HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-7/11/1994~ \J _ ~1
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Texas
PARKS AND RECREATION DEPARTMENT
PARKS AND RECREATION ADVISORY BOARD
AGENDA
REGULAR MEETING
MONDAY, JULY 11, 1994
7:00 P.M.
CITY PARK ANNEX
CALL TO ORDER
APPROVAL OF MINUTES
OLD BUSINESS
1. Report on Tree City USA
2. Report on Park Land Dedication Fund
3. Report on Grant Procedures
4. Report on Footbridge at Sparger Park
5. Report on Kimzey Park Meeting
6. Update on Youth Sports Summit
NEW BUSINESS
5109 BRANSFORD ROAD
1. Mill Creek Park Hours
2. Adopt-A-Park Program
3. Use of Athletic Facilities on Sundays for Organized Play
STAFF REPORT
Report on Soccer Fields
I certify this agenda was posted at ~~.~~~ 4z~i%-=i on Thursday, July 7, 1994
~ >.~
Sharon Curry, Re eation Su rvisor
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
r
Parks and Recreation Advisory Board
Regular Meeting
Monday, June 6, 1994
Minutes
CALL TO ORDER
Vice Chairman Mike Billings called the meeting to order at 6:37 PM
on Monday, June 6, 1994.
PRESENT: Mike Billings; Yvonne Halton; Ray Brockie; Rich Hendler;
Skip Keller, Parks and Recreation Coordinator; Sharon Curry,
Recreation Supervisor
ABSENT: Pat Horn; Steve Rahn; Paul Vigiletti; Chuck Walton
SPECIAL GUESTS: Mayor Ed McKnight; Councilman Steve McKain; Terry
Leake, Finance Director; Joe Moore, Assistant Parks and Recreation
Director City of Grapevine; Terry Cheek, Hershell Liondley, Eric
Wilhoutte, Schrickel & Rollins
Due to lack of a quorum, no action was taken on any item; members
listened to the following presentations.
1. TREE CITY U.S.A.
Joe Moore, Assistant Parks and Recreation Director, City of
Grapevine presented information on the Tree City U.S A.
program.
Certification of program established by National Arbor Day
Foundation (1976)
27 cities certified in Texas
Friends of Tree City, U.S.A. ($10.00 year)
Four requirements for certification:
1) Designated Forester, Department or Tree Board
(2)
2) Community Tree Care Ordinance
3) Spend $2 per resident, per year on trees and/or maintenance
(may be cash donations, in kind services)
4) Official Arbor Day Proclamation and celebration with
public participation.
Certification submitted to State Forester.
Describe program.
2. PARR LAND DEDICATION FUND
Terry Leake, Finance Director presented information on the Park
Land Dedication Fund:
1) Provides for park land,
2) Allows developers to pay a fee in lieu of donation land,
3) Developer pays $310.11 per lot, at the time sub division
is formally accepted.
4) Members requested estimate of revenues for next year.
3. GRANT PROCEDURES
Hershell Lindley, SRA
1. Texas Parks and Wildlife Dept. administers State & Federal
funds.
2. Grants are determined on point basis.
3. Acquisition and development projects best to score points.
(3)
4.Matching process 50/50
GRANT PROCESS
Stage 1: Determination Project Suitability
1. Scope of Project (2 weeks)
2. Grant Eligibility Budget & Competitiveness
(decision to proceed) (3 weeks)
Stage 2: Develop Application
3. Concept plan & final estimates (5 weeks)
4. Application for acquisition & development (5 weeks)
5. Environmental Assessments (4 weeks)
6. Application Submittal and Review Process (16-20
weeks)
Stage 3: DESIGN & CONSTRUCTION
7. TWPT Action
8. Construction plans, bid documents, specs (8-12
weeks )
9. Approval of plans & specs bid, Award contract, Begin
construction varies.
January 94 70-74 application submitted;
approximately 20 funded
January 31st & July 31st. submitted dates each year.
(4)
Points for Alliances with school districts,
hospitals, chamber of commerce, etc.
How you get land is extremely important in how
it can be used in grant process:
1. if obtained through mandatory dedication it can
be used.
2. donated or purchased land should be placed in
trust
Discussed various options, variables, population
changes, name changes.
Park Board should have strong part in PUD process.
Next step; determine needs, set priorities
4. Footbridge at Sparger Park
Engineer has reviewed request and does not think it is a
safety issue.
5. Report on Kimzey Park Meeting
No report at this time.
6. Youth Sports Summit
Follow up meeting 7 PM, June 13, 1994
NEW BUSINESS:
1. Roller Hockey Facility
Guest did not attend meeting - no report
(5)
2. Adopt=A-Park Program
Bring recommendations for next meeting.
STAFF REPORT
1. Colleyville Challenge Postponed (no entries)
2. Summer program going well
ADJOURN
MEMORANDUM
TO: ALL PARK BOARD MEMBERS
FROM: SRIP RELLER~ PARKS AND RECREATION COORDINATOR
DATE: JULY 7, 1994
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++
THE WILSON HOUSE IS THE CITY PARR ANNEX
PLEASE BRING YOUR PLANNING CALENDAR TO THE BD. MEETING
SPORTS SUMMIT
MONDAY, JULY 13, 1.994
RECAP
REPRESENTATIVES PRESENT: Pat Horn, Park Board Chairman; Bill Carroll, Girls
Softball; Russ Overbee, Mike Durand,Soccer; Skip Keller, Parks and Recreation Coordinator;
Sharon Curry, Recreation Supervisor
Pat Horn called the meeting to order at 6:40 p. m.
Skip Keller distributed last year's facility use agreements.
Football and soccer will run simultaneously in the fall. Children will make a choice.
Seasons: FALL PRIM
Soccer 9/17 - 11/12/94 02/18 - 04/08 (intown); 04/30 (out of town)
Softball fields l &7 04/03 - 06/01
09/10-10/2.5 (skill drills).
Softball Requests: Fall Skill Drills: 1 1/2 hour sessions on Saturdays after 3 p.m.; fields
1&7
Request exclusive use of fields 1 - 7 -9 through July; Need something for
older girls; hope field #9 becomes bigger than #7 to make regulation high
school field;
Soccer Requests: consider number of lit fields available; baseball fields available for
games (note specific exceptions in both agreements during baseball
practices)
Other items of discussion:
Questions regarding use of fields on Sundays due to growing programs and limited field
availability; softball and soccer request this item be placed on the July Park Board agenda for
discussion
Per Skip Keller; the city will enforce insurance policies and board members requirements
this year; they must be submitted prior to the start of any league practices and/or activities.
When submitting field requests specify field needs for clinics, tryouts, etc.
Review previous agreements and submit comments to Skip by end of June
Agreements returned to associations by mid July
Agreements signed by August 1
MINUTES OF
SPORTS SUMMIT
MONDAY, MAY 23, 1994
6:30 P. M.
INTRODUCTION: Pat Horn opened the meeting by outlining the objectives of the Sport
Summit. Those objectives being:
- minimize the overlap of various sports
- begin process to finalize scheduling
- discuss any obstacles/concerns getting in way of park facilities usage
PRESENT: Pat Horn, Chuck Walton, Parks and Recreation Advisory Board; Bill Carrol,
President, James Garwyes, Vice President, Girls Softball; Mike Duran President, Russ
Overbee, Vice President, Fields, Soccer Association; Mike Buttell, Baseball Association;
Fred Parrish, Football Association
RECAP LAST YEAR: Good intentions, good theory, implementation not as good as
could be, better this year
ISSUES:
SOFTBALL (Bill Carroll):
playing Colleyville only next year; need more field capacity;
Request: full use of two shared fields;
anticipate growth of 40-50 girls next season;
Request: six week block of Saturdays in fall season for skill development clinics
Season last longer in Spring; have tournaments after regular season
Start April 1 through May regular season' city tournament; post season play
Request to practice earlier; 25% play soccer; 75% had to wait for soccer to be over
FOOTBALL (Fred Parrish):
City Park fields not a problem; games played at CMS
Add two teams in Falt
used outfields of three fields;
Didn't use all of available space last year; probably will this year
SOCCER (Russ Overbee):
Play usage; with 11 new fields for games will be plenty
Spring games a problem; need more lights; ability for some lighted fields in fall
Practice facilities: most not practicing at old fields; problem for select; concerned about
late times; i
New fields, play only; no practice
Increase usage on large field for select home games (currently playing away)
Lit fields at City Park for games and practices worked well
Wanting to sponsor summer skill programs
BASEBALL (Mike Buttell):
Unique, don't have practices after season begins; no fields available
Major problem, growth; kids leaving because no practice facilities
Safety problems with poor lighting; there will be an injury and possible lawsuit because
of lights
Drainage -water from subdivision behind draining onto field #5
Group to work with all other associations; form Cv youth Organization; grow stronger as
a group; bring together for benefit of kids
All money from fundraisers will go to parks
Some decisions are going to have to be forced; kids have to be turned away
No attempt to use school facilities; hasn't been explored, fields in bad shape
Wants to put fields to specs; need to do for Pony to host tournaments
PAT HORN:
Can't get away from some overlap; but can minimize
Important all have opening ceremonies
Keep opening dates open for each other
PROPOSED DATES FOR 94/95 (assuming most facilities are available):
SOCCER: Fall 09/17 - 11/12 Spring 02/18 - 04/08
SOFTBALL: Fall Spring 04/08 - 06/01
FOOTBALL: Fall 08/08 - 11/12
BASKETBAII: Winter 12/04 - 02/19
BASEBALL: Fall 09/01 - 11/05 Spring 04/08 - 06/10
SUMMARY:
Look at dates, overlaps come back with fall back position
Honor each other's opening ceremonies
bring registration dates, opening ceremonies, picture days, etc to compile master calendar
Pat to address school board concerning distribution of flyers
copy of all facility agreements to each association
NEXT MEETING: MONDAY, JUNE 13, 6:30 P.M. CITY PARK ANNEX