Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/4/1993 (3)~~,a"~ ~.~ ~ ~ ~j~~ AGENDA PARKS AND RECREATION ADVISORY BOARD MEETING city of Texas PARKS AND RECREATION DEPARTMENT March 1, 1993 City Park Annex 6:00 P.M. 5109 Bransford CALL TO ORDER 1. Approval of February 1, 1993 minutes 2. Request from David Scott to discuss the lights at the Pleasant Run Soccer Fields. 3. Update on the park land dedication fund. 4. Youth sports update: a. baseball/softball b. soccer c. basketball 5. Discussion and consideration of adopting a policy for naming parks and recreation sites and facilities. 6. Discussion and consideration of naming the park site located in the Mill Creek subdivision. 7. Update on Parks and Recreation Department projects. a. park maintenance projects b. Mill Creek Development c. Pleasant Run Park 8. Discussion and consideration of park ordinances. ADJOURN 5205 Bransford Road P.O. Box 185 Colleyville, Texas 76034 1Gi 7\ Q~R_Sl ~~]i A~~ ~RA~' PARKS AND RECREATION ADVISORY BOARD MINUTES FEBRUARY 1, 1993 At 7:OOpm Chairman Alan Linford announced to the Board that due to lack of a quorum the discussion be directed to Mr. Bo Bass of Schrickel, Rollins and Associates and his presentation of the Texas Parks and Wildlife Department park grant. CALL TO ORDER Chairman Alan Linford called the meeting to order at 8:30pm on February 1, 1993. ROLL CALL: Present were Alan Linford, Mike Billings, Jim Hoff, Yvonne Hatton, Gail Mills, Dave Draz, Assistant City Manager, David Fain, Parks and Recreation Coordinator and Terri Holmes, Parks and Recreation Secretary. Curtis Hamilton, Paul Vigiletti and Jack Hartnett were absent. APPROVAL OF MINUTES: Jim Hoff made a motion to approve the January 4, 1993 Parks and Recreation Advisory Board minutes. Mike Billings seconded the motion which carried by a unanimous vote. 1. DISCUSSION OF THE POINT SCORING ANALYSIS FOR TEXAS PARRS AND WILDLIFE DEPARTMENT PARR GRANTS. A comprehensive report from Schrickel, Rollins and Associates, Inc. was submitted to the Board for review. Mr. Bo Bass of SR&A gave an overview of the submittal highlighting the point scoring analysis and its relationship to the following park sites: City Park (score of 87pts.), Sparger Park Extension (score of 74pts.), Kimzey Park Extension (score of 69pts.) and Bransford Park (non-viable grant). Mr. Bass stressed that combined efforts, funds, ADA compliance, interlocal agreements and cooperative sharing are crucial elements in point scoring for the above mentioned sites. He also made comparisons from previous minimum funded scores to current forecasted scores. Recommendations were discussed as to which types of facilities (tennis courts, basketball courts, playground equipment, softball fields, open space and trails, etc.) will produce the most competitive point score for a site. Mr. Bass further stated since the construction of Pleasant Run and Mill Creek Subdivision certain priorities may change in regards to needed facilities. NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of February 1, 1993 Page 2... 2. DISCUSSION AND CONSIDERATION OF FACILITY IMPROVEMENTS TO PLEASANT RUN PARR. Chairman Linford commented positively on the improvements to the park, however, also noting the lack of signs indicating the park is not yet open. Jim Hoff reported the Soccer Association will continue to contribute funds for improvements. David Fain reported that the city does not have funding for the goals. NO ACTION TAKEN 3. UPDATE ON THE UPCOMING YOUTH SPORTS SEASON. Chairman Linford reported it is the desire of the Park Board that a stronger effort be made to coordinate the seasons among the various sports associations. David Fain reported that dates will be solidified on February 9th. Gail Mills suggested semi annual meetings be part of the agreement between the associations and the Board. Dave Draz reported due to the recent tax election results, the city cannot build an additional baseball field. He also reported that the baseball association has informally approached the City about constructing the field themselves with city approval. Concerns expressed by the Board were liability, volunteer involvement, fund raising and supervision. Asked if the City would have the time if funding were provided, David Fain responded affirmatively. 4. DISCUSSION AND CONSIDERATION OF ADOPTING A POLICY FOR NAMING PARRS AND RECREATION SITES AND FACILITIES. Dave Draz reported that after reviewing several policies staff chose Plano's as the most comprehensive. His questions to the Board were: 1) What do you want it to be? 2) Where do we place it in the City Policy system? 3) How do we use it? Parks and Recreation Advisory Board °~ Minutes of February 1, 1993 Page 3... 5. DISCUSSION AND CONSIDERATION OF NAMING THE PARR SITE LOCATED IN THE MILL CREEK SUBDIVISION. A list of suggested names was submitted to the Board for review. Yvonne Hatton stressed the primary emphasis of the park is the nature trails and natural preservation, therefore, consideration should be given to these two factors. After much discussion it was the consensus of the Board that Dave Draz will contact Mr. Ross Callhoun of Herman Smith Co. regarding the names suggested by the Park Board. 6. UPDATE ON PARRS AND RECREATION DEPARTMENT PROJECTS. A) Council approved the name of "Pleasant Run Park". B) David Fain addressed the Board as to meeting facilities scheduling and a new policy regarding fees being in effect. C) Chairman Linford expressed concern for a more detailed presentation of the Camp and Tennis classes being offered in the Spring/Summer F.A.C.T.S. brochure. D) David Fain reported that a new employee for the Parks and Rec. Dept. will be on board on or around February 22nd. E) David Draz reported that the City Attorney is reviewing the Park Ordinances. F) The Parks Department has three new phone numbers i.e. a roll over line and a metro line. ADJOURN Gail Mills made a motion to adjourn the meeting at 11:15 p.m. Mike Billings seconded the motion carried by a unanimous vote. Respectfully submitted: Terri Holmes Parks & Recreation Secretary Approved by: David Fain Parks & Recreation Coordinator i PARRS AND RECREATION ADVISORY BOARD MARCH 1, 1993 STAFF BRIEFING David Scott has requested to meet with the Park Board to discuss the issue of lights at the Pleasant Run Soccer fields. He desires to know what are the plans for the lights now that the half cent sales tax election failed. Parks and Recreation Board March 1, 1993 Staff Briefing Update on the Park Land Dedication Fund Background At the February 1, 1993 meeting the Board requested that staff provide an update on the status of the Park Land Dedication Fund. Listed below are the revenues and expenditures for this fund. We anticipate a significant increase in the amount of revenue in this fund in the next two years as several new larger subdivisions such as Caldwell Creek and Longwood Estates are completed and single family building activity begins. To give you an example, Longwood Estates has 82 lots, with the fee of $310.11 per lot we will eventually collect $25,429.02 from this subdivision. However it is difficult to anticipate specifically when those funds will be available. For instance, Longwood is planned in 6 sections. It could take several years until they get around to opening up the latter of these sections. The last year has seen a slow down in new subdivisions being zoned and platted. Additionally, several large subdivisions had been zoned and preliminarily planned prior to the Park Land Dedication ordinance taking effect. So although we have seen single family homes being built, many of those were in subdivisions that were through the preliminary plan phase prior to the ordinance taking effect. Revenues: Ashmore IIb $2,170.77 Longwood I $930.33 Total $3,101.10 Expenditures: Kidsville $1,000.00 Total $1, 000.00 Funds Currently Available $2,101.10 PARRS AND RECREATION ADVISORY BOARD MARCH 1, 1993 STAFF BRIEFING BASEBALL AND SOFTBALL On February 9th, Staff met with representatives from Baseball and Softball to discuss the following: 1) Facilities utilization agreement. 2) The operation of the concession stand. Staff presented both associations a draft utilization agreement. The agreement specifies which fields will be assigned to each group. It also outlines the City's provisions and the Associations provisions during their respective seasons. After discussions with both associations the representatives at the meeting agreed with staff's proposal. Staff mailed the agreements to the association on February 18th for their review and signature. Both Associations discussed the situation of operating the concession stand at City Park. In the past, each association would alternate operating the stand. The main objective of operation was to generate enough revenue to pay for the officials in each program. Any remaining revenue would then go back to the respective association to cover operation costs. However, the cost of officiating has increased while the concession stand revenue has remained constant creating a liability for the associations. Both Associations realize the liability involved in the operation of the stand, however, they also realize the potential to generate some revenue to offset the increased officiating costs. The Associations are presently working on an agreement which will involve both groups in the operation of the stand. They will present their agreement to staff for review. Staff will then incorporate each associations responsibilities into the agreement and a final copy will be presented to the Park Board upon completion. SOCCER The opening day of soccer was February 13th. The Parks and Recreation Department completed the tasks as requested by the association. Staff communicates on a weekly basis with Association's Board members in an effort to address the Board's needs. BASKETBALL The Basketball program will be winding down the week of March 1-6 with the post season tournament. Staff prepared and mailed out a questionnaire for the participants and their parents to complete. Staff will compile the results and present to the Board upon completion. Parks and Recreation Board February 1, 1993 Staff Briefing Consideration of a Policy for Naming Parks and Recreation Facilities Background The City has added several parks and recreation facilities recently which have required the adoption of a name for those facilities. The City will also be adding additional facilities and sites in the near future. To assist in this process many cities have written policies which helps guide the naming process. Analysis The staff has acquired policies from eight cities for initial consideration. After careful review it was determined that the City of Plano policy would provide the best basis for crafting an appropriate for the City of Colleyville. It appeared to be the most comprehensive and provided guidance in completing the initial name generation process. Staff has minimally re-worked the Plano policy and prepared the attached draft for consideration by the Parks and Recreation Board. The draft is primarily intended to serve as a solid model that can be discussed and altered as seen fit by the Board. Recommendation It is recommended that the Parks and Recreation Board review the draft policy, hold discussion, make any changes and adopt a policy for naming parks and recreation facilities and sites. UPDATE -March 1, 1993 Comments received from Park Board members are shown in bold. Some minor errors were corrected and minor adjustments made in the version before the Board tonight. NAMING OF PARKS AND RECREATION SITES AND/OR FACILITIES With the acquisition of numerous park sites, the Parks and Recreation Board has found it necessary to formulate guidelines to establish a policy of naming park sites and/or facilities. This will permit a consistent approach by future board members in selecting names from the same guidelines. In the past, names for sites have primarily been assigned with the themes of early settler families. Broadening of the list of categories and themes is vital in maintaining a greater flexibility in names of sites and facilities. The park or facility name should be easily utilized or displayed. It is best to avoid difficult spellings or pronunciations. Without display, the name will not be utilized to the fullest advantage, and the general public would probably associate the property with an irrelevant place, name, or nickname. Properties in city-wide usage will be remembered regardless of name. Names that are too long are difficult to display. WHO NAMES THE PARK SITES OR FACILITIES The Parks and Recreation Board has the final responsibility in naming park sites and recreation facilities.* The Parks and Recreation Director will prepare a list of a minimum number of possible names for the Parks and Recreation Board to consider. The Board will choose the most suitable name of a site from the list prepared by the Director, and any additional names added to the list by the Board. The name must be approved in two successive meetings by a simple majority of the Board. (Comment - why two?) * Since the Parks and Recreation Board is primarily advisory in nature, any name approved by the Hoard should be brought before the City Council for ratification. Upon naming of a site, an appropriate sign or plaque will be erected by the Parks Department at a reasonable time determined by the Parks and Recreation Director. GUIDELINES FOR NAME SELECTION 1. Naming of Park Sites or Facilities for Living Persons - There are occasions when it seems appropriate to name a park in honor of a person. It should be one who has made a major contribution to the community, and/or has been instrumental in acquiring the area. In most instances, the person should be honored posthumously. (See note above.) (Comment: This is always as risk, unless of course it a priest, nun or former mayor) NAMING OF PARKS AND RECREATION SITES AND/OR FACILITIES PAGE 2 2. Naming of Park Sites or Facilities after Elected Officials - Naming of park sites or facilities after elected officials should be done only posthumously. Consideration should be given to an elected official only if they have made a major contribution to any level of government, community, and/or have been instrumental in acquiring site/facility or funds. 3. Naming of Park Sites or Facilities after Donors or Donations - A site or facility can be named after the donor of a site or facility. The donation of land or funds should be a minimum of 80 percent of the total cost of the site, project, or facility. Any gift stipulating that the facility or site be named after the donor should meet the minimum 80 percent of the total cost of the facility or site. If a gift meets these requirements and stipulates naming a site after a living person, then criteria #1 must be evaluated thoroughly. (Comment: Not in favor of naming after living person.) 4. Agreements with Civic Organizations of- Clubs - Any civic organization or club asking to sponsor a site or facility, in return for naming of a site after their club or name of their choosing, should meet the minimum 80 percent of the total cost of the site, project, or facility. If a club or civic organization wishes to provide labor for construction or improvements, a minimum of 75 percent of the total man hours for completing the development of 'a project site or facility must be provided by the club if a site is named according to the wishes of the group. An estimate of the total number of man hours for the project will be prepared by the Parks and Recreation Director for establishing the minimum of the total man hours. 5. Plaques and Markers - Plaques and/or markers will be used in recognizing groups or people who contributed to a site, even though a facility or site is not named after them. If the 80 percent minimum total cost of participation is met, or the 75 percent minimum total manhours are met, the marker will be provided by the Parks and Recreation Department. If the minimum requirements are not met, but if a group participates with 50 percent of the total cost of an item, site, or facility, or construction of an item, a plaque or marker will be installed but must be provided by the group. The type of plaque and mounting must be approved by the Parks and Recreation Department. No plaques or markers will be installed if the participation is less than the 50 percent total cost of the item, site, or facility, or 50 percent of the labor of construction or development. NAMING OF PARKS AND RECREATION SITES AND/OR FACILITIES PAGE 3 6. Naming of Sections of a Park or Facilitv - Sections of parks or facilities may be affixed a name which is different from that of the overall facility. For instance, a garden area in a park, a swimming pool in a park, or a meeting room within a facility. Reasons for renaming a section of a site or facility must meet the criteria of naming of a site. This includes a major contribution to the community, instrumental in acquiring the site or facility, minimum contribution requirements of money, or minimum labor for construction in development. 7. Changing of Parks or Facilitv Names - Names of park sites or facilities can be changed. There may be a park or parks that have names with no rhyme or reason, and may be referred to by location or nicknames. Renaming of such properties is sometimes appropriate. Happenings can and do cause changes to occur. An example of this is the assassination of President Kennedy that stimulated many name changes in parks. However, no park site or facility should be renamed for the sake of renaming a site. There must be a purpose in selecting a new name. If a site or facility is to be renamed, the name must be selected according to the guidelines for name selection. 8. Terminology and Classification of Names - Terminology - in naming sites, greenbelts, sports fields, swimming pools, natatoriums, and tennis centers, they should be names in identifying fashion. For instance, neighborhood and community parks should be distinguished by having a park name, playgrounds should be distinguished by having a name with playground in the name, greenbelts should have the word trail in the name, sports fields should contain sports fields, swimming pools should contain the word pool, natatoriums should contain the word natatorium, and tennis centers should be named tennis centers. NAMING OF PARKS AND RECREATION SITES AND/OR FACILITIES PAGE 4 Classification - Following is a list of general classifications that will provide the suggested names for consideration by the Parks and Recreation Hoard. The Parks and Recreation Director will compile a list of a minimum of 10 possible names for selection by the Parks and Recreation Board. 1. PLACES AND FEATURE NAMES Definable Area or Neighborhood Assumed Names Natural Phenomena or Feature Combination of Natural Phenomena and Place Name Horticultural Combination Horticultural and Place Name Rivers/Creeks/Drainage Basin 2. HISTORIC EVENTS Westward Expansion Battles Explorations Treaty Signing Discoveries First Occurences 3. GREAT IDEAS Friendship Independence Peace Bicentennial 4. GREAT CAUSES Suffrage United Nations Equal Rights Women's Liberation NAMING OF PARKS AND RECREATION SITES AND/OR FACILITIES PAGE 5 5. PERSON'S NAME Donors Historic Group Local War Heroes National War Heroes Park Board Members State Official Local Official National Official Civilian National Heroes Names should be selected from within the above categories and be balanced among those categories. The selection of names from the various categories should be reviewed within three years of the initiation of this policy to evaluate the possible effects of one category dominating the names of park sites or facilities. Parks and Recreation Board February 1, 1993 Staff Briefing Consideration of a Name for the Mill Creek Park Site Background With the Mill Creek Park site project currently underway it is necessary for the Parks and Recreation Board to consider recommending a name for the park. Initially this site had been referred as Mill Creek Park. When the City held public hearings in preparing for a grant application a citizen addressed the City Council about considering another name, primarily because of the historical confusion that could result with the name Mill Creek Park being used to describe an area actually located on Little Bear Creek. The Parks and Recreation Board initially sent this issue to the Park Development Committee for Mill Creek for their consideration. The Committee came up with the following names for consideration: Colleyville Nature Center Colleyville Natural Area Colleyville Green Belt Colleyville Green Way Park Colleyville Preservation Center Ponds at Bear Creek Little Bear Creek Park Colleyville Wildlife Center Colleyville Trails Park Beaver Park Colleyville Nature Sanctuary Cottonwood Park Glade Park Mill Valley Park Recommendation The Committee concluded that the preferred names were Colleyville Nature Center or Colleyville Preservation Center. However, the Committee was equally interested in sharing the entire list of names with the Parks and Recreation Board for discussion and consideration. Consideration of a Name for the Mill Creek Park Site Page 2 UPDATE -March 1, 1993 The Herman Smith Company was contacted in writing to request any input they would like to provide on the naming process. Mr. Ross Calhoun, Vice President for development contacted us and indicated that they did not have any preferences, but that they agreed that the Committee recommendations of "Colleyville Nature Center" or "Colleyville Preservation Center" were good choices. PARRS AND RECREATION ADVISORY BOARD MARCH 1, 1993 STAFF BRIEFING PARRS AND RECREATION DEPARTMENT PROJECTS A. Park Maintenance Projects: With the Softball season scheduled to begin March 27th and Baseball season on April 3rd, Department Staff is in the process of preparing the athletic fields. Enclosed is an itemized list of tasks the Department will accomplish in preparation for the upcoming season. B. Mill Creek Development The Mill Creek Park Site Development Committee met in February to finalize the project budget. The Committee trimmed the budget to keep the project within the allotted funding. Schrickel, Rollins and Associates will present the construction documents to staff for review on March 3rd. Enclosed is the budget estimate and target dates/schedule. C. Pleasant Run Park The contractor for the second phase of Pleasant Run Park is Wall Green Enterprises. The contractor began work on Monday, February 22nd and has a projected completion date of June 1st. Enclosed is the construction outline submitted by Wall Green Enterprises. PREPARATION FOR BASEBALL AND SOFTBALL SEASON TASK DEADLINE 1) Aerate & pre-emergent Feb. 15 2) Build drag Feb. 26 3) Till fields Mar. 5 4) Dirt Work Mar. 5 5) Set bases & pins; foul lines and rubbers Mar. 5 6) Repair batting cages Mar. 5 7) Water to fields #8 & #9 Mar. 12 8) Purchase shovels & squeegee's Mar. 12 9) Lighting repair Mar. 19 10) Drainage ditches Mar. 22 11) Address walking between #3 & #4 Mar. 26 12) Move bleachers Mar. 29 13) Install dugout covers Apr. 2 14) Fence repair Apr. 2 15) General clean up - mow, trim, etc. Apr. 2 16) Order porta cans Apr. 2 17) Irrigation repair Apr. 2 18) Inspect scoreboards Apr. 2 19) Install PA system per Baseball Apr. 2 Schrickel, Rollins and Associates, Inc. TARGET DATES/SCHEDULE October, 1992 Revised February, 1993 MILL CREEK PARK SITE City of Colleyviile Date 1992 Oct. 15 (Thu) Professional Services Agreement completed. Oct. 22 (Thu) "Kick Off' meeting with City Staff and Park Development Committee Oct. 26 (Mon) Begin design process. Complete schematic design phase. (Task time = 3'h weeks) Nov. 19 (Thu) Present schematic design and preliminary estimate of construction costs with identified construction/budget alternates to Park Development Committee and Staff. Nov. 24 (Tue) Present same as above, with recommended priorities, to Park Board (if necessary). Dec. 1 (Tue) Present samE to City Council (if necessary). Dec. 2 (Wed) Begin design development/construction documents phase. (Task time = 9'h weeks) 1993 Jan. 28 (Wed) Park Development Committee review of plans in progress (50 to 75% complete) at offices of Schrickel, Rollins and Associates. ~ Mar. 3 (Wed) Deliver ccnstruction documents for City Staff review. (Task time = 2 weeks) Mail plans tc State for review by Texas Parks and Wildlife Department. (Task time = 4-6 weeks) Mail plans to State for "Elimination of Architectural Barriers Program" review by Texas Department of Licensing and Registration. (Expect return of comments in approximately 4 months.) ;~ Mar. 17 (Wed) Review of plans completed by City. Begin revisions. Apr. 12 (Mon) Estimated return of preliminary review comments by TP&WD. Begin final revisions. (Task time = 2 weeks) 325415chedulelve Schrickel, Rollins and Associates, Inc. Apr. 26 (Mon) Complete revisions. Begin printing bid document packages. May 2 (Sun) City begins public advertisements to bidders. May 3 (Mon) Release and distribution of bid packages (plans and project manuals). May 18 (Tue) City opens bid proposals. Bid Opening Date. Begin evaluations of bid proposals and lowest bidders. Allow time for negotiations (if necessary) and staff report. June 1 true) City award of contract to I~~rest qualified bidder. June 11 (Fri) City and Contractor complete execution of contract (signatures, bonds, insurance forms and attorney reviews). Subtotal = 8 months June 21 (Mon) Begin Construct Phase for approximately $450,000 of park improvements. The project will include natural interpretative area, site preparation, utilities, parking, drainage, trail system, fishing bier, playground, picnic facilities, shelters, restroom building, sign and recreational open space. Allow approximately 7 months until "substantial completion" is accomp'ished. Early July Estimated return of "EABP" plan review, 4 months after submission, and final TP and W comments. (Addendum or change order may be necessary if State requires revisions.) Jan. 21 (Fri) Substantial completion. No contingencies included for possiblE delays such as abnormal or inclement weather. Four weeks added for final inspection and punch list correcti~~ns prior to final completion and acceptance. Subtotal = 7 months 1994 Feb. 21 (Mon) Projected occupation of facility by City. 3254~schedule\ve MILL CREEK PARR SITE DEVELOPMENT REVISID PROJECT BUDGET February 4, 1993 BASE BID ALTERNATES 1. Mobilization $40,000 Tree removal, clearing 30,000 Tree protection 5,000 $75,000 2. Utilities & Drainage Electrical primary $ 3,000 Water tap $ 1,000 Water line 1,000 Drinking Fountain 3,000 Extend storm sewer at driveway 5,000 $ 8,000 $ 5,000 3. (a) Trails & Paving for entire (8,700') system 6' wide concrete, 2,694 LF $40,000 8' wide concrete, additional $4;000 6' wide connector paths, 390 LF 6,000 Staining of concrete 6' wide 7,700 8' wide, additional 2,200 6' wide crushed stone, 2,610 LF 19,5G0 8' wide crushed stone, additional 6,500 5' wide natural surface 3,033 LF 19,000 $84,500 $30,400 (b) Trails & Paving for partial (6,350') system (West Loop Trail omitted) 6' wide concrete, 1,554 LF $23,500 8' wide concrete, additonal $11,000 6' wide connector paths, 390 LF 6,000 Staining of concrete 6' wide 3,900 8' wide, additional 1,300 6' wide crushed stone, 1,400 LF 10,500 8' wide crushed stone, additional 3,500 5' wide natural surface, 3,033 LF 19,000 $59,000 $19,700 BASE BID 4. Bridges, Culverts & Low Water Crossings AT_TRRNATRC Continental Bridges, 6' wide $31,500 Additional for 8' wide $10,500 Prefabricated Wood Bridges, 2 18,000 Culverts for 6,350' System, 2 6,000 Additional for 8,700' system, 2 6,000 Low Water Crossings, 2 4,000 Bridge Piers 3,000 $59,500 $19,500 5. Grading & Earthwork Imported fill, 1,500 CY $12,000 Grade, seed open area, 5 AC 1,000 Concrete Retaining walls, 500 LF 24,500 Stone veneer on retaining walls 25,000 $37,500 $25,000 6. Amenities 5" Concrete Parking Lot on LTS $3,000 Wood Curbing for Parking Lot 5,000 Picnic Pavilion, 416 SF 20,000 4 tables 2,000 Shelter for Portable Toilets, 144 SF $ 9,000 Picnic Sta., for 6,350' trail system, 6 9,000 Additional for 8,700' trail system, 4 6,000 Bike Racks, 2 600 Benches, 8 3,000 Playground 40,000 Fishing Pier with 42" railing 9,500 Entrance Development 16,000 Nature Area Entry Portal 4,000 Signs 8,500 Interpretive, 25 Interpretive pedestals, 4 Warning, 20 Council Ring 9,000 Map Pedestals 5,000 $120,600 $49,000 Base Bid Choices: Total of 1, 2, 3(a), 4, 5 & 6 (8,700' trail system) $385,100 Total of 1, 2, 3(b), 4, 5 & 6 (6,350' trail system) $360,600 Bid Alternates: Total for 8,700' trail system $128,900 Total for 6,350' trail system $118,200 PLBASAAT BUA PAHI LAADSCAPB AAD IHBIGATIOR ------------------------------ CORSTBUCTIOR OUTLIAB _COLL6YYILLB PLBASAAr BUR PAB% ______---------------------------~ ------------------------------ NOflI DBSCBIPTIOA_~_____IflflIGATIOR AAD LAADSCAPB ______--------------------------- ----------------------------FBH 11 -ni-!~~z ~ RAH ZZ APBIL 11 ------------; -------------- NOflIIRG DAYS;1 1 3 4 5 6 1 8 9 10 it 1Z 13 14 15 16 11 18 19 10 11 11 13 14 15 16 11 18 19 30 ; PHASB ! ;-rASI------;------------------------------------------------------------------------------------------ PHASB ii SOUTH FIBLDS ~ IflBIGATIOA ~ IASTALL COATI I I IASTALL PUMP ~ IASTALL MBTBB R I I % LAYOUT SOOTR I I I ~ SBr DCA I I % S RAtALIR6 I I I I I ~ YALVBS A8-A16 I I I I ~ YALVBS C1-C5 I I I ~ NIfl6 STUB OUr I I I I I ADJ. flBAOS I I I LAADSCAPB ; ~ HBO PflBP ISL. A I I I ~ STBBL BDGIRG I I ~ PLANT THBBS I I I I I ~ ~ ; PHASB f1 ROBTR~FIBLDS ~ IHHIGATIOR; ~ A. RAIALIAB I I I I I ~ YALVBS A16 I YALYBS 81-816 I I I I R I I I ~ VALYBS C6-C13 I I I I ; ADJ RBADS I I I I ~ NAY 15 JUAB 1 ~ -------------- NOBIIAG DAYS;31 3Z 33 34 35 36 31 38 39 40 41 4Z 43 44 45 46 41 48 49 50 51 53 54 55 56 51 58 59 60 30 ; PHASB 1 ;-TASI------;------------------------------------------------------------------------------------------; PHASB 13 PAflIIRG LOrS BRTBY ~ IflHIGATIOA ~ RAIRLIAB I I I ~ BBRAIA YALVBS I I I I I ~ ADJ. HBADS I I I ~ , ~ ~ LAADSCAPB ; ~ PBBP S.PIBLDSI I I ~ PBBP A.FIBLDS I I I SPflIG SOUTH I I I ~ SPRIG AOBTH I I I ~ H.MULCH I I I I I SOD ABBAS I I PLANT BEDS I I I FINAL CLBAAUP I I I I Parks and Recreation Board March 1, 1993 Staff Briefing Consideration of Park Ordinances Background The Parks and Recreation Board developed a set of regulations that they were recommending for adoption as ordinances governing public parks in the City. The City Attorney has reviewed the regulations and drafted the attached ordinance that will adopt most of those regulations into ordinances. The City Attorney has advised staff that some of the proposed regulations were administrative in nature and were not appropriate as ordinances of the City. Staff concurs with the City Attorney's position and feels that we should consider adopting the additional regulations administratively. Some of these regulations have already been adopted or are in use as policy of the Department. We have attached a copy of the original regulations considered by the Parks and Recreation Board. The items with a check next to the number have been incorporated into the ordinance. Recommendation It is recommended that the Parks and Recreation Board approve the park regulations as proposed, and if necessary direct staff to prepare any additional administrative regulations for formal adoption. 1 2 , 3 I 4 5 6 i 7 I 8 9 ~ 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 7 OF THE COLLEYVILLE CODE BY ADDING A SECTION 7 PROVIDING FOR USE OF AND CONDUCT IN PUBLIC PARKS; PROHIBITING ALCOHOLIC BEVERAGES, PROHIBITING DAMAGING PUBLIC PROPERTY OR ANIMALS, LIMITING SALES, ESTABLISHING PROVISIONS GOVERNING ORGANIZED ATHLETIC AND SPORTING EVENTS, PROVIDING A PENALTY AND AUTHORIZING PUBLICATION. WHEREAS, the City Council deems it is in the best interest of the City to adopt the following provisions, rules and regulations concerning the use of and conduct in City Parks, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS AS FOLLOWS: Sec. 1: That Chapter 7 of the Colleyville Code be amended by adding thereto a Section 7, providing as follows: "Section 7. Use of and Conduct in Public Parks. A. Trespassing in Public Parks (1) Operation of Motor Vehicles. No person shall operate any vehicle which is propelled by a motor, including all types and forms of gasoline, electrical, or hydrocarbon fueled motors, upon any area within a public park except those areas specifically designed for vehicular use, such as streets and driveways. This prohibition shall not apply to motor vehicles actually engaged in the use of delivery, vending or maintenance. (2) Hours of Operation. No person shall enter or remain upon any public park property within the City between the hours of 11:00 P.M. and 6:00 A.M.; provided, however, the City Manager, or his designee, may grant permission to individuals or organizations to allow entry or presence on public park property during the aforesaid prohibited hours. Any such permission shall be granted in writing. 1 1 2 ~; } 3 '~ i 4 5 6 7 ;; 8 ~, 9 l :, ~, 10 11 12 13 i 14 15 16 17 it 18 19 20 21 22 23 24 25 26 (3) Loitering -Public Rest Rooms. No person shall linger or loiter in or about a rest room in a public park. (4) Prohibition on Entering Bodies of Water. No person shall swim, wade, or otherwise enter in or upon any pool, tank, lake, creek or other body of water, other than a swimming pool, located within a public park. (5) Restricted Areas. No person shall disregard, fail to observe, or otherwise violate any prohibition or direction contained upon any sign in a public park erected by the City. (6) Riding of Animals. No person shall ride or drive any horse or other animal within a public park except along and upon paths designated for the use of such animals. (7) Prohibition on Erecting Structures. (a) No person shall place or erect any structure, sign, bulletin board, post, pole or advertising devise of any kind in a public park. (b) No person shall attach to any tree, shrub, fence, railing, post or structure within any public park, any sign, bulletin board or other advertising device of any kind. (c) The prohibitions contained in paragraphs (a) and (b) above shall not be applicable to persons acting pursuant to and with the written authorization of the City Manager or his designee. B. Prohibition of Alcoholic Beverages. No person shall possess or consume any alcoholic beverages, including, without limitation, liquor, wine, or beer, within a public park. 2 1 2 "~ ~, 3 ~' i~ 4 ;~ ik i 5 !i ~~ 6 ~( 7 ;~ ii 8 i `i I f~ 9 ~i 10 11 j 1~ ~. ~; ~; 13 '1 I! 14 15 is 16 ij ;~ ~~ 17 'j ~' 18 19 20 21 22 23 24 25 26 C. Damaging Public Property or Animals. (1) No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench or other property located in any public park. (2) No person shall cut, break, deface or in any way injure the trees, shrubs, plants, grass or turf within any public park. (3) No person shall catch, injure, kill, strike or attempt to strike with any object or weapon, any animal, bird, fowl, or fish within any public park. D. Limitations on Sales (1) No person shall sell any food or other merchandise in a public park. (2) No person shall charge admission or a fee for any purpose within a public park. (3) The prohibitions contained in parts (1) and (2) above shall not apply to persons acting pursuant to and with the written authorization of the City Manager or his designee. E. Organized Athletic and Sporting Events. (1) The use of public parks for organized sporting or athletic events shall be conducted only in accordance with rules, established from time to time, by the City Manager or his designee. (2) No person shall disregard or act in contravention of any direction of the City Manager or his designee concerning the use, occupancy, or other matter concerning the conduct of any organized sporting or athletic event within a public park." 3 1 2 3 Sec. 2: THAT any person, firm or corporation violating any provision of `' this ordinance shall be deemed guilty of a misdemeanor and upon 4 ; ~ final conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation continues 5 or is allowed to exist shall constitute a separate violation and be punishable hereunder. i! 6 Sec. 3: THAT the City Secretary is hereby authorized to cause publication 7 ~' of the descriptive caption and penalty clauses of this ordinance as an alternative method provided by law. ;~ 8 AND IT IS SO ORDERED 9 I The first reading and public hearing being conducted on the day of to , 1993. 11 The second reading and public hearing being conducted on the day i' of , 1993. ~i ~ ~ ~ The third reading and public hearing being conducted on the day of 13 , 1993. 14 ATTEST: '. 15 CITY OF COLLEYVILLE Richard Newton Mayor 16 ~ ' Jean Harris ~ City Secretary 17 18 19 20 21 22 23 24 25 26 APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney 4 EXAMPLE PARK ORDINANCES '' RESTROOMS ~. It shall be unlawful for any person to linger or loiter in or about a public restroom in a public park without being able to give a satisfactory explanation of his presence. Any person found lingering or loitering within a distance of one hundred (100) feet of a public restroom in a public park shall be prima facie presumed to be loitering about the public restrooms. APPROVED 01-14-91 CLOSING TIME ~/2. Public parks within the City shall be closed between 11:00 ~- P.M. each day and 6:00 A.M. the following. All C,ty personnel are authorized to enforce state criminal trespass laws against those who violate this section. Special permission may be granted by the Parks and Recreation Department for organized sports or special events which last past 10:00 P.M. in which case any park containing the permitted activities shall remain open until the activity shall cease, at which time the park shall be closed. No person other than law enforcement personnel or Park employees shall enter or remain in a park at a time when it is closed. ( AMENDED 01-14-91: Public Parks within the City shall be closed between 11:00 P.M. each day and 5:00 A.M. the following. All city personnel are authorized to enforce state criminal trespass laws against those who violate this section. No person other than law enforcement personnel or Park employees shall enter or remain in a park at a time when it is closed. LIMITATION ON SALES 3. No person, other than City employees and City franchisees, shall sell any food or other merchandise in a public park. This section shall have no application to sports organizations or social organizations selling items to their own members. The City shall approve all sales and vendors, and will provide contracts to the sports organization for use of City concession stands. This also includes charging admission to parks. AMENDED 01-14-91: Eliminated this item; replaced with item #16 as amended 01-14-91 OTOR VEHICLES ~4.~ It shall be unlawful for any person to operate any motor vehicle upon public property within the City except in these areas specifically designed for vehicular use, such as streets, private roads and driveways. The provisions of this section shall not apply to vehicles used for purposes of delivery, vending or maintenance. TRESPASSING IN BODIES OF WATER ON PUBLIC PARK PROPERTY ( / 5. It shall be unlawful for any person to swim, wade, or otherwise enter in or upon any pool, tank, lake, creek or other body + of water, other than a swimming pool, located either upon City park property or drainage or utility easements within the City except for purposes of maintenance, servicing or delivery. ALCOHOLIC BEVERAGES 6.~ It shall be unlawful for any person to posses or consume any alcoholic beverage, including liquor, wine, beer or any other type, within any City park or City owned facility. FACILITY IMPROVEMENTS 7. Any individual or organization who makes a permanent improvement to a park will do so with the understanding that the improvemet(s) will become a permanent fixture to that park and the improvement(s) will be a part of the City park inventory. NON RESIDENT FEE 8. All non residents will be charged a fee to participate in any parks and recreation sponsored or cosponsored program. City residents shall have first priority when registering for Park and Recreation Department sponsored or cosponsored programs. Non residents will be allowed to register on a space available basis at the conclusion of resident registrations. ATHLETIC FIELDS 9. No individual or group shall make any improvements or conduct any maintenance to a city athletic field without written permission from the Coordinator of the Parks system. GAME CANCELLATION 10. The Parks and Recreation shall be responsible for cancelling games conducted on City athletic facilities due to inclement weather. RESERVING OF FACILITIES lI. Colleyville residents and locally recognized groups shall have priority over non residents in reserving park facilities. The Parks and Recreation Department will reserve all facilities. RESERVING OF FACILITIES ON SUNDAYS 12. Athletic leagues and tournament play will not be conducted Sundays. However, facilities may be utilized for open play. Exceptions must be made by the Coordinator of the parks system. FACILITIES USE AGREEMENT 13. Athletic Associations are required to have a facilities use agreement with the City before utilizing City athletic facilities. SAFETY OF PATRONS 14. It shall be unlawful for any individual or group of individuals to participate in any activity in any park or playground area when such activity will create a danger to the public or may be considered a public nuisance. The director of parks and recreation may designate particular locations within the park and playground areas for specific activities and when deemed necessary, he may limit the conduct of such activities by the issuance of special permits upon application, which permits shall set out the particular conditions under which activity is permitted. Overnight camping is prohibited on any park property except by special permit issued by the director of parks and recreation for such activity on special occasions. RESTRICTED PUBLIC AREAS (15. It shall be unlawful for any person to enter any portion of a park or recreation area which is designated as restricted, or to enter any area during the hours of the day when said ( area is not open to the public or to enter at any time park and recreation area is closed for the season. hours during which the area is open to the public shall be posted by the director of the parks and recreation. CONCESSIONS - AUTHORIZED 16. The City Council may from time to time upon recommendation of the City Manager grant concessions for the operation of amusements, refreshment stands and related concessionaire facilities for operation in municipal parks and playgrounds. Any such concession shall be granted upon a written contract detailing the privileges, duties and responsibilities of the concessionaire and providing adequate protection for the city and its citizens. AMENDED 01-14-91: The City Council may from time to time upon recommendation of the Park and Recreation Board grant authorization for the operation of amusements, refreshment stands and related concessionaire facilities for operation under the jurisdiction of the Parks Department. Any such authorization shall be granted upon a written contract detailing the privileges, duties and responsibilities of the concessionaire and providing adequate protection for the city and its citizens. -3- DRIVING VEHICLES AND ANIMALS ~;- `17. It shall be unlawful to drive or propel any vehicle over or '~-- through any park or playground except along or upon park drives, parkways, or park boulevards, or to drive or propel along or over any park drive, parkway or park boulevard any heavily laden vehicle or vehicle carrying merchandise, goods, material or rubbish, or market wagon, milk wagon, dirt cart, moving van, dray or truck; and it shall be unlawful for any person to ride or drive any horse or other animal over or through any park or playground except along and upon designated paths. ERECTING STRUCTURES ~~18. It shall be unlawful to place or erect any structure, sign, bulletin board, post, pole or advertising devise of any kind whatever in any park or playground, or to attach to any tree, shrub, fence, railing, post or structure within any park or playground; provided, however, the director of parks and recreation may permit the erection of temporary decorations on occasions of public celebrations or holidays. /REMOVING, MUTILITATING PROPERTY V 19. It shall be unlawful to any structure, monument, ~" railing, vehicle, bench playground. SAME-TREES, SHRUBS, FENCES, ETC. remove, destroy, mutilate, or deface statue, vase, fountain, wall, fence, or other property in any park or ~20. It shall be unlawful for any person to cut, break, deface or in any way injure the trees, shrubs, plants, grass, turf, seats, fountains, fences, structures, improvements, ornaments, or property within or upon any of the parks or playgrounds. TEASING, INJURING OR KILLING ANIMALS /,/~ 21. It shall be unlawful to tease, annoy, molest, catch, injure --- or kill, or throw any stone, object or missile of any kind at, or strike with any stick, object, or weapon any animal, bird, fowl, or fish in any park or playground. UNNECESSARY NOISE, PROFANITY, ETC. 22. It shall be unlawful for any person to make, continue or cause to be made or continued at any recreation facility any loud, unnecessary or endangers the comfort, repose, health, peace or safety of others. It shall be unlawful for any person to use any boisterous, insulting, profane language or to conduct oneself in a disorderly, lewd, obscene or lascivious manner in any park or recreation area. METHOD OF DETERMINING "RESIDENTS AND NON RESIDENTS" 23. As used herein, a person desiring to use or participate in any activity held in a recreation facility may prove that he is or is not a "resident" and resides or does not reside within the corporate city limits of Colleyville, Texas, by presenting the person in charge of the facility with one (1) or more, if requested, of the following bearing that person's true and correct address: (1) A driver's license issued by the State of Texas showing the address of that person; (2) An envelope bearing a cancelled United States Postal seal showing the address of that person; (3) A City of Colleyville water bill stub showing the address of that person; (4) A tax statement showing the address of that person; (5) A voter's registration certificate showing the address of that person. Any person not having any of the foregoing or being unable to furnish same, may furnish proof that he is a "resident", as herein defined, by using one of the above methods bearing that person's parents or legal guardian's correct address. The person's parents or legal guardian's correct address. The director of Parks and Recreation, or his authorized representative, may make such further rules and regulations as are necessary for the uniform determination of those persons who are "residents" and "non residents" as herein defined. STRUCTURED AND SUPERVISED ACTIVITIES 24. (A) Residents will be given first priority to register for those activities which are directly structured, supervised, and limited as to number of participants hereinafter referred to as structured activity, by the City of Colleyville through its Parks and Recreation Department. The initial registration period will be for Colleyville residents only. (B) After the initial registration for residents, non residents will be allowed to register for structured activities. Non residents register for any opening on a first-come, first-serve basis. (C) Fees may be charged to non residents registering for the structured activities. A non resident may be charged a fee .twice the amount of that fee charged a resident for the same activity. If a resident is not charged a fee for the activity, then the non resident may be charged a reasonable fee. Fees are set and payable to the department of parks and recreation. (D) Nothing herein shall prohibit the director of parks and recreation or his designees from setting the maximum number of participants in a given activity.