HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-6/7/1993 (2)GitY of
Texas
PARKS AND RECREATION DEPARTMENT
COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD
AGENDA
A
MONDAY, JULY 12, 1993
6:00 P.M.
CITY PARR ANNEX
5109 BRANSFORD ROAD
1. TOUR OF PLEASANT RUN PARK
Meet at entrance to Park at 6:00 P.M.
Tour park, cold drinks will be served at park site
Return to City Park Annex for dinner and meeting
2. CALL TO ORDER
3. APPROVAL OF June 7, 1993 Minutes
4. DISCUSSION ON CONCERT SERIES
5. UPDATE ON YOUTH SPORTS SUMMIT
6. DISCUSSION AND CONSIDERATION OF USE OF VOLUNTARY PARK FUND FOR
COLLEYVILLE_NATURE CENTER
7. DISCUSSION OF VOLUNTARY PARK FUND PROJECT LIST
8. DISCUSSION OF POLICY ON DONATIONS
9. DISCUSSION OF PARK COORDINATOR POSITION
10. UPDATE ON PARKS AND RECREATION DEPARTMENT PROJECTS
A. Colleyville Nature Center
B. Pleasant Run Park
C. Kidsville
D. Youth Sports
E. Arts Commission
F. Adult Athletics
G. Recreation Statistics
H. Voluntary Park Fund
~4
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OTHER CONCERNS
ADJOURN
5205 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
/R171 FAR-R~41
COLLEYVILLE PARRS AND RECREATION BOARD
i MINUTES
JUNE 7, 1993
CALL TO ORDER:
Chairman Alan Linford called the meeting to order at 6:03 p.m. on
Monday, June 7,-1993.
ROLL CALL: PRESENT: Alan Linford, Yvonne Hatton, Mike Billings,
Pat Horn, Jim Hoff, Steve Rahn, Paul Vigiletti, Dave Draz,
Assistant City Manager; David Fain, Parks and Recreation
Coordinator; Sharon Curry, Recreation Supervisor
ABSENT: Jack Hartnett
SPECIAL GUESTS: Cheryl Feigel, Joy Banta, Yvette Smith, David
Scott, Mike Gordy, President Colleyville Soccer Association
1. APPROVAL OF MINUTES:
Yvonne Hatton requested the May 3, 1993 Minutes be amended to
reflect 300 people are expected to attend the Kidsville
Father's Day Challenge, not 500 as previously stated.
MIRE BILLINGS MADE A MOTION TO APPROVE THE MINUTES AS AMENDED.
YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS
VOTE.
2. ELECTION OF OFFICERS:
Yvonne Hatton nominated Alan Linford as Chairman. Mike
Billings seconded the nomination which carried by a unanimous
vote.
Mike Billings nominated Pat Horn as Vice Chairman. Steve Rahn
seconded the motion which carried by a unanimous vote.
Yvonne Hatton nominated Jack Hartnett as Secretary. Paul
Vigiletti seconded the nomination which carried by a unanimous
vote.
Parks and Recreation Advisory Board
Minutes of June 7, 1993
Page 2...
OTHER CONCERNS:
Joy Banta and Yvette Smith presented a letter stating that as
residents of Ross Downs they-are looking forward to forming a
playground committee for the purpose of expanding the
playground and adding additional equipment to Kimzey Park.
Their goal is to inform all residents of Ross Downs and
Highland Meadows and request donations of $25-50 per family
for the acquisition of the equipment. They would like to
raise $10,000 in funds and are asking the Park Board to match
whatever funds are raise with funds from the Voluntary Park
Fund. They have contacted several playground equipment
companies and have a landscape designer who is willing to
designed the improvements to fit within the scheme of the
park.
Yvonne Hatton expressed concerns with the committee soliciting
donations at the same time as Kidsville a d requested they
wait until Kidsville is completed. The consensus of the Board
is that it is an excellent community project and concurred
with Yvonne's request that they not solicit donations
until Kidsville is complete. The Board also requested
the committee work through city staff. Staff stated there was
no problem working with the private landscape designer,
however, the City will retain regulatory control. Ms. Banta
and Ms. Smith will begin notifying r e s i d e n t s a n d
soliciting support, and report back to the Board in July.
Cheryl Feigel reported she is aware of a playground equipment
company that makes equipment from recycled plastic. They are
interested in working with cities on pilot projects and may
put the equipment in at a reduced price. She will get the
information to Ms. banta and Ms. Smith.
NO ACTION TAKEN
3. DISCUSSION OF FIELD LIGHTS AT PLEASANT RUN SOCCER FIELDS:
David Scott briefed the Board on the continuing problem with
the lights being on after hours. The Board previously agreed
to investigate installing a separate control on the southeast
bank of lights so they can be utilized for official league
games only, if Mr. Scott would install trees on his property
to help screen the lights from his house. The consensus of
the Board is the situation has gone on too long and needs to
be resolved quickly.
Parks and Recreation Advisory Board
Minutes of June 7, 1993
Page 3...
JIM HOFF MADE A MOTION TO UTILIZE UP TO $950 OF THE NON-
RESIDENT FEES SUBMITTED BY-THE SOCCER ASSOCIATION TO THE
VOLUNTARY PARR FUND TO WIRE THE SOUTHEAST BANK OF LIGHTS TO
OPERATE INDEPENDENTLY. YVONNE HATTON SECONDED THE MOTION
WHICH CARRIED BY A UNANIMOUS VOTE.
4. DISCUSSION OF DATES AND TYPES OF BANDS FOR CONCERT SERIES:
Paul Vigiletti updated the Board on the planned concert series
stating the first is scheduled for June 20 and will feature
the Sidemen playing 60's music. Other dates requested are
July 11, August 8 and September 12, with music requested being
jazz/blues, top 40, rock & roll.
NO ACTION TAKEN
5. UPDATE ON YOUTH SPORTS ASSOCIATION ~~SUMMIT"
Dave Draz reported all the Associations have submitted their
dates. He and Pat Horn are working on the agenda, handouts,
etc.
Pat Horn reported each association will be asked to have one
voting member at the "summit". They will be looking at season
and practice dates to try and avoid overlaps. The dates will
be put on a pert chart and sent back to the associations prior
to the meeting so they will know the overlaps upfront.
On behalf of the Kidsville committee, Yvonne Hatton requested
no games be scheduled on November 13, "build day", stating
they believe it will show how important Kidsville is. They
will be needing every available person to work on the project
that day. Board members thought it would be a good idea to
have games that day, expressing concerns that if parents have
a "free" weekend they are more likely not to show up. They
felt it would be good to have a captive audience, people would
be more apt to show up and work if they were in the park
already. It was decided a Kidsville representative would be
given time on the "summit" agenda to brief the association
presidents on the importance of Kidsville and ask their
support and the support of their associations.
NO ACTION TAKEN
Parks and Recreation Advisory Board
Minutes of June 7, 1993
Paqe 4...
6. DISCUSSION AND CONSIDERATION OF PARR ORDINANCES:
Alan Linford reported the Ordinances have been through two
readings by the City Council. The Council has requested the
Board re-examine the section concerning "Riding of Animals".
They expressed concerns about prohibiting riding of horses in
public parks because of the importance they play in the city's
heritage and riding is a popular activity in the city.
After much discussion, the Board agreed there are no suitable
places to ride horses in the city parks and at some point
specific equestrian trails will be addressed.
MIRE BILLINGS MADE A MOTION TO LEAVE THE ORDINANCE AS WRITTEN,
STATING THERE IS ENOUGH FLEXIBILITY TO ALLOW RIDING WHEN
APPROPRIATE FACILITIES ARE AVAILABLE. STEVE KAHN SECONDED THE
MOTION WHICH CARRIED BY A UNANIMOUS VOTE.
7. UPDATE ON INTERLOCAL AGREEMENT WITH CITY AND SCHOOL DISTRICT
Dave Draz stated the Agreement is general in nature, spells
out the general context under which facilities will shared and
allows the administrative authorities to exchange information,
coordinate activities and relates policies and procedures
governing the facilities. He reported there has been a
meeting with GCISD representatives and city staff to discuss
the various facilities and related issues. Dr. Thompson has
examined two issues, the use of the GHS track for the summer
track program and use of the GHS baseball field for Colt
league.
NO ACTION TAKEN
8. DISCUSSION AND CONSIDERATION OF FUNDING SOCCER GOALS:
The Board discussed the purchase of goals for the new facility
and reported the soccer association has purchased the goals.
The possibility of utilizing the Voluntary Park Fund for other
improvements to Pleasant Run Park, such as security fencing,
pavilion, playground equipment, etc. could be used to look at
the needs. Some Board members expressed concerns about
putting more money into this facility and would like to
consider other areas Voluntary Park Funds might be used to
address other needs. The Board will bring their "wish" lists
to the next meeting for further discussion and prioritization.
NO ACTION TAKEN
Parks and Recreation Advisory Board
Minutes of June 7, 1993
Page 5...
9. DISCUSSION OF POLICY ON DONATIONS
The Board discussed the tax exempt status, .need for city
attorney opinion and use of the Community Foundation of Texas.
NO ACTION TAREN
10. UPDATE ON PARRS AND RECREATION PROJECTS:
A. COLLEYVILLE NATURE CENTER
The City has advertised for bids for the construction of
the Colleyville Nature Center. Once bids are reviewed
staff will recommend a contract be awarded to the lowest
and most qualified contractor. Staff anticipates
construction to begin in July.
B. PLEASANT RUN PARK
The park has been sprigged and hydromulched. The
contractor will continue to establish the turf throughout
the summer by maintaining an extensive watering and
fertilization program.
C. KIDSVILLE
Yvonne Hatton reported $46,000 has been raised to date.
The Golf Tournament is scheduled for June 21st and they
are still looking for players. The Father's Day
Challenge is under way and it will be a way to get people
out who haven't been involved, and will help get the word
out about Kidsville. She encouraged the Board to come
out and show their support. Wataburger will be donating
the hamburgers and fixings for the event; Barclay Square
will be donating frozen lemon aide and capucunno for 300
people. They are very excited about the support they are
receiving. The Homeowners Associations have been invited
to challenge each other in a volleyball tournament.
Parks and Recreation Advisory Board
Minutes of June 7, 1993
Page 6...
D. YOUTH SPORTS
Baseball and softball are winding down and about to
conclude their seasons. Pat Horn reported"Colt league
has joined with Tri-Cities for this season pending a
decision on use of the GHS field.
E. BASEBALL AT THE HIGH SCHOOL
Staff discussed with the GCISD administrators the use of
the GHS field. GCISD stated they would review the
possibility of waiving the user fee for use of the field
and would provide staff an answer as soon as possible.
F. TRACK AT THE HIGH SCHOOL
The summer track program will meet at Heritage Middle
School Monday, Wednesday and Friday; and at GHS on
Tuesday and Thursday. The Board requested staff ask Dr.
Thompson for use of the GHS track five days and week and
the program be moved to GHS.
G. ARTS COMMISSION
Paul Vigiletti reported the Commission is working with
the Parks Dept on offering drama classes in the fall.
They are working with Cheryl Fiegel on having the history
of Colleyville written in play form so it can be
presented to the public. They are trying to establish a
children's and adult theaters. They are working with the
Northeast Orchestra on clarifying where their
performances will be.
H. VOLUNTARY PARK FUND
The Board was presented with a revised resolution of the
Voluntary Park Fund.
Parks and Recreation Advisory Board
Minutes of June 7, 1993
Page 7...
OTHER CONCERNS:
The next meeting date was set for July 12 because of the
upcoming holiday.
Pat Horn addressed the lack of activities for adults and
requested staff investigate establishing adult softball league
on Sunday afternoons and adult volleyball leagues.
Staff will report back on the issues.
ADJOURN
PAUL VIGILETTI MADE A MOTION TO ADJOURN THE MEETING AT 8:54 P.M.
MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS
VOTE.
STAFF BRIEFING
CONCERT SERIES
The first concert held on June 20th featured "The Sidemen"
performing a variety of contemporary music from the 60's and 70's.
Approximately 100-150 people attended the concert at the City Park
Annex. People were very complimentary of the concert and several
people stopped staff members to say how much they enjoyed the
concert and appreciated it being offered. The police did receive
one complaint from a neighbor about 9:00 about the noise, however,
no complaints were received in the Parks and Recreation office.
The next concert is scheduled for SUNDAY, JULY 11, 7:00 P.M.
featuring "Rod and the Reporters". Playing Dixieland to Rhythm and
Blues, Country to Pop, they play something for everyone. Press
releases were distributed to the Colleyville News & Times, Mid
Cities News, Fort Worth Star Telegram and Grapevine Sun promoting
the concert. (In addition, the Grapevine Sun agreed to run a promo
photograph of the band.) Flyers (copy attached) were posted in
local businesses on Wednesday to help "spread the word".
Paul Vigiletti is working on scheduling additional concerts to
complete the series.
Rod and the Reporters
Rod and the Reporters have been entertaining people in the Dallas
area for over seven years. Containing some of the finest musicians
anywhere, their unique ability to play any style has made them a
very popular group in the Dallas Ft. Worth area. They currently
perform at "Dick's Last Resort" in the historic "West End" of Dallas
every Monday and Thursday nights where they are now in their eighth
year.
The leader Rodney Booth has a unique outlook on what the band's job
is. "We ] ike to play what people like to hear; maybe that's the reason
we have been so successful. We enjoy all styles and have one of the
most versatile bands I've ever been around." Frorn Dixieland to
Rhythm and Blues, Frorn Country to Pop, this band plays something
1'or everybody.
Rodney Booth is a graduate of North Texas State University where
tie played trumpet in the world renowned 1 U'clock Lab band. He has
toured with the Woody Herman Big Band and has played with such
entertainers as Tony Bennett, Liza Minelli,Sonny and Cher, the Four
Tops, and the Temptations just to name a few. He is an active studio
musician grid can be Beard on commercial's for Chevrolet, Dallas
Cowboys, Fina, Texaco, McDonalds any many others. Rod also }candles
vorrls and fronts the band.
Randy Lee is on of the finest saxophone players in the country.
Randy is also active in the studio scene and can be heard on
numerous commercials such as Chili's, Texaco, Fina, and many, many
others. Randy who toured with "Elvis" is one of the most sought
after saxophone players this area has ever had. Randy can also be
heard at the Dallas Summer Musicals where he has played the first
woodwind book 1'or over nine years.
Donny Hollis comes to us from Memphis, Tennessee where he was
active in some of the recordings that came out of that city in the
sixties. Danny is what we calla "triple threat." Danny is a
marvelous trombone player as well as pianist, and his vocal styles
are unmatched. Danny has toured with some of the tinest Dixieland
bands and has been featured at the Sacramento -Jazz festival as well
as the Reno Jazz Festival.
- ' George Anderson is another graduate of North Texas University and
has been playing in this area for twenty years. George is equally
comfortable playing classical bass as well as finger slappin' Pop.
George is very active in the recording scene has has made the jump
from playing to producing. George co-wrote two songs for Vanilla
Ice's ]first album as well as co-produced it. His vocal capabilities
are top notch as well.
Milce Dr~ike is from Durban, South Africa and also is a Graduate of
North Texas University where he teaches. Mike has played with
numerous entertainers and has toured throughout Europe and the far
East. Mike has the ability to make the band really swing as well as
playing Rock-n-Roll. It's a very difCcult thing for a drummer to do
and Mike does it extremely well.
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STAFF BRIEFING
UPDATE ON YOUTH SPORTS SUMMIT
The Summit was held on Saturday, June 19 at the City Park Annex,
with every Association having a representative in attendance. The
Summit ran very smoothly and all representatives worked together to
minimize scheduling conflicts that came up.
New Facilities Use Agreements were mailed to each association
president on June 30 and signed copies are to be returned to the
Parks and Recreation office by July 30.
SEE ATTACHED SUMMIT RECAP AND FIELD USE AGREEMENTS.
COLLEYVILLE YOUTH SPORTS SUMMIT
SATURDAY, JUNE 19, 1993
RECAP
REPRESENTATIVES IN ATTENDANCE: Mike Gordy, Colleyville Soccer
Association; Larry Zugaro, Colleyville Youth Basketball; Tripp
Buchwald, Colleyville Baseball Association; Bill Carol, James
Gawys, Girls Softball; Fred Parrish, Colleyville Pee Wee Football;
Pat Horn, Parks and Recreation Board; Dave Draz, Assistant City
Manager; Sharon Curry, Recreation Supervisor
* BACKGROUND: Purpose to coordinate schedules between
associations so children can participate in a
variety of sports; make it easier on parents; keep
conflicts to a minimum; parent/child will make
choice in fall; problems are in spring with
overlaps in ending basketball, beginning
soccer/soccer ending, baseball/softball beginning
* PARTICIPATION NUMBERS:
SOCCER: 900-1000
BASEBALL: 900-1000
SOFTBALL: 250-260
FOOTBALL: 250
BASKETBALL: 400-450
TRACK: 60-75
O.M. ~ 800
* SEASONS: (Select teams not captured; allows for main body of
programs)
SOCCER: September 11 - November 13
February 12 - April 2
BASEBALL: September 1 - November 15
April 9 - July 17
SOFTBALL: April 2 - June 25
FOOTBALL: August 9 - November 20
BASKETBALL: December 4 - February 12
TRACK: June 5 - July 16
Odyssey of the Mind
* PRACTICES: Be specific in field usages
SOCCER: September 4 - November 13
February 5 - April 2
BASEBALL: August 23 - November 15
April 2 - July 17
SOFTBALL: March 25 - June 25
FOOTBALL: August 2 - November 20
BASKETBALL: November 27 - February 12
TRACK: June 5 - July 16
* OTHER EVENT DATES: -
BBQ COOK-OFF: October 16TH- 17TH
(no games until after 12:00;
City Park fields not available for
baseball/football games Oct. 15-19)
KIDSVILLE: November 10 - 13
CHRISTMAS PARADE: December 3
O.M. February 12 (tentative)
* SCHOOL HOLIDAYS: 08/18
09/06
11/24
12/20
03/14
05/25
*
*
*
*
OPENING DAYS:
First day of school
Labor Day holiday
-11/26 Thanksgiving
- 01/04 Christmas
- 03/18 Spring Break
Last day of school
SOCCER: 9:30 a.m., September 11
(allows 11:00 a.m. baseball games)
SOFTBALL: 9:30 a.m., April 2
BASEBALL: 9:30 a.m., April 9
CHAMPIONSHIPS:
SOCCER: Semi-finals, November 13
Tournament of Champions, November 20
FOOTBALL: Semi-finals, November 13
POSSIBLE CONFLICTS: Soccer Picture Day, March 5th
Baseball Tryouts, fell on same day
last year, (Associations will work
together to avoid conflicts this
spring)
FACILITY REQUESTS: CITY FACILITIES: made through Parks
and Recreation office, 656-7275
GCISD FACILITIES: contact Parks and
Recreation offices; all calls to
GCISD will be directed to city
* ASSOCIATION CONSIDERATIONS:
SOCCER: Spring season: squeezed between
basketball/baseball; allow for
weather conditions; dark @ 5:30; 1
lighted field; 2 holidays; consider
scheduling some games @ City Park to
shorten season; may be able to use
practice fields behind GHS
BASEBALL: biggest conflicts with soccer; if
season shortened, not enough fields
to play on; don't have facilities
to handle growth;
SOFTBALL: if season complete before school
out, all fields available to
baseball
FOOTBALL: only needs practice fields, #2 & #7
outfields; games played at CMS and
around area
BASKETBALL: most conflicts w/schools; will try to
coordinate to avoid conflicts; no
cut 7th grade policy; may not
have Saturday mornings @ middle
schools on some mornings; may be
able to use 3 gyms at GHS;
avoid Friday night practices/games
for 6th grade, conflicts will
Cotillion
TRACK:
* OTHER CONSIDERATIONS:
KIDSVILLE:
minimal impact;
November 10-14 build dates, have
2500 volunteer hours to fill;
encourage parents, coaches, teams to
help before/after games; grand
opening, Sunday, 4:00 p.m.
O.M.
date tentative; dates determined by
region, in new region/state
HIGH SCHOOL SOFTBALL: GCISD adding girls fast-
pitch softball in 94; may request
use of city fields for home games;
need 180-200' fence// 60' base path;
field #3 will work; can pay 4:00
games
MASTER CALENDAR: association submit dates for
pictures, tryouts, drafts etc. to
parks dept.; dept will keep master
calendar so associations can call
dept. for info on conflicts, etc.;
may help eliminate scheduling
conflicts
FIELD IISE AGREEMENTS:
NE%T MEETING:
Mailed to associations by July 1
Associations return signed agreements
to city by July 30
April 1994 to address fall 1994,
spring 1995 dates. other
issues/concerns
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Parks and Recreation Board
July 12, 1993
Staff Briefing
Use of Voluntary Park Funds for Colleyville Nature Center
Background
As part of the grant process for the Colleyville Nature, the City had to commit to an
expenditure of $5,000. In addition to the $5,000 the City is also contributing $20,000
of in-kind services (manpower and equipment). The $5,000 expenditure is a
requirement of the grant process. Because the project bid has been awarded, and
construction will begin in the next few weeks, we must obligate the $5,000 to the
project.
Recommendation
It is recommended that the Parks and Recreation Board approve the expenditure of
$5,000 from the Voluntary Park Fund for the construction of the Colleyville Nature
Center.
STAFF BRIEFING
VOLUNTARY PARK FUND PROJECT LIST
Please find attached a partial list of potential projects that
could be funded from the Voluntary Park Fund. If you have any
other projects in mind for consideration, please be prepared to
share those at the meeting. Staff anticipates that from time to
time additional worthy projects will be considered for funding
through the Voluntary Park Fund.
VOLUNTARY PARK FUND
POTENTIAL PROJECTS
Sidewalk from parking lot to playground at Sparger Park
ESTIMATED COST: $925
Sidewalk replacement at Sparger Park
ESTIMATED COST: $24,500
Large permanent stage (30' X 30' approx. ) to be constructed at
City Park Annex, possibly in connection with Kidsville, to
accommodate concerts in the park, children's theater, etc.
ESTIMATED COST: $10,000
Permanent lights at City Park Annex
ESTIMATED COST: $500
Small playground equipment for Lockett Park for preschool
program use and use by neighborhood children
ESTIMATED COST: $5,000
300' Fencing along west side of L.D. Lockett property
ESTIMATED COST: $ 500
Fencing along north side of Pleasant Run Park
ESTIMATED COST: $ available at meeting
Kimzey Park playground equipment (matching funds)
ESTIMATED COST: $10,000
Concert in the Park Series (Summer 1994)
ESTIMATED COST: $2,500
Children's Play
ESTIMATED COST: $500
Drop down basketball goals
ESTIMATED COST: $3,000
Tennis Court Resurfacing (CMS)
ESTIMATED COST: $8,000
Permanent sign with marquis (Annex)
ESTIMATED COST: $2,500
Picnic tables (5)
ESTIMATED COST: $2,250
Bleachers (4)
ESTIMATED COST: $6,840.00
Replace sections of chain link fences on ball fields
ESTIMATED COST: $ available at meeting
Repave City Park Annex Drive and parking area
ESTIMATED COST: $ available at meeting
Repave City Park parking lot
ESTIMATED COST: $ available at meeting
Parks and Recreation Board
July 12, 1993
Staff Briefing
Policy on Donations
Background
At the May 3, 1993 meeting the Parks and Recreation Board requested that staff
develop a draft policy regarding donations. Staff has not had an opportunity to
complete the research and drafting of a policy. We will attempt to have some
information to the Board at the July meeting.
Staff has requested examples of donation policies from other cities but to date have
not received any policies. As requested by the Parks and Recreation Board at the
June 7, 1993 meeting, staff has asked the City Attorney if the City can accept
donations directly and/or through 501(c)3 foundations. The City Attorney indicated
that the City could receive donations either way.
STAFF BRIEFING
PARKS AND RECREATION PROJECTS
A. COLLEYVILLE NATURE CENTER
The construction contract for the Colleyville Nature Center was
awarded by the City Council on July 6th. The contract has ben
awarded to Dean Construction Company. Dean did the first phase of
construction on the Pleasant Run Park project. Based on the high
quality work and good working relationship we experienced on that
project we are looking forward to working with the contractor and
anticipate a very successful project. Construction is scheduled to
begin during July. The Parks and Recreation Department, in
cooperation with he Public Works Department, will be undertaking a
clean-out project the week of July 19th to remove an old dumping
grounds on the park site. This work is part of the City's
obligation under the conditions of the grant.
B. PLEASANT RUN PARK
The initial installation of grass is complete and it is being
watered. The contractor has five more weeks before the City
accepts the site. A list of items to be completed has been
forwarded to the contractor and our project engineer (Keith Fisher)
is working hard to ensure that the contractor meets all of their
obligations prior tot he City accepting the park. We will be
touring the site on July 12th prior to the regularly scheduled
Board meeting.
C. KIDSVILLE
Yvonne and Mike will update the Board on Kidsville
D. YOUTH SPORTS
Both baseball have softball have completed their regular seasons.
All Star play will be concluding in the next few weeks.
The Track team is doing well in circuit meets and continues to be
one of the stronger teams in the area. The team has placed 54
times out of 56 events competed in, receiving 17 first place, 14
second place and 13 third place ribbons. The Regional Meet will be
held on Saturday in Stephenville and the top three finishers in
each event will be eligible to compete at the State Games of Texas
in E1 Paso the first week in August.
E. ARTS COMMISSION
E. ARTS COMMISSION
No meeting was held in June.
F. ADULT ATHLETICS
Staff is studying the feasibility of offering adult athletics such
as softball and/or volleyball leagues and will attempt to have some
information to the Board at the August meeting.
G. RECREATION PROGRAMS
Summer programs continue to do well, with Tennis being the most
popular. Through the end of June, 302 people have participated in
summer recreation programs compared to 386 participants in 1992
summer programs. Day camp numbers are below what was expected for
June, but are picking up in July. Changing the age ranges from 6-
12 to 6-10 may have hurt participation this year, but will be taken
into consideration when planning for next year. The attached
report details programs and participants for the year to date.
H. VOLUNTARY PARK FUND
Please find attached update on fund status
CiLY of
Tea: as
PARKS AND RECREATION DEPARTMENT
July 7, 1993
Mr. Mike Gordy, President
Colleyville Soccer Association
3454 Knob Oak Drive
Grapevine, Texas 76051
RE: Use of Southeast Bank of Lights, Pleasant Run Fields
Dear Mike,
This letter is to clarify use of the southeast bank of lights on
the Under 12 field at the present soccer fields. As you are
aware, the City and Soccer Association, through you, have come to
an agreement that meets with Mr. David Scott's satisfaction
concerning use of the lights.
The City has funded a separate circuit for that particular light
pole so that it may be operated independently from the remainder of
the poles. As agreed at the June 7, 1993 Parks and Recreation
Advisory Board meeting, the licxhts on this pole are to be used
exclusively for official league scheduled games only An official
league game is defined as one in which an official is in charge;
scrimmages between teams will not qualify for use of the southeast
bank of lights. Lights are not to be used for practices,
scrimmages, and/or private or group lessons or camps.
Hopefully, this policy will create an atmosphere that allows
adequate and safe practice situations for your association and
causes as little intrusion on Mr. Scott's home as possible. We
will be depending on the Association's assistance in monitoring use
of the lights to assure they are used in accordance with the agreed
upon policy. If you have any questions or need any assistance,
please do not hesitate to give me a call at 656-7275.
Sincerely,
.-
~,L ~ .~ ~
Sharon L. Curry,
Recreation Supervisor
cc: Dave Draz, Assistant City Manager
Parks and Recreation Advisory Board
5205 Bransford Road
P.O. Box 185
Colleyville, Texas 7603
(8171 65r;-85'1
RECREATION DEPARTMENT STATISTICS
JUNE 1990 THROUGH JUNE 30, 1993*
ACTIVITY 1990 1991 1992 1993
Day Camp 88 47 55/17(1) 11
Sports Camps -0- -0- 27(2) 58
Baseball -0- 86 164 47(3)
Football -0- -0- -0- 5
Tennis 29 26 83 69
Soccer 35
Preschool Classes 5 5 26 76
Youth Classes 17 -0- -0- 10
Adult Classes 34(4) 8 -0- 4
TOTAL # CLASS PARTIC IPANTS
173 172 372 268
ATHLETICS (svonsored by City):
Track -0- 18 40 58
Basketball -0- 192 300 375
TOTAL CITY SPONSORED ATHLETICS
-0- 210 340 433
ATHLETICS (syonsored by_individual associations
Baseball N/A N/A 910
Football N/A N/A 200
Softball N/A N/A 210
Soccer N/A N/A 900
TOTAL ASSOCIATIONS: N/A N/A 2220
TOTAL # YOUTH SPORTS PARTICIPANTS
N/A 210 2560
SPECIAL EVENTS:
Preschool H'ween -0-
Ghost Tales -0-
Christmas Tree ?
Easter Egg Hunt -0-
YIK!YUK!YIKES! N/A
Girl Scout Day Camp N/A
TOTAL # ATTENDING DEPT.
-0-
TOTAL PARTICIPANTS 173
900est
180est
240est
980est
2220
2653
15 57 N/A
7 78 N/A
100est. 250est. N/A
200est. 500est. 500est.
N/A N/A 19
176 280 276
SPONSSRED/COSPONSORED SPECIAL EVENTS
498 1165est 795est.
880 4097
3716
(1) 55 is elementary age day camp; 17 is preschool camp
(2) total for softball/football camps
(3) camp consolidated to one week; coach moved one week to GVPARD
(4) Figure includes 27 in Jazzercize class. Facilities no longer
available.
VOLUNTARY PARK FUND STATUS AT JUNE 30,1993
UNENCUMBERED FUND BALANCE AT 9-30-92:
FY 93 REVENUE RECEIVED
Donations: PROJECTED ACTUAL
October $7,000 $7,071
November $7,000 $6,951
December $7,000 $7,326
January $7,000 $6,624
February $7,000 $6,805
March $7,000 $7,375
April $7,000 $6,819
May $6,500 $6,269
June $6,500 $7,076
July $6,500 $0
August $6,500 $0
September $6,500 $0
Total Donations $81,500 $62,316
Interest income Recd $1,000 $776
Non resident fee $4,370 $6,855
TOTAL @ YEAR END $86,870 $69,947
FY 93 PROJECTS
$26,801
PROPOSED RECOMMENDED APPROVED EXPENDED
(STAFF) (BOARD) (COUNCIL)
------- ------- ------- -------
------- ------- ------- -------
PLEASANT RUN PARK $0 $53,515 $53,515 $53,515
CONCERT IN THE PARK $2,000 $2,000 $500
SOCCER LIGHT CIRCUIT $925 $925 0
TOTAL $0 $56,440 $56,440 $54,015
UNENCUMBERED FUND BALANCE AT 6-30-93 $40,308
PROJECTED FUND BALANCE AT 9/30/93 $57,231
(USING COUNCIL APPROVED PROJECT LIST)