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HomeMy WebLinkAboutLibrary Board-Minutes-6/13/2016 City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, June 13, 2016 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Vernon Noronha called the meeting of the Colleyville Public Library to order at 6:07 p.m. ROLL CALL Present Board members: Chairperson Vernon Noronha, Kay Newton, Nancy Andrews, Molly Skinner, Billie Tuttle, Seanna Billinger, Library and Recreation Director Mary Rodne, Administrative Assistant Kristi Isbell Absent Alternate Board Members Shanti Kannan and Joan Roberts; Ex Officios Nancy Tuuling and Cecilia Monacelli 2. APPROVAL OF MINUTES April 18, 2016 A motion was made by Kay Newton and seconded by Billie Tuttle to approve the April 18, 2016 minutes with one correction. Ex Officio Nancy Tuuling was listed as both present and absent. The minutes should reflect that Ex Officio Nancy Tuuling was absent for the April 18 meeting. The motion was approved unanimously. Director Mary Rodne explained that Vice-Chair Victoria Kennedy-Ziegler had resigned from the Library Board due to their relocation out of state. 3. REGULAR AGENDA ITEMS 3a Overview of the 2016 Summer Reading Program Director Mary Rodne stated that registration for the Summer Reading Program was higher than in previous years. Rodne explained that the staff made presentations to all grades at Bransford Elementary and O.C. Taylor Elementary; grades K-4 at Colleyville Elementary; grades K-3 at Glen Hope Elementary; and, a preschool class at Compass Christian Preschool. Rodne added that NRH20 Family Water Park donated 500 tickets to the Summer Reading Program and that these tickets were used as early registration incentives. Rodne stated that the number of registrations reached 500 in the first three days of registration. Rodne described the circus-themed Kick-Off Party Colleyville Library Board Minutes June 13, 2016 City of Colleyville Page 2 and stated that 650 attended this event. Rodne stated, thus far in the program, there were 1,077 children, teens, and adults registered. Rodne provided an update on the story time registrations and explained that each class had a wait list and that we were able to open a second session of one of the afternoon classes due to high demand. Rodne gave highlights of upcoming events including the Tuesday/Thursday performers, Movie Days, Legomania, Chess Club, and the Grand Finale scheduled for July 29, 2016. Chair Vernon Noronha added that he checked the program offerings at five area libraries and the Colleyville Library offered significantly more summer programs. 3b Update on the Colleyville Public Library Long-Range Plan Director Rodne provided an overview of the Long-Range Plan and noted that the next phase would be to create a document that would detail the implementation plan recommendations. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, August 8, 2016. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of April and May 2016. B. Donations: Rodne stated that the Library received a total of $6,060.04. In April, the Library received $36.29 from Robert Jackson as a donation of the overage on his utility bill to the library when closing his account; and, $23.75 from Sharon Walker for the purchase of a children’s book in honor of her mother’s birthday. In May, the Library received $6,000.00 from the Colleyville Woman’s Club for the purchase of digital audiobooks. C. Library Programs: Rodne stated that staff would begin planning the fall programs in July in order to prepare the digital brochure for distribution by September. 4b Friends of the Colleyville Public Library Report Kay Newton reported that the Friends recently held their annual election of officers: Joan Roberts was elected President, Mary Alice Rippe was elected Vice -President, Kay Newton was elected Treasurer, Nancy Tuuling was elected Secretary. Newton stated Colleyville Library Board Minutes June 13, 2016 City of Colleyville Page 3 that the Friends of the Colleyville Public Library had been selected to be the non-profit beneficiary, of Whole Foods Colleyville, for the current quarter. Newton stated, as a result, Friends representatives worked a promotional display, at Whole Foods, on Wednesday, June 8, 2016 and were told that they would receive approximately $1,700.00 as a percentage of sales from that day. 4c Colleyville Public Library Foundation Report Director Rodne reported on behalf of the Library Foundation and stated that the Foundation had met on April 18, 2016 and was scheduled to meet again on June 20, 2016. Rodne stated that the Foundation has reorganized with the goal of fundraising in the fall. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Molly Skinner and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:40 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 29th DAY OF August, 2016. Minutes taken and prepared by: Kristi Isbell, Administrative Assistant