HomeMy WebLinkAboutCelebrate Colleyville-Minutes-1/14/2004~~1e~r~te
~~11eyv11e
CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
Wednesday, January 14, 2004
CALL TO ORDER -The meeting of the Celebrate Cotleyville Steering
Committee began at 5:35 p.m.
ROLL CALL -Members present: Charlene Hostin, Jamie Thibodeaux,
Dezann Korbuly and Marcus Miller Council Liaison Rich Hendler, Tom
Westerman
Members absent: Linda Newton,
Staff present: Dixie Cawthorne, Lisa Adan, Monica Sue Walsh, Cindy Martin,
Staff absent: Dianne McWethy
Visitors: Amber Cartwright, Teen Court Representative and Mike Taylor
II. Comments for each venue area:
Amphitheater Stage /Entertainment- Feature entertainment excellent.
Check out the cost to fix the conduits running from the stage area to
the kiosk.
Arts and Craft Vendors - Find a better location for vendors
Childrens Craft Area -switching in between shifts was difficult, 500
ornaments ran out at 7:30 -next year buy more, snowflakes ran out at
7:45, Bought 1000 sandy candy have 200 to 250 remaining, Marketing
Street left at 6:30
Food Vendors- All food vendors expressed that they did very well
Glow Magnets -Did not sell all magnet, too many did not work, do not
recommend this next year.
Inflatables - started 45 minutes late due to their own generators not
working. Next year get with Ed and reserve large generators for that
venue.
Museum -Not much traffic, too far awary from other activities, 1000
good humor bars brought - 100 left after event. Pony Rides -Net year
reserve Country Critter Farm animal earlier
Parking -All city personnel did an excellent ensuring safety while
makining sure each available parking space was utilized throughout
the entire event. Did not use additional parking lots
Public Tent - Good. Was helpful when the sun went down and it was
cold
Publicity/Commercial -This year was the most publicized event.
Marcus Miller did an excellent job with the poster, flyers and
commercial.
Radio Disney -Some complaints about being too loud. Served as
back-up DJ after 5:30. Next year use one DJ for the entire event.
Suggested to use Radio Disney on the main stage area next year.
Santa's Arrival -Santa arrival was too slow.
Tree Lighting -Add additional lights.
VIP Tent - LaHacienda food was excellent.
Volunteer Area -Good, did not run out of food
III. Discussion and Preparation of Final Report: First draft of the final
report will be available at the next meeting scheduled for February 18,
2004.
IV. Schedule Date for Next Year's event: Saturday, December 4, 2004
V. Schedule Final Meeting: February 18, 2004
VI. Adjournment: 7:15