Zoning Case, Z-89-718, Changing AG to PUD- I . Council person Newton moved to direct the City Manager to refund the zoning fees for the Zoning Cases, Z-89-707 and Z-89-718. Councilperson Myers seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None CITY COUNC I L MINUTES November 7, 1989 Page 2 Co unci 1 person Newton moved to approve Ordinance 0-89-744. Council person Ahlers seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, McKnight Noes: Lynch 2. Reading and Publ ic Hearing - Resol ution R-89-514 - Resol ution on Adjusting Compensation Plan and Personnel Pol icies and Procedures Mayor Hawkins opened the Public Hearing and read Resolution R-89-514 in its entirety. There being no one present wishing to speak the Public Hearing was closed. Councilperson Myers moved to approve Resolution R-89-514 with the delection of Section 2 and the incl usion of additional compensation in the amount of $22,349 for the Police and Fire Department with one-half to be retroactive to October 1, 1989 and the other half scheduled for disbursement on April 1, 1989 pending revision of the compensation pay plan and deletion of Section 2. Council person Newton seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None 3. Reading and Public Hearing - Resolution R-89-517 - Final Plat Approval (P-89-784) Hidden Oaks Estates requested by Mike Sandlin Homes Mayor Hawkins opened the Public Hearing and read Resolution R-89-517 in its entirety. There being no one present wishing to speak the Public Hearing was closed. The City Council and Mike Sandlin discussed the realignment of Hall-Johnson and Bogart. The Council requested that this issue of concern be placed on the next agenda. Councilperson McKnight moved to approve Resolution R-89-517. Counci 1 person Myers seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None 4. Reading and Public Hearing - Resolution R-89-518 - Replat Approval (P-89-785) Woodbury Estates requested by Chandler-Cantrell Property, Inc. Mayor Hawkins opened the Public Hearing and read Resolution R-89-518 ini its entirety. There being no one present wishing to speak the Public Hearing was closed. Council person Myers moved to approve Resolution R-89-518. Counci 1 person McKnight seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None CITY COUNCIL MINUTES November 7, 1989 Page 3 5. Reading and Public Hearing - Resolution R-89-519 - Final Plan (P-89-786) Woodbury West requested by Chandler-Cantrell Property, Inc. Mayor Hawkins opened the Public Hearing and read Resolution R-89-519 in its entirety. There being no one present to speak the Public Hearing was closed. Mayor ProTem Lynch moved to approve Resolution R-89-519. Counci 1 person McKnight seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None 6. 1st Reading and Publ ic Hearing - Ordinance 0-89-747 - Ordinance with Revisions to Zoning Ordinance, Section 22 (Schedule of Permitted Uses) Mayor Hawkins opened the Public Hearing and read Ordinance 0-89-747 in its entirety. There being no one present wishing to speak the Public Hearing was closed. 7. 1st Reading and Public Hearing - Ordinance 0-89-748 - An Ordinance Amending the Zoning Ordinance at the request of Verl and Ruth Plain, Case Z-89-747, Zoning change from R-40 to AG, Block 1, Lot 2, Lavaca Trail Addition Mayor Hawkins opened the Public Hearing and read Ordinance 0-89-748 in its entirety. There being no one present wishing to speak the Public Hearing was closed. 8. Reading and Publ ic Hearing - Resol ution R-89-522 - Resol ution approving an Amended Plat for Stone Crest Estates requested by Joe Wright Mayor Hawkins opened the Public Hearing and read Resolution R-89-522 in its entirety. There being no one present wishing to speak the Public Hearing was closed. Mayor ProTem Lynch moved ao approve Resolution R-89-522. Council person Ahlers seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None ACT! ON ITEMS: 9. Discussion and Consideration of an Ordinance Establ ishing Fence Regulations Mayor ProTem Lynch requested that this item be forwarded to the Planning C!TY COUNCIL MINTUES November 7, 1989 Page 4 and Zoning Commission for review. 10. Discussion and Consideration of request from Dale R. Hodgson for extension of agreement for water Mayor ProTem Lynch moved to grant the extension of an agreement for water as requested by Mr. Hodgson for a period of one year being July 1990. Council person Myers seconded the motion. The vote being: Ayes: Noes: Ahlers, Newton, Myers, Lynch, McKnight None Mayor Hawkins moved to agenda item #16. 16. Discussion and Consideration of MRP Request to Use 315 L.D. Lockett Road David Fain, Parks and Recreation Coordinator, Lila Coley 401 Shelton, and Opal Ethridge, 5309 Pleasant Run Road, spoke to the Council. Mayor ProTem Lynch moved to approve the recommendation of the City Manager's report of October 17, 1989 with a modification that the improvements for the facility not to exceed $2,500.00. Councilperson Ahlers seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None 11. Discussion and Consideration of the Selection of a TAD Representative Mayor Hawkins made a recommendation for Ross Calhoun serve as the TAD Representative. Councilperson Myers moved to select Ross Calhoun as the TAD Representative for the City's ten (10) votes. Councilperson Ahlers seconded the motion. The vote being: Ayes: Noes: Ahlers, Newton, Myers, Lynch, McKnight None 12. Discussion and Consideration of Awarding Police Car Bids The Council reviewed the recommendation of Chief Steele. Councilperson McKnight moved to accept the low bid of Payton-Wright Ford in the amount of $13,800 for each pol ice car for a total amount not to exceed $41,400. Councilperson Newton seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None CITY COUNC IL MINTUES November 7, 1989 Page 5 14. Discussion and Consideration of Approving an Agreement between the City of Colleyville and the District Attorney Councilperson Myers moved to approve an Interlocal agreement between the City of Colleyville and the District of Attorney. Councilperson McKnight seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None 13. Discussion and Consideration of Park Landscaping Plan David Fain, Parks and Recreation Coordinator, provided information to the Council. Mayor Hawkins moved to agenda item # 16 (a). 16a. EXECUTIVE SESSION - In accordance with Article 6252-17 Section 2 paragraph f - Discussion of the contract with T.R.A and the City of Southlake concerning the Big Bear Creek Sewer Line Mayor Hawkins explained that the Executive Session had been called in accordance with Article 6252-17 Section 2 paragraph f and that there would be no decisions or actions taken during this time. The meeting was recessed at 10:16 p.m. The meeting was reconvened at 11:34 p.m. 16b. Possible action on the Executive Session - Article 6252-17 Sec 2 paragraph f Contract with T.R.A and the City of Southlake concerning the Big Bear Creek Sewer Line 15. Discussion and Consideration of Dedicating Big Bear Creek Sewer to TRA The City Attorney stated for the public the Cityls position regarding the Big Bear Creek sewer line. Wayne Hunter, representative of TRA, stated that construction of the segmented parallel line is scheduled to be completed by October 1990. An agreement will be drafted by TRA by December 6, 1989. STAFF REPORTS: 17 . Ci ty Manager's Report CITIZEN'S COMMENTS: 18. Citizen Comments/Presentation Regarding Items not on the Agenda Opal Ethridge, 5309 Pleasant Run Road, spoke to the Council. MISCELLANEOUS ITEMS BY THE COUNCIL: None RESOLUTION: CITY COUNC I L MINUTES November 7, 1989 Page 6 19. Discussion and Consideration of a Resolution Ratifying Council Agenda Action for the Meeting of November 2, 1989 - Reading and Public Hearing - Resolution R-89-523 Mayor Hawkins opened the Public Hearing and read Resolution R-89-523 in its entirety. There being no none present wishing to speak the Public Hearing was closed. Mayor ProTem Lynch moved to approve Resolution R-89-523. Counci 1 person Newton seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None 20. ADJOURNMENT Counci 1 person Myers moved to adjourn the meeting at 12: 16 a.m. Councilpersons Ahlers and Newton seconded the motion. The vote being: Ayes: Ahlers, Newton, Myers, Lynch, McKnight Noes: None Respectfully sUbm;tte~ c1~ La Vad~ llohnson City Secretary d~~ ~ Approved on: Jjlju d I, ! P f' f Note: As a matter of public record, an audio recording of the above Council Meeting is available upon request. CITY MANAGER'S REPORT NOVEMBER 7, 1989 1) TRA Pump Station Status Attached pl ease fi nd correspondence from Chandl er Cantrell Property, Inc., and the Trinity River Authority regarding the resolution of the construction impediments for building the pump station site located on Pool Road. The essence of thi s correspondence is updated by the following comments; while the easement needed to satisfactorily serve the site from TRAls perspective has been submitted and by itself will meet that objective the conditions attached thereto were not acceptable to TRA. Presently TRA does plan to accept those permanent utility easements as offered by Chandler Cantrell but without any conditions related to that dedication. That acceptance is expected to be completed shortly as they are presently awaiting the title companyls verification of the dedication. They are, however, on schedule to open bids as early as November 9, 1989 with an award by the Board on December 6, 1989. The construction to be completed by April 1990. Pl ease be advi sed that the Ci ty Manager has also requested that they begin their construction planned as soon as possible to eliminate interference with Pool Road improvements. The 30" waterline improvements were requested to begi n from the northern termi nus of thi s site proceedi ng to the south to Bedford so that the 1 i ne wi 11 be installed before the roads will be improved as a part of our R-90 projects. 2) Glade Points On October 24, 1989 the Mayor, the City Manager, the City Engineer, and the Assi stant City Manager met with representatives of Vantage, Bradford Company and Albertsonls regarding renewed interest in the development of the site located at Cheek Sparger and 121. The developer1s expressed renewed interest in proceeding with this project as their lending had been secured through CitiCorp of New Vork. They are in the process of securing their second anchor for that site which they feel should not be difficult to do considering the growth that is occurin9 in the City of Colleyville. Of key concern to the developers were the impact fee requirements and how they would affect their development. The total amount of impact fees based on our present ordinance as previously administered would create problems for the development of this site. During discussion the City Manager indicated that the Council was in the process of considering a revision to that ordinance which would basically allow for a short form option. This option would be in addition to perimeter street requi rements and improvements and woul d call for a fee not to exceed the residential impact fee per acre for streets. That would require this site to pay $50,000:!: dollars on this twenty-acre site. Representatives of Vantage Companies felt that was a workable amount. They are in the process of rehoning their financial requirements before they submit a replatting issue to address this sitels development. 3) Highway Department Status The City Manager has contacted the Highway Department officials regarding a status report for Cheek Sparger and Precinct Line Road. The correspondence was extremely brief and only addressed the next step of the process. The Ci ty Manager has sent a subsequent 1 etter (see attached) asking the State to be more definite as far as ultimate actions needed for the completion of these projects. Additionally, the City Manager has confirmed that the R.O.W. requirements for Precinct Line Road were the obl igation of the County and not the City since that road is a designated Farm-to-Market Road. This will be of a significant cost saving to the City. 4) John McCain Railroad Crossing Please find correspondence from the Assistant City Manager to the Highway Department regarding assistance in improving the railroad crossings at John McCain and at Pleasant Run Road. When a response is received the Council will be advised of the next step in improving the safety of these railroad crossings. 5) Bluebonnet Hills Drainage Complaint The Council is provi ded a copy of a wri tten comp 1 a i nt from Bl uebonnet Hills regarding the Cityls approval of drainage facilities which are emptyi ng water onto Bl uebonnet Hi 11 s property I s eastern boundary abutting Phase III of Highland Meadows development. The Council will recall that the City Manager approved a drainage waiver on that site after receiving engineering review and confirmation that the volume and concentration of water leaving that site was no greater than what existed originally. At thi s poi nt the Ci ty Manager is treati ng thi s issue as a ci vi 1 matter between Bluebonnet Hills and J.B. Sandlin Company, the developer of Highland Meadows Phase III. 6) Traffic Impact and Design Study for Hall Johnson Road/Bogart Road and Highway 121 Attached please fi nd a copy of the Ci ty Manager I s report from the October 17, 1989 meeting item #5. The Council is reminded: do you or do you not desire to proceed with a traffic impact and design study as proposed by Johnson, Brickell, Mulcahy and Associates, Inc? 7) Big Bear Creek Final Inspection Please be advised that the final inspection for Big Bear Creek was concl uded on October 31, 1989. At that time the City del i vered to the Texas Water Development Board representatives signed documentation accepting that line as being completed to the satisfaction of the City. 8) Zoning Board of Adjustments Recommendation ZBA Board member, Bud Davis, has suggested having the Board of ~ Adjustments recommend to the City Council an amendment to the Ci ty IS ordinance which would give the administration discretion in approving front yard encroachments of minor degrees without appeal to the Board of Adjustments. The Council should expect such recommendation to be forthcoming from ZBA. 9) UTA Highway 26 Study Please see attached correspondence from Dr. Elise Bright, UTA, regarding the proposed project. They are expecting to complete the project in a few weeks and have asked the City Manager to revi ew the final product prior to their presentation. The City Manager plans to review the draft and meet with members of the class to fine tune the product before bei ng presented to the Counci 1. The Council members are invited to review the document and attend that meeting as you may wish. The Council will be notified accordingly when those dates are confirmed and the information has been received. 10) Flag Pole Complaint Attached please find copies of correspondence from Bedford residents T.M. Spano and the Mozinals regarding Mr. Symond's property in Colleyville. These Bedford residents are extremely disappointed regarding their neighbor, Mr. Symonds, in his regard for their neighborhood concerns. Additionally, Mr. Mozina has raised an issue regarding the flag pole that remains on the site of the Colleyville Cook-Off and has questi oned its 1 ega 1 ity. The City Manger confi rmed that the flag pole was not legal and was asked the City's position regarding the pole. The City Manager reported to Mr. Mozina that the City Manager did not intend to pursue enforcement without a written complaint from a citizen regarding that issue. However, Mr. Symonds had been requested by the Ci ty Manager to remove the si gn; whether or not he will voluntarily of his own initiative remove that sign remains to be seen. Once the City Manager receives a written complaint, we will pursue enforcement. 11) TU Electric Comment to the Public Utility Commission Pl ease fi nd copi es of correspondence deli vered to the City vi a Sonny Rhodes regarding their upcoming rate request before the Public Utility Commission (PUC). This is a matter for background information and essentially it identifies their previous commitment that the construction costs of Comanche Peak would not be included in a rate base until that facility came on stream. 12) Jury Duty- The Assistant City Manager Pl ease be advi sed that the Assi stant Ci ty Manager, Dave Draz, has been called for jury duty the week of November 6, 1989. We will try to make adjustments accordingly, but his administrative responsibilities will be missed while he is fulfilling his civic duty. 13) Public Work Offices Please be advised that the renovation of the Service Center facilities to allow the relocation of the Director of Public Works and his secretary has been completed as of Monday, October 30, 1989. This move was designed to allow the Director of Public Works to have a closer and more di rect hands on access and approach to the operation of the Public Works Department and create additional office space for the City Engineer that we have approved in the current year budget. 14) Newsletter Status Report To meet the Council's newsletter objective we have, as previously informed the Council, untaken to develop the initial draft issue of the newsletter for subsequent approval. Nancy Caine, the editor, has completed the initial interviews with the inidividual Counci 1 members and the Mayor. The fi rst draft of the copy wi 11 be submitted to the Council, the Mayor and the City Manager for revi ew and comment. Zachary McWethy, has been in the process of formatting the copy into the newsletter format, as well as designing the charts and graphs needed for this issue. A status report of the feasibility and cost of including the newsletter in the water bills is attached for Council's information. 15) City Engineerls Selection Please be advised that the City has advertised for applicants for the position of City Engineer which was approved in the FY 89/90 budget. We have placed advertisements in the Star Telegram on two di fferent dates, the fi rst of October and then Sunday, October 29, 1989. The advertisement has been submitted statewide to the Texas Municipal League as well. To date, we have received fifteen (15) applications for the position. Of the applicants submitted a few appear to be qual ified and some particularly so. The City Manager will brief the Council more on this selection process in the near future. 16) City Manager Announcement Pl ease be advi sed that the City Manager wi 11 be out of town November 3 thru 7, 1989 for recreational purposes. The City Manager plans to return for Tuesday nightls Council meeting. If anything occurs needing attention, the City staff and the Council should feel free to contact the Assistant City Manager. 17) Police Commendations Chief Steele is pleased to report a job well done by several of his officers. See attached. 18) Police Officer Resignation Please find attached correspondence from Officer William Schneckburger reporting his resignation effective November 11, 1989. 19) Eagle Scout Project The City Manager would like to remind the Council of a job well done by Eagle Scout Troop by doing the city a service in reviewing the street light needs of the City. The Councilmembers should be aware of this project. For your information Eagle Scout, Trent Milligan, f--_, ~ ,.' .1 is the son of G.C.I.S.D. Board member, Kent Millington. 20) Bedford Drainage Request Please find attached correspondence from the City of Colleyville to the City of Bedford regarding a more specific commitment on the improvement of the Plymouth Hill Channel affecting the Batte's and the Hudibergls. The Council will be advised when a response is received. 21) City of Colleyville Christmas Decorations Please be advised that has foll owed-up with the used during the Holiday within the next week. Dianne McWethy, Administrative Assistant, order of the Chri stmas decorations to be season. The decorations will be shipped 22) TU - L.D. Lockett Please be advised that TU Electric has alleviated the problem of substandard housi ng on L. D. Lockett by razing the structures. Thi s has saved the City considerable time, money and effort in mandating abatement through City procedures. 23) Colleyville Chamber of Commerce Receipts The Colleyville Chamber of Commerce has submitted to the Council the attached receipts for approval. 24) Miscellaneous Articles A) Grapevine Sun newspaper articles regarding Colleyvillels first code inspector and the Cityls study regarding pay changes. B) Terry Brown Settlement. C) Southlake Zoning request. D) Cemetery Article PUBLIC WORKS IN PROGRESS A) Street Repairs The City crews repaired a deteriorating portion of Central Drive, whi ch is a concrete street on the north si de of the Post Offi ce. On Inwood Drive, the city crews had to replace asphalt which was damaged due to the heavy construction trucks. Oaks and Brairwood has been sprayed to kill the grass at the curb line in preparation for the slurry seal. The contractor should be starting on this job in approximately one week. B) Drainage The City crews removed a tree and cleaned out the ditch at the corner of Windswept and Sagebrush to improve the drainage. The area between the two houses across the road from the Fire Station No.2 on Hall Johnson Road has been cleaned out to improve the drainge. The City crews have cleaned up mud and grass from the curb 1 ine on Jim Mitchell east and west in an attempt to improve drainage in the area. The City crews have poured a concrete headwall at the outlet of the new culvert that was installed approximately two months ago to complete the job on Tinker Road. Respectfully submitted, JJ&.-/ / clmctJ Robert T. McDaniel City Manager RTMcD/