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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/4/1993 (5)t (',1t3' Of c ~ ;~ ' _ ~ ~ a Il ~- Texas AGENDA PARKS AND RECREATION ADVISORY BOARD MEETING Monday May 3, 1993 6:00 P.M. Rd. CALL TO ORDER 1. Approval of April 5, 1993 minutes City Park Annex 5109 Bransford 2. Discussion and consideration of funding a summer concert series through the voluntary park fund requested by Paul Vigiletti 3. Discussion and consideration of the "Summit" meeting with youth sports associations 4. Discussion and consideration of commercial signage at City Park 5. Discussion and consideration of Park Ordinances 6. Discussion and consideration of Tree Ordinance 7. Update on Parks and Recreation department projects A. Colleyville Nature Center - copy of minutes B. Pleasant Run Park C. Kidsville D. Youth Sports E. Voluntary Park Fund F. Baseball at the High School G. Track at the High School 8. Other Concerns ADJOURN P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 RAFT D Q PARRS AND RECREATION ADVISORY BOARD R ~ REGULAR MEETING ~~ APRIL 5, 1993 r CALL TO ORDER: Chairman Linford called the meeting to order at 6:10 p.m. on Monday, April 5, 1993. Board members present: Alan Linford, Yvonne Hatton, Paul Vigiletti, Pat Horn, Steve Rahn, Jack Hartnett Members absent: Jim Hoff, Mike Billings City Staff Present: Dave Draz, Assistant City Manager, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor Special Guests: David Scott, Faye Aldridge 1. Approval of March 1, 1993 minutes Paul Vigiletti made a motion to approve the minutes as presented. Pat Horn seconded the motion which carried by a unanimous vote. 2. Election of Officers Due to absence of two members the election of officers was postponed to the next meeting. NO ACTION TAKEN 3. DISCUSSION OF LIGHTS AT THE PLEASANT RUN SOCCER FIELDS Alan Linford briefed the Board on the status of the lights, reporting that David Scott has agreed to put trees on his property if the City agrees to have the southeast bank of lights adjusted so they can be turned on and off independently with a switch. Alternatives were discussed for funding the switch including soccer association paying for the switch and utilizing non-resident fees to cover the cost. Mr. Scott requested all lights on the field be used only for regularly scheduled games. Faye Aldridge, representing the soccer association, stated the association does not have funds available to pay for the switch since they will be spending $12-15, 000 on goals for the new fields. Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 2... She will take Mr. discussion at their recommendations will the June meeting. NO ACTION TAKEN Scott's request back to the Board for next meeting in early May. Their be brought before the Park Board at Faye Aldridge reported the following soccer association statistics: 700 families participating 900 children participating 250 (28%) non residents 90% of non residents go to GCISD schools 90% compliance with non resident fees $1875 non resident fees paid to city On behalf of the Board, she requested the non resident fee be left the same; stated they are concerned with outsiders using the new fields, and asked if someone is available to work on Saturdays to help set up goals, etc. She also reported the Association would continue to support the City in any way possible. 4. Discussion and consideration of appointing a representative to the North Central Texas Council of Governments greenways, bikeways, walkways and parkways committee. Yvonne Hatton made a motion to appoint Steve Rahn to the committee. Jack Hartnett seconded the motion which carried by a unanimous vote. 5. Discussion and consideration of TCU baseball camp The Board discussed various aspects of offering the TCU camp. Staff expressed several concerns about offering the camp this summer. Those concerns being, competition with the camp Coach McCune has offered for the past three summers; second is advertising, since advertising for summer programs has already taken place; third is staff having adequate time to properly prepare for the program and being able to offer a high quality program under limited time frame. Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 3... Pat Horn's children have previously attended the camp and he is very enthusiastic about the high quality of the program and coaches. He expressed concerns about how many children are leaving the city to get the same type of program. The consensus of the Board is for staff to continue working with TCU towards the goal of offering the program as a new program next summer. NO ACTION TAKEN 6. Discussion and consideration of naming the park site located in the Mill Creek subdivision. Pat Horn made a motion to name the park "Colleyville Nature Center". Paul Vigiletti seconded the motion which carried by a unanimous vote. 7. Update on Parks and Recreation Department projects A. Mill Creek Staff has reviewed the preliminary plans and comments have been given to Schrickel Rollins and they are revising the plans. B. Pleasant Run Park The contractor is doing a good job. Irrigation on the south side should be completed the week of April 16th. C. Kidsville On June 20th Kidsville will be holding a Father & Son Game Day and kick-off for the golf tournament starting the next day; they are selling t-shirts to advertise the Garden Club will be installing and maintaining a butterfly garden; every piece of the playground is for sale, name stakes for $30 on up; working with Parks department on March for Parks on April 17, funds will support Kidsville; build days have been established for Wednesday, November 10 through Sunday, November 14; there are 2750 four hour slots to fill with volunteers prior to construction Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 4... D. Youth Sports Baseball opened Saturday, fields were in excellent shape, everything went smoothly; Softball opened the saturday before; soccer is winding down their season; Basketball Advisory Board will meet on April 14 to review the season, make plans for next year and formalize the Board. 8. Discussion and consideration of Park Ordinances The Board discussed the proposed Park Ordinances. The Board addressed the issue of alcohol/no alcolhol. After much discussion, the Board directed staff to present information about a special use permit for use of alcohol in parks. NO ACTION TAKEN 9. Discussion and consideration of Tree Ordinance The Board requested that this item be placed back on the May 3rd agenda for discussion. NO ACTION TAKEN OTHER CONCERNS Discussion of baseball playing Colt league at Grapevine High School fields. There are several issues that are being investigated and need to be resolved quickly. Assuming the school district has no problems with the use and the city incurs no maintenance there should not be a problem. Discussion of using track at Grapevine Hiqh School for summer Track Program Using the GHS track for the Summer Track Program has some real positives in that the program could be expanded and facilities and equipment are available at that track that are not available at CMS. There was discussion on the negatives, of moving a Colleyville program to Grapevine and on the possibility of losing children who currently participate in the program because they can walk or ride bikes and do not depend on parents for transportation. It was the recommendation of the Park Board that if the school district agrees, the program be moved to GHS. Parks and Recreation Advisory Board Minutes of April 5, 1993 Page 5... Discussion of recommendation to raise non resident fee to $15 per family/per season. Jack Hartnet made a recommendation to raise the non resident fee to $20 per family. After much discussion of the pros and cons, the Board made a unanimous recommendation that the non resident fee be raised to $20 per family/per season effective with the Fall sports seasons, and that the fee be removed from the Fee Ordinance. They recommended that Alan Linford communicate with the Mayor and the city send a letter to the associations regarding the proposed increase in the fee, and requested the item be placed on the next park board agenda for further action. Discussion of sponsor signs at City Park Pat Horn asked if there was any reason sponsor signs could not be placed on the outfield fences at City Park as a means to generate funds for both baseball and softball leagues. In addition to the regular registration fees, each team is supposed to have a team sponsor of $150-200 for baseball and $300 per team for softball. The signs would be used to generate support above the team sponsorship level. The signs would have to be well regulated as to type, size, lettering, maintenance, etc. It was the consensus of the Board to investigate this matter further and bring it back for discussion at the next meeting. ADJOURN There being no further business, Paul Vigiletti made a motion to adjourn the meeting at 10:10 P.M.. Steve Rahn seconded the motion which carried by a unanimous vote. Respectfully Submitted: Sharon Curry Recreation Supervisor Approved by: David Fain Parks & Recreation Coordinator PARRB AND RECREATION ADVISORY BOARD MAY 3, 1993 STAFF BRIEFING CONSIDERATION OF FUNDING SUMMER CONCERT SERIES Councilperson Cheryl Feigel and Park Board member Paul Vigiletti have provided information to the Board about a summer concert series (see attached). The information addresses hiring the local Federation of Musicians Organization to provide the music for the summer series. The fees for musicians vary, depending upon the number of musicians in the group. The Department does not have any sound equipment and, therefore, an additional fee will be charged for sound equipment. However, a 4 or 5 piece group with sound equipment can be booked for approximately $500.00. Responsibilities of the Parks and Recreation Department The Department will not be involved in the set up or operation of the concert. The role of the Department will be one of providing the site for the concert. A representative will be on site during the concert to assist the musicians. Items of consideration * How many concerts does the Board desire to support this summer? * What are the desired date(s) for the event(s)? * What is the best site for the concert(s)? Sparger, City Park, other locations. * Does the Board desire to fund concerts through the voluntary Park Fund? April 23, 1993 Paul Vigiletti 604 Summertree Court Colleyville, TX 76034 Dear Paul: This is to follow up on our discussion regarding a park concert series for this summer. I would suggest you talk with your committee and the Parks Board to get their support, if this is something you are interested in pursuing. The following information came from Mr. Ray Hair from the American Federation of Musicians, 1939 Stadium Oaks Court, Arlington, Texas 76011. This organization works with the cities of Denton, Arlington and Duncanville each year to plan their concert series and below are references they have provided: Myra Anderson, Denton Parks Department Ann Gillis, Arlington Parks Department David McDowell, Duncanville Parks Department Professional musicians join this organization and it serves as a booking agency. A variety of music types are available from 40's to rock and roll. Partial funding is available through a trust fund. If the trust funding is received, it would cover 35% of the musicians fees. We would have to find the funding for the remaining 65%. The price for a concert, assuming a 90 minute performance, is based on the number of musicians in a group. We would have to pay the amount on the schedule below, assuming we received partial funding through the trust. Quartet $260 5 Piece $ 31 2 6 Piece $ 3 6 4 7 Piece $ 41 6 8 Piece $468 If we have no sound equipment, the groups wil! bring their own for an additional fee. When I talked with Mr. Hair he indicated that we could get a 4 or 5 piece group with sound equipment for approximately $500. On that assumption a four concert series could be done for around $2000. This also assumes no additional costs for publicity, which probably wouldn't be necessary. Mr. Hair also commented that GTE co-sponsors the concerts in Denton, and I took the liberty of exploring this further. i talked with Ann Logan at GTE, who is in charge of funding grants. She indicated that we must have anon-profit 501 (c)3 status. I don't believe we currently qualify, however I understand chat several groups are working toward that status. I considered the next option of using Voluntary Park Funds for this year to get the series started and work toward future grants. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 On a personal note, we might even begin investigating the cost of sound equipment as we have borrowed it from the school district on many occasions. In fact, last December we borrowed it from Colleyville Middle School for the Christmas Tree Lighting and a speaker was misplaced in the process of delivering the equipment back to school that night. Unfortunately, the music teacher needed the equipment at 8:00 the next morning. After having checked with the police department and fire department, at midnight a parks employee and myself checked the trucks at the service center and found nothing. We began again around 6:00 a.m. and were able to locate it and return it to school slightly after 8:00 a.m.. This was no doubt an unusual occurrence, however it did put the City in an awkward position. I believe that through the cultural arts board we can begin to offer a more balanced parks and recreation program for all the citizens of Colleyville. I also believe that the Voluntary Park Fund should be considered an appropriate means of funding some of the programs. I would support a request for this use and I believe that other Councilmembers would also support it. If there is anything more I can do, please give me a call at 485-7868 Sinc e , .~ Cheryl 1 ~ N'~ t ~ DALLAS-FORT WORTH PROFESSIONAL MUSICIANS ASSOCIATION LOCAL 72_~ ~~ AMERICAN FEDERATION QF MUSICIANS SUITE 2001, 1939 STADIUMMOAKSP~CnOh~URT ~r ARLINGTON, TEXAS 76011 n/FW April'~23,~ ~~7~~69-6040 RAYMQND M. HAlFt, Ja. GENII: ~. GRANT President Secretary-Treasurer Faul~Vigiletti, Chairman Cultural Arta Committee City of Colleyville 604 Summertree Court Colleyville, TX 76034 Via Telecopier Dear Paul: As you may know, Local 72-147 represents, retains, and delivers musical talent for performance series sponsored by municipalities and othex' entities who wish to bring the joy of live musical entertainment to citizens of their respective communities. We are presently involved in providing financial, technical, and other support for the Fort Worth Main Street Arts Festival, Denton Arts Festival, and weekly parks concerts sexier in Denton, Arlington, Dallas, Carrollton, Lancaster, and San Angelo. Typaically, we schedule, administer, and pay 35$ of the cost of musicians' salaries for live musical performances which are open and free of admission to the public. Our cosponsors, such as the City of Col].eyville, are responsible for payment of 65~ of the musYO~.ans' payroll, plus staging and sound systems. I would suggest you attend this weekend's Denton Arts Festival in order to xeview the stylist~.c range available...from Tap 44 to Country to ,Taz~ to symphony orchestras. If you have further questions, please call my office. Sin ely, J `~ ' + ~ mend ~iair, Jr. President, Local 72-147 ... _ _.. -~-":Mu"sic=-=-is ~t~e Un~v~~e"rs~a1. Lan:guage:._,of.._Man.kind~--'. _ - - STATE OF TEXAS ~ COUNTY OF TARRANT ( RESOLUTION No. R-76-126 CITY OF COLLEYVILLE ~ A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS ESTABLISHING A VOLUNTARY PARK FUND AND ITS USE, WHEREAS, the park space presently available is not sufficient to a3equately support the present population of the City; and WHEREAS, the City of Colleyville can anticipate a continued growth and development of at least the present rate; and WHEREAS, the City of Colleyville does not have sufficient financial: resources to provide its citizens with needed park land and facilities; and WHEREAS, it is the opinion of the City Council that the best interest of the citizens of the City of Colleyville will be served by providing for a park fund; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE THAT: 1. A park fund will be established for the purpose of acquisition, development, and improvement of the Park land and facilities; and said fund is not to be used for Park maintenance, 2. The Park fund will be funded through a voluntary donation of one ($1) dollar per month from the citizens of Colleyville. 3. This fee will be listed as a separate entry on Colleyville residents water bills and is in all ways strictly voluntary. PASSED AND ADOPTED this 15th day of June, 1976, by the City Council of the City of Colleyville, Texas. APPROVED: HN A. ANDREWS, Mayor ATTEST: J e R. Kear ey, City ec etary Parks and Recreation Board May 3, 1993 Staff Briefing Youth Sports Association Summit Meeting Background The Parks and Recreation Board has discussed the need fora "Youth Sports Association Summit" meeting to discuss scheduling issues and to provide a forum for the discussion of other issues related to coordination of youth sports activities and policies. The immediate need is to address the scheduling issues to reduce or eliminate the numerous problems associated with overlapping of seasons. The Parks and Recreation staff have prepared a plan to hold the summit in June. Attached is a draft letter that would be sent out to the Presidents of each of the associations and the School District. The letter describes the reasons for the summit and implores each association to make sure they have a representative at the meeting. We would like the Parks and Recreation Board to carefully review the letter and provide any comments, suggestions or additions. In addition to the Youth Sports Association representatives and the School District representative, it will be important to have at least one Parks and Recreation Board member representing the Board at the summit. Recommendation It is recommended that the Parks and Recreation Board approve the scheduling of the summit, review and approve the draft letter to be sent to the associations and appoint at least one Board member to attend the summit. (;it)' of ((~® a Il~ texas YOUTH SPORTS SUMMIT MONDAY, JUNE 19, 1993 7:00 P.M. CITY PARK ANNEX Dear Association Representative: As you are aware, youth sports and related activities are growing at a tremendous rate in Colleyville. There are many issues that have arisen in the last few years that can best be addressed at a community level. One of the primary issues that requires addressing now is the scheduling of seasons for the various sports. This year we experienced an excessive overlap of several seasons which resulted in problems and challenges which overwhelm all of us who are involved in the provision of youth sports services. At the request of the City of Colleyville Parks and Recreation Board, the Parks and Recreation Department is sponsoring a "Youth Sports Summit" in June. The primary goal of this year's summit is to bring all the various associations together to review scheduling for next year's seasons. The Parks and Recreation Board believes that it is critical that we address this now to minimize conflicts for next vear. Furthermore the Board has made it clear that all associations must be represented at this meeting and must be prepared to discuss scheduling for the upcoming vear! Please fill out the attached form and send in the enclosed envelope by Mav 20th. Again, to insure that you will have facilities, maintenance and the general support of the City for your program you must send at least one representative to this meeting. Your representative should come to the meeting with the authority to represent the association in matters of scheduling for next vear. We request that you assign only one representative as an official delegate to the summit, but we certainly encourage you to have additional representatives attend the meeting. Thank you for your assistance with this effort. We feel that this may provide the beginnings for an ongoing structure in which to address various issues related to the growing youth sports service needs in our community. Sincerely, David I. Draz,Jr. Assistant City Manager YOUTH SPORTS SUMMIT MAILING LIST BASEBALL: Rick Wollin 5600 Dartmoore Lane Colleyville, Tx. 76034 SOFTBALL: Debby Huffine 601 Eudaly Colleyville, Tx. 76034 SOCCER: Mike Gordy 3454 Knob Oak Drive Grapevine, Tx. 76051 FOOTBALL: Fred Parrish 505 Chasewood Grapevine, Tx. 76051 BASKETBALL: Larry Zugaro 5603 Poplar Ct. Colleyville, Tx. 76034 GCISD: Robert Sands 3051 Ira E. Woods Ave. Grapevine, Tx. 76051 PARRS AND RECREATION ADVISORY BOARD MAY 3, 1993 STAFF BRIEFING COMMERCIAL SIGNAGE AT CITY PARR Backaround At the April 5, 1993 Parks and Recreation Advisory Board meeting, the Board requested from staff information about displaying commercial signage at City Park. Specifically, the Board was interested in signs that could be displayed on the outfield fences of the baseball fields at the park. The signs would be sold to vendors throughout the community, and the vendor would then have an opportunity to advertize their business on the sign. The City's code enforcement officer, in addressing the sign issue, referred to two sections of the City's sign ordinance for an interpretation (see attached). The code enforcement officer's interpretation of the sign ordinance is that no permit can be issued for signage at City Park; that signs cannot be erected on public property except by the city or with it's permission. In summary according to the City's Sign Ordinance, the commercial signage requested by the Park Board to be erected in City Park is not permissible. However, if the Board still desires to pursue the issue, the issue can be brought before the Sign Board of Appeals for a variance. DATE: 21 April 1993 TO: David Fain, Parks and Recreation Director THRU: John Warden, Community Development Director__--~~ FROM: Paul S. Ketter, Code Enforcement Officer SUBJECT: ADVERTISING SIGNS IN CITY PARKS I have reviewed the provisions of the Sign Ordinance to determine if advertising signs for athletic sponsers would be allowed in the City parks, and if so, what would the restrictions be, and if permits would be required. Section G.(5), page 25, Prohibition of Temporary, Off-Premises Signs, whether Attached to a Structure or Freestanding, states: "No permit shall be issued for any temporary, off-premises sign, whether attached to a structure or freestanding, with the exception of subdivision directional signs." Section H. (12), page 28, Freestanding Signs Prohibited on/Over Public Property, states: "No person shall erect or allow to be displayed upon premises owned or controlled by him any freestanding sign on or over public property unless same be erected by the City, or with permission of the City for public purposes." My interpretation of these provisions is that no permit is or can be issued for such signage; that signs cannot be erected on public property (Park land) except by the city or with it's specific permission; and that any restrictions imposed on such signage - it's content, placement, removal, etc - deemed as appropriate by the City, is defensible. If I can be of any further assistance, please call on me. ~/ ~~ 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 !i 19 20 21 22 23 24 25 I 26 (8) premises owned Board Sign. A-Frame Signs and Sandwich Hoard Signs. No person shall erect or allow to be displayed upon or controlled by him an A-Frame Sign or Sandwich (9) Suspending Material and Signs from Buildings, Light Fixtures, Poles, Sidewalks, etc. (a) No person shall erect or display upon premises owned or controlled by him any items such as goods, wares, merchandise or other advertising objects or material which are suspended from any building, light fixture, pole, structure, sidewalk, apartment, driveway or parking area, for the purpose of advertising such items, except as allowed pursuant to the provisions of the Sign Code. (b) No person shall erect or display upon premises owned or controlled by him any sign suspended or placed on a light fixture . (10) Painting, Marking, Attaching, Materials to Streets, Sidewalks, Utility Poles, etc. No person shall attach any sign, whether consisting of paper, plastic, or paint, or stencil or write any name, number (except house numbers), or otherwise mark on any sidewalk, curb, gutter, street, whether public or private, utility pole, public building, fence or structure except as allowed by the sign code. (11))Attachinq Advertising Matter to Fences, Utility Poles, etc.; and Scattering Advertising Material on the Streets and Sidewalks ~-~ (a) No person shall place, stick, tack, nail or otherwise place any advertisement, sign, handbill, placard or ~ printed pictured or written matter or thing for political advertisement or other advertising purposes upon any fence, railing,_sidewalk, public telephone pole, electric or other utilit eo or any other public property, including trees thereon or to knowingly cause or to commit same to be done for his benefit. (b) No person shall scatter, throw, or disburse any handbills, circulares, cards, tear sheets or other advertising materials of any description along or upon any street or sidewalk. (12) Freestanding Signs Prohibited On/Over Public Property. No person shall erect or allow to be displayed upon premises owned or controlled by him any freestanding sign on or over public property unless same be erected by the City, or with permission of the City for public purposes. 28 Parks and Recreation Board March 1, 1993 Staff Briefing Consideration of Park Ordinances Back rid The Parks and Recreation Board developed a set of regulations that they were recommending for adoption as ordinances governing public parks in the City. The City Attorney has reviewed the regulations and drafted the attached ordinance that will adopt most of those regulations into ordinances. The City Attorney has advised staff that some of the proposed regulations were administrative in nature and were not appropriate as ordinances of the City. Staff concurs with the City Attorney's position and feels that we should consider adopting the additional regulations administratively. Some of these regulations have already been adopted or are in use as policy of the Department. We have attached a copy of the original regulations considered by the Parks and Recreation Board. The items with a check next to the number have been incorporated into the ordinance. Recommendation It is recommended that the Parks and Recreation Board approve the park regulations as proposed, and if necessary direct staff to prepare any additional administrative regulations for formal adoption. Update -April 5, 1993 As requested by the Board at the March 1, 1993 meeting, the ordinance has been amended to include regulations regarding golf, glass containers, fire arms and archery. We have also requested comment from the Police Chief on the issue of alcohol use in public parks. At the time of briefing preparation we had not received a written comment but anticipate receiving it before the meeting and we will provide it to the Board. The Board also requested that we ask the Police Chief for comment on the need for any additional regulations to control undesirable social activity in the Park. The Police Chief has indicated that current ordinances and laws provide the Police Department with the necessary regulations to control this type of activity. Update -May 3, 1993 At the April 5, 1993 meeting, the Board discussed the ordinance and requested staff to look into the possibility of including a provision in the ordinance that would allow alcohol in city parks only when a special use permit had been issued for the City Manager. Staff discussed this concept with the City Attorney and he indicated that such wording could be included in the ordinance. 1 2 3 4 5 6 7 8 9 10 11 i2 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 7 OF THE COLLEYVILLE CODE BY ADDING A SECTION 7 PROVIDING FOR USE OF AND CONDUCT IN PUBLIC PARKS; PROHIBITING ALCOHOLIC BEVERAGES, PROHIBITING DAMAGING PUBLIC PROPERTY OR ANIMALS, LIMITING SALES, ESTABLISHING PROVISIONS GOVERNING ORGANIZED ATHLETIC AND SPORTING EVENTS, PROVIDING A PENALTY AND AUTHORIZING PUBLICATION. WHEREAS, the City Council deems it is in the best interest of the City to adopt the following provisions, rules and regulations concerning the use of and conduct in City Parks, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS AS FOLLOWS: Sec. l: That Chapter 7 of the Colleyville Code be a-nended by adding thereto a Section 7, providing as follows: "Section 7. Use of and Conduct in Public Parks A. Trespassing in Public Parl_s (1) Operation of Motor Vehicles. No person shall operate any vehicle which is propelled by a motor, including all types and forms of gasoline, electrical, or hydrocarbon fueled motors, upon any area within a public park excep*. those areas specifically designed for vehicular use, such as streets and driveways. This prohibition shall not apply to motor vehicles actually engaged in the use of delivery, vending or maintenance. (2) Hours of Operation. No person shall enter or remain upon any public park property within the City between the hours of 11:00 P.M. and 6:00 A.M.; provided, however, the City Manager, or his designee, may grant permission to individuals or organizations to 1 1 ' i ~~ 2 ~~ 7 3 ~~ 4 ~I ,I 5 6 I 7 8 ~ It I 9 i~ 10 I1 ~ 12 I' ~ it 14 ~ LS ~ I 16 ~ I~ 17 'I ~~ 18 1I 19 I ~~ 20 21 22 23 24 25 26 allow entry or presence on public park property during the aforesaid prohibited hours. Any such permission shall be granted in writing. (3) Loitering -Public Rest Rooms. No person shall linger or loiter in or about a rest room in a public park. (4) Prohibition on Entering Bodies of Water. No person shall swim, wade, or otherwise enter in or upon any pool, tank, lake, creek or other body of water, other than a swimming pool, located within a public park. (5) Restricted Areas. No person shall disregard, fail to observe, or otherwise violate any prohibition or direction contained upon any sign in a public park erected by the City. (6) Riding of Animals. No person shall ride or drive any horse or other animal within a public park except along and upon paths designated for the use of such animals. (7) Prohibition on Erecting Structures (a) No person shall place or erect any structure, sign, bulletin board, post, pole or advertising devise of any kind in a public park. (b) No person shall attach to any tree, shrub, fence, railing, post or structure within any public park, any sign, bulletin board or other advertising device of any kind. ' (c) The prohibitions contained in paragraphs (a) and (b) above shall not be applicable to persons acting pursuant to and with the written authorization of the City Manager or his designee. 2 1 ~~ 2 j 3 4 5 6 7 8 9 ,~ 10 11 12 13 14 15 16 17 18 I9 ,, 20 21 22 23 24 25 26 B. Prohibition of Alcoholic Beverages No person shall possess or consume any alcoholic beverages, including, without limitation, liquor, wine, or beer, within a public park. C. Damaging Public Property or Animals (1) No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench or other property located in any public park. (2) No person shall cut, break, deface or in any way injure the trees, shrubs, plants, grass or turf within any public park. (3) No person shall catch, injure, kill, strike or attempt to strike with any object or weapon, any animal, bird, fowl, or~i~within any public park. D. Prohibited Activities (1) Golf - No person shall strike or hit a golf ball or golf ball like devise in a public park. (2) Glass Containers - No person shall possess a container made from glass in a public park. (3) Projectile Devices - No person shall possess, fire or discharge a device capable of propelling a projectile, including, without limitation, any firearm, air gun or pistol, bow and arrow, crossbow or slingshot, in a public park. E. Limitations on Sales (1) No person shall sell any food or other merchandise in a public park. (2) No person shall charge admission or a fee for any purpose within a public park. 3 1 j i 2 `# 3 4 5 ~ 6 7 ~ 8 9 10 !~ i 11 IZ I 13 14 15 16 17 18 19 20 21 22 23 24 25 26 (3) The prohibitions contained in parts (1) and (2) above shall not apply to persons acting pursuant to and with the written authorization of the City Manager or his designee. F. Organized Athletic and Sporting Events (1) The use of public parks for organized sporting or athletic events shall be conducted only in accordance with rules, established from time to time, by the City Manager or his designee. (2) No person shall disregard or act in contravention of any direction of the City Manager or his designee concerning the use, occupancy, or other matter concerning the conduct of any organized sporting or athletic event within a public park." Sec. 2: THAT any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation continues or is allowed to exist shall constitute a separate violation and be punishable hereunder. Sec. 3: THAT the City Secretary is herby authorized to cause publication of the descriptive caption and penalty clauses of this ordinance as an alternative method provided by law. AND IT IS SO ORDERED The first reading and public hearing being conducted on the _ 1993. The second reading and public hearing being conducted on the of .1993. The third reading and public hearing being conducted on the 1993. 4 day of day day of 1 2 3 4 5 6 7 8 ATTEST: Jean Hams City Secretary CITY OF COLLEYVILLE Richard Newton Mayor APPROVED AS TO FORM AND LEGALITY: 9 ~ I Ross T. Foster City Attorney 10 11 IZ 13 14 is 16 II 17 18 I9 2A 21 22 23 Z4 25 26 5 Parks and Recreation Board March 1, 1993 Staff Briefing Consideration of Tree Preservation Ordinance Background The Community Development Department and the Planning and Zoning Commission have been working on a Tree Preservation Ordinance for consideration by the City Council. Please find attached a copy of the current version of the ordinance. This ordinance is being brought to the Parks and Recreation Board as an informational item and does not require any action on the part of the Board. In summary, the ordinance stresses the importance of careful site planning to preserve trees and emphasizes the protection of trees during construction and afterwards to insure their survival. If trees are removed the ordinance would require the planting of replacement trees based on the number of caliper inches being removed. The ordinance does not prohibit the removal of trees but does require a permit to remove trees in certain situations. Update -May 3, 1993 At the April 5, 1993 meeting the Board discussed the proposed ordinance and requested that it be placed on the May 3rd meeting agenda for further discussion. The Planning and Zoning Commission is currently considering the ordinance. Please find attached a new draft of the ordinance which reflects changes that have been made during the P&Z process. The two significant changes made were, 1) the addition of a guarantee and maintenance bond provision to insure the replacement of trees that do not survive the first two years, and 2) the inclusion of a section which exempts public utilities working in established easements or right-of--ways from the provisions of the ordinance. DRAFT NO. 4, DATE 4/26/93 TREE PRESERVATION ORDINANCE AN ORDINANCE ESTABLISHING CRITERIA AND REGULATIONS FOR THE PRESERVATION OF TREES AND VEGETATIVE COVER, PROVIDING MINIMUM STANDARDS, AND TO PROVIDE FOR THE REPLACEMENT AND REPLANTING OF TREES THAT ARE REMOVED DURING CONSTRUCTION, DEVELOPMENT OR REDEVELOPMENT. WHEREAS, the City Council of Colleyville finds that tree preservation is desirable to further the public welfare; and WHEREAS, trees purify the air by filtering pollutants and dust and release oxygen into the air; and WHEREAS, trees protect land and structures by binding the soil, reducing runoff and minimizing flood damage; and WHEREAS, trees are known to add dollar value to residential and commercial property and to increase income levels and tax revenues by attracting new business, industry and residents through improving a city's image; and WHEREAS, trees are a valuable amenity to the urban environment and serve to create greater human comfort by providing shade, cooling the air and otherwise tempering the effect of summer heat, thereby reducing the requirements for air conditioning and the subsequent depletion of scarce resources. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1 INTENT: The intent of this ordinance is to encourage site planning which furthers the preservation of trees and natural areas; to protect trees during construction; to facilitate site design and construction which contribute to the long term viability of existing trees; and to control the removal of trees when necessary. It is the further intent of this ordinance to achieve the following broader objectives: 1 DRAFT NO. 4, DATE 4/26/93 Protect healthy trees and preserve the natural ecological environmental and aesthetic qualities of the City. Protect and increase the value of residential and commercial properties within the City. Prohibit the indiscriminate clear cutting of property. Maintain and enhance a positive image for the attraction of new business enterprises to the City. Sec. 2 DEFINITIONS: For the purpose of this ordinance, certain words or terms applicable hereto are defined as hereinafter provided. Words and terms used in this ordinance, but not defined in this ordinance shall have the meanings ascribed thereto in the Zoning Ordinance, Landscape Ordinance or other ordinances of the City. Words and terms defined in two ordinances shall be read in harmony unless there exists an irreconcilable conflict in which case the definition contained in this ordinance shall control. A. DRIP LINE: The ground area on which an imaginary vertical line which runs through the outermost portion of the crown of a tree and extends to the ground. B. CRITICAL ROOT ZONE: The area within the drip line of the tree. As a practical matter, this is the acute portion of the tree's root system. Approximately 99 percent of the tree's root mass occurs within the top three (3') feet of the soil and most of the fine feeder roots which collect moisture and nutrients are located in the top four inches (4") of the soil. Typically, a tree's root system extends as much as two to three times the distance from the trunk to the drip line. C. TREE: Any self-supporting woody perennial plant which will attain a trunk diameter of two inches (2") or more when measured at a point four and one half feet (4 1/2') above ground level and normally an overall height of at least fifteen feet (15') at maturity, usually with one (1) main stem or trunk but possibly having several stems or trunks. D. DIAMETER: The thickness of a tree trunk measured perpendicular to it's axis at four and one half feet (4 1/2') above surrounding grade -2- i~ DRAFT NO. 4, DATE 4/26/93 (breast height); measured, if the tree is on a slope, from the high side of the slope; and measured above or below unusual swells in the trunk. To determine the diameter of a multi-trunk tree, measure all the trunks, add the diameter of the largest trunk to one half (1/2) the diameter of each additional trunk. A multi-trunk tree is differentiated from individual trees growing from a common root stock if there is a visible connection between the trunks above ground. E. SPECIMEN TREE: A tree which has a diameter of six inches (6") or greater, OR a tree which has been found to be of notable interest because of its age, species, size, location or historic association. F. DIRECTOR: The Director of the Community Development Department of the City of Colleyville. Sec. 3 TREE REMOVAL PERMIT: No person directly or indirectly, shall cut down, destroy, remove, move, or effectively destroy through damaging the roots, trunk or canopy, any specimen tree situated on property regulated by this ordinance without first obtaining a tree removal permit, unless otherwise exempted by the provisions of Section 4. B. of this ordinance. Sec. 4 APPLICABILITY: The terms and provisions of this ordinance shall apply to real properties, persons and trees as follows: A. Properties which are regulated by this ordinance: 1. Any real property upon which any designated specimen tree is located. 2. Any property for which a final plat has not been submitted on the date of this ordinance. 3. Any property for which construction plans have not been submitted on the effective date of this ordinance. 4. All municipal /public domain property. -3- ~/ DRAFT NO. 4, DATE 4/26/93 5. All property within dedicated public rights-of-ways (R.O.W.) or ~ public utility and drainage easements. B. The following persons are exempt from the provisions of this ordinance only to the extent of their control over the particular class of properties and trees described below. Persons exempt from the provisions shall not be required to obtain tree removal permits in the '-7 circumstances described. J 1. (See April 23, 1993 memo concerning TU Electric) 2. The resident of a single family home which was occupied on the effective date of this ordinance may remove all or a portion of a specimen tree which exists on the lot of record on which the single family home is built. ~ 3. The resident of a single family home which was occupied after the effective date of this ordinance, may remove afte~ one year from the date of ocupancy of the home, all or a portion of a replacement or specimen tree which exists on the lot of record on which the single family home is built. < 4. A property owner or his authorized contractor, employee or tenant may remove a tree which has become severely diseased or damaged to the extent that it is beyond the point of recovery or is in danger of falling, as determined by the Director. 5. All landscape nurserymen shall be exempt from the terms and provisions of this section only in relation to those trees planted and growing on the nursery premises which are for the sale or intended sale to the general public. 6. Any person may remove all or a portion of a tree which has disrupted a public utility service due to tornado, storm, flood, 7 or other act of God, but only that portion of the tree which is necessary to safely restore normal utility service. -4- DRAFT NO. 4, DATE 4/26/93 Sec. 5 APPROVAL PROCESS AND ADMINISTRATIVE PROCEDURES: The Director is responsible for the review and approval or disapproval of all requests for tree removal permits. The request shall be submitted to accordance with the requirements specified herein. A. No building permit shall be issued unless the applicant signs an application or permit request which states that all construction activities shall meet the requirements of the tree preservation ordinance. B. The Director may defer the approval of a tree removal permit to the Commission shall be final. C. Any decision made by the Director with regard to a request for a tree removal permit may be appealed by any party to the Planning and Zoning Commission. D. Permit Validity: Permits for tree removal issued in connection with a building permit, subdivision plan and site plan shall be valid for the period of that building permit's or site plan's validity. Permits for tree removal not issued in connection with a building permit, subdivision or a site plan shall become void ninety (90) days after the issue date on the permit. Sec. 6 SUBMITTAL REQUIREMENTS: The Director shall establish administrative procedures necessary to facilitate the implementation and enforcement of this ordinance. These procedures shall include the following: A. Tree Removal Permit: A request for a tree removal permit must be submitted and approved prior to the removal of any specimen tree. B. Fees: All tree removal permits shall be accompanied by a check made payable to the City of Cotleyville in the amount established by the schedule of fees approved by the City Council. C. An application involving a limited portion of a site may be based on an exhibit showing only that portion of the site. D. Aerial photographs interpretation may supplant the ground survey for preliminary analyses of large scale developments, such as subdivisions, utility corridors and golf courses, at the discretion of the City. -5- DRAFT NO. 4, DATE 4/26/93 E. The items required on a submitted exhibit: 1. Title Block: Includes street address; legal description (lot and block, subdivision name); date or revised date, north arrow; graphic and written scale; name, address, telephone number of owner and of person preparing the exhibit. 2. Location of all existing or proposed structures, improvements and site uses including pavement and landscaping, setback, easements and service connections, all property dimensioned and referenced to property lines, 3. Existing and proposed site elevations, grades and major contours. Construction details of permanent grade changes around all specimen trees. 4. Location of trunks and canopies of all existing specimen trees, graphically differentiating between the trees to remain and those to be removed. A plus (+) character shall indicate trunk location and concentric circle shall indicate the size and canopy configuration. 5. Proposed locations of the replacement trees. F. Tree information required shall be summarized in legend form on the plan and shall include: 1. The list of specimen trees to be removed. 2. The total diameter of specimen trees to be removed. 3. Replacement trees listed by species name, quantity, size and total diameter required for replacement of specimen trees. (See Appendix "A" for replacement tree list.) G. Tree protection notes and details shall be included on site plans, subdivision plans or landscape plans and always included with the bid documents given to the contractor. (See Appendix "B") -6- y DRAFT NO. 4, DATE 4/26/93 Sec. 7 TREE REPLACEMENT REQUIREMENTS: In the event that it is necessary to remove a specimen tree which is twelve inches (12") or greater via permit approval, the applicant, as a condition to issuance of a tree removal permit, shall be required to replace the specimen trees being removed with quality trees as defined herein. This mitigative measure is not meant to supplant good site planning. Tree replacement will be considered only after all design alternatives which could save more existing trees have been evaluated. A. A sufficient number and diameter of replacement trees shall be planted in order to equal a minimum of one half (1/2) of the total diameter inches of specimen trees which are twelve inches (12") or greater and slated for removal. B. Replacement trees shall be a minimum of three inches (3") diameter when measured twelve inches (12") above the soil line and a minimum of eight feet (8') in height when planted. Examples: A total of 54" diameter to be removed divided by 2 for a total of 27". To be replaced with 9 - 3" diameter trees. 2. A total of 56" diameter to be removed divided by 2 for a total of 28". To be replaced with 10 - 3" trees OR 8 - 3" trees and 1 1 - 4" tree. C. All replacement trees shall be guaranteed for one year from the date of the final inspection and acceptance of the project. r D. All replacement trees installed with a residential subdivision development shall be guaranteed by a maintenance bond payable ~ to the City. _ ,~ ~~ _ Sec. 8 TREE PROTECTION: A major purpose of this ordinance is to protect all trees which are not removed and to allow approved construction to occur. The following procedures shall apply to all types of construction projects which involve development around specimen trees. The following procedures are deemed appropriate in the situations noted; however, unique circumstances may allow modifications if deemed necessary by the Director. -7- y DRAFT NO. 4, DATE 4/26/93 A. Prohibited Activities: The following activities shall be prohibited with the limits of the drip line of any specimen tree which is subject to the requirements of this ordinance. 1. Material Storage: No materials intended for use in construction or waste materials accumulated due to excavation or demolition shall be placed within the limits of the drip line of any specimen tree. 2. Equipment Cleaning /liquid disposal: No equipment may be cleaned or other liquids deposited within the limits of the dripline of a specimen tree. This would include but not be limited to, paint, oil, solvents, asphalt, concrete, mortar or other materials. 3. Tree Attachments: No signs, wires or other attachments, other than those of a protective nature shall be attached to any specimen tree. 4. Vehicular Traffic: No vehicular and construction equipment traffic or parking is allowed within the limits of the dripline of specimen trees. B. Pre-Construction: The ensuing procedures shall be followed prior to construction. 1. Tree Flagging: All specimen trees to be saved within the construction site and within fifty feet (50') of a construction site shall be flagged with bright green vinyl tape wrapped around the main trunk at a height of four feet (4') or more such that the tape is visible to workers on foot or driving equipment. 2. Protective Fencing: All specimen trees shall have protective fencing located at the tree's drip line. The protective fencing may be comprised of snow fencing, orange vinyl construction fencing, chain link fence or other similar fencing with a four foot (4') approximate height. The protective fencing may be located within the drip line of the specimen tree for approved construction only. The fencing shall follow the delineation of the approved construction. -8- ~l DRAFT NO. 4, DATE 4/26/93 3. Bark Protection: In situations where a specimen tree remains in the immediate area of intended construction, the tree shall be protected by enclosing the entire circumference of the tree's trunk with lumber encircled with wire or other means that does not damage the tree. 4. Construction Pruning: In cases where a specimen tree has a low canopy or limb may be broken during the course of construction, the obtrusive limb may be cut. The limb shall be cut ether flush to the trunk on or at the next joint of the limb. The wound shall then be sealed with pruning paint. In no instance shalt pruning involve a portion of the trunk or thirty (30%) of the of the entire canopy without the Director's prior approval. C. Improvement within the Critical Root Zone of a Specimen Tree: Design constraints often dictate that trees slated for preservation have some encroachment on their critical root zone. The following is the minimum design criteria which is allowed within the critical root zone of a specimen tree. Development exceeding the criteria would put the tree at risk and therefore no longer be considered a preserved tree. In such a case replacement trees shall also be required. 1. Grade Changes: In the event that grade changes must be made around a specimen tree or group of trees, the following should shall be implemented in order to maintain oxygen and water exchange within the tree's critical root zone. a. A minimum of seventy five percent (75%) of the critical root zone must be preserved at natural grade with natural ground cover or landscaping. For the tree to be considered a preserved tree. b. No cut or fill greater than two inches (2") shall be located closer to the tree trunk than one half (1/2) of the radius of the critical root zone radius distance. c. Increase Grade: Provide an aeration system just outside the tree's drip line. A dry well located a minimum of one half (1/2) of the radius of the critical root zone. -9- y DRAFT NO. 4, DATE 4/26/93 ~' d. Decrease Grade: Provide retaining walls outside the dripline to mitigate cuts. 2. Boring of Utilities: May be permitted under protected trees in certain circumstances. The minimum length of the bore shall be the width of the tree's canopy and shall be a minimum depth of forty eight inches (48"). 3. Trenching: Irrigation systems shall be designed to avoid trenching across the critical root zone of any specimen tree. 4. Paving: A maximum of twenty five percent (25%) of the critical root zone of a specimen tree may be covered with imperious paving. The pavement and the cut and fill for the pavement is to not exceed one half (1/2) of the critical root zone radius distance. Sec. 9 TREE PLANTING REGULATIONS: A. Easements and R.O. W: The location of replacement trees is restricted from utility easements and R.O.W.. The location shall not be in an area such that the mature canopy of the tree will interfere with overhead utility lines. No trees shall be planted within ten feet (10') of a fire hydrant. B. Off Site Planting of Replacement Trees: Replacement trees should be planted on the site or easement from which existing trees are to be approved. If this is not feasible, an applicant may initiate a proposal to plant trees off-site. This may be approved if the planting site is in reasonable proximity to the project area. C. Replacement trees shall be in planted at the time of issuance of the Certificate of Occupancy or project release. Optimum planting times do not always correspond to project completion. For that reason, replacement tree plantings may take place after the project is released by the City; provided, that before project release, a fiscal security is posted in the amount equal to the prevailing rate for installed trees with a one (1) year guarantee, plus fifteen percent (15%) to cover administrative cost. -10- 1f DRAFT NO. 4, DATE 4/26/93 Sec. 10 VIOLATIONS: Any person violating or failing to comply with any provision or requirement of this section shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall, without exception, be fined the maximum amount provided in this chapter. A separate offense shall be deemed committed upon each day during or on which each separate violation or failure to comply occurs or continues to occur and shall be punishable as such. A. A monetary penalty of $100.00 per diameter inch of the specimen tree(s) removed or damaged shall be assessed and paid to the City of Colleyville; and B. The specimen tree which is removed or damaged shall be replaced with new trees having a total tree diameter width equal to the specimen tree removed or damaged. -11- y DRAFT NO. 4, DATE 4/26/93 APPENDIX 'A' REPLACEMENT TREE LIST The following is the list of appropriate and approved replacement trees which have been selected on the basis of their suitability in the urban environment of North East Tarrant County. Common Name Botanical Name Pecan Carya illinoensis Cedar Elm Ulmus crassifolia Lacebark Elm Ulmus parvifolia Red Oak Quercus shumardii Live Oak Quercus virginiana Bur Oak Quercus macrocarpa Post Oak Quercus stellata Black Jack Oak Quercus marilandica Chinquapin Oak Quercus mulenbergii Chinese Pastiche Pistacia chinensis Sweetgum Liquidambar styraciflua Austrian Pine Pinus nigra Southern Magnolia Magnolia grandiflora Bald Cypress Taxodium distichum -12- y DRAFT NO. 4, DATE 4/26/93 APPENDIX 'B' The following notes shall be required as a part of all construction plans submitted to the contractor as required by ordinance. 1. All trees shown on this plan to be preserved shall be protected during construction with temporary fencing. Tree protection fences shall be installed prior to the commencement of any site preparation work (clearing, grubbing or grading). 2. Fences shall completely surround the tree or clusters of trees. The fence shall be located at the outermost limits of the tree branches or dripline. The fence will be maintained throughout the construction project in order to prevent the following. A. Soil compaction in the critical root zone resulting from vehicular traffic or storage of equipment or materials. B. Critical root zone disturbances due to grade changes greater than two inches (2") cut or fill or boring which was not authorized by the City. C. Wounds to the trunk, limbs or exposed roots by mechanical equipment. D. Other activities detrimental to trees such as chemical storage, cement trunk cleaning, and fires. 3. In cases of area constraints where the protective fence is closer to the trunk than four feet (4') The trunk must be protected with strapped on planking to a height of eight feet (8') or to the limits of the lower branching. In addition to the reduced fencing. 4. All grading within critical root zones of specimen trees shall be performed by hand or small equipment to minimize damage. Prior to grading, relocate the protective fencing to two feet (2') behind the grade change area. 5. Trees most heavily impacted by construction activities should be watered deeply once a week during periods of hot and dry weather. Tree crowns should be sprayed with water periodically to reduce dust accumulation on the leaves. 6. Trenching for landscape irrigation shall be located as far from the existing trunks as possible. 7. Pruning to provide clearance for structures, vehicular traffic and equipment shall take place before construction begins. -13- V MEMORANDUM To: From: Date: Subject: Planning and Zoning Commission John Warden, Community Development Director April 26, 1993 Tree Preservation Ordinance Revisions. Since the April 8th P&Z meeting the staff has revised the ordinance to address some of the practical needs of TU Electric, as well as making revisions which are typographical or clarifying in nature. We believe it is the desire of the Planning and Zoning Commission to give TU Electric a certain amount of flexibility in dealing with trees that impact their transmission system. The question is: What level of exemption should be given to TU Electric? Since this is clearly a policy matter, the Commission should select one of the alternatives below, or provide other direction on this issue in making a recommendation to the City Council. Section 4. B. of the tree preservation ordinance lists persons exempt from the ordinance. The following two options provide different levels of exemption for persons working in utility easements: ALTERNATE 1 1. An employee of a public utility or an authorized contractor working in a dedicated public right-of-way, drainage easement or utility easement may in the course of business, remove or prune that portion of a specimen tree which prohibits the safe construction, repair or maintenance of a service line or facility. This wording would allow TU to remove any tree in any current or future dedicated easement without any interaction with the City. ALTERNATE 2 1. An employee of a public utility or an authorized contractor working in a dedicated public right-of-way, drainage easement or utility easement recorded on or before the effective date of this ordinance may in the course of business, remove or prune that portion of a specimen tree which prohibits the safe construction, repair or maintenance of a service line or facility. y Affer the effective date of this ordinance, the location or routing of a proposed utility easement or facility shall require prior approval by either (1) the City Council through the subdivision platting process, or (2) the Director in the case of an easement dedication instrument other than a plat. Following this initial easement approval, an employee of a public utility or an authorized contractor working in a utility easement may in the course of business, remove or prune that portion of a specimen tree which prohibits the safe construction, repair or maintenance of a service line or facility. This wording would allow TU to remove trees as desired in any existing easement. However, all future easements would require City approval, including private easements. Affer the easement is in place TU would not have to continue to deaf with the City. Neither of these alternatives requires a tree removal permit. TU has indicated that, where practical, it's lines will follow tract boundaries adjacent to existing roads. In most cases, it is also in the interest of the owner of undeveloped acreage to avoid bisecting a tract with a utility easement. The staff, however, cannot predict the proportion of new TU service lines which will be ~, ~, cross-country , i.e. across unplatted land. The Commission should weigh the likelihood of specimen trees being lost to TU extensions against the costs of a review procedure to the City and to TU and it's ratepayers. The other revisions are to Section 4. B. and involve clarifying the home owner's exemption in relationship to the replacement trees the home builder may be required to install and requiring that replacement trees have a one year guarantee. PARRS AND RECREATION ADVISORY BOARD MAY 3, 1993 STAFF BRIEFING PARRS AND RECREATION DEPARTMENT PROJECTS A. Colleyville Nature Center At their April 20th meeting the City Council discussed the issue of naming the park site in the Mill Creek Subdivision. The Council was receptive to the name of Colleyville Nature Center. The Council, however, recommends to the Park Board to consider adding to the name "...at Little Bear Creek". No official action on the park name was taken by the Council. Schrickel, Rollins and associates is in the process of developing construction drawings for the park site. Staff anticipates the project will go out to bid some time in late May. B. Pleasant Run Park The contractor has informed staff that the second phase of development has remained on schedule. The contractor anticipates planting the turf the week of May 17th. C. Kidsville Yvonne Hatton and Mike Billings will update the Board on the progress of Kidsville. D. Youth Sports * The soccer season will conclude on Saturday May 8th. * Both the baseball and softball programs are in full swing. The associations have experienced very few game cancellations thus far this season. The Parks maintenance staff have done a remarkable job preparing fields for games. E. Voluntary Park Fund Please see attached Parks and Recreation Staff Briefing Parks Projects cont'd Page 2... F. Baseball at the High School GCISD Administrators have granted permission to the Colleyville Baseball Association (CBA) the use of the High School field. The CBA is required to pay a $2,400.00 maintenance fee before the season begins. The fee covers the cost of lights and field preparation. G. Track at the High School GCISD Administrators recommend the City utilize the Heritage Middle School track for it's summer track program. The middle school track offers the same amenities as does the high school facility. Track equipment will be easily accessible because Maxie Hayes, Athletic Coordinator at the middle school, is one of the track coaches and will provide access for the equipment. If the Park Board still desires the high school track, the request must go before the school board for approval. CITY COUNCIL MINUTES APRIL 20, 1993 11. DISCUSSION AND CONSIDERATION OF NAMING THS MILL CREEK PARK SITE Mayor Newton announced that the recommendation from the Park Board regarding the naming of the Mill Creek Park Site is "The Colleyville Nature Center." Councilperson Ahlers recommended changing the name to The Colleyville Nature Center at Little Bear Creek, if the Park Board would agree. It was the consensus of the Council to name the Mill Creek Park Site, "The Colleyville Nature Center at Little Bear Creek" with the approval from the Park Board. There was no vote taken. 12. DISCUSSION AND CONSIDERATION OF E%PEDITING THE CONSTRUCTION OF DRAINAGE AND 3TREET3 WITHIN THE OAK CREST HILLS AND RUSTIC OAKS SUBDIVISIONS OF COLLEYVILLE Mr. Tom Schlich, 5613 Oak Top Drive, Mr. Tom Westerman, 308 Oak Valley, Mr. Al Easterling, 5500 West Valley View Drive, Mr. Roy Vick, 5304 Elm Street, Mr. Revvie Green, 5309 Elm Street, Ms. Betsy Burson, 5208 Elm Street, Mr. Bud Fricke, 300 Oak Valley, , spoke in favor of the expedition of the construction of Drainage and Streets within the Oak Crest Hills and Rustic Oaks Subdivisions, the condition of the streets within the subdivision, value of the homes within these subdivisions, safety issues concerning fire/ambulance responses during heavy rains, possible monies that would be available from an Audit done in 1989, the practices of the City patching crews, and the schedule for the bond sales and construction. Mr. Clifford Carr, 1709 Avalon Drive, representing the Chelsea Park Homeowners Association, spoke concerning the condition of the streets and drainage in Chelsea Park. Mr. Ed Havran, 303 Oak Crest Hills Drive, spoke concerning the streets around City Hall needing to be the showplace of Colleyville. Mayor Newton spoke concerning the organization of the Homeowners Associations, and stated he appreciated the approach and tone. He also stated the 1989 report was not an audit, but that it had been reviewed at great length. Mayor Newton reviewed the strategy for prioritizing the bond projects. Discussion ensued among the Council regarding the Council's credibility, their commitment to the citizens and the bond projects, the process by which each project gets accomplished, and the City's Five Year Financial Plan. The Mayor and Council encouraged the citizens to attend the Council's budget worksessions. It was the consensus of the Council to direct the City Staff to work with all of these subdivisions to get these projects on track. REPORTSs 13. PLANNING AND ZONING COMMISSION MINUTES ZONING BOARD OF ADJUSTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES There was no action taken on this item. STAFF REPORTS: 14. MONTHLY FINANCIAL REPORT There was no action taken on this item. -4- VOLUNTARY PARK FUND STATUS AT MARCH 31,1993 UNENCUMBERED FUND BALANCE AT 9-30-92: FY 93 REVENUE RECEIVED $26,801 Donations: PROJECTED ACTUAL October $7,000 $7,071 November $7,000 $6,951 December $7,000 $7,326 January $7,000 $6,624 February $7,000 $6,805 March $7,000 $7,375 April $7,000 $0 May $7,000 $0 June $7,000 $0 July $7,000 $0 August $7,000 $0 September $7,000 $0 Total Donations $84,000 $42,152 Interest income Recd $1,000 $360 Non resident fee $4,370 $4,695 TOTAL @ YEAR END $89,370 $47,207 FY 93 PROJECTS PROPOSED RECOMMENDED (STAFF) (BOARD) ------- ------- ------- ------- PLEASANT RUN PARK $0 $53,515 ------- ------- ------- ------- TOTAL $0 $53,515 UNENCUMBERED FUND BALANCE AT 3-31-93 PROJECTED FUND BALANCE AT 9/30/93 (USING COUNCIL APPROVED RECOMMENDED PROJECT LIST) APPROVED EXPENDED (COUNCIL) ------- ------- ------- ------- $53,515 $53,515 ------- ------- ------- ------- $53,515 $53,515 $20,493 $62,656