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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-6/7/1993AGENDA PARKS AND RECREATION ADVISORY BOARD MEETING Monday June 7, 1993 6:00 P.M. CALL TO ORDER 1. Approval of 5-3-93 minutes 2. Election of Officers City Park Annex 5109 Bransford Rd. 3. Discussion of the field lights at the Pleasant Run soccer fields 4. Discussion of dates and types of bands for concert series 5. Update on the youth sports association ~~summit~~ 6. Discussion and consideration of Park Ordinances 7. Update on Interlocal Agreement with City and School District 8. Discussion and consideration of funding soccer goals 9. Discussion of policy on donations 10. Update on Parks and Recreation Department projects A. Colleyville Nature Center B. Pleasant Run Park C. Kidsville D. Youth Sports E. Baseball at the High School F. Track at the High School G. Arts Commission H. Voluntary Park Fund OTHER CONCERNS ADJOURN PARKS AND RECREATION BOARD JUNE 7, 1993 STAFF BRIEFING ELECTION OF OFFICERS Please see the attached City of Colleyville Park and Recreation Board Standard Operating Procedures outlining the duties of each office . PARKS AND RECREATION BOARD JUNE 7, 1993 STAFF BRIEFING LIGHTS AT PLEASANT RUN SOCCER FIELDS This item has been placed on the agenda at the request of the Board. The Soccer Association has been notified that the lights will be discussed at the meeting. David Scott has also been contacted. PARKS AND RECREATION BOARD JUNE 7, 1993 STAFF BRIEFING CONCERT SERIES Staff has requested that the local chapter of the American Federation of Musicians book concerts on the following dates: July 11, August 8, September 12. The type of performances requested are: top 40, Jazz/blues, Rock & Roll. ~3 ~° ~' COLLEYVILLE PARRS AND RECREATION BOARD MINUTES JUNE 7, 1993 CALL TO ORDER: Chairman Alan Linford called the meeting to order at 6:03 p.m. on Monday, June 7, 1993. ~-~ - ROLL CALL: PRESENT: Alan Linford, Yvonne Hatton, Mike Billings, Pat Horn, Jim Hoff, Steve Rahn, Paul Vigiletti, Dave Draz, Assistant -City Manager; -David Fain, Parks and- Recreation Coordinator; Sharon Curry, Recreation Supervisor ABSENT: Jack Hartnett SPECIAL GUESTS: Cheryl Feigel, Joy Banta, Yvette Smith, David Scott, Mike Gordy, President Colleyville Soccer Association 1. APPROVAL OF MINUTES: Yvonne Hatton requested the May 3, 1993 Minutes be amended to reflect 300 people are expected to attend the Kidsville Father's Day Challenge, not 500 as previously stated. MIRE BILLINGS MADE A MOTION TO APPROVE THE MINUTES AS AMENDED. YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 2. ELECTION OF OFFICERS: Yvonne Hatton nominated Alan Linford as Chairman. Mike Billings seconded the nomination which carried by a unanimous vote. Mike Billings nominated Pat Horn as Vice Chairman. Steve Rahn seconded the motion which carried by a unanimous vote. Yvonne Hatton nominated Jack Hartnett as Secretary. Paul Vigiletti seconded the nomination which carried by a unanimous -~ vote. Parks and Recreation Advisory Board Minutes of June 7, 1993 Page 2... OTHER CONCERNS: Joy Banta and Yvette Smith presented a letter stating that as - residents of Ross Downs they are looking forward to forming a playground committee for the purpose of expanding the playground and adding additional equipment to Kimzey Park. Their goal is to inform all residents of Ross Downs and Highland Meadows and request donations of $25-50 per family for the acquisition of the equipment. They would like to raise $10,000 in funds and are asking the Park Board to match whatever funds are raise with funds from the Voluntary Park Fund. They have contacted several playground equipment companies and have a landscape designer who is willing to designed the improvements to fit within the scheme of the park. Yvonne Hatton expressed concerns with the committee soliciting donations at the same time as Kidsville a d requested they wait until Kidsville is completed. The consensus of the Board is that it is an excellent community project and concurred with Yvonne's request that they not solicit donations until Kidsville is complete. The Board also requested the committee work through city staff. Staff stated there was no problem working with the private landscape designer, however, the City will retain regulatory control. Ms. Banta and Ms. Smith will begin notifying r e s i d e n t s a n d soliciting support, and report back to the Board in July. Cheryl Feigel reported she is aware of a playground equipment company that makes equipment from recycled plastic. They are interested in working with cities on pilot projects and may put the equipment in at a reduced price. She will get the information to Ms. banta and Ms. Smith. NO ACTION TAKEN 3. -DISCUSSION OF-FIELD LIGHTS AT PLEASANT RUN SOCCER FIELDS: David Scott briefed the Board on the continuing problem with the lights being on after hours. The Board previously agreed to investigate installing a separate control on the southeast bank of lights so they can be utilized for official league games only, if Mr. Scott would install trees on his property to help screen the lights from his house. The consensus of the Board is the situation has gone on too long and needs to be resolved quickly. Parks and Recreation Advisory Board Minutes of June 7, 1993 Page 3... JIM HOFF MADE A MOTION TO UTILIZE UP TO $950 OF THE NON- RESIDENT FEES SUBMITTED BY THE .SOCCER _ASSOCIATION TO THE VOLUNTARY PARR FUND TO WIRE THE SOUTHEAST BANK OF LIGHTS TO OPERATE INDEPENDENTLY. YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. DISCUSSION OF DATES AND TYPES OF BANDS FOR CONCERT SERIES: Paul Vigiletti updated the Board on the planned concert series stating the first is scheduled for June 20 and will feature the Sidemen playing 60's music. Other dates requested are July 11, August 8 and September 12, with music requested being jazz/blues, top 40, rock & roll. NO ACTION TAKEN 5. UPDATE ON YOUTH SPORTS ASSOCIATION "SUMMIT" Dave Draz reported all the Associations have submitted their dates. He and Pat Horn are working on the agenda, handouts, etc. Pat Horn reported each association will be asked to have one voting member at the "summit". They will be looking at season and practice dates to try and avoid overlaps. The dates will be put on a pert chart and sent back to the associations prior to the meeting so they will know the overlaps upfront. On behalf of the Kidsville committee, Yvonne Hatton requested no games be scheduled on November 13, "build day", stating they believe it will show how important Kidsville is. They will be needing every available person to work on the project that day. Board members thought it would be a good idea to -have games that day, expressing concerns that if parents have a "free" weekend they are more likely not to show up. They felt it would be good to have a captive audience, people would be more apt to show up and work if they were in the park already. It was decided a Kidsville representative would be given time on the "summit" agenda to brief the association presidents on the importance of Kidsville and ask their support .and the support of their associations.: NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of June 7, 1993 Page 4... 6. DISCUSSION AND CONSIDERATION OF PARR ORDINANCES: Alan Linford reported the Ordinances have been through two "readings by the City Council. The Counc"il has requested the Board re-examine the section concerning "Riding of Animals". They expressed concerns about prohibiting riding of horses in public parks because of the importance they play in the city's heritage and riding is a popular activity in the city. After much discussion, the Board agreed there are no suitable places to ride horses in the city parks and at some point specific equestrian trails will be addressed. MIRE BILLINGS MADE A MOTION TO LEAVE THE ORDINANCE AS WRITTEN, STATING THERE IS ENOUGH FLEXIBILITY TO ALLOW RIDING WHEN APPROPRIATE FACILITIES ARE AVAILABLE. STEVE KAHN SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 7. UPDATE ON INTERLOCAL AGREEMENT WITH CITY AND SCHOOL DISTRICT Dave Draz stated the Agreement is general in nature, spells out the general context under which facilities will shared and allows the administrative authorities to exchange information, coordinate activities and relates policies and procedures governing the facilities. He reported there has been a meeting with GCISD representatives and city staff to discuss the various facilities and related issues. Dr. Thompson has examined two issues, the use of the GHS track for the summer track program and use of the GHS baseball field for Colt league. NO ACTION TAKEN 8. DISCUSSION AND CONSIDERATION OF FUNDING SOCCER GOALS: The Board "discussed the purchase of -goals for the riew facility and reported the soccer association has purchased the goals. The possibility of utilizing the Voluntary Park Fund for other improvements to Pleasant Run Park, such as security fencing, pavilion, playground equipment, etc. could be used to look at the needs. Some Board members expressed concerns about putting more money into this facility and would like to consider other areas Voluntary Park Funds might be used to address other needs. The Board will bring their "wish" lists to the next meeting for further discussion and prioritization. NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of June 7, 1993 Page 5... 9. DISCUSSION OF POLICY ON DONATIONS The Board discussed the tax:exempt status,-.need for .city attorney opinion and use of the Community Foundation of Texas. NO ACTION TAREN 10. UPDATE ON PARRS AND RECREATION PROJECTS: A. COLLEYVILLE NATURE CENTER The City has advertised for bids for the construction of the Colleyville Nature Center. Once bids are reviewed staff will recommend a contract be awarded to the lowest and most qualified contractor. Staff anticipates construction to begin in July. B. PLEASANT RUN PARK The park has been sprigged and hydromulched. The contractor will continue to establish the turf throughout the summer by maintaining an extensive watering and fertilization program. C. KIDSVILLE Yvonne Hatton reported $46,000 has been raised to date. The Golf Tournament is scheduled for June 21st and they are still looking for players. The Father's Day Challenge is under way and it will be a way to get people out who haven't been involved, and will help get the word out about Kidsville. She encouraged the Board to come out and show their support. Wataburger will be donating the hamburgers and fixings for the event; Barclay Square will be donating frozen lemon aide and capucunno for 300 people. They are very excited about the support they are receiving. The Homeowners Associations have been invited to challenge each other in a volleyball tournament. Parks and Recreation Advisory Board Minutes of June 7, 1993 ' Page 6... D. YOUTH SPORTS Baseball and softball are winding down and about to conclude-their seasons. Pat Horn reported Colt league has joined with Tri-Cities for this season pending a decision on use of the GHS field. E. BASEBALL AT THE HIGH SCHOOL Staff discussed with the GCISD administrators the use of the GHS field. GCISD stated they would review the possibility of waiving the user fee for use of the field and would provide staff an answer as soon as possible. F. TRACK AT THE HIGH SCHOOL The summer track program will meet at Heritage Middle School Monday, Wednesday and Friday; and at GHS on Tuesday and Thursday. The Board requested staff ask Dr. Thompson for use of the GHS track five days and week and the program be moved to GHS. G. ARTS COMMISSION Paul Vigiletti reported the Commission is working with the Parks Dept on offering drama classes in the fall. They are working with Cheryl Fiegel on having the history of Colleyville written in play form so it can be presented to the public. They are trying to establish a children's and adult theaters. They are working with the Northeast Orchestra on clarifying where their performances will be. H. VOLUNTARY PARK FUND The Board was presented with a revised resolution of the Voluntary Park Fund. Parks and Recreation Advisory Board ~ Minutes of June 7, 1993 Page 7... OTHER CONCERNS: The next meeting date was set for July 12 because of the upcoming holiday. Pat Horn addressed the lack of activities for adults and requested staff investigate establishing adult softball league on Sunday afternoons and adult volleyball leagues. Staff will report back on the issues. ADJOURN PAUL VIGILETTI MADE A MOTION TO ADJOURN THE MEETING AT 8:54 P.M. MIRE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.