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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/23/2006 (3)Celebrate Colleyville Steering Committee Committee Minutes Wednesday, October 4, 2006 Call to order and roll call Meeting called to order at 5:04 p.m. Present: Stan Hall, Carol Wollin, Jerome Davis, Michael Muhm, Pete Challinor, Patricia Cree (for Richard Myers), Tom Westerman Absent: Allison Hinman, Amy Gnadt, Staff Present: Stephen Seidel, Mona Gandy, Renee Garrett II. Approval of Minutes: September 27„ 2006 Michael motioned to approve the minutes; Pete seconded the motion. Motion passed. III. Discussion of 2006 Artwork Discussion of eliminating coloring contest and put money towards developing artwork for Celebrate Colleyville. The reason being that it was difficult to find people to participate in the contest. Michael motioned to eliminate coloring contest and put the money towards artwork. Tom seconded the motion. Motion passed. Carol asked if there was a theme that the committee wanted to pursue for the artwork. Tom wanted to make sure the logo was integrated. Stan suggested looking into purchasing professional clip-art. Mona and Carol looking into designing the artwork and working with a local artist. IV. Discussion of 2006 Venues A. Children's craft area -just need to purchase materials B. Radio Disney -Booked from 5 - 7 pm C. Santa's workshop -Going to try to find a place outside with sleigh. Going to check with the Mayor about Santa arriving on Mayor's firetruck. D. Snowhill -Carol can not reach the Hubbard's. Mona contacted Grapevine and the snowhill cost approximately $30,000. Mona is clarifying the cost breakdown. Mona did find a company that will create snowflakes that cost between $10,000-20,000. Mona is checking on details and cost breakdown. E. Inflatables - Michal motioned to book the hippo slide. Stan seconded the motion. Motion passed. Mona checking into cost of rock climbing wall and 3 small inflatables and the possibility of a package deal pricing. F. Animals -Dog Agility Course -Stan has booked them. - Pony Rides -Mona is checking on prices to see where it fits into budget. G. Entertainment - No word from Amy regarding entertainment. Tom is going to contact a person from a clogger group. Jerome is going to contact the schools for groups who would like to participate. Mona going to contact Jumpin' Jammers. H. Train -Patricia is waiting to hear back from her train contact. The company is currently booked for an event in Mansfield, but will try to rearrange. I. Activities -None at this time. J. VIP -Going to be located in the Colleyville Center. Palio's donated food last year. Who is designated VIP was also discussed. VIP's were defined as sponsors, City Council, and special guests. VIP's are not volunteers. There was also discussion about committee identification with nametags, tshirts or sweatshirts. K. Town Center Merchants -Pete is continuing to work on this. V. Discussion of 2006 vendors There are two paid booth vendors at this time and one food vendor. VI. Discussion of 2006 decorations and site plan Michael led discussion and pointed out event features on a tentative site plan map. VII. Discussion of 2006 Publicity and Sponsorship Carol has obtained publicity for newspaper ad's and is still working on obtaining several others from regional media outlets. Carol also has placed the event on Texas Monthly's calendar. Carol also is going to propose sponsorship changes. Mona and Carol will work on it and bring them back to the committee for discussion. VIII. Discussion of 2006 Budget Budget is still being updated for latest items. Amore defined budget will be brought to the committee at the next meetings. IX. Discussion of Future Meetings Meeting is planned for October 18, 2006 at 5 pm. X. Citizen Comments None XI. Adjournment Stan made a motion to adjourn; Patricia seconded the motion. Motion passed. The meeting adjourned at 6:25 p.m.