HomeMy WebLinkAboutCelebrate Colleyville-Minutes-11/19/2003 (4)~'ele~ra~
~n~le~vil~
CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
Thursday, September 11, 2003
I. CALL TO ORDER -The meeting of the Celebrate Colleyville Steering
Committee began at 10:00 a.m.
ROLL CALL -Members present: Tom Westerman, Dezann Korbuly, Linda
Newton, Jamie Thibodeaux, and Volunteer Mike Taylor.
Members absent: Council Liaison Rich Hendler, Charlene Hostin, Marcus
Miller
Staff present: Dixie Cawthorne, Lisa Adan, Cindy Martin
Staff absent: Monica Sue Walsh and Dianne McWethy
II. APPROVAL OF THE August 27, 2003 - A motion was made by Dezann
Korbuly, seconded by Tom Westerman to approve the August 27, 2003
minutes. Motion approved.
III. Update for venue assignment:
/ Sponsorship - 80 letters mailed on September 8, 2003. Will begin
phone call follow up the week of September 15 and 22.
/ Entertainment -Several acts are booked on the main stage and
balcony areas. Pat Riddle, HMS vocals, Bryan Tompkin, CHHS Jazz
Band, Colleyville Elementary School choir, Amy and Annie the main
performers beginning at 7:30 on the main stage. God's Country Kids
will be providing sound for the main stage area as well as the balcony.
/ Publicity - Will begin building a commercial to air on Channel 16.
Need to ask someone to do the voice overs possibly Scott Murray or
Jerome Davis. The commercial should be ready to air by November 1,
2003.
/ Festival Vendors -Dixie has been working with several different
vendors to provide an inflatable area in the parking lot at the city hall
and library complex. Several companies have provided pricing. We
will need to decide which company is the most economical.
/ Children's Craft Area /Coloring Contest -Colleyville Heritage HS and
Grapevine HS were both contacted for potential volunteers for
volunteers for the children's craft area. Possible crafts this year:
Sandy art, Paper hats, Spin art, Sand dig, Ornament decorating, Face
painting.
/ Volunteer Coordinator -Lisa Adan informed the group that Monica
Walsh is working on the Volunteers.
/ Business Awareness -After sponsorship levels are complete, Linda
Newton will begin developing guidelines for all participating vendors.
/ Arts and Craft Vendors -Linda Newton mailed 150 brochures were to
potential arts and craft vendors. Marcus is contacting possible food
vendors.
/ Santa's Workshop -Colleyville Lions Club requested that the Santa's
Workshop area be moved back to the green tent area. Tom stated
that the larger pavilion would be too costly to decorate and the tables
are permantly secured, which causes problems with setting up. Also
the back drop would have to go in front of the restrooms. Therefore
the Colleyville Lions Club feel the original location would be better.
IV. Review deadline dates: The committee review each individual venue date
with general discussion.
V. Schedule future meetings: All future meetings were scheduled:
October 1, at 5:30 p.m.
October 22, at 10:00 a.m.
November 12, at 5:30 p.m.
November 19, at 10: a.m.
November 25, at 5:30 p.m.
December 2, at 10:00 a.m.
December 6, 2003 -Celebrate Colleyville Event
V. ADJOURN: The meeting of the Celebrate Colleyville Steering Committee
was adjourned at 7:30 p.m.