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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-11/2/2005 (7)CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES Tuesday, November 22, 2005 I. The meeting was called to order at 6:00 p.m. Present: Jamie Thibodeaux, Linda Baker, Michael Muhm, Leslie Frazier, Tom Westerman, Stan Hall, Allison Hinman Absent: Richard Myers, Judy Myre, Mike Taylor, Ed Baker Staff present: Mona Gandy, Renee Garrett II. Approval of Minutes: Nov. 16, 2005 Linda Baker asked for a correction to the minutes regarding Allison Hinman. The minutes showed Allison as absent; Linda thought that she was present for that meeting. Michael Muhm moved to approve the minutes with an amendment to show that Allison was present; seconded by Tom Westerman. Motion was approved. Note: Upon review of the record, it was confirmed that Allison was absent for the Nov. 16 meeting. III. Discussion of Venues a. Headline Entertainment -Mona Gandy Contract has been signed and initial payment made. Nothing new to report at this time. b. General Entertainment -Report from Michael Muhm All acts have been confirmed and sent confirmation letters. Michael is collecting biographical information on each act for use in the announcements. c. Children's Craft Area - Renee Garrett All craft orders are complete. Nothing new to report. d. Inflatable Area (Sky Pirates) -Report from Mona Gandy Nothing new to report. e. Santa's Workshop (Lions Club) -Report from Tom Westerman The Lions Club has purchased three digital cameras and docking stations. They will need a small generator. Mona to arrange this through the electrician. f. Fireworks -Mona Gandy Contracts have been signed and initial payment made. Nothing new to report. g. Car Show -Jamie Thibodeaux The details have been finalized. Nothing new to report. h. Step Back in Time Museum -Report from Jamie Thibodeaux Mr. Fitzgerald is working on information for the tent cards. Jamie should have it by next week. i. Master of Ceremonies Rebecca Miller will serve as the master of ceremonies. Jamie was checking on the availability of Scott Murray but has been unable to reach him. The committee will consider other Colleyville dignitaries that might serve as emcees from the stage prior to Ms. Miller's arrival-each could possibly work one- to two-hour shifts. j. Dog Agility -Report from Stan Hall Stan Hall spoke with the contact from Pawsability. He has been assured that they will bring a minimum of eight dogs. Signage regarding the times will be on display at the event. k. Champion Livestock -Report from Jamie Thibodeaux Mr. Burton will bring 10 different types of animals -two of each-for a total of 20 animals, including lams and cattle. The F.F.A. kids will do their own clean-up. The F.F.A. group will bring hay and shavings. He will bring portable stalls. They plan to arrive around 11:00. I. Hot Air Balloon -Report from Stan Hall Stan Hall has followed up with the pilot. The pilot is still unable to confirm his availability to his flight schedule. Stan will continue to follow-up on his availability. IV. Sponsors and Vendors a. Update on sponsorships -Report from Jamie Thibodeaux Nothing new to report. b. Update on arts and crafts vendors -Report from Leslie Frazier Vendors continue to come in. Mr. Schneck at the Vineyards Antique Mall cannot provide the manpower for a booth (he was originally interested in the booth promotion). Mona to return his check along with a letter thanking him for his interest in the event. c. Update on food vendors - No discussion V. Budget -There were no budget changes since the previous meeting. After review, there was no discussion from the committee. a. Preliminary Budget b. Expenditures to date c. Revenue to date The committee would like to consider purchasing additional decorations for the event. Suggestions included: items from Yard Art, large snow globe inflatable decoration, oversized toy soldiers or ornaments. This item will be put on the agenda for further discussion at the next meeting. VI. Volunteers a. Update on community recruitment -Nothing new to report. b. Update on city employee recruitment -Nothing new to report. VII. Promotion and Media a. Coloring Contest Library staff will judge the contest at a silent judging on the second floor on Nov. 30 from 9:30 - 10:00 a.m. Committee members are welcome to be a part of the judging at that time, if they choose. * We need to bring the display board over -check with Parks & Recreation to see where it may be stored. b. Media Staff continuing to work with USO at DFW Airport. Drop-off locations for DVDs for the soldiers are the Chamber of Commerce, Market Street and City Hall. Releases have been sent to media. The event is posted on the website and appears on the cable channel. c. Flyers/Posters Flyers and posters have been printed. Tom Westerman will distribute to local business and schools along with his Breakfast with Santa flyers. VIII. Discussion of 50th Anniversary Kickoff No new discussion. IX. Citizen Comments None. X. Adjournment Stan Hall moved to adjourn; seconded by Michael Muhm. Motion passed.