HomeMy WebLinkAboutCelebrate Colleyville-Minutes-11/19/2003 (5)~'ele~~-~~e
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CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
Wednesday, October 1, 2003
I. CALL TO ORDER -The meeting of the Celebrate Colleyville Steering
Committee began at 5:30 p.m.
ROLL CALL -Members present: Linda Newton, Tom Westerman, Dezann
Korbuly, Jamie Thibodeaux and Marcus Miller
Members absent: Council Liaison Rich Hendler and Charlene Hostin
Staff present: Dixie Cawthorne, Lisa Adan, and Dianne McWethy
Staff absent: Monica Sue Walsh and Cindy Martin
II. APPROVAL OF THE September 11, 2003- A motion was made by Tom
Westerman, seconded by Dezann Korbuly approve the September 11,
2003 minutes. Motion approved.
III. Update for venue assignment:
/ Sponsorship -Meeting with Comcast next week.
/ Entertainment -Confirmed Clown AI{ey using 1 person for 1 hour -
need additional volunteers or an additional contact for clowns.
Dr. Kevin Singer will be performing a magic show.
Jan Mooreland is confirmed for Holiday Cheer.
Animal Zoo is $250 for 1 hour and Debbie will charge $100 for 1 hour.
The committee will call country critters the company that has
performed at Celebrate Colleyville for the last three years. Whatever
company we choose, they will need to stay the entire 5 hours.
Whichever company is most economical is the one in which we will
choose.
/ Publicity - The Committee was presented a choice between an on-site
appearance of Radio Disney or KISS FM. The Committee choose
Radio Disney for $3,000
/ Inflatable Rides /Slides - Portable Rock Walls will provide: 25' Rock
Climbing Wall, Extreme Obstacle Course, Dual Super Slide, Mickey
Mouse Bounce House with basketball hoop inside and a Spiderman
Obstacle Course for $2995.00. The committee will be meeting on
Thursday, October 9 to walk the park and make final recommendations
for event layout.
/ Food Vendors -Five vendors have expressed an interest and 2
confirmed applications received. Papa Johns, Jimbo's Gourmet, Val's
Vittles, Kimberly Katering and Pro Catering.
/ Children's Craft Area /Coloring Contest - A volunteer sign-up sheet
for the NHS at Coffeyville High School is being passed around to
recruit volunteers for the craft area. The committee decided to continue
with the coloring contest for this year. As soon as the ad is complete
we will forward the grayscale version to the local newspapers.
/ Volunteer Coordinator -Lisa Adan informed the group that Monica
Walsh is working on the Volunteers.
/ Business Awareness -All flyers were mailed the last week in
September.
/ Arts and Craft Vendors -All flyers were mailed the last week in
September. There is currently 7 booth spaces assigned
/ Santa's Workshop -Santa is arriving at 5:00 pm via the Coffeyville Fire
Department truck.
IV. Discussion and consideration of the 2003 poster design: The committee
reviewed poster and suggested that we add activities more representative of
the event.
V. Discussion and consideration of puppet show: A motion was made by
Jamie and seconded by Dezann to approve a puppet show.
VI. Discussion and consideration of petting zoo: A motion was made to
approve remove the petting zoo and keep pony rides. The committee
decided to use the company named Little Red Rider. They will provide six (6)
painted ponies and perform the entire event. They will begin closing the lines
down at 7:30 to get the ponies ready for the fireworks show that begins at
8:00 p.m.
VII. ADJOURN: The meeting of the Celebrate Coffeyville Steering Committee
was adjourned at 7:15p.m.