HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/23/2006 (4)Celebrate Colleyville Steering Committee
Committee Minutes
Tuesday, October 24, 2006
I. Call to order and roll call
Meeting called to order at 4:01 p.m.
Present: Stan Hall, Carol Wollin, Jerome Davis, Michael Muhm, Pete Challinor,
Patricia Cree (for Richard Myers), Tom Westerman
Absent: Allison Hinman
Staff Present: Stephen Seidel, Mona Gandy
II. Approval of Minutes: October 18, 2006
Stan motioned to approve the minutes. Tom seconded the motion. Motion
passed.
III. Discussion of 2006 Artwork
Carol passed around potential artwork for the Celebrate Colleyville poster.
Suggestion by committee to change background color from green to another
color. Jerome made a motion to approve artwork concept. Stan seconded the
motion. Motion passed.
IV. Discussion and updates of 2006 Venues
A. Children's craft area - No new updates
B. Radio Disney - No new updates
C. Santa's workshop -Location being explored and decided; Santa will be
there from 2:30 - 5:00 p.m.
D. Snowhill -eliminated from consideration
E. Inflatables -three inflatables are booked
F. Animals -Stan needs the layout and performance times in order to
contact Pawsabilities.
G. Entertainment -Carol asked CHHS Drama Department about holiday
costumes. They did not have any available. Jerome still working on
entertainment. Mona working on stage possibilities. Jerome going to
check on risers for the performing groups.
H. Train - No new updates.
I. Activities -Hippo Slide, inflatable rock climbing wall, and hot air balloon
are all booked.
J. VIP - No new updates
K. Apparel -Patricia going to look into the cost of t-shirts or sweatshirts.
L. Town Center Merchants -Passport Plan -cost estimate of $500-600 for
4000 passports. Mona going to continue checking on cost. Patricia is
going to check on the cost with her tshirt guy for his cost.
V. Discussion of 2006 vendors
Committee reviewed vendor attachment.
VI. Discussion of 2006 decorations and site plan
Carol talked to Plant Shed about having trees at the event as a backdrop. Carol
has asked for 24 trees. She will continue to work on the details and bring it back
to the committee. Michael and Patricia are continuing their work on the site plan.
VII. Discussion on volunteers: Committee assignment number and placement
of volunteers.
Carol going to check with high schools about community service programs and if
they are interested in volunteering that afternoon.
VIII. Update on public relations and sponsorships
Fort Worth Star Telegram is now at six ads. The Southlake Journal, Colleyville
Courier, and Grapevine Sun are all going to run ads.
IX. Budget Update
Committee reviewed the attached budget. There was discussion of adding a
contingency amount for next year's budget. There is a need to add the cost of
the passport and Celebrate Colleyville poster printing.
X. Discussion of future meeting dates
The Committee will meet on November 1, 8, 15, and 29 at 4:30 p.m. in the City
Manager's Office Conference Room.
XI. Citizen Comments
None.
XII. Adjournment
Michael made a motion to adjourn; Jerome seconded the motion. Motion passed.
The meeting adjourned at 4:54 p.m.