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HomeMy WebLinkAboutCelebrate Colleyville-Minutes-8/23/2006Celebrate Colleyville Steering Committee Committee Minutes Wednesday, August 23, 2006 Call to order and roll call Meeting called to order at 6:05 p.m. Present: Ed Baker, Patricia Crea (for Richard Myers), Tom Westerman, Michael `Muhm, Amy Gnadt, Carol Wollin, Stan Hall (arrived at 7:14 p.m.) Absent: Allison Hinman Staff Present: Stephen Seidel, Mona Gandy, Renee Garrett II. Introduction of new members: Carol Wollin and Amy Gnadt Ed Baker resigned from the committee effective immediately, however stayed until the conclusion of the meeting. III. Approval of Minutes: June 28, 2006 Michael Muhm motioned to approve the minutes with the correction listed below; Tom Westerman seconded the motion. Motion passed. Correction to June 28, 2006 minutes: Under V, delete Michael Muhm's suggestion of a marshmallow golf and toss. IV. Discussion of plans for 2006 event The committee went over preliminary cost estimates for 2006 event. The fireworks are already booked and the deposit has been paid for this year. Committee will need to decide on whether to contract Radio Disney for the event. There are two time slots available: 2-4 p.m. or 5-7 p.m. To date, there has been no luck providing a snowhill. The Mayor is supposed to find a contact number for the Hubbard's, residents who have supposedly built a snowhill for parties. There was general discussion of commercial advertising on Time Warner. An estimate of $1200 is the cost to produce a commercial. Mona Gandy recommends not producing a commercial. Mona recommended spending some dollars for general print advertising. Cost of coloring contest, arts and crafts, and electrician were discussed. Mona has increased the cost of lighting decoration by $1000 for 2006. It was discussed whether or not to contract for rides, inflatables, giant slide, etc for this year's event or to choose a theme. Renee suggested that committee members visit a company in Dallas that specializes in wooden structures and props for decorations to produce more of an event theme. Amy commented that the committee should perhaps choose a theme and begin building a prop collection. Tom volunteered to be a committee member who would go and look at the prop company's warehouse. In order to get more Town Center businesses more involved, a creation of a `passport' for visitors to visit local business was discussed. Michael suggested a trolley or train to provide transportation to and from the event site. Patricia is looking into the cost of the train that was used during the 50th Celebration. Amy volunteered to research the kid performing groups and Michael suggested playing holiday music throughout the event this year. Carol is going to research the print media/advertising through her contacts. Stan is researching the hot air balloon. He believes the cost to be approximately $200 - 250. Renee commented about doing aphoto-button booth this year. The scope of the project was discussed by the committee. Michael commented that perhaps the event should be scaled down and purchase more services and utilize citizen committee members rather than depend on City staff. V. Discussion of 2006 Event Work Plan A $25 vendor fee will be assessed to all participating vendors for the 2006 event. Amy is going to provide a merchant list from an Arlington event. Carol would like to receive a copy of the vendor guidelines. There was some discussion of the site plan and where vendors should be located. A final site plan needs to be determined at the next meeting. Michael commented that the committee should meet on Thursday, September 7 at 6 p.m. in order to begin checking off items on the list and make final decisions for planning. VI. Citizen Comments None. VII. Adjournment Stan Hall made a motion to adjourn; Tom Westerman seconded the motion. Motion passed. The meeting adjourned at 8:04 p.m.