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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/23/2006 (2)Celebrate Colleyville Steering Committee Committee Minutes Wednesday, September 27, 2006 I. Call to order and roll call Meeting called to order at 6:16 p.m. Present: Stan Hall, Carol Wollin, Jerome Davis, Michael Muhm, Pete Challinor, Patricia Cree (for Richard Myers) Absent: Allison Hinman, Amy Gnadt, Tom Westerman Staff Present: Stephen Seidel, Mona Gandy, II. Approval of Minutes: August 23„ 2006 Michael Muhm motioned to approve the minutes with the correction listed below; Stan Hall seconded the motion. Motion passed. Correction to August 23, 2006 minutes: Under II, Ed Baker resigned from committee effective immediately, however stayed until the meeting's conclusion III. Introduction of new members: Jerome Davis and Pete Challinor IV. Election of Committee Chair Michael motioned to nominate Carol as Committee Chair; Stan seconded the motion. Motion passed. Carol motioned to nominate Michael as Co-Chair; Jerome seconded the motion. Motion passed. V. Discussion of sub-committee formation There was some discussion of forming sub-committees. However, the committee decided to discuss the item later in the meeting if there was a need to formally create sub-committees after discussing the budget, activities, site plan, etc. VI. Discussion of 2006 Theme General discussion of making it an actual seasonal theme. Stan asked if having a theme would prevent some vendors from participating. It was the general consensus that a seasonal theme would not affect vendor participation. Jerome suggested that since the event is a kickoff to the Christmas-holiday season that the committee should try to get local businesses more involved. Michael recommended developing an event layout that encourages movement through the site and in Town Center. Pete suggested encouraging Village business owners to participate. Pete volunteered to take on organizing local businesses to get more involved. Patricia said that the Village holiday event is on November 25th, the week before Celebrate Colleyville and perhaps in future years the committee could work with the Village to make both events successful. It was discussed to have a train, or multiple trains, to carry passengers between the event site, Town Center and the Village. Carol asked for a motion to make "Winter nights, winter lights" the official tag line for Celebrate Colleyville. Pete made a motion. The motion was seconded by Stan. Motion passed. Pete is going to follow-up with local merchants, look into a `passport' idea. Stan volunteered to assist Pete. Mona suggested setting up a specific area at the event site that featured Village merchants. Carol asked for volunteers to take on the decorations and site layout. Michael and Patricia volunteered to take on that initiative. Mona will assist. There was general consensus that the committee would like to see the nutcrackers at the event entrance. There is one sleigh available at this time. Some discussion of having a backdrop with trees. VII. Discussion of 2006 Budget The only money committed so far is for fireworks. That amount is approximately $4600. Mona suggested the giant slide that was a huge draw for May Fest. Michael added that inflatables are a nice attraction and kids really enjoy them. Mona is checking on the price of the slide with three inflatables. Michael made a motion to secure Radio Disney for the event. Pete seconded the motion. Motion passed. Stan is checking on the hot air balloon specifications and time needed to set up and take down. Carol is looking into the cost of a snow hill, and will work with the Star-Telegram for advertising. The committee to decided to pursue VIII. Discussion of 2006 activities The committee needs to find out if Amy has been able to put together any information on school performances or other performers. Mona is going to research holiday events geared toward children and what activities they have. There will not be a car show at the this year's event. IX. Discussion of 2006 site plan Michael, Patricia, and Mona working on the site plan. X. Discussion of 2006 vendors Six hundred letters were sent out to potential vendors. Stan visited with many vendors at Grapevest and received lots of good feedback who would be interested in the event. As soon as the layout is finalized, Stan will start helping organize the vendor booth area. Carol is going to leave some flyers at the Chamber Business Expo event to help draw interest. XI. Citizen Comments Carol mentioned that she has put the event time and location in several regional and state publications. The next meeting was set for October 4, 2006 at 5 p.m. XII. Adjournment Michael made a motion to adjourn; Patricia seconded the motion. Motion passed. The meeting adjourned at 7:40 p.m.