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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-10/3/1994~~? ~ Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA REGULAR MEETING MONDAY, OCTOBER 3, 1994 6:30 P.M. PARKS AND RECREATION HEADQUARTERS 5109 BRANSFORD ROAD (CITY PARK ANNEX) CALL TO ORDER APPROVAL OF MINUTES NEW BUSINESS 1. Discussion and consideration of new ball field construction 2. Ray Brockie 3. Discussion of Citizen Survey 4. Discussion and consideration of Turkey Trot during Thanksgiving weekend 5. Request from Voluntary Park Fund - $1,400. to fund Trout Fishing Derby 6. Discussion of F.A.C.T.S. Brochure alternatives for advertising OLD BUSINESS 1. Discussion and Consideration of Resolution 94-1042 2. Update on Intramural Basketball Program and State Tournament REPORTS ADJOURN I certify this Agenda was posted on the bulliten board at City Hall at 12:00 p.m. on Wednesday, September 28, 1994. VIVV VIUIIVIVIV ITV C4V _ P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 PARKS AND RECREATION ADVISORY BOARD ' MINUTES SEPTEMBER 12, 1994 CALL TO ORDER Chairman Pat Horn called the meeting to order at 7:00 p.m. on Monday, September 12, 1994. PRESENT: Pat Horn, Yvonne Hatton, Mike Billings, Rich Hendler, Ray Brockie Skip Keller, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor ABSENT: Paul Vigiletti, Chuck Walton, Steve Rahn SPECIAL GUESTS: Colleyville Nature Center neighbors, Softball and Baseball Board members, citizens interested in teen basketball leagues APPROVAL OF MINUTES: Mike Billings noted a correction to the August Minutes: Mike Billings made a motion to approve security lighting be placed in the parking lot at the Colleyville Nature Center. Yvonne Hatton seconded the motion which carried by a unanimous vote. RICH HENDLER MADE A MOTION TO APPROVE THE MINUTES AS AMENDED. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. OLD BUSINESS: 1. DISCUSSION OF COLLEYVILLE NATURE CENTER Chairman Pat Horn summarized last month's meeting with Colleyville Nature Center (CNC) neighbors. The issue is that all parks in the city are open 6 a.m. - 10 p.m. They requested hours be changed at CNC to close at 30 minutes after sunset and opened the floor for discussion. Many neighbors addressed the Board concerning specific issues experienced in their neighborhood since the opening of CNC. They sited the darkness of CNC combined with the dense overgrowth as contributing to the problems and requested the Board change the hours because of the uniqueness of the park. Board members discussed enforcement if the hours were changed and Skip Keller reported he had met with the police chief who stated they can enforce the hours. Board members expressed a desire to have some type of permit system so people can use the park after hours. YVONNE HATTON MADE A MOTION THAT THE CITY PARK ORDINANCE BE AMENDED TO CHANGE THE HOURS AT THE COLLEYVILLE NATURE CENTER TO OPEN THIRTY MINUTES BEFORE SUNRISE AND TO CLOSE THIRTY MINUTES AFTER SUNSET. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A MAJORITY VOTE. MEMBERS VOTED AS FOLLOWS: MIKE BILLINGS -AYE; YVONNE HATTON -AYE; RICH HENDLER; AYE; RAY BROCKIE - NO. 2. DISCUSSION AND CONSIDERATION OF RESOLUTION R-94-1042; VOLUNTARY PARK FUND Pat Horn briefed the Board on the City Council proposal to change the Voluntary Park Fund Resolution to state that only voluntary donations could be deposited in the fund, eliminating non resident fees from being deposited. Skip Keller explained that it is possible to establish a separate fund for non resident fees so they could be utilized for maintenance. MIKE BILLINGS MADE A MOTION THAT NON RESIDENT FEES BE INCLUDED IN THE VOLUNTARY PARK FUND FOR USE AT THE BOARD'S DISCRETION UPON APPROVAL OF THE CITY COUNCIL. DIED FOR LACK OF SECOND. RICH HENDLER MADE A MOTION THAT THE PARKS AND RECREATION ADVISORY BOARD RECOMMENDS THE CITY COUNCIL NOT RESCIND RESOLUTION 93-887. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. MIKE BILLINGS MADE A MOTION TO ADD A LINE ITEM TO THE VOLUNTARY PARK FUND ACCOUNTING TITLED "NON RESIDENT FEES" AND THAT ALL NON RESIDENT FEES RECEIVED BY THE CITY BE REFLECTED IN THIS LINE ITEM. RICH HENDLER SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. ~ I i~I~~ i ~~U~ ~ NEW BUSINESS: 1. DISCUSSION OF INTRAMURAL BASKETBALL PROGRAM Several concerned citizens addressed the Board concerning the lack of a place for high school students to play organized basketball if they are cut from the high school team. City and church programs cover Grades K - 6 and school intramural programs cover 7th grade, but there are no programs for grades 8-12. After much discussion, Craig Noonan, President of the Basketball Advisory Board stated the Board would persue the forming of a league for 8-12th grade students working through the school district and with the City of Grapevine to coordinate efforts. MIKE BILLINGS MADE A MOTION THAT THE PARK AND RECREATION ADVISORY BOARD RECOMMEND AND SUPPORT THE FORMATION OF A YOUTH BASKETBALL LEAGUE FOR STUDENTS THROUGH THE 12TH GRADE. RICH HENDLER SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 2. DISCUSSION AND CONSIDERATION OF CONSTRUCTION OF NEW BALL FIELDS Dan Rice, President of Colleyville Boys Baseball and Bill Carroll, President of Girls Softball, made presentations to the board outlining the growth of the leagues and the need for additional fields to accommodate the players. Baseball estimated the cost of a new field at approximately $15,000 to accommodate 9&10 and 11&12 year old boys; softball estimated a field to meet their needs at approximately $13,500. Construction of both fields would utilize volunteer labor to complete the projects. The Board had numerous questions, including the amount each association is willing to contribute towards the projects if approved and asked the representatives to report at the next meeting with specific details, i.e exact costs, supplies necessary, specifications of fields to be built etc. and report back at the next meeting. NO ACTION TAKEN 3. REQUEST FOR VOLUNTARY PARK FUND - $1400 TO SPONSOR TROUT FISHING EVENT. TABLED -lack of quorum due to departure of one Board member. STAFF REPORTS Skip Keller presented the following staff reports: Facilities Use Agreements were presented to Board members with an overview of the original field requests, describing the changes needed and how they were accomplished. Colleyville Days changes in the layout from last year. Soccer fields are complete and ready for opening day. (It took almost two full weeks to line the fields.) Sharon Curry is working on sponsoring a Punt, Pass and Kick competition with the football association. ADJOURN The meeting adjourned at 10:24 p. m. PARKS AND RECREATION ADVISORY BOARD MEETING DATES 1994 OCTOBER 3 NOVEMBER 7 DECEMBER 5 1995 JANUARY 9 (2nd is a holiday) FEBRUARY 6 MARCH 6 APRIL 3 MAY 1 JUNE 5 JULY 10 (3rd is a holiday) AUGUST 7 SEPTEMBER 11 (4th is a holiday) OCTOBER 2 NOVEMBER 6 DECEMBER 4 DISCUSSION OF CITIZEN SURVEY One of the department goals for the coming year is to increase public awareness and participation in recreation programs and to determine the kinds of programs the citizens would like to have offered. In order to determine the market segments we are trying to reach and the areas of the city most likely to participate in programs, along with the types of programs desired by the citizens, the attached survey is presented for your review. It is based on the survey of citizens taken during the Master Plan process, along with the Arts survey conducted by the Arts Commission. Included are other questions staff felt were important to know in determining our direction for the coming year. Please review the survey and come prepared to give us your input on how to improve it and any ideas you have for areas we may have missed. 28 September 1994 From: Pazks and Recreation Department To: The Colleyville Pazks and Recreation Board Please find attached a copy of the City of Colleyville Parks and Recreation Survey. We will be randomly mailing approximately 1,000 surveys to households throughout the City of Colleyville. We would appreciate your review, questions and concerns regarding the content of the survey. The results of your review will be addressed at the next boazd meeting. The cover page of the survey is a letter from the Colleyville Parks and Recreation Boazd to the survey participants. Please consider this a draft. We will appreciate any ideas or changes you may have to help increase the response to the survey. Thank you. DATE: Dear Colleyville Residents: The Colleyville Parks and Recreation Department is currently in the process of reviewing our programs, activities and facilities. Our understanding of your parks and recreation needs, desires and perceptions is essential to the production of a genuinely workable planning document. In order that a representative sample of opinion maybe incorporated into this planning process, we encourage you to take time to complete the accompanying survey form. All of your responses will be kept in confidence and used only for the purpose of assessing facility and programming demands. We are working within a limited time frame to complete this plan. Therefore, your response to this survey before October 14, 1994 would be greatly appreciated. Please be assured that your opinions will play a major role in the successful completion of this plan. Thank you for your cooperation with this effort and we look forward to serving your park and recreational needs. Sincerely, The Colleyville Parks and Recreation Board CITY OF COLLEYVILLE PARKS AND RECREATION SURVEY FORM Pl. Please indicate the planning sector in which you live. (refer to the accompanying map of the City) South sector (I) Northeast sector (II) Central sector (III) Northwest sector (IV) G1. What types of recreational activities has your family participated in within the past year? Basketball Baseball -Softball -Soccer Walking Jogging Bicycling -Golf -Tennis -Swimming Picnicking Fishing Horseback Riding Arts & Crafts Volleyball Performing Arts Nature Study Visiting Historic Sites -Other G2. Where does your family presently pursue the majority of these activities? City of Colleyville Your Subdivision Other Cities G3. Do you desire more parks, open space, and for recreational facilities in Colleyville? Parks -Open Space Recreational facilities G4. What park(s) do you and others in your household frequent most often? Sparger Park -City Park Bransford Park Pheasant Run Road Soccer Fields Kimzey Park Colleyville Nature Center 1 GS. Please rate the Colleyville parks that you and others in your household frequent most often. Characteristic Excellent Good Fair Poor Not Available Size Restrooms Drinking Fountains Seats Picnic Areas Lighting Playground equip. G6. How interested would you be in a linkage park system throughout the City of Colleyville through the use of walk/hike/bike trails? very interested somewhat interested not interested G7. What types of park and recreation facilities would you like to have in the City of Colleyville? Tennis Courts Hike & Bike Trails Recreation Centers Adult Baseball Fields Playgrounds Volleyball Courts Performing Arts Equestrian Facilities ,Outdoor Swimming Senior Citizen Center Adult Softball Fields Picnic Areas Sand Volleyball Courts Cultural Arts -Golf Course -Indoor Swimming -Nature Area & Trails -Basketball Courts Exercise/Fitness Courts Football Fields -Other G~ If you think that more park and recreation improvements are needed, how do you feel that these facilities can best be provided? Public Agencies Private Sponsors G9. If you feel that public agencies can best provide recreation facilities, would you like the City of Colleyville to: _Put more funding into parks and recreation improvements -Continue the same level of funding Decrease the current level of funding No Opinion 2 G10. If you favor more funding, would you like to accomplish this by (check all that apply): User fees Increasing property taxes -Supporting a 1/2 cent sales tax election -Supporting a Parks Capital Improvements Bond Program? G11. What is your usual mode of transportation to ptaces of recreation in Colleyville? Automobile Walking Bicycle PRESCHOOL PROGRAMS L8mos - S yr~): PSl. Do your children currently participate in organized Preschool Recreation Programs? Yes If yes, Where? City Program Other No Does not apply Day Care Center Church Mother's Day Out PS2. Would you like the City of Colleyville to provide Preschool Programming? Yes No No Opinion PS3. What types of Preschool Programs should be offered? Mom & Tot Drama -Story Time Other PS4. What days should programs be offered? -Monday Tuesday -Wednesday Friday -Saturday Mon/Wed PSS. What times should programs be offered? Mornings Afternoons Arts & Crafts Dance Kindergarten Readiness Kinder Kooks Mother's Day Out -Tot Time Nature Programs Thursday Tue/Thrs Evenings 3 YOUTH PROGRAMS (6 - IZ yrs): Yl. Do your children currently participate in Youth/Teen Recreation Programs? Yes No Does not apply If yes, Where? City of Colleyville Sponsored -Day Care -Church -Other City Where? Y2. What types of programs should be offered? Arts & Crafts Dance Lessons Jewelry making Day Camp Sports Clinics/L Baseball -Track -Other Y3. What days should programs be offered? -Monday -Tuesday -Wednesday -Thursday Friday -Saturday Mon/Wed Tue/Thrs Y4. What times should programs be offered? Mornings Afternoons Evenings TEENS PROGRAMS~13-1 S): Tl. What type of activities would you like to do after school? -Street Hockey - Cartooning -Grass or Sand Volleyball -Aerobics - Flag Football _Babysitting Training Arts /Crafts - Softball -Baseball -Soccer - Photography _3 On 3 Basketball Leagues Modeling - Tutoring -Environmental Projects -Creative Writing Basketball -Computers -Trips Movies Dance Tutoring/Study Groups -Other Special Projects (Helping poor, children, etc) Music Drama -Aerobics -Tennis Lessons T-shirt painting/design -Oil Painting -Twilight Camp -Nature Programs eagues (C=Clinic; L=League; B=Both): -Basketball -Soccer -Softball -Tennis Volleyball 4 T2. Should there be Friday or Saturday night programs? Yes No If yes, what kind, where? T3. What type of summer programs should be offered for teens? TEENS (1 X18): T4. What type of recreation programs/activities should be offered? TS. When should they be offered? T6. Where should they be offered? ADULT PROGRAMS (18+): A1. Do you currently participate in recreation programs? -Yes No Does not apply If yes, Where? -City of Colleyville Sponsored -Church -Other City Where? 5 AZ. What types of programs should be offered? Arts & Crafts Aerobics Jewelry making Flower arranging Country Dance Other Music Step Aerobics T-shirt painting/design Car Repairs Line Dancing Drama _Jazzercise -Oil Painting Nature Programs Jazz -Sports Leagues: -Baseball -Basketball Soccer Track Tennis Volleyball A3. What days should programs be offered? Monday -Tuesday -Wednesday -Thursday Friday -Saturday Mon/Wed _Tue/Thrs A4. What times should programs be offered? Mornings -Afternoons Evenings SENIOR CITIZEN PROGRAMS -Softball SI. Do you currently participate in an organized Senior Citizens Program? Yes No If yes, where? Colleyville AARP Area Senior Citizen Center Does not apply _Colleyville Church Other S2. Would you like the City of Colleyville to provide senior citizens programming? Yes No S3. Should programming be provided during the: Mornings -Afternoons 6 No Opinion Evenings SPECIAL EVENTS: SEl. Should the City of Colleyville sponsor special events? Yes No SE2. Which special events would you like the City to sponsor? Halloween Happenings Easter Egg Hunt -Storytelling Others? -Holiday Tree Lighting -Spring Arts 8c Crafts Show Holiday Parade -Concerts in the Park Trout Fishing Day SE3. Did you attend last year's Concerts Under the Trees series? Yes No Please answer the following questions:: Uwe attended _l 2 3 4 concerts. Concerts should begin at _6:30 _7:30 _8:30 p.m. Other Concerts should be held on: -Sunday -Monday -Tuesday -Wednesday Thursday Friday -Saturday Concerts should be held during April May June July August_Sept. Should refreshments/concessions be available? Yes No Types of music you would like to hear? Country -Jazz Rock/Pop -Oldies (50's & 60's) Blues -Symphonic Big Band Dixie/Ragtime SE4. Should the Voluntary Park Fund be utilized to sponsor special events such as "Concerts Under the Trees ", "Halloween Happenings ", and trout fishing? Yes No 7 SES. Should the City and homeowners associations, PTA's/PTO's, and other organizations ? work together to sponsor special events? Yes No ARTS IN COLLEYVILLE: What type of cultural events or exhibitions do you normally attend? (Check all that apply): EVENT HOW OFTEN? (circle) Live Theater Monthly Quarterly Twice Yeazly Yeally Children's Theater Monthly Quarterly Twice yeazly Yeally Symphony Monthly Quarterly Twice Yearly Yearly Art Galleries Monthly Quarterly Twice Yeazly Yeally Ballet Monthly Quarterly Twice Yeazly Yearly Choral Concerts Monthly Quarterly Twice Yeazly Yearly Other Monthly Quarterly Twice Yeazly Yearly Where do you typically attend such events? (Please circle) Dallas HEB Area Ft. Worth Arlington Other ~i~ u~c~ Would you support events offered in Colleyville? ATTENDANCE FINANCIAL PARTICIPATION Yes _ No _ Yes _ No _ Yes _ No 8 Please indicate your families level of interest in the following events: EVENT LEVEL? ~cr<tcL ~ Performance Opportunities Very High High Average Low Very Low Theater Very High High Average Low Very Low Children's Theater Very High High Average Low Very Low Symphony Very High High Average Low Very Low Art Galleries Very High High Average Low Very Low Ballet Very High High Average Low Very Low Choral Concerts Very High High Average Low Very Low Art/Drama/Music Classes Very High High Average Low Very Low Other Very High High Average Low Very Low Please indicate the level of importance the following items have on your choice of entertainment: EVENT LEVEL ? ~crxcL~ Ease of Access Very High High Average Low Very Low Cost Very High High Average Low Very Low Friends Very High High Average Low Very Low Cultural Growth Very High High Average Low Very Low Personal Enjoyment Very High High Average Low Very Low Publicity Very High High Average Low Very Low Favorable Reviews Very High High Average Low Very Low 9 Have you or a member of your family performea~ participated or auditioned for any cultural offerings in the last: Month _6 Months -Year _5 Years- for Community Professional -School -Church -Other The following series of statements are intended to identify your opinions concerning parks and recreation issues Please respond by circling the most appropriate answer. A -Agree 0 - No Opinion D-Disagree The park and recreation facilities near my home are adequate A 0 ~ D Neighborhood parks and schools should be adjacent whenever possible A 0 D More neighborhood parks are needed A 0 D Residential neighborhoods should be connected with linear/linkage parks A 0 D Users should assume more of the costs of providing recreation services and facilities A O D Should a recreation center with a gymnasium, weight room, racquetball courts and multi-purpose rooms for meeting and recreation programs is needed A O D Parks and Recreation facilities are well worth their cost to taxpayers A O D Most citizens are well informed about parks and recreational opportunities in Colleyville A O D ADVERTISING/PR Ol l ~O T IO NS APl. Haw do you currently learn about parks and recreation activities (check all that apply): F.AC.T.S. Brochure -Flyers Colleyville News & Times -Grapevine Sun -Star Telegram Mid Cities News Cable TV Announcements Other 10 APZ. What is the best way to let you know about parks and recreation activities (check all that aPPly)~ F.A.C.T.S. Brochure Colleyville News & Times ,Star Telegram 11~id Cities News Homeowners Association Other Flyers -Grapevine Sum Dallas Morning News -Cable TV newsletters What is the single most important issue or need concerning Colleyville parks and recreation department? 11 The following questions are optional, but your response would greatly aid in our planning process. How long have you lived in Colleyville? a. less than 1 year b. _l to 5 years c. more than five years Are you a registered voter? -yes no Your spouse? des no What are the ages of the members of your household? (Indicate the number of members in each category) a. 0-5 years b. _6-12 years c. _13-19 years d. 20-35 years e. 36-49 years f. 50-65 years g. _65+ years What is your ethnic background? a. Anglo b. -Black a -Mexican d. Asian e. Indian f. Native American g. -Other (please specify) What is the highest level of education that you have completed? a. -Elementary School b._High School c._Some College d. Bachelors degree e. Masters Degree f. Doctoral Degree What is your family's total income per year? a. under $15,000 c. $30,001 to $55,000 e. _$70,000 to $90,000 g. _$120,001 to $150,000 i. -over $200, 001 b._ $15,001 to $30,000 d._ $55,001 to $70,000 f. _ $90,001 to $120,000 h._ $150,001 to $200,000 Thank you for taking time from your busy schedule to assist in the planning and future development of Colleyville's park and recreation system. Your ideas and input are always important to us. Please feel free to call the Parks and Recreation Office at 656-7275 at any time to discuss your ideas and concerns with our staff members. 12 ~`~'` ~~~ CITT OF COLLEYVILLE SIIB.SECTOR AREA DESIG8ATI08S VOLUNTARY PARK FUND REQUEST Staff requests approval of $1,400 dollars from the Voluntary Park Fund for the purpose of stocking 2,000 trout to host the 2nd Annual Trout Fishing Day in Colleyville. In recent conversations with TPWD, there is the possibility they will match the number of fish purchased by the city; based on their availability. A date has tentatively been scheduled for the fist Saturday in February, and as last year, TPWD will provide manpower and equipment to assist with the program. If enough volunteers can be secured, an instructional program, "Pathways to Fishing" can be held prior to the event. Participants would go through stations covering various aspects of fishing with the final station being the check out point to receive poles and bait. The first event held last year was very successful; over 300 people of all ages braved the wind, cold and snow to fish. It was the springboard for other fishing programs held this summer in conjunction with TPWD. F.A.C.T.S. BROCHURE ALTERNATIVES Enclosed are copies of the last F.A.C.T.S. book published and the Summer Fun Book. The F.A.C.T.S. book was a cooperative effort between GCISD, the City of Grapevine and the City of Colleyville. It was developed as a tool to advertise programs to all citizens of the GCISD tax base, thereby covering all of Colleyville, Grapevine and portions of other cities served by the GCISD district. The costs of publishing the book were offset by advertisers and postage was split between the three entities. It was a good tool for getting the word out about our programs. In January of last year we were notified by the company that prepared the book that they would no longer be able to do it. At that time GCISD also decided to prepare their books in-house utilizing the graphic arts department. Grapevine hired a marketing firm to handle all of their advertising and promotions. The Summer Fun Book was published in-house by city staff. It proved to be a good tool for our summer program promotions. It was distributed to every house in Colleyville along with the Chamber Directory in the late spring as a door hanger. Based on the number of phone calls received late in the summer, people hang on to it and used it all summer. Listed below are some pros and cons of both books: PROS' F . A . C . T . S SUr~IER FUN BOOK -# of people reached -# of people reached smaller, -preparation, layout, design -but all Colleyville Citizens performed by company -no advertising -flexibility in layout, design -shorter lead time allowed most current information to be included -fun appearance CONS' F.A.C.T.S. -early information deadline -advertising took away from program information -business like appearance SUMMER FUN BOOR -time to prepare in-house -cost of preparation One of the department's goals is to improve public relations and advertising during the coming year. Staff is currently in the process of developing a comprehensive marketing plan to cover all aspects of the department, including advertising. Your input is important. Please come prepared to discuss your ideas. CITY COUNCIL c-Ly or o - IlC~ Texas AGENDA BRIEFING DEPARTMENT: CITY COUNCIL_ SUBJECT: Resolution R-94-1042 -Rescinding Resolution R-93-887 and establishing the depository funds for the Voluntary Park Fund MEETING /AGENDA # 8/16!94 ~ August 16, 1994 Background Council member Jim Moore requested this item be placed on the agenda. The attached resolution will assure that only voluntary donations through the resident water billing will be deposited into this fund. The non-resident fees currently going into this fund will be deposited into a revenue account in the general fund and will be set aside for park maintenance. The Parks and Recreation Advisory Board meeting. A copy of the minutes is attached. fees in the voluntary park fund. DEPARTMENT HEAD FINANCIAL REVIEW (IF NECESSAR`~ discussed this item at their March 7, 1994 The Board agreed to leave the non-resident C CITY MANAGER ~~~ RESOLUTION R-94-1042 A RESOLUTION RESCINDING RESOLUTION R-93-88T AND ESTABLISHING THE DEPOSITORY FUNDS FOR THE VOLUNTARY PARK FUND WHEREAS, the City of Colleyville can anticipate a continued growth in the demand for Parks and Recreation facilities and services; and WHEREAS, it is the opinion of the City Council that the best interest of the atizens of Colleyville will be served by providing for a voluntary park fund; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Resolution R-93-887 is hereby rescinded. Sec. 2. THAT a voluntary park fund has been established for the purpose of acquisition, development and improvement of the park land and facilities; and said fund can be used for approved parks and recreation programs; however, said fund will not be used for park maintenance. Sec. 3. THAT the park fund is funded through a voluntary donation of two ($2) dollars per month from the citizens of Colleyville. Sec. 4. THAT this fee is listed with the Library Donation Fund as a separate entry on Colleyville residents' water bills and is in all ways strictly voluntary. Sec. 5. THAT only the voluntary donations through the resident water billing will be deposited in this fund. AND IT IS SO RESOLVED. Passed by a vote of ayes, nays, and abstentions, on this day of , 1994. ATTEST: Jean Hams, CMC City Secretary CITY OF COLLEYVILLE Cheryl Feigel Mayor RESOLUTION R-93-887 A RESOLUTION RESCINDING RESOLUTION R-76-126 AND RE-ESTABLISHING A VOLUNTARY PARK FUND AND ITS UScS. WHEREAS, the parks and recreation land, facilities and programs presently available are not sufficient to adequately support the present population of the City; and WHEREAS, the City of Colleyville can anticipate a continued growth in the demand for Parks and Recreation facilities and services; and WHEREAS, the City of Golleyvil(e does not have sufficient financial resources to provide it's citizens with needed park land, facilities and programs; and WHEREAS, it is the opinion of the City Council that the best interest of the citizens of Colleyville will be served by providing for a voluntary park fund; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE THAT: Sec 1. Resolution R-76-126 is hereby rescinded. Sec. 2. A voluntary park fund will be established for the purpose of acquisition, development and improvement of the Park land and facilities; and said fund can be used for approved parks and recreation programs; however said fund will not be used for Park maintenance, Sec. 3. The Park fund will be funded through a voluntary donation of two ($2) dollars per month from the citizens of Colleyville. Sec. 4. This fee will be listed with the Library Donation Fund as a separate entry on Colleyville residents water bills and is in all ways strictly voluntary. AND IT IS SO RESOLVED. Passed by a vote of ayes, and nays, and abstentions on this the day of 1993. ATTEST: CITY OF COLLEYVILLE Jean Hams, CMC Richard Newton City Secretary Mayor MEMORANDUM DATE: September 21, 1994 TO: Jan Belcher, Assistant City Manager FROM: Sharon Curry Recreation Supervisor SUBJECT: T.A.A.F. Annual Meeting Just a few notes ..... - I submitted seven rule changes to the Calvacade (the handbook for operating all state programs); four were accepted by majority vote; three were withdrawn because the need was deleted with other rule changes; - I was nominated for and elected to the position of State Commissioner for Fall Co-Rec Softball; duties will include enforcing rules and regulations, promoting the sport encouraging new membership and working with the state tournament hosts along with other administrative duties; - We bid on and were selected to host the Girl's Youth Basketball State Tournament; girls divisions U8, U10, U12; I'm really excited about this, it means our department has gained a lot of respect and credibility around the state. (We won the bid over Carrollton!) This is an excellent opportunity for us to promote Colleyville. The tournament will be held March 17-19 utilizing GCISD gyms. Last year sixteen teams competed and generated more than $1500 revenue for the host, Nacogdoches. - It was a great meeting!!! Lot's of time for networking and sharing with people from all over the state and a good opportunity to find out what others are doing and learn more about administering and sponsoring athletic leagues. cc: Skip Keller, Parks and Recreation Coordinator MEMORANDUM Date: September 26, 1994 From: Skip Keller, Parks and Recreation Coordinator To: Don Steele, Police Chief Subject: Parking - Pleasant Run Park I have received complaints about people parking along Pleasant Run Road in front of the park rather than utilizing the parking lot areas that are available. This is creating a safety hazard and the potential for both pedestrian and vehicle accidents is high with people pulling up on the grass and backing out on to the street. They are also damaging the property by driving on it. Please advise if "No Parking" signs can be placed along Pleasant Run from the railroad tracks to the boundaries of the church property and be enforced once in place. Also, please advise if you have any other suggestions for solutions to the parking problem. Thanks for your help. October 3, 1994 Mike Duran, President Colleyville Soccer Association 4202 Greenmeadow East Colleyville, Texas 76034 Dear Mike, As a follow up to my letter of last week regarding the parking situation at Pleasant Run Park, please advise your members not to utilize neighbors driveways as turn arounds and drop offs for their children. There is ample room in the parking lot for this activity without disturbing the neighbors surrounding the park and creating traffic and pedestrian safety hazards. The City has received several complaints regarding this situation. Your association's cooperation in protecting the neighbor's property and privacy will be greatly appreciated. Sincerely, Skip Keller Parks and Recreation Coordinator c: Bob Stripling, City Manager Mike Duran, President Colleyville Soccer Association 4202 Greenmeadow East Colleyville, Texas 76034 Dear Mike, In regard to our previous conversations regarding the parking problems at Pleasant Run Park, I have contacted the police chief and requested "No Parking" signs be placed along Pleasant Run from the railroad tracks to the boundaries of the church property. Once in place, the signs will be enforced. You may want to notify your members that violators may be ticketed. I also asked if he had other suggestions for improving this situation. We are working towards a solution to this problem. If you have any suggestions please do not hesitate to let me know. Sincerely, Skip Keller, Parks and Recreation Coordinator c: Bob Stripling, City Manager ~ O m~ r- O o~ m . o U o 0 ~~ -- ~i Q i~ o o Q o ~ b II o ~ ~ $o z ('~ v 1 ~ ©I J m ~I O o0 O O 68 ~ ~ ~ ~ ~ ~, O f ~~ ~ o° -~. 0~ U T -~ o e ~ ~~~,~ __ ~~ - =__ wwox ~ ~ i \-' !D ~ ~~ n~ :~ $. =o ~~ ~ r - ~ g ~ t-Tl TJ O ~~ ~ m ~ fTl ..„ CJ ,- --'' ~ -- -~ II ;~ $ ~ $, Z ~~ '~ r 09/26/94 10:34 FAx 817 649 7645 SCIIRICKEL ROLLIN . 11 ll (~1Et21. G - 5 nVG G.~ ~'/~ ROUGH ESTIMATE OF OUST (AISD Softb~Il Field) . February 7, 1994 Fine grading $2,700.00 Remove eaa.sting soil 4,600.00 New topsoil for field 12,800.00 Soil amendments 300 $23,700.00 Earthwork may i1,s0o.o0 Clay infield Outfield warning track Fencing Field ~ 25,600.00 Site (warm up area) * 14,000.00 Concrete paving 15,000.00 BIeachers (300+ seats) 18,000.00 Miscellaneous 4,100.00 • Foul poles 1,500.00 • Player's benches 1,600.00 • Bases 1,000.00 Grass 4,300.00 Field 2,600.00 Warm up area * 1,700.00 Irrigation 15,000.00 Field 9,000.00 Warm up area *6,000.00 Lighting 50/30 fc 75,000.00 to 95,000.00 95,000.00 Construction contingency & fees 14% 31,500.00 $258,000.00 * Optional, not required ADD ALTERNATES: A. Underdrain system under field +17,000.00 B. Solid sod field in lieu of seed + 9,000.00 NOT INCLUDING: of£site water, meter, etc. ~ score booth offsite, elec. transformer, etc. ~ restroom/concession building parking ~ covered dugout scoreboard nerncn ~ ooz From GRAPEVINE PARK5 & RECREATION PHONE No. 817 481 0351 CAPITAL, PR0~78CT8/ITEMS ?t7ND/IaEPT/DIVISION # 01/12!03 .iEPAYtTMENT NAME: pARitE AND kh;t"R>tiATION DIVIEYOPI NAMR' : DARKS R71kII~ (A - 2) A i95} Szp.22 1994 16:58AM P02 PROJECT NAME AND NUMBER: 3o~tball_P'iuld CanaL•rucrian, nRk Grove p1;pJFCT DECCRIPT7t~N: Construct softball field North of existing duplex aaEt;k~a11 f.~.e1dH. sicld to ~.ncluda ~.,50ow light~.ng system, automatic irrigation eyett?m, bleachers, dugouts, 8' cyclone fences. Currently teamo era on waa.ting list for. Wednesday na.ght play; with new field the Parks Dept. will be able to hold large softball taurnamPnts producing xevenuc~ to the City. 1;3T7MA1'rD COSTt $1.0t3,560 PIiOJaCT sCHBDOLE .:1~ vpv: ~` .. }S %•:t ~.. S:4Ti. v:d.. y~ u ~AC~: •~• x~aS... '!~ y~.,w~xav v.'W:n f ~ hi•~~~' ~:~ ~. aN., X Np~ .t H U 2 C Vi . n'~• :::t: Y:r ~/ aTV" . <....:. ..V ..r. 9EC~ DATE 11/94 12/94 2/95 .END DATE x.2/94 7./95 6/95 FISCAL IMPACT LTI7•- :.~:~"v i4u• <9'~30/~9 I'Y'~~,~d"` r ;•FX•: • 95 :'F•Y :96 i'$`~li° 97 FY.: ,~~„. • Y ~ ~ fr ~..: ..T.A A v.Y :Y•. :z.' ~~:..:~ xr . y 8XP$NBESe Eng./17esig1l ?,360 7,360 Construction 92,000 9?.,000 Contingency 9,200 9,200 L~VNDING 54IIRCL8: 01-12-03-0890 lOtl, 560 .A.08, 5G0 General Fund OPF TINC TMP1~ 7'S SHOU];,D DI's CQMPL,I3T~D ON .Tl1T ~ T17_S1sRV1C1 .T~N_VEL ~QRM BASEBALL COST ANALYSIS BLEACHER PADS & DIIGOOT PADS $ 4,000.00 BACKSTOP (20 % 10) 2,000.00 FENCE MATERIAL (INCLIIDING BACKSTOP) 4,394.00 PLAYERS BENCH 2 % 250 500.00 BLEACHERS (4 @ 1,200 EACH) 4,800.00 INFIELD CLAY 1,800.00 TOP SOIL 2,500.00 IRRIGATION 9,000.00 LIGHTS (MIISCO) 35,000.00 ENGINEERING DESIGN 1,200.00 GRADE WORK 1,500.00 BASES 100.00 HOME PLATE 90.00 PITCHING RIIBBER 40.00 TOTAL $66,924.00 PROPOSAL TO Colleyville Parks Board Colleyville, Texas PROJECT Construction of Baseball Field #10 Colleyville City Park SUBMITTED BY Colleyville Baseball Association James Taylor DATE October 3, 1994 Description The Colleyville Baseball Association (CBA) desires to enter into a joint venture with the city of Colleyville to construct a new field dedicated to boys baseball at the Colleyville City Park. The CBA feels the construction of this field is necessary to keep pace with anticipated growth and to continue to provide a quality program for our youth. The construction of this additional field will also allow for possible future tournaments, which would benefit both the CBA and the city of Colleyville. The proposed field, Field #10, would be located in the northwest corner of the city park, immediately north of existing Field #7 and east of Bransford Road. This field will be constructed to serve Mustang (9 & 10 year old) and Bronco (11 & 12 year old) leagues. This field is anticipated to be a "Game Only" field to be secured from entry when not in use for games or tournaments. Cost Information was gathered by the Colleyville Parks Department in cooperation with the CBA as to the estimated cost to construct such a field. Turn key estimates by an outside contractor, including lights, were in the $108,000 range. To turn key the same field with labor provided by CBA and city park employees is estimated at approximately $67,000. Based on both the cost and proximity to residences immediately north of the proposed field, the CBA would recommend the installation of lights be deducted from these estimates in the amount of $35,000. This would result in a reduced turn key project cost with outside contractor to approximately $73,000 and a project cost by CBA and the city of Colleyville to approximately $32,000. Recommendations The CBA recommends that Field #10 be constructed without lights utilizing labor provided by CBA and city of Colleyville Parks Department. The estimated cost for this option is $32,000, including the following items: 1. Concrete bleacher pads and dugouts 2. Backstop and fencing 3. Dugout benches 4. 4 bleachers 5. Infield clay 6. Topsoil 7. Complete irrigation 8. Engineering design 9. Grade work 10. Bases and pitching rubber Partici ap tion City of Colleyville -City to provide the following: 1. $25,000 to be used in the construction of Field #10 2. City park department personnel labor, when available CBA -The CBA will provide the following: 1. Up to $7,000 to be used in the construction of Field #10 2. Labor to construct field, as available Field Usaae The CBA would propose that this field be dedicated to the exclusive use of baseball and access limited by city ordinance to baseball only. In this way the city and CBA will ensure the large outlay of money, as well as manpower, will not be undermined by unauthorized use. Time Line The CBA would request that the construction of this field be started as soon as monies are allocated to allow for completion by Spring. The CBA would propose the field be opened and dedicated during the Spring, 1995 opening day activities and games be played through the Spring season. At the end of the Spring season, it is intended that sod would be installed on the infield and no activity permitted until the Spring, 1996 season. Softball Expense Proposal #1 New Fief _ BLEACHER PADS & DUGOUT PADS $ 4,000.00 BACKSTOP (20 x 10) POLES & NETTING 2,000.00 FENCE MATERIAL (INCLUDING BACKSTOP) 4,394.00 PLAYERS BENCH 2 x 250 500.00 BLEACHERS (4 @ $1,200 EACH) 4,800.00 INFIELD CLAY 1,800.00 TOP SOIL 2,500.00 IRRIGATION ~ 9,000.00 LIGHTS (MUSCO) 35,000.00 ENGINEERING DESIGN 1,200.00 GRADE WORK 1,500.00 BASES 100.00 HOME PLATE 90.00 PITCHING RUBBER 40.00 66,924.00 Field # 1 Upgrade Backstop (includes poles & netting) 1,500.00 1,500.00 Field #7 Top Soil 1,000.00 1,000.00 Field #9 -Turn Field and Add Fence Fence Material $ 600.00 Top Soil 2,000.00 Infield Clay 1,000.00 Grade Work 1,000.00 Players Bench (2 X 250.00) 500.00 Engineering Design 1,200.00 Bleacher Pads & Dugout Pads 4,000.00 10, 300.00 ------------------------------------------------------- $ 79,724.00 Softball Expense Proposal # 2 New Field BLEACHER PADS & DUGOUT PADS BACKSTOP (20 x 10} POLES & NETTING FENCE MATERIAL (INCLUDING BACKSTOP) PLAYERS BENCH 2 x 250 BLEACHERS (4 @ $1,200 EACH) INFIELD CLAY TOP SOIL ENGINEERING DESIGN GRADE WORK BASES HOME PLATE PITCHING RUBBER 4,000.00 2,000.00 4,394.00 500.00 4,800.00 1,800.00 2,500.00 1,200.00 1,500.00 100.00 90.00 40.00 22, 924.00 Field # 1 Upgrade Backstop ( includes poles & netting) 1,500.00 1,500.00 Field # 7 Top Soil 1,000.00 1,000.00 Field # 9 Turn Field and Add Fence Fence Material Top Soil Infield Clay Grade Work Players Bench (2 X 250.00 } Engineering Design Bleatcher Pads & Dugout Pads soo.oo 2,000.00 1,000.00 1,000.00 500.00 1,200.00 4,000.00 10,300.00 $ 35,724.00 Softball Expense Proposal #3 New Feild BACKSTOP (20 x 10) POLES & NETTING 2,000.00 FENCE MATERIAL (INCLUDING BACKSTOP) 4,394.00 PLAYERS BENCH 2 x 250 500.00 BLEACHERS (2 @ $1,200 EACH) 2,400.00 INFIELD CLAY 1,800.00 TOP SOIL 2,500.00 ENGINEERING DESIGN 1,200.00 GRADE WORK 1,500.00 BASES 100.00 HOME PLATE 90.00 PITCHING RUBBER 40.00 16, 524.00 Field #1 Upgrade Backstop (includes poles & netting) 1,500.00 1,500.00 Field # 9 Fence Material 600.00 Top Soil 2,000.00 Infield Clay 1,000.00 Grade Work 1,000.00 Engineering Design 1,200.00 Players Bench (2 X 250.00) 500.00 6,300.00 $ 24, 324.00 NON-RESIDENT FEE HISTORY NOVEMBER 7, 1991 David Fain presented information from Hurst and NRH - Hurst does not charge youth associations a non resident fee however, they do charge a Field maintenance Fee of $7.50 per participant to offset maintenance expenses. NRH offers a $2 resident discount of classes and court usage. They do not collect fees of any type from youth associations. The Board discussed the unusually high numbers of non resident participants in youth sports and the fact that non residents do not have the opportunity to help offset the expenses involved with the youth associations through the payment of property taxes. The Board recommended collecting non resident fees from the associations to help offset the expenses directly related to the program. The recommendations is to collect a $10 non resident fee per family, per sport. No Action Taken. DECEMBER 5, 1991 The Board discussed various scenarios for collecting and utilizing nonresident fees. If approved, the fees would be collected by the various associations and turned over to the city to be utilized to offset the costs of site and facility improvements specifically related to the facilities involved. Board members totally disagree with the nonresident fees being placed in the general fund. The Board approved the $10 nonresident fee revenue to be placed in the Voluntary Park Fund and that all youth sports be charged the nonresident fee and that any family who lived or worked in Colleyville be exempt from payment of the fee. JANUARY 9, 1992 Mike Shelton made a motion to add to the Facilities Use Agreement that each association is required to collect a $10 nonresident fee per family for participation in the sports programs. The Fees are to be collected and paid to the City before the association begins their season. FEBRUARY 6, 1992 Jim Hoff commented that during the soccer registrations a number of people had no problem with the fee, however some could not separate city and school taxes. He also stated that a significant number of nonresidents contribute time and efforts to the City's youth programs and that Colleyville residents benefit significantly from these contributions. He suggested some criteria be established to determine exemptions for the contributors. Jim made a recommendation that guidelines be established and presented to the City Council for approval after baseball and softball registrations are complete and concerns addressed during these registrations can be incorporated into the guidelines. No Action Taken. SEPTEMBER 12, 1994 Pat Horn briefed the Board on the City Council proposal to change the Voluntary Park Fund Resolution to state that only voluntary donations could be deposited in the fund, eliminating non resident fees from being deposited. Skip Keller explained that it is possible to establish a separate fund for nonresident fees so they could be utilized for maintenance. Mike Billings made a motion that nonresident fees be included in the Voluntary Park Fund for use at the Board's discretion upon approval of the City Council. Died for lack of a second. Rich Hendler made a motion that the Parks and Recreation Advisory Board recommends the City Council not rescind Resolution 93-887. Mike Billings seconded the motion which carried by a unanimous vote. Mike Billings made a motion to add a line item to the Voluntary Park Fund accounting titled "Nonresident Fees" and that all nonresident fees received by the City be reflected in this line item. Rich Hendler seconded the motion which carried by a unanimous vote.