HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/23/2006 (8)Celebrate Colleyville Steering Committee
Committee Minutes
Wednesday, November 29, 2006
I. Call to order and roll call
Meeting called to order at 4:40 p.m.
Present: Stan Hall, Carol Wollin, Jerome Davis, Michael Muhm, Patricia Cree
(for Richard Myers), Tom Westerman
Absent: Allison Hinman
Staff Present: Stephen Seidel, Renee Garrett. Mona Gandy arrived later in the
meeting.
II. Approval of Minutes: November 15, 2006
Michael motioned to approve the minutes. Jerome seconded the motion. Motion
passed.
III. Discussion of 2006 Artwork
Committee reviewed the artwork for the 2006 event.
IV. Discussion and updates on 2006 Venues
A. Children's craft area -Renee updated that everything is ready to go
B. Radio Disney - no new updates.
C. Santa's Photo Shop - no new updates
D. Inflatables - no new updates.
E. Animals -Some concern that Santa is arriving at the same time as the
first dog agility show. Start first show at 2:40 rather than 2:30.
F. Entertainment -Committee reviewed the entertainment schedule. Jerome
said that one group may cancel, but will check with the groups tomorrow.
G. Train - No new updates.
H. Activities -Hot air balloon - if the guy sets up and can't go because of
weather we are required to pay. If he does not set up, then we do not owe
him anything.
I. VIP -VIP packets were being delivered today.
J. Apparel -Sweatshirts are being delivered to City Hall tomorrow. The
Committee, City Council, and other City staff will receive a sweatshirt.
K. Town Center Merchants -Committee agreed that passport participants
will need to get half the merchant signatures to be eligible for prizes.
L. Sound/Stage - no new update.
M. Snow -Mona was able to reduce the price of snow to $16,500. The snow
machines will be placed on the Colleyville Center roof and on a stand.
Will snow off and on all day.
V. Update on vendors
No new updates.
VI. Update on decorations and site plan
No new updates.
VII. Discussion on volunteers: Committee assignment number and placement
of volunteers.
Chamber has 28 teen leadership participants signed up to help at the event.
Jerome needs 2-3 to assist at the stage and to usher from Center to the stage.
The train station will need 1-2 volunteers. The VIP area will need 1-2. The
inflatables will need a few volunteers to assist with lines and helping people.
Tom would like 2-3 to help in Santa's Photo Shop. Renee may need a few, but
has other volunteers lined up.
VIII. Update on public relations and sponsorships
Carol passed around articles and ad's that have gone to the media. Mona is
working with Channel 8 to do a live weather forecast on Friday morning from the
event site.
IX. Budget Update - no new update.
X. Wrap-Up Plan
Items to make note of during the event:
- How many people attended the event?
- Evaluate activities and the times for the event.
- Is there a lag during the event?
We are going to have a person using a counter at the front gate to try to track
attendees.
XI. Discussion of January Meeting
Last Wednesday in January 31 at 4:30 p.m.
XII. Citizen Comments
None.
XIII. Adjournment
Jerome made a motion to adjourn; Stan seconded the motion. Motion passed.
The meeting adjourned at 6:00 p.m.