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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/23/2006 (7)Celebrate Colleyville Steering Committee Committee Minutes Wednesday, November 15, 2006 I. Call to order and roll call Meeting called to order at 4:45 p.m. Present: Stan Hall, Carol Wollin, Jerome Davis, Michael Muhm, Pete Challinor, Patricia Cree (for Richard Myers), Tom Westerman Absent: Allison Hinman Staff Present: Stephen Seidel, Mona Gandy, Renee Garrett II. Approval of Minutes: November 8, 2006 Michael motioned to approve the minutes. Jerome seconded the motion. Motion passed. III. Discussion of 2006 Artwork Carol presented the new artwork for 2006 that featured the red background, and was well received by the committee. IV. Discussion and updates on 2006 Venues A. Children's craft area -Renee brought examples of the crafts the children will make. B. Radio Disney - no new updates. C. Santa's workshop -changing the name from "Santa's Workshop" to "Santa's Photo Shop". D. Inflatables - no new updates. E. Animals -Pony rides are confirmed. F. Entertainment -Committee reviewed the entertainment schedule. Jerome stated that a cd player will be needed for a few groups. G. Train - No new updates. H. Activities - no new updates. I. VIP -Eric Cook and Mona have met and Eric has to talk to their corporate office to receive approval. J. Apparel -Patricia confirmed that the committee would like hunter green or forest green for the lettering on the sweatshirts. K. Town Center Merchants - Confirmed merchants (8) -Borders, Piccomolo, Lee Lighting, Royale Maison, Nick-n-Willy's, Sue Bearrie, DBU, and Metrocinema. - Verbally Agreed (4) -Penny Lane, Celebrity Bakery, Back-N-Time Barbershop, Art Impressions Pete is going to follow up with the merchants again to check on their participation in the Passport program. L. Sound/Stage -Stage is a 3 ft tall, 24' x 32', and is skirted. M. Snow - $21,500 was the initial quote by the vendor. The committee would support anything in the $15-19K range. Due to the Thanksgiving holiday, Stan requested that if a decision needs to be made that Carol would have the authority to make the final decision for the committee, and if she was not available Michael would make the decision. V. Update on vendors Carol went to the First United Methodist Church craft fair and spoke with some vendors. There are nine vendors to date, five of which that are food related. VI. Update on decorations and site plan Committee reviewed and discussed the site plan map and the train route. Mona is going to check on speed bumps in the Town Center parking lot. VII. Discussion on volunteers: Committee assignment number and placement of volunteers. The Chamber's teen leadership program has ten individuals wanting to volunteer at the event. Stephen will handle the volunteer aspect. VIII. Update on public relations and sponsorships Carol passed around a couple of potential ad's for the Star-Telegram, Southlake Journal, Grapevine Sun, and Colleyville Courier. The Plant Shed is allowing the committee to borrow 20-24 Christmas trees. Mona has spoken to the Colleyville Courier about an article on the Passport program. IX. Budget Update - no new update. X. Discussion of future meeting dates The next meeting will be held on November 29, 2006 at 4:30 p.m. The committee has decided to cancel the December meeting and will reconvene in January. XI. Citizen Comments None. XII. Adjournment Michael made a motion to adjourn; Tom seconded the motion. Motion passed. The meeting adjourned at 5:51 p.m.