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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-2/6/1996 (4)G~tY of --~ ~, ti,~-~,~~ Texas PARKS AND RECREATION DEPARTMENT COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD The Colleyville Parks and Recreation Advisory Board will meet at 7:00 p.m. on Monday, May 6,1996 at the Parks and Recreation Office, 5109 Bransford Road, Colleyville, Texas AGENDA I. APPROVAL OF THE MINUTES OF THE APRIL MEETING II. DISCUSSION AND CONSIDERATION OF FUNDS TO LIGHT THE PRACTICE FOOTBALL FIELDS AT COLLEYVILLE MIDDLE SCHOOL III. DISCUSSION AND CONSIDERATION OF THE IMPLEMENTATION OF COLLEYVILLE CITY PARK TPWD GRANT APPLICATION IV. PRACTICE AND GAME FIELD NEEDS FOR 1997 V. PARK LAND DEDICATION FUND /VOLUNTARY PARK FUND VI. STAFF REPORT ON P & Z VII. CITIZEN COMMENTS /PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA* VIII. ADJOURNMENT *(This is a time allocated during the Parks and Recreation Advisory Board Meeting for citizens to informally address the Board on maters not on the agenda and requiring no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK \A.1-~. /11a 7\ AAA A7AA COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD MINUTES OF APRIL 1, 199G Chairman Rich Hendler called the meeting to order at 7:00 p.m. on Monday, April 1, 1996. The following members were present: Chuck Walton, Mike Billings, Rich Hendler, David Huff, Laura Ann Travis, Dan Witte and Bill Recker. Rob Benefield was absent. Staff members present: Skip Keller, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor Special Guests: Phillip Neely, Carter-Burges; James Taylor, Colleyville Baseball Association; Lori Napier, Girls Softball Association; Mr. Locker, citizen; representatives of the Colleyville Garden Club I. APPROVAL OF MINUTES Mike Billings made a motion to approve the minutes of the March 1996 meeting. Chuck Walton seconded the motion which carried by a unanimous vote. II. APPROVAL OF PARKS AND RECREATION MASTER PLAN Board members reviewed and discussed the revisions to the Parks and Recreation Master Plan. The plan is an update of the original April 1990 document. The key pages, 42-44, establish priorities as determined by the board and comment on funding items. City Park renovations will be priority 1 and 2. Wording should be revised to reflect the wording submitted by Carter-Burgess. Laura Ann Travis made a motion to approve the adoption of the revised Park Master Plan. David Huff seconded the motion which carried by a unanimous vote. III. APPROVAL OF CITY PARK MASTER PLAN Phillip Neely'Carter-Burges, reviewed the City Park Master Plan and discussed changes suggested by Board members. Changes requested included the following: relocating the ampitheater (cannot be done because of impact of changes to other areas, lake address drainage needs); including horseshoe pits and changing direction of the basketball court, (both changes included). Questions were also entertained and answered based on citizen comments. Those questions included: layout for batting cages/warm up areas (will be taken care of in open space between fields); questioned planned storage areas for association, (being addressed in various buildings on the site). A major concern for the associations is the potential to lose two full years of play due to the construction. Representatives requested every effort be made to schedule work so that only one season of play be lost. It would be very difficult to keep the leagues together for two seasons of down time. Board members agreed with their request that down time should be kept to a minimum. David Huff requested the following concerns be expressed to the City Council: a) Construction be structured to miss no more than one playing season; b) Availability of long term practice fields that will be used as interim game fields; c) Cultivating a relationship with GCISD that will be beneficial to our children in the long run by enhancing school facilities for after-hours use by city leagues; d) The City Park operating budget should not be reduced during construction; funds should be diverted into creating first class practice/interim game fields; e) First class facilities parlays itself into safety. Based on the above information being expressed to the City Council, Dan Witte made a motion that the Park Board approve the conceptual plan presented by the citizens design advisory committee for the City Park Master Plan. Bill Recker seconded the motion which carried by a unanimous vote. IV. DISCUSSION OF (ISTEA) FUNDS FOR COTTON BELT MULTI-USE TRAIL PROJECT Board members discussed funding for the ISTEA grant in conjunction with the Parks Master Plan. No action taken V. STAFF REPORTS None presented VI. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA None VH. ADJOURNMENT C~ ~~i~~ Carter ~ Burgess Consultants in Engineering, Architecture, Planning and the Environment PROPOSAL for PROFESSIONAL SERVICES for COLLEYVILLE CITY PARK TPWD GRANT APPLICATION Colleyville, Texas April 22, 1996 I. PROJECT DESCRIPTION Carter & Burgess, Inc. will perform professional design services for the preparation of a Texas Parks and Wildlife Department (TPWD) Grant Application for the proposed 40 acre redevelopment of City Park in the City of Colleyville, Texas. The grant application will be prepared and coordinated with the City of Colleyville who will be the applicant to TPWD. The grant application will be based upon the City Park Master Plan as prepared by Carter & Burgess March 14, 1996 and approved by the Colleyville City Council on April 16, 1996. Carter & Burgess will prepare the final written document with assistance from the City and submit the grant application to TPWD for the July 31, 1996 grant cycle. II. SCOPE OF SERVICES A. TPWD Grant Application 1. t Meet with the City of Colleyville representatives to review City Park Master Plan and Preliminary Budget Projections to determine items to be included in grant application. Establish .overall program for park items for recreational development. Determine specific tasks for each party and time line for preparing TPWD grant application. 2. Prepare preliminary concept plan for grant fundedldevelopment. Prepare tabular summary of proposed park improvements and projected budget estimates for construction. 3. Meet wit~l City of Colleyville representatives to review preliminary concept plan and budget estimates for proposed grant funded park development. 4. Prepare final written document for TPWD grant application in conjunction with the City of Colleyville. Carter & Burgess, Inc. 3880 Hulen Street Fort Worth, Texas 76107-7254 Mailing address: PO Box 985006 Fort Worth, Texas 76185-5006 (817) 735-6000 Metro 429.0170 Fax (817) 735-6148 5. Attend public meetings in Colleyviile as required for official approval of the grant application (i.e., one meeting with Park Board and one meeting with City Council). 6. Assist the City 1n July 31, 1996, grant submittal to TPWD and correspondence as required during state review of the grant application. Iii. BASIS OF COMPENSATION i A. TPWD Grant Application (Lump Sum) $6.700.00 .TOTAL $6, 700.00 (plus reimbursables) Reimbursable expenses such as printing, reproduction, plotting, photography, courier/delivery, postage and mileage will be paid for at cost times a 1.0 multiplier. IV. EXCLUSIONS i A. This scope of work does not include any services in preparing or updating the citywide comprehensive parks, recreation and open space master plan for the City of Colleyville. Any services for a parks master plan would be covered as additional services. B. No hydraulic engineering services will be provided within this scope of work. No permitting with U. S. Army Corps of Engineers or the TNRCC will be provided within this scope of work. ,' C. No services for appraisals or cultural resource survey are included within this scope of work. These services would be provided by other consultants if necessary during the grant preparation. D. No final design development or construction documents for the park are included within this scope of work. 95156500.P02 Pege 2 ~i~~ Carter ~~ Burgess Consultants in Engineering, Architecture, Planning and the Environment AUTHORIZATION FOR PRQFESSIONAL SERVICES PROJECT PROJECT NAME ' Colleyville -City Park TPWD Grant Application NUMBER 951565000 CLIENT City of Cdleyvllle ADDRESS P.O. Box 185 Colleyville, Texas 76034 hereby requests and authorizes Carter & Burgess, Inc. to perform thel following .services: SCOPE: As per Carter & Burgess Proposal for Professional Services dated April 22, 1996. COMPENSATION to be on a basis of As per Carter & Burgess Proposal for Professional Services dated April 22, 1996. If technical or professional services are furnished by an outside source, an additional 196 shall be added to the cost of the services for Carter 8~ Burgess, Inc.'s administrative costs. Services covered by this authorization shall be performed in accordance with PROVISIONS stated on the back of this form. 1 Approved for CUENT Accepted for CA R & BURGES ,INC. By: y: Fred H. Evans, P.E. Title: Date: Title: Vice President Date: April 22, 1996 ' Carter 8 Burgess, Inc. 3880 Hulen Street Fort Worth, Texas 76107-7254 +C~r~rtt ~'o rurra tsiice ircai~ ~n a coup for the city's Community Develop- ment Department, Colleyville recently brought home the lion's share of $1.5 million in federal funds targeting transportation projects in Northeast Tarrant County. The $849,064 grant, which the city will match with $212,000 from the Voluntary Park Fund and Park Land Dedica- tion Fund, means Colleyville residents can look forward to a new place to hike, bike and roller-blade. The money will be used to construct a 3.2-mile trail along the Cottonbelt Rail- road right-of-way, supplying an important link to a proposed regional network of interconnecting trails. Funds were awarded by the Texas Department of Transportation following a highly competitive process. The cities of North Richland Hills and Southlake also received grants for trail construction. "We were quite pleased," said Community Development Director Doug Henderson, who applied for the grant in March, "not only for Col- leyville, but for the region as a whole. We're really looking at this from a regional perspective." Several neighboring cities, including Euless, North Richland Hills, Grapevine, Hurst, Southlake, Keller and Coppell, have begun portions of an interconnecting trail system following and/or linking the Cottonbelt rail corridor with Big Bear Creek and Little Bear Creek. Colleyville's new grant funds a segment of the Cottonbelt Multi-Use Trail, which, if fully developed, ' will stretch from Fort Worth to Coppell. The trail segment will begin at Reagan Rd. at the Colleyville/Hurst city limits and head northeast to Big; Bear Creek at the Col- leyville/Southlake/Grape-. vine city limits. It will ultimately connect to established trails in North Richland Hills and Grapevine. The 13-foot-wide path will cross three City streets: Bransford, Pleasant Run and John McCain. Four adjacent parks, L.D. Lockett, Bransford, Pleasant Run and Longwood, will provide benches and bike racks for weary cyclists and pedestrians. The trail is scheduled to begin construction in January of 1998. It should be completed by the end of the year. n is Printed on recycled paper ~i~~ Carter ==Bur ess J Consultants in Engineering, Architecture, Planning and the Environment COLLEYVILLE CITY PARK MASTER PLAN Colleyvtlle, Texas CQnceotual Maste r Plan 03/14/96 Preliminarv Bud get Projections (Revised April 1, 1996) Approximate l Unit DescriQtion of Item Quantity o t Budget I. NEW PRIMARY PARK ROAD (f0 MAIN PARKING) A. New Primary Road into Park off Bransford Road - Concrete Curb/Gutter, Paving 1900 LF. $100.00 $90,000.00 B. Box Culvert Crossing at Lake 1 Lump Sum $50,000.00 $50,000.00 C. Entry Monument Sign 1 Each $10,000.00 $10,000.00 D. Entry Landscape Development 1 Lump Sum $15,000.00 $15,000.00 Subtotal $165,000.00 II. NEW SECONDARY PARK ROAD (TO RECREATION BUILDING PARKINIG) A. New Road to Serve Recreation Building -Concrete Curb/Gutter, Paving 1450 LF. $75.00 $33,750.00 Subtotal 633,750.00 III. NEW PARKING LOTS A. New Parking Lot to Serve 1485 Spaces $1,200.00 $582,000.00 Ballfields -Concrete Curb/ Gutter and Paving 1 B. Area Ughting of Main Parking Lot 1 Lump Sum $60,000.00 $60,000.00 C. New Parking Lot to Serve t22 Spaces $1,200.00 $26,400.00 Recreation Budding -Concrete Curb/Gutter and Paving D. Area Ughting of Recreation 1 Lump Sum $5,000.00 $5,000.00 Building Parking Lot Carter 8 Burgess, Inc. 3880 Hulen Sheet Fort Worth, Texas 76107-7254 P~ai6n~~ address: PO Box 985006 Fort Worth, Texas 76185-5006 (817) 735-6000 Metro 429-0170 Fax (817) 735-6148 E. New Parking Lot to Serve Kidsvlile -Concrete Curb/Gutter and Paving F. Area Lighting of Kidsville Parking Lot too spaces $1,200.00 $aa,ooo.oo 1 Lump Sum $10,000.00 $10,000.00 Subtotal 5731,400.00 IV. NEW SITE UTILITIES A. New Water and Sewer to Serve Two (2) New Buildings V. NEW LAKE/DRAINAGE A. New Pond (±2 Acres)* B. New Culvert Connection from Filter Pond to Main Pond VI. BALLFIELD(S) DEVELOPMENT AREAS A. Mass Grading* B. New Topsoil (4" Deep) for Playing Fields C. Turf Playing Fields D. Clay Infields (8" Deep) E. Backstops F. Fencing 6' High G. Irrigation -Playing Fields H. Lighting of Fields I. Restroom/Concession Building J. Pedestrian Walks/Plaza K. Building Plaza L Bleachers M. Other Furnishings N. Trees (indudes Parking Lot) 1 Lump Sum $30,000.00 $30,000.00 Subtotal $30,000.00 ±32,500 C.Y. 1 $6.00 $195,000.00 ±150 L.F. $900.00 $135,000.00 Subtotal $330,000.00 ±75,000 C.Y. $3.50 $262,500.00 16,800 C.Y. $12.00 $81,600.00 550,000 S.F. $.15 $82,500.00 9 Fields $8,000.00 $72,000.00 9 Fields $20,000.00 i $180,000.00 9 Fields $10,000.00 $90,000.00 550,000 S.F. $.25 $137,500.00 9 Fields 555,000.00 $495,000.00 1,600 S.F. $100.00 $160,000.00 55,000 S.F. $2.75 $151,250.00 8,400 S.F. $3.50 $29,400.00 9 Fields $7,500.00 $67,500.00 9 Fields $5,Ob0.00 $45,000.00 1 Lump Sum $40,000.00 $40,000.00 Subtotal 51,894,250.00 VII. FAMILY RECREATION AREA A. Grading* B. Tennis Courts 6,700 C.Y. $3.75 $25,125.00 s Courts $30,000.00 $180,000.00 s~s~ssso~.cFS Page 2 C. Tennis Court Lighting D. Horseshoe Pits E. Sand Volleyball Courts F. Basketball/In-Line Hockey Court (non-lighted) G. Family Area Restroom, Concession and Picnic Pavilion H. Family Area Pavilion Plaza I. Pedestrian Walks 6' Average Width J. Landscaping (frees) 6 Court8 $20,000.00 $120,000.00 2 Pits $1,500.00 $3,000.00 2 Courts $7,500.00 $15,000.00 2 Courts $30,000.00 $60,000.00 2,500 S.F. $70.00 $175.000.00 5,000 S.F. $3.50 $17,500.00 1550 L F. - $20.00 $31,000.00 1 Lump Sum $20,000.00 $20,000.00 S b btota l 5646, 625.00 VIII. TRAIL DEVELOPMENT A. Hike/Bike Trail - 8' Wide Reinforced Concrete 15,000 L.F. $30.00 $150,000.00 Subtotal 5150,000.00 IX. AMPHITHEATER AND MALL LINKAGE A. Grading* B. Stage (Concrete) C. Sound Booth/Kiosk D. Waters Edge Sitting Area Near Concession Building E. Pedestrian Walkway (6' wide) F. Pedestrian Primary Linkage (15' Wide) G. Primary Pedestrian Plaza (Specialty Pavers) H. Specialty Paving in Roadway (Star) I. Landscaping (Trees) J. Footbridge Crossing 2,000 C.Y. $5.00 $10,000.00 2,000 S.F. $5.00 $10,000.00 1 Lump Sum $20,000.00 $20,000.00 1,000 S.F. 10.00 $10,000.00 1,200 LF. $20.00 $24,000.00 3,000 S.F. $3.00 $9.000.00 4,300 S.F. $5.00 $21,500.00 2,000 S.F. $10.00 $20,000.00 1 Lump Sum $20,000.00 $20,000.00 1 Lump Sum $50,Ob0.00 $50,000.00 Subtotal =194,500.00 95156501.CE2 Page 3 X. MONUMENT AREA A. Monument Platform 1,200 S.F. $3.50 $4,200.00 B. Monument 1 Lump Sum $20,000.00 $20,000.00 C. Pedestrian Walkway 80 LF. $20.00 $1,600.00 Subtotal $25,800.00 XI. PERIMETER LANDSCAPING A. Wildflowers 1 Lump Sum $10,000.00 $10,000.00 B. Landscaping (Trees) 1 Lump Sum $30,000.00 $30,000.00 C. Berms 1 Lump Sum ~ $25,000.00 $25,000.00 Subtotal $65,000.00 XII, h1AINTENANCE AREA t A. Building 1 Lump Sum $75,000.00 $75,000.00 B. Concrete Pad 900 S.F. $3.50 $3,150.00 Subtotal 678,150.00 * Grading estimates are based upon an assumption that no major subsurface rock is encountered. 95156501.CE2 Page 4 SUMMARY I. New Pr(mary Park Road (To Main Parking) II. New Secondary Park Road fTo Recreation Building Parking) III. New Parking Lots IV. New Sfte Utilities V. New Lake/Drainage VI. Ballfield(s) Development Areas VII. Family Recreation Area VIII. Trail Development IX. Amphitheater and Mall Linkage X. Monument Area Xi. Perimeter Landscaping XII. Maintenance Area $1 s5,ooo.oo $33,750.00 $731,400.00 $30,000.00 $330,000.00 $1,894,250.00 $646,625.00 $150,000.00 $194,500.00 $25,800.00 $65,000.00 $78,150.00 PROJECT SUBTOTAL $4,344,475.00 + 10% Contingency $434,447.00 CONSTRUCTION BUDGET TOTAL $4,778,922.00 + Professional A/E Fees (10°~ Estimate) $477,892.00 PROJECT TOTAL $5,256,814.00 9s~sssot.CE2 Page 5 YOUTH SPORTS PROGRAM ASSOCIATION CONTACTS COLLEYVILLE FOOTBALL BRUCE BOWER, PRESIDENT 2912 RIDGEWOOD COLLEYVILLE, TX 76034 HOME.• (817) 498-0397 FAX.• (817) INFO LINE: 540-2776 X-36 BOYS BASEBALL JAMES TAYLOR, PRESIDENT 6401 EMERALD DRIVE COLLEYVILLE, TX 76034 HOME: (817) 329-4369 FAX.• (817) 478-9871 OFFICE: (817) 572-0347 6111E # (817) 329-4369 (Sam 858-0427) AMERICAN EAGLES SOCCER STEVE GARMAN, PRESIDENT 704 SADDLEBROOK DRIVE COLLEYVILLE, 76034 HOME: (817) 485-0436 HOME OFFICE: (817) 577-0387 OFFICE: (800) 965-S4I1 BEEPER: (817) 858-4568 COLLEYVILLE SOCCER JOHN KANE, PRESIDENT 2804 COTTONWOOD LANE COI,I,EYVILLE, ?6034 HOME: (817) 283-3132 OFFICE: (214) 453-7311 FAX:: (214) 453-7377 COLLEYVILLE BASKETBALL MIKE SHELTON, PRESIDENT' 4005 BOWDENHILL LANE COLLF,YVII_LE, 76034 HOMIs.• (817) 571-2265 OFFICE: (817) 545-3792 GIRLS SOFTBALL LORI NAPIER, PRESIDENT 2808 COTT ONWDOD LANE COLLEYVILLE, 76034 HOME: (817) 545-3804 RAIN # (817) 545-1613