HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/9/1995 (5)C-tY of
Texas
PARKS AND RECREATION ADVISORY BOARD
AGENDA
MONDAY, APRIL 3, 1995
6:30 P.M.
PARKS AND RECREATION OFFICE 5109 BRANSFORD ROAD
1. CALL TO ORDER
2. ROLL CALL ~ WELCOME TO GAIL MADDEN, NEW BOARD MEMBER
3. APPROVAL OF MINUTES OF MARCH 6, 1995 MEETING [5 min.]
4. DISCUSSION ITEMS:
A. KIMZEY PARK (Placed on agenda by Rich Hendler) [15 min.]
^ Update on status of work in Kimzey Park/Longwood area
B. MUTUAL INTERESTS AND ONGOING PROGRAMS WITH OTHER CITIES
(Placed on agenda by Rich Hendler) [25 min.]
^ Presentation by Joe Moore from City of Grapevine regarding
cooperative efforts between cities
C. FUNDING FOR A PERMANENT STAGE AT CITY PARK (Placed on agenda
by staff [15 min.]
^ Discussion and consideration of changing the Voluntary Park Fund
appropriation fora $10,000 sound system to build a permanent stage
in City Park
D. DISCUSSION OF PARK BOARD'S 1995 GOALS AND PLANS (Placed on
agenda by Rich Hendler) [1 hr.]
^ Please come prepared to discuss the top priorities for the year. The
Board will list and vote on these priorities.
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
Page 2
E. TREE CITY USA (Placed on agenda by Rich Hendler) [15 min.]
^ Status reports from Board members and staff
5. REPORTS FROM STAFF:
^ Basketball tournament
^ Parks Master Plan update
^ Spring Cleanup Day -April 8
6. CITIZEN COMMENTS:
^ Citizen comments/presentations regarding items not on the agenda
7. ADJOURNMENT
certify this agenda was posted on the bulletin board at City Hall on February 24, 1995 by
Jan Belcher.
P.~RKS :~'~1D RECRE_~TIOi~ ADVISOR' BOARD
I~YUTES
l~1ARCH 6. 1995
1. CALL TO ORDER
Chairman Rich Hendler called the meeting to order at 6:35 p.m. on Monaav, March 6, 1995.
2. ROLL CALL
MEMBERS PRESENT: Rich Hezdler, Yvonne Hatton, Rob Benefield, Chuck Walton, Ray
Ramsey, Paul Vgiletti
MEMBERS ABSENT: Tom Schlich
STAFF MEMBERS: Jan Belcher, Assistant City Manager, Skip Keller, Parks and
Recreation Coordinator, Sharon Curry, Recreation Supervisor
SPECIAL GUESTS: John Grace, City Council; Luann Edwards, ,Planning and Zoning
Commission Chairman
3. APPROVAL OF l~D.VUTES
Yvonne Hatton made a motion to approve the minutes as presented. Rica Hendler reported
Ray Brockie made a motion at the Febniary meeting to hold a special wor~csession to discuss
updating the Park Master Plan, which was seconded and approved by a unanimous vote.
Yvonne Hatton amended her motion to reflect the change. Rob Bene3eid seconded the
motion which carried by a unanimous vote.
4. PRESENTATION BY LUANN EDWARDS, CHAIR OF THE PLANNING AND
ZONING COMA~IISSION
Ms. Edwards presented information on the Planning and Zoning Commission and how their
operations affect the park land acquisition and development processes and the role of the park
board in those processes.
5. DISCUSSION TTE1~1S:
A. REQUEST FOR TRAIL AROUND CITY PARK
Staff presented a petition from a neighborhood group requesting a trail be installed along the
perimeter of City Park Estimates for construction of the trail are approximately $12,000
asphalt; $43,605 concrete. Board members discussed overall plans for the park and when
renovations take place all or portions of the trail would be destroyed and recommended the
trail be included when finalizing plans for City Park.
DRAFT
Parks and Recreation
Advisory Board
l~nutes of March 6, 1995
Page 2...
B. PARK MASTER PLAN REVISION
Councilman John Grace addressed the board concerning his perspective of how to work
together for the good of Colleyville and how to work better with the Council to address the
needs of the park department and in the master planning process.
Herschell Lindley, Schrickel Rollins, made a presentation on the Texas Parks and Wildlife
grant application process and rule changes. He outlined the steps in preparing a grant
application and revision of the master plan. He discussed various options for preparation of
the master plan update and grant application.
Yvonne Hatton made a motion to recommend approval of an expenditure not to exceed
510,000 from the Voluntary Park Fund for the purpose of authorizing Schrickel Rollins
to prepare an update to the current Park Master Plan. Chuck Walton seconded the
motion which carried by a unanimous vote.
C. REPORT ON THE ARTS IN COLLEYVII.LE
Paul Vigiletti presented a brief history of the Arts Commission and its activities and goals.
He reported on the previous Concerts Under the Trees series and discussed this year's
upcoming season which will feature a series of four concerts at City Park (behind Kidsville)
on Sunday evenings in June and July. Concerts are offered in conjunction with a musician's
union which funds half of the cost of the bands.
Chuck Walton made a motion to recommend approval of an ezpenditure of $4,000 from
the Voluntary Park Fund to provide funding for the 1995 Concert Under the Trees
series. Ray Ramsey seconded the motion which carried by a unanimous vote.
Carolyn Sims addressed the Board concerning plans for a Chamber sponsored "Concert in
the Center" series which would feature day long activities in various shopping centers
throughout the city as a means to attract visitors to stop and visit stores in Colleyville. The
first event will be held at the Kroger center behind City Park on May 20. She presented a
proposal that the Park Board consider sponsoring a concert in the park in conjunction with
the event. No action was taken.
DRAF7
Parks and Recreation
:advisory Board
Minutes of March 6,1995
Page 3...
D. JOINT JULY 4TH CELEBRATION
Staff briefed the board on plans for a community celebration planned by N. Richland Hills to
serve all the area cities. N Richland Hills is seeking sponsorships from each of the cities
touching its borders on a per capita basis and requests $1,000 from t;^e City of Colley~ille.
Paul Vigiletti made a motion to recommend approval of an expenditure or SI,000 from
the Voluntary Park Fund as the City's contribution to the Joint July NTH Celebration.
Yvonne Hatton seconded the motion which carried by a unanimous vote.
E. INITIAL DISCUSSION OF PARK BOARD'S 1995 GOALS Al'~'D PUNS
Rich Hendler distributed questionnaires to the Board members regarding their ideas and
concerns and requested they complete the questionnaires and return them to him.
F. TREE CITY USA
Rob Benefield reported he had visited with the Arborist in Euless about their programs and
was given copies of their tree ordinance. Rich Hendler distributed standards for Collevville
and discussed the progress in preparation for submitting a Tree City L SA application.
Ray Ramsey made a motion to request staff to prepare a new tree ordinance for the
City and to be; n the approval and publication processes through the City Council.
Chuck Walton seconded the motion which carried by a unanimous vote.
Ray Ramsey made a motion to adjourn the meeting at 10:15 p.m. Chuck Walton seconded the
motion which carried by a unanimous vote.
CITY OF GRAPEVINE
PARK DEVELOPMENT GRANT APPLICATION
~.. .
GENERAL INFORMATION
The Grapevine Parks and Recreation Board is offering a
matching grant program to neighborhood associations or other
organizations for park enhancements on property owned or
leased by the City of Grapevine. This program was developed
to assist organizations that have a desire to improve parks in
the City.
If an organization wishes to participate in the program, the
application below should be filled out and all supplemental
material such as design sketches, pictures, or any other
material should be included and mailed to:
Grapevine Parks & Recreation Board
P.O. Box 95104
Grapevine, TX 76099
or delivered to:
Grapevine Parks & Recreation Board
1280 S. Main, Suite 101
Grapevine, TX 76051.
The Grapevine Parks and Recreation Board will review the
application at a regular scheduled monthly meeting and will
determine if the proposed improvement is for the best of all
citizens who will utilize the park.
2. GRANT INFORMATION
This grant program is intended to be a matching program. The
City will match up to $5,000.00 on projects approved by the
Park Board. In-kind services such as donated labor or
materials-can be utilized as a portion of the matching grant.
Applicants must provide 250 or more of the total project cost
in cash. The Park Board will review the in-kind services to
be provided and will determine the amount of labor to be
provided and what the hourly rate will be.
Any enhancements become the sole property of the City of
Grapevine. All enhancements will be subject to existing
ordinances, codes, etc. as established by the City Council of
Grapevine.
CURRENT STANDARDS FOR
NEIGHBORHOOD PARKS
1) Picnic Tables and Pads
2) Playground Structure
3) Benches
4) Drinking Fountains
5) Volleyball Areas
6) Irrigation Systems
7) Signage
8) Minor Landscaping
9) Trash Receptacles
10) Turf Establishment
1 1) Bike Racks
12) Sidewalks/Trails
Revised 11/14/94
~~~
\~qv
p
S
Combined Departmental Progr~~ Summary
Parks ~~. P.ecreatic:l
~hditure
r a Actual
91!92 Actual
97!93 Budgeted I
93194 A ~
...~,el Services
.it,;~tration 137,664 126,372 161,472 179,840
. C•i:~zens 61,246 63,700 83,718 86,915
rks "4ainten4rice 518,992 539,213 553,350 584,632
crE :~;; ~ 144,652 154,6G5 127,646 157,010
uai~,.-~, 0 0 73,947 81,553
Tot:_.' 862,.x`.4 883,890
~ 1,000;133,, 1,OBg,950
_ _.
~s
PPi
iministration 9,148 11,101 8,230 14,230
~. Citizens 12,905 13,138 ' 15,355 15,170
arks Maintenance 130,759 105,629 93,235 101,560
acreation 15,846 12,757 12,700 18,093
auaS~ 0 0 9,150 11,615 ,
Tuilst 168,658 142.625 138,670 160,668,.
ain_-Hance
0
drni:stration 1,320 1,2c6 0
r. C~~izens 4,760 4,5'0 9,050 11,375
^rks ~Aaintenanc-~ 153,200 145,218 84,780 92,004
cation 4.100 5,x:':1 3,950 4,300
~~
0 0
3,000
3,000
:~i j 163.380 156,' '~5 100,780 , 110,679
.en--ral Services
,dninistration 31,024 ~ 32,2fi0 28,451 26,312
.r, C>:zizens 827 748 850 1,599
'are Maintenance ~ 1eri,Hci1 i 209,936 188,306 208,560
;gc;oatjpn 7i1 ~ 1,`106 6,175 2,900
,q~ ~ .;~ ^ ~ G 7.358 ; 7,458
..;Yt 17'7°, '. 24r,''_ ~ ~ 231,140 ~ 246;829
>tt. ; Service;.
Cdr Ministration u 0 0
>r. "rtizens 0 0 0 0
'ar::~ Maintenance 23 9 0 7,294
~e.-:rcation 0 J 0 0
~q ~ Tics 0 r 0 0
fal i
~ ~ 19 i 7,294
~ ,.. E. tnsurar;ce
4~r:inistration 35,712 35,777 45,655 45,842
3r. Citizens 0 0 0 0
~a: cs Maintenance 0 0 0 0
R~ ~: nation 0 0 0 0
Ac .acs O I 0 0 0
i
. iatat 35.712 35,77
': 7. 45,fi55 , 45,842.
;
Ct : ital Outlay
Ar'ministration 2,475 ; 4,78 5 0 0
Sr. Citizens C~ i~ 1,30 2 0 0 ~
P~ .'s Maintenance 88,707 I 83,85 6 29,000 0
Recreation 0 0 0 ~ 0
P,c,uatics 0 ~ 0 0 0
~otai 91,1$2 ~ 88,94 3 29,000 1 0
'tn _,artmentat 7c~ta1
!,498,932 '!.553,68
I __
9 ~ 1,545,37 a
e
q
u
1
8 i 1,663,262
108
AQUATICS
~~7
Page 2 of 2
Projects must be completed within a reasonable time frame and
not more than, one year from the approved date. Where
applicable, Park Maintenance personnel will schedule
enhancement projects. Parks Maintenance personnel will also
maintain the enhancement or establish agreements for the
maintenance in certain cases.
3. PROJECT INFORMATION AND AUTHORIZATION (Please see sample on
following page.)
Organization
Name of Applicant
Mailing Address
City
Telephone Number
Name of Park
Proposed Improvement
State Zip
City Funds Requested Proposed /Actual
Total Organization Match Provided
Proposed
Cash Proposed /Actual
Labor or Materials Proposed /Actual _
TOTAL Project Amount Proposed /Actual
As a duly authorized representative of the above organization
making this application, I hereby certify that all the infor-
mation provided herein is true and represents the desires of
the organization.
Typed or Printed Name of Authorized Representative
Signature of Authorized Representative Date
SAMPLE PROJECT FORM
Organization Brown's Mountain Neighborhood Assn.
Name of Applicant Susan ~?. Anthony, President
Mailing Address 126 Windy Road Lane
City Grapevine State
Telephone Number (817) 444-0444
Name of Park Timberline Park
TX Zip 76051
Proposed Improvement Our Association would like to have
an additional piece of plav equipment.
City Funds Requested $5,000.00
Total Organization Match Provided $5,000.00
Cash $4,000.00 Labor or Materials
$1,000.00
TOTAL Project Amount $10,000.00
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