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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-12/5/1994~~ ~° Ilc~ ~~~ Texas PARKS AND RECREATION DEPARTMENT AGENDA PARKS AND RECREATION ADVISORY BOARD MONDAY, DECEMBER 5, 1994 6:30 P.M. Parks and Recreation Headquarters (City Park Annex) 5109 Bransford Road CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OLD BUSINESS 1~/ Update on status of Citizen Survey 2// Update of Youth Basketball League 3~,( Update on City Council Action Items 4~ Update on Athletic Field Usage Agreements NEW BUSINESS ~ ~/ ~~' REPORTS ADJOURN ,. I certify this agenda was po ed a llet~ boards at Ciry Hall at ~~~ on ~~ 9 1994 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 PARKS AND RECREATION ADVISORY BOARD MINUTES MONDAY, NOVEMBER 7, 1994 CALL TO ORDER Chairman Pat Horn called the meeting to order at 6:30 p.m. on Monday, November 7, 1994 PRESENT: Pat Horn, Ray Brockie, Rich Hendler, Mike Billings, Chuck Walton, Yvonne Hatton; Jan Belcher, Assistant City Manager; Skip Keller, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor ABSENT: Paul Vigiletti, Steve Rahn APPROVAL OF MINUTES Pat Horn noted Paul Vigiletti had been omitted from the October minutes as being present and recommended the minutes be amended accordingly. Mike Billings made a motion to accept the minutes as amended. Yvonne Hatton secoaded the motion which carried by a majority vote. All members voted in favor of the motion with the exception of Ray Brockie who abstained. OLD BUSINESS 1. DISCUSSION AND CONSIDERATION OF CITIZEN SURVEY Jan Belcher updated the board on the proposed citizen survey revisions and outlined reasons for the survey and changes. Board members gave input and suggested changes to some of the questions. Board members expressed numerous concerns about having their names on the cover letter if the City Council has the final say and the board members only have input. Pat Horn polled members to determine if they would. approve the survey as presented being mailed with their names on the cover letter. Four members opposed the survey and one was undecided. He then polled members to determine if they would approve the survey being mailed with their names on it if it could be amended to include the board's input. Four members voted in favor and two voted against. NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of November 7, 1994 Page 2... 2. DISCUSSION AND CONSIDERATION OF TROUT FISHING EVENT Sharon Curry reported the voluntary Park Fund expenditure for the trout fishing event had been approved at the last City Council meeting. The event is scheduled for the first Saturday in February at the Nature Center with an initial stocking of 2,000 fish. TPWD will be stocking an additional 1,500 fish on February 23 to assure plenty of fishing opportunities. She also reported that three of the steps necessary to have an urban fishing area designated by the state. She will be working with the TPWD urban biologist to obtain that designation. 3. YOUTH BASKETBALL UPDATE Sharon Curry reported that 570+ had registered for the youth basketball program through last week, creating more than 75 teams, an increase of more than 150 over last year. The Basketball Advisory Board is doing an outstanding job of operating the program. NEW BUSINESS 1. DISCUSSION AND CONSIDERATION OF GRANT APPLICATION - CITY PARRS ANNEX Mike Billings stated the city is about to lose an excellent grant opportunity at the annex if there is too much development prior to a grant application. He has talked with Schrickel Rollins and obtained an estimate of approximately $1500-1700 for a point evaluation study to be completed. He also reported the next grant opportunity, will be the January deadline and several meetings would be required to meet that deadline. Mike Billings made a motion to recommend expenditure of $1500- 1700 from the Voluntary Park Fund for the purpose of contracting Schrickel Rollins to conduct a point evaluation study for the purpose of determiaiag potential grant Parks and Recreation Advisory Board Minutes of November 7, 1994 Page 3... opportunities at the City Park Annex in anticipation of applying for a grant by the January deadline. Yvonne Hatton secoaded the motion which carried by a unanimous vote. 2. DISCUSSION AND CONSIDERATION OF ATHLETIC FIELD USAGE AGREEN~NTS Skip Keller reported new agreements are being prepared for the coming year and reminded members that the new agreements will be effective from January 1 through December 31, 1995. He plans to have the agreements ready for Board review within two weeks. REPORTS 1. REPORT ON CITY COUNCIL ACTION A. Athletic Field Funding Approved B. Colleyville Nature Center Approved - funds will not be spent unless necessary; intern is working on alternatives C. Parking Lot at Crown of Life Church Approved D. Changing Hours at Nature Center First reading and public hearing held on ordinance. Approval anticipated at the December 6 Council meeting. 2. REPORT ON TREE CITY USA Jan Belcher reported that Steve McCain was the driving force behind the Tree City USA and no action has been taken since he left the City Council. The project been placed on hold until it is agreed to spend the time and mgney associated with operating the progrsm. Rich Hendler will investigate further and report at next meeting Parks and Recreation Advisory Board Minutes of November 7,1994 Page 4... 3. REPORT ON ENVIROI~N'PAL ASSESSMENT AND TITLE SEARCH - SPARGER PARR EXTENSION Jan Belcher reported that because of a number of factors, the city has not received title to the property, therefore the environmental assessment has not been started. OTHER CONCERNS Mike Billings distributed invitations to the Kidsville first birthday on Sunday. Jan reported the Mayor is recommending a resolution to create a Kidsville maintenance committee responsible for overseeing the annual maintenance of the playground. ADJOURN RAY BROCKIE MADE A MOTION TO ADJOURN THE MEETING AT 8:55 P.M. CHUCK WALTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. PARKS AND RECREATION ADVISORY BOARll MONDAY, DECEMBER 5, 1994 MINUTES CALL TO ORDER Chairman Pat Horn called the meeting to order at 6:30 p.m, on Monday, December 5, 1994. ROLL CALL MEMBERS PRESENT_ Pat Horn, Paul Vigiletti, Steve Rahn, Mike Billings, Rich Hendler, Chuck Walton ABSENT_ Ray Brockie, Yvonne Hatton, STAFF_ Jan Belcher, Assistant City Manager; Skip Kellel-, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor SPECIAL GUESTS_ Basketball Advisory Board members: Craig Noonan; Pat Brolin, Tom Davoren, Mike Shelton APPROVAL OF MINUTES Mike Billings made a motion to approve the minutes of November 7, 1994 as presented. Paul Vigiletti seconded the motion which carried by a unanimous vote. OLD BUSINESS t. Update on Citizen Survey Jan Belcher reported the City Council chose not to pursue the survey at this time. No Action Taken 2. Update on Youth Basketball League Craig Noonan, President of the basketball Advisory Board reported the league has experienced a 61% increase over last year with 685 players participating. Tom Davoren, Treasurer presented a financial report. Staff discussed budget and scheduling difficulties that had been experienced and reported Saturday had been the smoothest first day in the history of the basketball program. Sharon Curry expressed her appreciation for he Board's efforts and Pat Horn also thanked the Board members for their hard work and dedication to the basketball program. No Action Taken Parks and Recreation Advisory Board Minutes of December 5, 1994 Page 2... 3. Update on City Council Action Items Staff reported that the third and final reading and public hearing on the ordinance changing the Colleyville Nature Center hours would be held on December 6. No Action Taken 4, Update on Athletic Field Usage Agreements Skip Keller reported a meeting had been scheduled with Youth Association Presidents and Agreements would be finalized by the end of the year. NEW BUSINESS Jan Belcher reported on the Park Land Dedication Committee meeting. She reported a grant proposal for Kimzey Park would be pursued for the January 31 deadline upon Park Board approval. Board members discussed various grant possibilities and recommended pursual of the Kimzey Park project. Steve Rahn made a motion to approve an expenditure not to exceed $5,000 from the Voluntary Park Fund for the purpose of conducting an environmental study, point analysis and appraisal on the Kimzey Park project and to support City staff s efforts to pursue a matching Texas Parks and Wildlife grant by the January 31, 1995 deadline. Paul Vigiletti seconded the motio~i which carried by a unanimous vote. Mike Billings made a motion to approve an expenditure not to exceed $3,500 from the Voluntary Park Fund for the purpose of conducting a point analysis and appraisal on the City Park Annex for a future grant opportunity. Rich Hendler seconded the motion which carried by a unanimous vote. ADJOURN There being no further business, the meeting adjourned at 10:00 P.M.