HomeMy WebLinkAboutCelebrate Colleyville-Minutes-11/19/2003 (3)Celebrate
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CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
Wednesday, August 27, 2003
I. CALL TO ORDER -The meeting of the Celebrate Colleyville Steering
Committee began at 5:30 p.m.
ROLL CALL -Members present: Tom Westerman, Dezann Korbuly, Linda
Newton, Jamie Thibodeaux, Charlene Hostin, Marcus Miller and Volunteer
Tricia Jackson.
Members absent: Council Liaison Rich Hendler
Staff present: Dixie Cawthorne, Lisa Adan
Staff absent: Monica Sue Walsh, Cindy Martin and Dianne McWethy
II. APPROVAL OF THE August 6, 2003 - A motion was made by Linda
Newton, seconded by Dezann Korbuly to approve the August 6, 2003
minutes. Motion approved.
III. Discussion and consideration of sponsorship letter and levels: A motion
was made by Linda Newton, seconded by Dezann Korbuly to approve the
2003 sponsorship letter and levels
IV. Discussion and consideration of main entertainment venue: A motion
was made by Charlene Hostin, seconded by Marcus Miller to approve the
main entertainment venue as "Amy and Annie" from 7:30 to 8:00 on the main
stage area.
IV. Update for venue assignment:
/ Sponsorship -letter will be mailed to all potential sponsors on
September 3, 2003.
/ Entertainment -Additional entertainment information given to Dezann,
Tom Westerman will confirm "God's Country Kids" for sound (for main
stage and balcony stage) as well as offering an hour of entertainment.
/ Publicity-Colleyville Lions Club will help promote Celebrate Colleyville
on their event posters. Colleyville Woman's Club is considering
promoting Celebrate Colleyville through coverage in the Star-Telegram
by advertising as a location to pre-purchase tickets for the Colleyville
Home Tour. Celebrate Colleyville will offer them a 10 x 10 booth for
the additional publicity in the Star-Telegram.
/ Festival Vendors /Food Vendors -Additional food vendor information
was given to Marcus Miller. "It's Your Party Production" sent quotes
with reduced prices on inflatable items for the carnival area.
/ Children's Craft Area /Coloring Contest - $1,000 budget for crafts was
set. The coloring contest sponsor will be able to place their logo on the
coloring contest sheet that runs in the paper, web site, distributed by
Radio Disney and broadcast emailed.
/ Volunteer Coordinator -Lisa Adan informed the group that Monica
Walsh will try to recruit 300 volunteers that were utilized for the track
meet.
/ Business Awareness -After sponsorship levels are complete, Linda
Newton will begin developing guidelines for all participating vendors.
/ Arts and Craft Vendors -Dixie will complete the brochure for mail out.
Measurements need to be made for the total number of booths that will
be able to participate. A fee needs to be established for each 10 x 10
booth and additional fee for electricity. Booth assignment will be on a
first come first serve basis.
/ Santa's Workshop -Colleyville Lions Club is researching the additional
decoration needs for the pavilion area. Additional holiday lights will
need to be placed on the pavilion. Tom will need to get with Monica
Walsh regarding lighting the pavilion.
V. Discussion of map and venue location: Placement of the food court will
remain at City Park and will be on the sidewalk and open space area where
the petting zoo and pony rides were in the past.
VI. Other informational items: There were no additional items for discussion.
VII. Next Meeting: September 10, 2003 at 10:00 a.m. in the east wing
conference room.
V. ADJOURN: The meeting of the Celebrate Colleyville Steering Committee
was adjourned at 7:30 p.m.