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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/10/1994 (2)PARKS AND RECREATION ADVISORY BOARD AGENDA MONDAY, FEBRUARY 7, 1994 6:30 P.M. CALL TO ORDER APPROVAL OF MINUTES CITY PARK ANNEX 5109 BRANSFORD RD PRESENTATION: WORLD CUP SOCCER - GORDON JAGO DISCUSSION AND CONSIDERATION OF RESURFACING TENNIS COURTS DISCUSSION AND CONSIDERATION OF PARK LAND DEDICATION FUND DISCUSSION AND CONSIDERATION OF LONGWOOD PARK DEVELOPMENT DISCUSSION AND CONSIDERATION OF AMENDING THE RESOLUTION ESTABLISHING THE VOLUNTARY PARK FUND AND ITS USES DISCUSSION AND CONSIDERATION OF 1994 PARK AND RECREATION ADVISORY BOARD GOALS AND OBJECTIVES UPDATE ON PARKS AND RECREATION PROJECTS UPDATE ON VOLUNTARY PARK FUND I certify this Agenda was posted on the bulliten boards at City Hall at on Wednesday, February 2, 1994. STAFF BRIEFING FEBRUARY 7, 1994 PRESENTATION: WORLD CUP SOCCER Mr. Gordan Jago, former Dallas Sidekicks coach, will make a presentation ont he World Cup Games coming to Dallas in June 1994 and their effect on the entire region. DISCUSSION AND CONSIDERATION OF TENNIS COURT RESURFACING JULY 1993: Jeanne Dearth presented pictures of current conditions of courts and reported they are a safety hazard. Board considered various options including asking GCISD to fund a portion of the cost. Board's primary concern is for providing a safe place to play on Colleyville's only public courts. AUGUST 1993: Four companies contacted for estimates. Alan Linford has discussed with GCISD and they may be interested in cooperating on project. Item tabled until decision reached by GCISD. JANUARY 1994: Staff contacted Alan Linford regarding update on status of decision. Alan will check and advise. Update at meeting. DISCUSSION AND CONSIDERATION OF PARK LAND DEDICATION FUND Ordinance No: 0-91-823 (Park Land Dedication Ordinance) states a developer may pay a fee of $310.77 for each dwelling unit within a subdivision in lieu of dedication of park land. All funds collected shall be deposited in interest bearing accounts clearly identifying the subdivision for which it was collected. The interest earned shall be considered funds of the account. The fees amy be expended only for the acquisition or improvement of parks or other sites available for park purposes whose service areas include a portion of the subdivision where the fees were collected. They may also be used for the retirement of bonds, certificates of obligations, etc. used to acquire or improve park sites or other sites available for park purposes in those service areas. The service area is defined as: Neighborhood Park 2/3 mile radius from center of neighborhood park Community Park 1 1/2 mile radius from center of community park City Park entire area of city Lineaz Park entire area of city Special Purpose Park entire azea of city In addition, if the funds are not expended within five years, the owner of the property has a right to request a refund of the fees paid. The Finance Department is investigating the funds. Boadd members will be updated when figures are available. DISCUSSION AND CONSIDERATION OF LONGWOOD PARK DEVELOPMENT David Bagwell ,developer of the Longwood addition, presented an overview of the park at the January 1994 meting and reported he has paid the city approximately $32,000 parking lot and park land dedication fees. He requested the Board approve his recommendation the funds be used to develop a master plan for the park. A motion was made to accept the concept of developing a master plan for the park and staff research the requirements for expending the funds and report the findings at the February meeting. DISCUSSION AND CONSIDERATION OF AMENDING THE RESOLUTION ESTABLISHING THE VOLUNTARY PARK FUND AND ITS USES As part of the 1993/94 budget process the City Council directed staff to include $35,000 funding from athletic user fees in the Parks and Recreation Department funding. After months of study and input, the Council recognized funding through athletic user fees would not be feasible. The Council looked at alternative funding sources for the short fall created. At the January 18 City Council meeting the Boadd was requested to study the Resolution and determine if it could be amended to include funding for pazks maintenance. The Voluntary Park Fund was established in 1976 for the purpose of acquisition, development and improvements of park land and facilities. The Resolution specifically states the Fund will not be used for Pazk maintenance. In 1993 the Resolution was amended to include funding of approved parks and recreation programs; however, the stipulation remained that the Fund is not to be used for park maintenance. A copy of the Resolution is attached for review. DISCUSSION AND CONSIDERATION OF PARKS AND RECREATION ADVISORY BOARD GOALS AND OBJECTIVES The Board held a work session on Monday, January 31 to establish goals and objectives for the coming year. Each Boadd member submitted items for consideration. The attached list details the items in priority order as established at the work session. UPDATE ON PARKS AND RECREATION PROJECTS The Spring and Summer F. A. C. T. S. book was distributed the week of January 31 to homes in Colleyville, Grapevine, Southlake and portions of Euless. The books were distributed in the Monday editions of the Fort Worth Star Telegram and either through direct mail or doorhanger to non subscribers. Programs are being finalized for the summer. Day camp will be offered at the Nature Center this year and campers will have a wider variety of programs offered to them because of the new location. Additional sports camps will be scheduled along with at least one new program in conjunction with the Texas Parks and Wildlife Dept. In addition, staff is working with the Grapevine Parks and Recreation Department on developing joint programs for this summer. Staff is in the process of developing a series of nature programs to be offered at the Nature Center throughout the Spring and Summer. A calendaz of events will be prepaze and be available for distribution at the grand opening. Programs will be available for all ages and will include a variety of topics. Reseazch is now being conducted at other Nature Centers as to the types of programming that has been successful and this information will be utilized to develop programs. UPDATE ON VOLUNTARY PARK FUND See attached report wp:44PARB. ZAG *****DRAFT*****DRAFT***** DRAFT***** DRAFT***** DRAFT COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD MINUTES JANUARY 10, 1994 CALL TO ORDER: Vice Chairman Pat Hom called the meeting to order at 6:07 P.M. on Monday, January 10, 1994. ROLL CALL: MEMBERS PRESENT: Pat Horn, Yvonne Hatton, Chuck Walton, Rich Hendfer, Ray Brockie, Paul Vigiletti, Steve Rahn, Mike Billings CITY STAFF PRESENT: Jan Belcher, Assistant City Manager; Skip Keller, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor SPECIAL GUESTS: David Bagwell; Suellen Thompson, Thompson Landscape Architects; Judy Atwood, Russ Overbee, Colleyville Soccer Association; Stan Trent, Raul Gomez, Colleyville Baseball Association; Mike McElaney, Colleyville Football Association; Bill Carrol, Ron David; Girls Softball Association; Larry McWilliams; Alan Linford; residents of the Longwood subdivision APPROVAL OF DECEMBER 6, 1993 MINUTES MIKE BILLINGS MADE A MOTION TO APPROVE THE MINUTES OF THE DECEMBER 6, 1993 PARKS AND RECREATION ADVISORY BOARD MEETING AS PRESENTED. RICH HENDLER SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. ELECTION OF OFFICERS MIKE BILLINGS NOMINATED PAT HORN AS CHAIRMAN. STEVE RAHN SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. YVONNE HATTON NOMINATED MIKE BILLINGS AS VICE CHAIRMAN. CHUCK WALTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. YVONNE HATTON NOMINATED RAY BROCKIE AS SECRETARY. RICH HENDLER SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Advisory Board Minutes of January 10, 1994 Page 2... PRESENTATION: LONGWOOD DEVELOPMENT PARK -DAVID BAGWELL David Bagwell, developer of the Longwrood addition, presented an overview of the park land dedicated to the city for the development. He reported he has paid the city $8,000 in parking lot fees and approximately $25,000 in park land dedication fees for the development. He requested the Park Board make a recommendation to approve his recommendation the funds be used to hire a landscape architect to develop a master plan for the park; recommended Suellen Thompson for the work, and recommended a hierarchy of use of the funds be established. Several residents of the development addressed the Board expressing their desire the park remain a natural area, with as little intrusion as possible. They expressed concerns that safety issues be addressed; the park be left a neighborhood area; and requested funds be designated to come up with the best plan possible. STEVE RAHN MADE A MOTION TO ACCEPT THE CONCEPT OF DEVELOPING A MASTER PLAN FOR THE PARK IN THE LONGWOOD DEVELOPMENT AND TO INSTRUCT STAFF TO RESEARCH THE REQUIREMENTS AND TO REPORT THEIR FINDINGS TO THE BOARD AT THE FEBRUARY MEETING. YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. DISCUSSION AND CONSIDERATION OF ATHLETIC USER FEE Board members from all youth athletic associations in the City adamantly expressed unanimous opposition to the Athletic User Fee. They sated an extreme lack of trust in the city representatives and opposition to the fees being placed in the General Fund as primary considerations in their opposition. Other factors included an opposition to "taxing" children for participating in organized activities when other park users will not be #axed. The condition of the facilities are dangerous and an embarrassment to the city and there are no guarantees the funds will be used for improvements. They expressed extreme disappointment that they were not consulted for alternative suggestions or their input prior to the fee's implementation. Parks and Recreation Advisory Board Minutes of January 10, 1994 Page 3... MIKE BILLINGS MADE A MOTION TO REJECT THE ATHLETIC USER FEE AND TO MAINTAIN THE CURRENT LEVEL OF SERVICE. STEVE RAHN SECONDED THE MOTION. Discussion on motion: Board members expressed concerns about taking money from the Voluntary Park Fund or the department's general operating budget without the City council exploring other options for the funds. RAY BROCKIE MADE A RECOMMENDATION TO AMEND THE MOTION TO INCLUDE A RECOMMENDATION TO THE CITY COUNCIL TO SEEK ALTERNATIVE SOURCES FOR THE $35,000 FEE OUTSIDE THE VOLUNTARY PARK FUND AND THE CURRENT BUDGET AND INCREASE THE CURRENT LEVEL OF SERVICE. MIKE BILLINGS AMENDED HIS MOTION. CHUCK WALTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. DISCUSSION AND CONSIDERATION OF UTILIZING VOLUNTARY PARK FUND FOR ENVIRONMENTAL ASSESSMENT AND TITLE SEARCH FOR POTENTIAL LAND DONATION Staff briefed the Board on the background and location of the property known as the "Sparger Park Extension", along Little bear Creek, behind the Saddlebrook additions. The land will allow development of a linear park with a trail that will tie into the trail system in the City's Parks Master Plan. PAUL VIGILETTI MADE A MOTION TO APPROVE $2,560 FROM THE VOLUNTARY PARK FUND FOR THE PURPOSE OF CONDUCTING A LEVEL ONE ENVIRONMENTAL ASSESSMENT AND TITLE SEARCH FOR THE "SPARGER PARK EXTENSION". RICH HENDLER SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. DISCUSSION AND CONSIDERATION OF MILL CREEK DEDICATION The dedication of the Colleyville Nature Center will be held at 10:30 A.M. on Saturday, February 26, 1994. Board members discussed various people to invite including all civic organizations in the city, athletic associations and the high school environmental club and sponsors. Parks and Recreation Advisory Board Minutes of January 10, 1994 Page 4... OTHER CONCERNS Discussion concerning dumping in undeveloped parks: request police department patrol parks and/or residents watch for dumping and report to police department. Punishment would be to clean up park rather than pay fine. Members requested the Police Chief be invited to the next meeting to discuss this and other issues. Members discussed alternatives to having staff clean park sites including involving Scout groups and school groups in an Adopt A Park program. Staff briefed the Board on the new Colleyville Proud Committee and invited members to attend the meetings. The Parks and Recreation Coordinator is on the committee and can act as liaison between the Board and Committee. RAY BROCKIE MADE A MOTION TO SUPPORT COLLEYVILLE PROUD AND APPOINT SKIP KELLER AS THE BOARD'S LIAISON TO THE COMMITTEE. THE BOARD'S FIRST RECOMMENDATION TO COLLEYVILLE PROUD IS TO BEGIN AN ADOPT A PARK PROGRAM. STEVE RAHN SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Board members discussed a work session to set goals and objectives to accomplish during the coming year. Members will submit a list of items to be discussed and prioritized to the Recreation Supervisor prior to the meeting. The work session will be held on Monday, January 24 at 7:00 P.M. STEVE RAHN MADE A MOTION TO ADJOURN THE MEETING AT 9:25 P.M. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.