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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-1/5/1998 (13) 1. II. III. IV. V. VI. Texas PARKS AND RECREATION DEPARTMENT. PARKS AND RECREATION ADVISORY BOARD AGENDA November 2, 1:998 -7:00 p.m. Approval of September 14, 1998 and October 5, 1998 Parks and ..Recreation Advisory Board Minutes- Presentation to Rich Handler Election of Officers Presentation by Colleyville Peewee Football: Association Presentation byJamie Thibodeaux, Colleyville Proud. Chair, for Tree City USA Discussion and Co ~deration of Park Land Dedication. Ordinance Discussion and Consideration of Bransford Park Master Plan VII. } VIII. Discussion and Consideration of Sponsorship and Donation Policies for City Parks IX. Discussion and Consideration of the Use of Voluntary Park Monies for the Construction of the Pleasant Run and Sparger Park Restroom Facilities X. Update Parks Projects a. McPherson Dairy Site b. Woodbriar Park c. Purchase of G-CISD Property Located Adjacent to Lutheran Church on Pleasant Run Road XI. Citizen Comments/Presentations. Regarding Items Not on the Agenda" XII. Staff Reports *~This-time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each. presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on-.the agenda.) 1 certi that the above a ends was steel on the bulletin board at City Hall on October 23,1998. ~ ~~~ fY 9 po 5109 Bransford Road P.O.'Box 185 Colleyville, Texas 76034 656-PARK. Metro: (817).498-4749 Fax: (817)577-1986 PARKS AND RECREATION ADVISORY BOARD MINUTES November 2, 1998 Chair Rich Hendler called the meeting to order at 7:05 p.m. on Monday, November 2, 1998, at the Parks and Recreation office. ROLL CALL: Members: Chair Rich Hendler, Councilman Nelson Thibodeaux, William Recker, Joe Noorlag, Laura Ann Travis, Ken Crooks, Mike Billings and Dan Witte. Absent: Tanya Copple, Alan Linford, G-CISD Liaison Staff: Dianne McWethy, Assistant City Manager, Chris Steubing, Project Engineer, Cynthia Singleton, Office Assistant Guests: Bill Campbell, DFW Football Association Representative I. Approval of September 14, 1998, Parks and Recreation Advisory Board Minutes. Mike Billings moved and Dan Witte seconded the motion to accept the September 14, 1998, Parks and Recreation Advisory Board minutes. II. Presentation to Rich Hendler Bill Recker presented a plaque to Rich Hendler in appreciation for four years of service as Chairman of the Parks and Recreation Advisory Board. III. Election of Officers Mike Billings nominated Bitl Recker for Chairman of the Parks and Recreation Advisory Board and the vote was unanimous in favor of the nomination. Mike Billings nominated Joe Noorlag for Vice-Chairman and the vote was unanimous. IV. Presentation by Colleyville Peewee Football Bill Campbell, Dallas Fort Worth Football Association Representative, presented an overview of the Colleyville Peewee Football Association and outlined the needs of the association. The organization has practice each week night and Saturday games at Colleyville Middle School. As a result of a 20°/6 to 30°r6 growth, the association is requesting assistance to identify additional lighted practice fields. Mr. Campbell presented several options for consideration: a. Add lighted practice field west of existing Colleyville Middle School practice field b. Add four lights to Colleyville Middle School game field c. Add lighted practice field east of existing Colleyville Middle School practice field d. Develop a portion of the City of Colleyville practice soccer fields for joint use by baseball, soccer and football The Parks Board requested that staff schedule a meeting with representatives of the Colleyville Youth Sports Associations and G-CISD School Board Liaison, Alan Lanford, to review and discuss these alternatives. V. Presentation by Jamie Thibodeaux, Colleyville Proud Chair, for Tree City USA Councilman Thibodeaux reviewed and discussed the four criteria for the establishment of Tree City USA, which are as follows: a. Volunteer Tree Board b. Community Tree Ordinance c. Forestry Program Supported by an Annual Budget of $2 Per Capita d. Arbor Day Celebration Rich Hendler motioned that the Parks and Recreation Advisory Board approve the use of Voluntary Park Funds, in an amount not to exceed $400.00, to assist with the preparation of the Tree City USA application by the December 31, 1998 deadline. Dan Witte seconded and the vote was unanimous. The Parks Board established a subcommittee consisting of Rich Hendler and Mike Billings, to assist with Tree City, USA application. VI. Discussion and Consideration of Park Land Dedication Ordinance Dianne McWethy, Assistant City Manager, reported that City Council has requested that the Park and Recreation Advisory Board review the current Park Land Dedication Ordinance to provide the City Council with a recommendation for amendments, if necessary, to this ordinance. Joe Noorlag, Bill Recker and Dan Witte will serve on this sub-committee. VII. Discussion and Consideration of Bransford Park Master Plan Dianne McWethy reported that on the basis that the realignment of Bransford Road and the development of a site plan for Bransford Park have been completed, the Parks and Recreation Advisory Board is prepared to reestablish the Bransford Park Master Plan Committee. Dee Barker and other members of the Historical Preservation Committee with Rich Hendler and Mike Billings will serve on the Master Plan Committee. VIII. Discussion and Consideration of Sponsorship and Donation Policies for City Parks Bill Recker, Mike Billings, Ken Crooks and Dan Witte will serve on a committee with the Youth Sports Association representatives to facilitate the establishment of sponsorship and donation policies for our city's park system. The development of sponsorship and donation guidelines and procedures will clearly define the requirements of the donor/sponsor relationship and establish revenue allocations of these sponsorships. IX. Discussion and Consideration of the Use of Voluntary Park Monies for the Construction of the Pleasant Run and Sparger Park Restroom Facilities In consideration of the construction of the Pleasant Run and Sparger Park restroom facilities, it will be necessary for the City to allocate funding in the amount of $354,347. The identified funding sources are as follows: Colteyville Economic Development Corp. FY99 CIP $153,603 Voluntary Park Funds $150,239* Utility Funds 50 50 Total Project Cost $354,347 *Includes Colleyville Soccer Association Contribution of $78,528 Rich Hendler made a motion that the use of Voluntary Park Funds up to the amount of $150,239 for the project and the acceptance of a donation of $78,528 from the Colleyville Soccer Association to be deposited in the Voluntary Park Fund; and award of a contract to McWilliams Enterprises, Inc. in the amount of $290,762.50 for the construction of the Pleasant Run and Sparger Park Restroom facilities. Ken Crooks seconded the motion and the vote was unanimous. X. Update Parks Project a. McPherson Dairy Site Councilman Thibodeaux reviewed the status of the McPherson Dairy site. b. Woodbriar Park Dianne McWethy provided a status of the Leadership Colleyville XI class project. c. Purchase of G-CISD Property Located Adjacent to Lutheran Church on Pleasant Run Road The City is working with G-CISD for the purchase of the G- CISD school property. XI. Citizen Comments/Presentations Regarding Items Not on the Agenda None Xll. Staff Reports XIII. Adjournment The meeting was adjourned. Colleyville Peewee Football Association (CPWFA) CPWFA is a Member of the DFWFA Farmers Branch Grapevine Coppell Southlake Keller Colleville Ambassador Christian Academy of Fart Worth CPWFA has it's own By-Laws and Board DFWFA has it's own By-Laws and each Assoc. has 2 Exec. Board Members CPWFA Facility Usage History 1992 - 1995 Seasons Average of 4 to 6 Teams w(Cheerleadas :Practice Games Cdleyvllle easebatl Cdkyvd[e Fields lMiddie Sthcol 1 CPWFA Facility Usage History 1996 Season 7 Teams with Cheedeaders Practlce Feld was Built w/ No Lights Practice Gafines CMS Practice Field Colleyv~ie and Mfddle School Co{feyviNe Basefaal[ Fields CPWFA Facility Usage History 1997 Season 8 Teams with Cheedeaders 1998 Season 11 Teams with Cheerleaders Practice Gafines cd~yvale CMS Practke Recd Middle Scholl Football Association Size Colleyville 1998 270 Participants 600 Players, Cheerleaders, and Parentis DFWFA 1998 1800 Participants 4000 Players, Cheerleaders, and Parents cam- w~~. /~._ ~'~- `~ `mot-,`-.~~ 1 Future Years for the CPWFA ZO°rb to 30% growth in Football Players and Cheerleaders With this growth comes the need for Night Games We are the only member city with no lighted game facilities With this growth comes the need for storage of Football equipment (Helmets, Shoulder Pads, Blocking Dummies, Game Pants, Field Equipment, Concession Equipment, Etc.) - Our existing storage space for years was torn down With this growth comes the need for additional Practice Fields Proposal #1 for Year 1999 for CPWFA Add lighted practice field west of existing practice field Grade and Level Sod or seed Sprinkler System 2 Goal Posts Add 4 Lights to CMS Game Field or Allow Game Play at CHHS Add Storage Facility to CMS Grounds Proposal #1 for Year 1999 for CPWFA _ _ ~~ =__ ~_-= _= ,~.~-~~~-,P 2 Proposal #1 for Year 1999 for CPWFA Proposal #1 for Year 2000 for CPWFA Add lighted practice field east of existing practice field Grade and Level with retaining wall Sod or seed Sprinkler System 2 Goal Posts Proposal #1 for Year 2000 for CPWFA 1 _ 1 -==. 1~ _ =-= 1 =_- -^ ~ ~--- Proposal #1 for Year 2000 for CPWFA Proposal #2 for Year 1999 for CPWFA Lighted practice field west of existing field Grade and Level Sod or seed Sprinkler System 2 Goal Posts Add Home and Visitor Bleachers to Middle Practice Field Add Scoreboard to back of CMS Scoreboard Add PA System for Middle Practice Field Add Storage Facility for Equipment Add Concessions and Restroom Facilities Proposal #2 for Year 1999 for CPWFA -1 -~ ~_-- 4 Proposal #2 for Year 2000 for CPWFA Add practice field east of existing practice field Grade and Level with retaining wall Sod or seed Sprinkler System Lights from existing poles 2 Goal Posts Proposal #2 for Year 2000 for CPWFA -- CPWFA Commitments to City of Colleyville Assist City Financially with improvement Points to Remember CPWFA is anon-profit organization CPWFA receives sign-up fees to cover equipment CPWFA has an annual fund raiser to cover incidental costs Annual donation from CPWFA to maintain fields MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager DATE: October 20, 1998 SUBJECT: Tree City, USA On October 14th, the Colleyville Proud Committee expressed an interest in pursuing the designation of a Tree City, USA for the City of Colleyville. Ms. Jamie Thibodeaux, Colleyville Proud Chair, will be at the meeting to provide an overview of the Tree City USA program to the Board. In preparation of this presentation, staff has prepared the following information for the Parks and Recreation Advisory Board: 1. Ordinance 0-93-900 Tree Preservation Ordinance 2. Ordinance 0-91-810 Landscape Ordinance Stephanie Lewis, Administrative Intern, was requested to research Tree City USA and provide an overview of this program. (See attached information). Some of the area cities that are involved in the program include Coppell, Dallas, Denton, Euless, Plano and Lewisville. The City of Coppell has been a member for two years. They have a volunteer Tree Board, but are planning on merging with the Parks and Recreation Advisory Board. The City of Coppell information is attached for your review. I have also attached information provided by Ms. Thibodeaux, including the Tree City USA application. The completed application would have to be sent to the state forester's office for certification prior to the December 31St deadline. The city's state coordinator is: Don Mueller Urban Forestry Coordinator Texas Forest Service College Station, Texas 77843 (409) 845-2641 If you have any questions or need additional information, please contact me. Attachments MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager } DATE: October 1, 1998 Y SUBJECT: Discussion and Consideration of Parkland Dedication Ordinance I am writing to inform you that the Parks and Recreation Advisory Board meeting has been changed to 7:30 p.m. to provide an opportunity for Board members to attend the City Council work session on October 5, 1998, at 6:30 p.m., at the Community Center. As per the attached, the Council will be discussing the Park Land Dedication Ordinance and the PUD-R Ordinance. I have also attached for your information a packet of information which explains the history of the fee, how it was calculated and is calculated and the maximum amount that could be charged if the city were to amend the fee today ($564 per residential lot). One of the key variables in this calculation is the projected amount of park land needed at build out. At the 8.6 acres of park land per thousand population recommended in the current Park Master Plan and the revised population estimate of 25,540 in the Master Plan Land Use Plan, the current calculation shows that we only need about thirty (30) more acres of park land at build out. As approved by the CEDC, we plan to update the Park Master Plan and one of the key considerations of this plan is how much additional park land the city should acquire to meet the park needs of the city. This item has also been placed on the Park and Recreation Advisory Board agenda to provide an opportunity for discussion after the City Council work session. If you have any questions or need additional information, please contact me. Attachment t/1 . ~. a. a .~ 0 U Q1 ~1 1 .~ c~ .V 0 cB .~ L a [~ ~ ~ i ~ ~ C ~ ~ -' N d., LL ~ w Q L. L ~ L w ' ~ ~ ~ ^ QJ ~ i c ) ~ ~ ~ ~ c~ O x ~ ~ ~ o ~ ~m Q o ~ ~ ~ o ~, ~ rn rn rn T--~ rn U ~ 0 0 0 -~-~ ~D 1~ O O O N O Q~ O d-' ,--~ c~ O N d- Ql t~ C~ CO T--i LI") N ~ d- ~ N -~}- ~ O ~ O ~ C~ a--~ ~ ~ U ~ ~ ~ ~ ~ ~ Q~ ~ o v a.~ o .~ U -a v L a ~ ~ o Q ~ ~ C~ o ~ Q ~ -G ~ '- QJ '~ ). -~ O O , C~ - ~ O ~ = ~ m O = II- ~ ~" ~ ~ ~ ~, ..~ Y ~ ~ ~ ~ ~ cr ~-- cn ~ v -~ ~ a~ Q~ Z ~ Q QJ U ~ a Q. ° ~ a cn Q ~ ~ U Q cn O °- ~ Z _. a ~ ~ `~ U ~ - ~ O ~ ~ ~ ~ c~ - ~ ~ fo . - ~ O Q ~~ C~ ~ ~ O QJ ~ O O ~ ~ X ~ ~ U U U ~ ~ a. = U ~ w Z Q .~ . ORDIN.-_'vC? ?v0: 0-9?-0^23 ~ AIv ORDIZv=_'rCE ~'~Eh'DI'_iG SECTION 9 OF T^E COLLEY'VILLE CODE 3Y ADDING THERETO ?. PROVISIO': REQUIRING T_E DEDICATION Or PAi2~ LA2ti7 OR PAY?-iE24TS IN LIEU THEREOF, ESTABLISHING DEFINITIONS, STATING IZv!•ENT, ' ;+ REQUIRING DEDICATION, ESTABLISHING STA_~r~ARDS FOR DEDICATION, •~PROVIDING PROCEDURES ?OR DEDICATION AND ACCEPTANCE O? ?_`-~R ~ PROPERTY, ESTABLISHING A ?~E IN LIEU O, DEDICATION, PROVIDING ?OR TEE COLLECTIO,~ A~v-7i USE O? FEES, ES^! ABLISHING `~ PROCEDURE . OR 6 REFUND, ADOPTING THE PARRS ~?v`D RECREATION '±ASTER PLAN, EST=~LIS^I?tiG T EE PARR LA'vD DEDICATIO'ti COu-':ITTEE, REhuN~ERING SECTION 12 "DRAINAGE POLICY" OF THE CODE, PROVIDING FOR SEVER_ABILITY- J i'~n~?=ilS, ~.c`!n C1l_v COI:nCl~ ~lild5 ~.[??~ %i"1° ~X15~2nC~ and LS2 0- oa=.'•: ~ aCi 1 i ~i 2S 1S it°_COSS?'"V %O DSO-!O%.° ~;iC :?tea! _:":, s==e~.v and wel__a o_ ~~~ ~~.blic; and 1Q 4.::"~'.-~-_S, ~:"?~ °_Y.1S~1P~j D?=:. =aC:11 ii.i25 0- ~~?° Ci Ara 1:iCa0?O~ C O- 5~= ''1i ~ iICG! C!`tI`! O0-?Ci?~ ~: i ~._`! i n L:'?2 C' `.'}''; _.... i t _ 1 ~ ...~~`='.J, ~-~~ C1~.ti' :"!?S cCOC~CC ~.i?? 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CC?~~"_~~__ S:"??~~ _"?2 cD7=O'.'2C L...~__ ~flc S'_:.~"_--...°_ .._S COi~.D!_2`~ _~.. ~ _ . ~ :) ~ ~ ~ %l ~ J 0 J J i I . Or Ji"OV1C1eC1 IOr COiaD~1=^:CO w?Li"1 a~~ O~ ~S?O DrOV?s10'!s O- ~"~is suDChaD~el" COi?Ce2-Wing C~Q.1CdL.lOi1 ~O Ile D11i7~.1C Oi DZ"{ 1 Zi:C1 C?" Dayr~:ents in lieu ther~o=, including any agree-tent concerning =_os ~ Or CIedlCdtlOn 1il lieu thOre01. aDarOVed bV ti'le C1ty COllnC11 D12rsL?an~. to section ~ (1) hereon. a D. DEDICATION OF T"A*TD (1) Standards in reviewing oroposed dedications o Dar}: land, the ,~ ollowing Crl~erla siZall De 1Ti1DOS°_Cl; DrOV2ded, IlO~leVer, i.i7°_ approving body ;ay vary or waive any o the ~oflowing criteri? on a finding that the proposed dedication o~ Dark land is in aCCOrClanCe with the d~V•?lODii!2nt Oi tie Clty, CO~plles ~.'lth th2 ' stateiIlent O: ?ntent Oi ~'?e Darr DedlCa~lOn OrdlnaP.Ce and beCdus~ Oi the lln1Ql_'CileSS OL the DrOOertV, reOL'lres a Variance: lu (a) Dar}: lae?Q Shall De Cl~arlV V? Slble ~rOa the Dubl1C r i gh ~s-O~-way and snail D°_ lOCated SO as t0 Q ~ VeaaXliClLl`l DOSSID> e>:posure throu;hout thz neighborhood. ~; (b) access ~o she Dar}: land shall b= available .=on ?2 public riClClts-o~-~;av. i (C) ?ar}: lanC' s~all ~° Oed'_Ca~eCl ? n %-raCLs OL a 'llnl-'L:~ '.:1dL:"? O_ 7~0 -~°~ an0 a :'lnl-lil:.i d°D~:"1 O~ ~~~ ~?et.. i' (d) i•:ile?-C ~.:"i°_ O:OpOSeCl D?_;; larva 1S a :IOOd Dl?! n a=~~' wh1C"? i S D= OOOS?Cl as ? l.nea; Dar:-;, ~:'?~ ~OIIO:J~ r:; snail alSO O? !5 _. (1) 4tine~ne? ~ :"•.~ DiODOSeQ slime COn~~lns s ~ gn ~ r ~ can ~. an,~, r on:i1'n ~? 1 ~ eatures representa ~ i :re o= a ore- • u_banized Collevville, including ~r~es, plants, w;1cl;e, ti `ODOgra~hY, gzologiCa~ O"LCrODDings, uniQlle water -eatures Or dny ' CO~bi na ti On Li?°_re0i . i~ (ii) ~•:h°_~her the prop osed site cu-rently Drovic=s, ~ 0= ~.; i l l pr0'i ~ C° lil ~t'?~ _utll. °_, aii °_-=°CLi V.C ~ inkage ~O O~Ci?_- C:':1SL1;?C Or a:~`1C1Datea o"bl1C Oar}: sl~~ i-;h1Cf1 ~1i 11 al 1pLJ '~.OVC'.?~?i_ ~ '.. 17 ano -. p::1 ~~?C'eJ ~•: 1Z ~:~ ~~s1C'~t~ ~ 1 _ '.: i•:Or'. anc Slav , .. ~~ . i 1 l y; :~?°i..:1e: l.. r?~ (_ - - ) CrOD0s2C1 s ~ ~° 1 5 Was i ? •,• ~~ I ?CC°_sS' ble , v ~ s ~ bl2 ar:a lven~? _ ~ aole . )) (1:') ~'ri?~~.'?Cr ~:"?C iJiCOOs°Cl s.~° il?s sir°e~ __pi?~a"a -~ ~j0'~:7 is Cil~1=~ leng~f? J ` ~ .% ~J i ('v) y;Z?~i~er Win? D=,00Sed S1Le 1S d°S1Qi1°d ~O L]~ l.S,_d O ~.1nC L_On a5 aLUral ~. ._.rw...V 'w_~[. a_n_::.__ S_l. r. ~~ Lera~'_Cn. 3 (e) A nini~u:: o 50~ o= a:ly d~dcated oar}. land shall ~ a n l e 1 ~ ~1 1 r ~ n 1 nav~ grads o= ss than 3 and sila_1 b~ w~__ d_a_n_d and 5111~ZD_2 or dev? 1op:,ten t o= park land i-:or Ovate.=nts . J (f) Park land snap be a_ovided win access to all ut111t1eS, 1nC1lld1nC3' warmer and Scaler, along ~.n° 5~=alt ii'On~a.je Oi O one Dar'.. _ ,t ~ P r 1 l i a n~ n o ~-~` , (Q) a_k anci S:"la__ nOL ~~ ~l1rd...n~d ~•/1Ln aS~;tl~:.~5 rlghts-o-way, deed i"aS~riC~lOnS ~_ O~na_ 1 i311%a%.lOnS Gic''.1Cn S DrOnl~1~ Or lni~l~lt ~!?°_ L'S2 O_ tha O?='.ti land iOr ^aX:: Dl'rDOSeS. 9 (?) `-ioun~ and ~oc~~ion ip . (a) i:'la SllIJdlVid2r Sna11_ G~yiiCa~` LO Lel? Cl%V aa1n1?llil Ol - ~~oo aCreS Oi Dar.'-: 1 a::d i n ~ee 51-:01` .Or `aCn DlJ G+'1Ln1n ~.il? t 1 SLD~C1~'1510n; 0rOJ1Cad, i?O~?V2r, n0 %r?: %. O~ D~r:'; 1ca^ Sf?al 1 ~~ i ASS `nan ! aCraS 1n tOLal d.°? l_'nl?SS ?DO=O\/aCl DV LCl°_ C~ l.V COUiICI! . I '7 ~~) mar}- land '.`}r 0°_ `:Ii~."li"? ~:~°_ SL`Odl•;,iSiOP O'~ riat;• j? ~3 O:_-51L~? Or :COL:?; DiOViC?~, RO:.in:r'=, __ ~..^: •? O:~-S~i° Da~~, ~?1r iS nOL COnL1Cl?OiS LO Ana SL ~~~ i tr i 510n , _ ~. -:'!S%. ~~ ! OCZLed ;~ 1 C11n Ong -1i 1 n O• -rtC Onr i -i°L°r 0~ ~:~~ S'u.7C i V ` S0'` i l J (~) ~OCi'_i,.°_i?LS ~.000".O~ RV j n~ = i n:- i 7 i a ~. i'i ?~r° Lilt SU OQ _''lder 0~0^.;S~S LO C?Q`.Ca La i anC LO ~:"?~ 1 p _ C? L`.' .Or 0~=.'•: land Ol2rDOS?S, L:"1°_ lO i ' O'•~'1:1C~ add 1L10r.a1 COCLl?l?nL5 Srizl> 02 SU^:~l~L?Q LO Liles C1t''! ;-%1L:~ L:~O SLD-!155.On O. LCla ~!na1 ' ~ Dla~ O~ tl° S'J~d? ~~1SlOil: J (~) ~.n C;-i;i i . 0:?-ion `a l 5 ~..C`i , aua 1 L Or aSSCSSi'?nL is°_-?Oi?SLr ~L ~ i?^. L:"?ai. Ln~ O_ = 0:~°; Lt,r i S i n ? CO-i~iL i O0 ;: ;~ i C;~ L: O,i l ~ ? 1 1 0'.v ~ ~ Liles C1L`; LO tt `j 1 i ? ~ ~."'.~ O= 0:~~= L''! .O=- D3i".. -- DOS05 ,: i L:-iOl! ?;•;0~??C1L'_.re5 LO .2sit0`/2 °_'?':--p;,-,~nLal :SLR Or :"laZ?_COUS `'.~~.ariziS, ~P.?L Lf?3 000°__"-'! 1S S'_ii-_~1n ~.^. C; S?=? =7L !S~ cS ~ _7~_.. 2ii~. 15 ~! (O) +. S1L2 J! ~:'i 0. ~n~ ,a_.. D_00-3=- COi?L2 i -ii ~~• CO%C:~Li_'=1 011. 01 L:1° ~..-; J°, "'~~u.`3 ~-'~: °~:•:~°7~L OL l:'J.D`O'.'~R°_%LS ._~_~ ;.'?1CP CO'`'1C: .O~ :~iaQ~ LO L:"1=' _ rOD°~i_'_ c'.i?:: -"C0i'--.'1% :`10 0r 00-~~'._-L" ?j LO ~.'vD2, 1a. i1°1Gi1.00=0100;: 0~=!..;, 11:'___ 0?=:-;, SD3Cla! i~L1i005~ Or ~ --•~1-~•1-t•- ~a_ ~J 7 _ i C ~ ~. 5 ~a L2`i?n ~. ? S DO ~Il? number O. DrODOSOd D"t.JS w 1%.:"?'_ n . L~?° Sl1bQ1V1S'_OII. 3 ~" ~ COnd? ~.? On O: '_~rODerLV and ~.000D~anC? IDV i f?e CZI..V i i PrlOr LO ~I?e 155Uance O_ a l~lllldi ng D2L'~li iOr ~i?° , ~ ereC~lOn Or any I?OU5° G•Ili.R1n i_rl° SU1JC11V1S10n, ~.Il°_ Sllbd1V1Q°?"' S!1al 1 i apply ~..0 i r?e C1~y LOT_" ~-72"1~LAn aCC2Di.anC? 0- ~r?a Dares lZnd WP.1Cf1 n ~ 1'-i - ~ 1 1 i-, - }i i 6 shall b_ acceD~~.d upon co::~D_...~_on o: ~n~ io__ow_:.g condi~_ons: x (a) TI?e SubdlVlder sPall D=r:;~anen~ly ?:'ia='.-: eaCf1 COrner OI ~Il~ Dar'.-: Sl ~.° t•/1 ~C! a 3 / ^ lnc;Z iron Dln 52 ~ ? n COnCZ'e ~e . 3 ~D~ TP.a SllbdlvlQ°r Shall DrOV,Lde ~..Il~ C1~y t.~l~>•? a Surt`?1% aCCep~-zble LO %. C1° C1~~/ r~= 1 °C~.Ii~Q each CO. n°r %lOnL•-ens., Si!Ow1nCj and 9 loca~in any ~ncroacn;~:en~s, ?ase~en~s and Drovicing a ;:i~~~s and .` bounds descriD~ion of ~i?e Dar'•: land. . 10 ~C} `.l 1 Z"uDD15~1, D1'aSi?, ~un.'•: and O~P.e= 0~:2i15_;,°_ . :i~ai.°r? a! S S~c~ 1 ~'J? `0-10'~'2~"~. ir0-1 LP.2 'Jar`.': ~ Znd ?ilCl D:"?2 DrOD~= ~}` 1} ~ - - - r2~11?"n~0 ~O 1~5 na~ural COnd1L10n 27:Ca:'7. ~ ?S DO aDDI"O:.'aC COiISL=L!C~10n and 1-1D~OVa-13i1~.5 ~R°i"COa. I 'J ~p~ ~_1 1 i;,,DrOV2'1°_i!LS Oi COnS~=I'CLlOn On O. ~:'i~c"?ln ~:? ~ ~ Dait: 1?;?,~ ~.O •J~ 1ilSi..a11Cp b;J ~C?O Sllbd i ti i QC_ SI?al ~ as CO-lD_ ~ nL°_G' 1i? 2000=C1anCC ~%1!? aDDrO'~'Dd COnSi:=I:CLlOi! DlznS. ~-' ~n~ ~ } 1 O~'nOr ?oDl1CZ01° O.C1"1?ilCCS :~_ i.n•? C1i=V ~.=•;° ~ _ . ~AYu~*+TS IN L ~ EU O_ DAD ~ C~,TIO;;v _o ~ ~ ~.U~.nOri ~a~i On i j 4•;?2~ 2 a SL'bdly? Sion coma i ;?s 1=ss ~~an 100 bus znd upon i? all~.n0?" i za vlOn ~',J L!l2 Cl ~`f ~ ~f1°_ SuDdlVldaY ::~?V Da'•i =eeS i ;} 1 i Ci.! O_ CeOlCa~lOP. O. DZi~•. ~anQ. ~. SllDC:I'~!1C1°j" 5°_2~•,1"?~ ~n° ?DD~Ova} O~ ~~25 ~., ., in liau o~ dedicateion o na_:: land s?~l1 ` . ~:•~ ;n wri~inq upon ~~~ ; li-,g aDDl_v o. s`id al~a_;,a~; o~ ~~~ pr.nllit.i:'tai:tir D1?n "__ ~_'i? Sll,JC11=`lSlOn. r.uL:"!OiIZG:_O:1 i0i ~ :SOS in j~ - .:n i Cai- i 1 i O ~ --in i red i -} ;~? 1 L O_ ... Ci_ _. On SPZII ~2 d~2i..~C c~D^i0~ L.DOi ?DD.O. ' --fin O, _.._ p:?1 iair;a,- Dl~n O. i_:'?= Su:JC'll"lSlOn ~:1~P.OU~ c? dCC1Ca~?On O. D?i~': ~ ~ land %.f}D. °On ~ ~V ?O?"2°:::a-~~~ 4'1-~:`! ~fj° Subd1~='_de= , ~.`la Cl ~.V COUi':C' 1 -:a`i zu~?p_ ire ~:i:•:~d dedica ~i ohs o~ D?r}. land a:?~ gees i n 1_au . •)~_ - ~:?°re0~ ~n a':~.vun~.S dl=-?=0ili, =~0-1 ~ROS2 SO_°Ci^_ad^. :-i~~y i;l ;;;-;~:~ C;°O'1°_Q _:? `~° :_,CS~ 1C~°_=25~ 0- ~C?C C1L`. . ~ J ) . 7 ') -• (~• - ~' j - ,i ~ ~ 7 ' ~ ~. 3 ~ee O_ $31~. 11 5P?ll ~~ p?iC1 .Or ._._CZ d4i`1 i i-lg u..i . 3 .within the subdivision iR lieu o- dedication o= 5dr~ land. (3) Collection Y ' (d) ^ile ~avT~lent D the Iee i n 11e11 Oi dedi Cati On S~dl]. ~ be d COndltlOn DreCedent t0 the 15SUanCe OL any bu~ld?ng Der'lit _Ot- d DU 4rithin the subdivision. 0 (b) ~y agreenent approved by the City Council, the City find tale Sllbd i V i Cl°r Tilav filter ti'le tlliie ?~~ nethod 0- Da_ i, ent OL -eeS in lieu of dedication. 3 (=) Use o~ gees I 9 (d) =.> > illnC1S COIF eCted ZS -e°S In ~ leu O dedlCa~lOn 10 shall De deDOSlDed In 1:ltCreSt ~eariilC ?CCOIln%S C1?aY'~,y lddil~lT_1'_ng the SllbdlV1510n -0i- iJhiCa SRO wee 4JaS CO1~eC~°_d. !ratereSi. eZr;;Sd ' i1 on gees in lieu of dedication shall be co-!side.=d Funds oL t?e aCCOtlnt Oil wh1Ch It 15 ear fled and SRa l ~ be Sub eC t 'CO ? l 1 .eSL~ 1CtlOnS DIaCOd 11708 tRe l.:Se O_ -ee5 i n 1 i el: 0= C12d1Ca~lOil. ' t7 - (~) '?;J2nd1~LiL"°S O~ OeS i it 1 i °l! Oi d2~1Ca~lOR S:'la1 1 ~~ i 3 -1aQe Onl V IOL- One Oi i,0= e O; ~:-le ~ 01 ~ C:, t -ig Du'"DOS?5 1) lele aC0ll1S1~10n O. _:',D:O'/e;~e1~ 0= 7Zr'.: S' ~ej O~ 0~:...._ S_L_S CR a. at~__ab__ LO. D?i:: JL'"705a_S i-Ja,ps? Ser;,:iCa a~ e?S 1%Cllld°S a DOr ~lOil O~ tR~ Su~Cl''/1510~1 1R a1CC1 t?°_ -?e5 i r-~ I) ilea OL Ga_d1CZ~?OR i-:eI"~ CO~ ~eC~a_Cl. - )- ~) 1Re =°t l.~~en~ O~ b0nC5, Ce?-~-1~1Ca~e5 0- O _ ObllgdtlOn, 0r OtFlei 1ROebtedn°SS O~ t:1e C1~.`!, _Sle rOCe~dS .=0 i•1h1CR 4ieie llti 1 i ~eC1 t0 aCGUlr~? Or 1'lDiOVe Da_-}: 51L~?S Or Oiler S1~eS 1 ~ 418 i Ce'l ar? at'd i fable Or D?=:•: D_ L•.705e5 ~•:Pp52 Sei V1Ce areas 1:lClL'Ce5 a DOrDlOil O~ tilC dUDOIt' i S i Oi? i n ~ .. t CCl ~!n~ =°_~S i p i i e1! O_ Ij G?O1Ca~lOn 'we:~ COIleC~O,^.: 1 ~: ~ ~~ ~I ~ .~ '? 3 ~, i~ ila =ol lo;J1nC ~=~ 'i°_aD-`i aSL?}Jl tS[la~ ?j Dc~}. 5~=;.'iC~ ?r~~5: ~ V.7a pr 7~_ i. ja,r _Ca "aa Tiles _~ °_? -~"'.CIC :~DZSSed ~V d C~.C1 I:SiRG ~Ra Ceil~.°•- - _^~ i. J v -i i - 'T3 , _ _ Coti->.uni~v Par's .. The area encp-:oassed by a ~ - - - C1I-Cle L25 i ng the Ce"l~er 0= t!1° CO%Lulllill.%~' nark aS i %S ~ center and ~x~~nding for a radius of 1=z ?a i les . City Par: The entire area o= the City i ; ~ Llnear Park The entire area o;_ the City ~ Special Purpose Park The entire area o~ the City x 1 Pte= , (~) _~.nds (a) lioon the requ est of an owner 0- D.00erty on which a =ee in lieu o- dedication has bezn paid, the City shall re~und the 9 _'ee in lieu o dedication i~ within give years o= the date o,' oa}•;aent, the City has ::o~ utilized the Tunds =or the Ouro_ oses 10 allOw~d ~~=eiil. (~~ '.l1 r'2~ unCS Shal> Je oa~d ~O th° rCOrd Ow'n='_' O: she 11 - O=OOertV at ~n~ ~1:i?O ta•?~ r~illnd 15 Oald. 1? ADO?:'i0'; 0,= ~~~ti5 r*;~ :: CZ~.=,T.ION _'-`_;ST~R PL~'v !3 T;n~ Ci `~; :-»r~0ycvO~:.S i.ij° Par}:S anC ~'aCr°a~lOn r'IaS~°_= ?1?n, .?~°_Q, n7r°_~ .%':0, DraO?.=d DV SChrtc'.,~1 ?Ol1tP.S Zild =.SSOC12i.°_S, I i _ _ - ' !nC , aS ~,2 ~ar.':ScnC '?C~`Z~lOil i•`:~Si_.a`- Mail _Or L!?C C'_~'_'.` Oi CO 1 1 n~;-tir 1 l a. !a ~ G . Pn? ~ L=?',~ D~D~CaTIO'; COu'-SI T T ED :~ ~`.~ !''.° Cli_.v i12=?OY Crea~.?S ~Re Pars iJaild D°C1Ca~.iOn 1 CO~i ~`n~ T'i1° mar'.-: Lang ~?dlCatlOn COi1?11i.~.CC Silall De -??d° u0 O' . ~.:JO IilCnO°_~ 5 O. `ne ~lanill:?g and ZOn? ilQ COi:,~l? SSlOi? and t~.,'O :~!Ci?~3_ 5 I j O ~~!° ~ar~:5 a710 ~2C=acClOi1 3oard. T i?c? aZr'.^: !~aP.d ~aC1Ca~10i1 Co~nitt» shall nave th' =ollo'.: i ng duties: Ij (a) ~°v?~i-! D.GOOS°_G Q2d1CcL.lOnS 0- 'Ja==: land ai,C -'~'•:° '-D_CO'L:~e?'.C ~'_O:iS t0 LCIn P:~an i n~ ?nd ZO:ting COi7=:1155'_Oil a(1C ~:~a 1. '_ ~`•` ~ f, - - - r'pii~Ci 1 . -1 ~ '•:S ail C7 C1'2c~.LlOil ''`?~~°'- T'l?r1 ~:;?_...' ~:"?iaY %°_?=S ?naii?}:2 .°CCi'~:andZ~i0i15 ~O~ :-:001~1Ca~_On O. __ (7) `~..-~n ('i t'•i COUi~C.__ Seal 1 ?DDC1i:~ :.nom ^n--.C~`S O1 L:~° 4~~.--'r ,3 _.. ~ - - - - - ~_.. ?r1U DCC:1C~~?O:' CO:?~11~~°_2 ?~~ ~:~?2 %.2=-15 O~ %.i?° i~.:°i-.0aY5 OL ~:1? ~?;!.; _:arld ~2S1C? ~ 10:'. COtzr!1 ~~~°_ S"lc> > CO1:lC1d~ ~i i th ~h~li- ~ °SJ?C~i ~; - ~~ . ~, _ V G ~ -/ ~.er'lS On ~.~~ Dl anni ~lg ail.` ~Oni ng CO'=1sSlOn Or ~:'?~ ~ar:< DOa=^., as aool? Cable ~~ J Sec• =: ~ any provision, sec~ion, sen~ence or clause or D~rase o phis ordinance, or ~..:-le aoplica~ioa o= same ~o any person or see o~ circu::ls~ances is or any reason Held ~o be uncons~itu~ional, void, invalid, o= nor any reason ~ uilen=orceable, one validi ~v o~ she re:<<aining nor~ions of ~i`?is ordinance or i ~s anplica`ion ~o o~:er person or sees ' 0 0~ circu:ns~ances sr!all nog. be af=ec~ed ~c?ereby i ~ beinc , one i n~en~ o~ `fie Ci ~.y Counci 1 of mile C~ ~y o~ Coll evvi 1 1 0 in adop~i ng ~:`li s ordinance ~~a~ ;,o no. ~,i on ~'nereo~ nor provision or regulation con~ained ~-~erein becoale inooerarive o= =ail by reason o_ any uncons~i~u~ionali~y S or invalidi~y o= any other oor~ion or _egula~ion. 1`D ~T 1S SO 0?D~~~D ~p l `!'ne Llrv~ reaaing cP.C O LwI i C ilea= i ~:C OOing CO'?QL'C~c''Q On ~:"?~ ~ / t' ~ ~ ' h~ SzCOnd :?Zd1ag and • oubl? C il??. '_;?.^ b?1n ~ COnd'!C_°d Oil ~ "?? -~ /'~ . aay o~ ~ ~~~~;/ l ya ~ _ .j ,. v :`~° ~h i" ~ rezcinc anY ^'!J~~~i c hea= :s!~ b•' i nc canduc~ed o:l --,e i ~~, O_ ~% 1Gn ~ ~ ~ r,; ~ i ~'~ _,aV~da .JO'liljOi: ~CC?~_S '::' _ ~ ~ -;cam.,, i -is i ~ ~~ „~ ~ / / ~ ~r ~;,~r~ t~ -~_ ~ ' ~ / ~ti RO55 ~'. =OS~C_ ~~ ~) ]P~OrQ~Dar.~:~ daw • uodated Oo/20/91 ~.. - J ~ . ?~fEMOt2a ri DiJ~i February 1•'. , 1991 TO: Ross Foster, City Attorney FRO~1: David I. Draz, Jr., Assistant City Manager ~ SL3BJ: nark Land Dedication Ordinance Assumptions Please find attached the list of assumptions for the development of the nark land dedication ordinance. Also attached is a fee calculation spreadsheet intended to describe the relationship bet;-:een the fee and the assumptions. I have Wade cone minor adjustmen~s since our initial meeting. Please ca11 ne so we can discuss these adjustments and the develoo-:ent of the ordinance. Att(s). cc. Sob St=iolinc, City :•tanager Park Land Dedication Ordinance List of Assumptions 1. The ?arks and Recreation Master Plan completed in April 1990 provided that basis for the assumptions. Page numbers, tables, figures, plates and appendixes referred to in the assumptions listed below can be found in the Parks and Recreation i•iaster Plan. 2. A build-out (fully developed state) forecast of approximately 42,000 persons (Page 12) ,~ 3. Neichborhood Parks were utilized as the basis for a park land needs assessment. 4. The "Park Acreage Guidelines for ColleVville" Table 3 was utilized to determine that 74 additional acres of neighborhood Dark land would be needed to meet the demand created by the 42,000 estimated population at build-out. 5. The Household size is estimated to be 3.32 persons per d~•relling unit (Pages 11 and 12) . o. The size of a neighborhood park should be at least seven (7) acres (Pace 23). 7. Land aCQUls~tlOR COSt is estimated tO be ~3~,000 Der acre (App=_ndi:{ 1, Page 61) o. There are 4,170 developable acres in Colleyville (Page 12) 9. Residential land use density is assumed at two(2) dwelling units per acre (Page 12). 10. a neighborhood Dark Serves a minimum of 3,000 residents (?age 12) . Park Land Dedication Ordinance Assumptions Prepared in February 1991 PARK LAND DEDICATION ORDINANCE CAICULATf0.4 OF : EE ;ABED ON ASSU",?TICNS ASSU"?ilONS: 7C 7 53>,000 :,176 2 x,000 3.32 C:.LCULAiICNS i0.)7 sZ,SY0,000 ',3iZ iYD _ '24 5~:,.;1 NEIGHo0RH000 PARK ACREAG"c NEEDED ACREAGE SIZE OF NEIGSOrZHCCO PARK LAND ACCUISIT[ON COST / PER ACRE DEVELOPA3LE ACRES DuELIING UNITS PER :.CR_° PGPULATlON SERVED ST FEIGri3G2r'CCA PARK HCx1SEii0l0 S I ZE ~:UH3ER CF NEIGH30RY.CCU PARKS NEEDED CCSi Or :.000(BING .4c!G'r',oa-000 ?ARK :,CPc:.G_ NEEDED = 0= DU'S ScR'J:D 3T iCiAl NEIG'r.30Rfi000 ?;,=K :.CRc.:Gc 0= DU'S ScR'!;0 3T ;,; C:: N_iG=3G2~!'CO P,~PC iGiAl :.DDlil. ?OP Sc~'iED ST 5c'-' tic(GH30~-0G~ ?ARK ACR_:.GE .~E P_R OU TO :.000IR_ SE(G-30R°C~O ?ARK ;.C~EAGE m Park Land Dedication Fee Report Prepared in February 1997 Park Land Dedication Fee Report Prepared in February 1997 MEMORANDUM TO: Bob Stripling, City Manager FROM: Jan Belcher, Assistant City Manager ,t,l~ DATE: February 18, 1997 SUBJECT: Park Land Dedication Fees x Background The City o. Colleyville adopted a park land dedication ordinance in June 1991. The Ordinance 15 Slrilllar CO an Impact ipe ordinance, Where ne~'/ feSldentlal de:'elOpment ~•/hlch Cre=ie5 a need .or park land and SeNICeS mUSt proVlde 2 means t0 till that need, Wtlettler by dedicating park land or by paying a gee toward the development o. new parks. A copy o. the ordinance is attached as Exhibit A. The current ordinance requires the developer to dedicate a minimum 0..0088 acres o. park land .or 2aCh d~^lelling unit Within the subdivision, for a total o. no less than 7 acres. The Dark land must meet the requirements of the ordinance. It the development contains less than 100 d~,velling units, the developer may pay a tee o. 5310. i 1 per dwe{ling unit in lieu o. oar': land. From tl,ile t0 tlm°, the ~Cr',-CS and P,°CreailOn r~~dVlSOf~f BOa(d, til° ~ar;~ Land DedlCcilOn CGiiuilli(e2 anu City Council memoers have Siaied tnelr d°Slre t0 inCfeaSe the ices SO the C;i}' naS mOr e ,TiOney avalia0l? i0 deVelOp file Dark land ``/e tlaVe. I hl$ (e,'JOri wlll aitamOt CO eXafTllne tCl~ 15SUeS In~lOlVed 50 the Cliy Council can decide \'lilat aCilOn, li any, they Wadi i0 take. {sues l tl° iOIIOWIr1Q ISSUeS are ImDOr`iant i0 COnSider ~•lhen making a decision about increasing Dark land dedication ~ ees: i . Comparison o. Coffeyville Tees io those o. surrounding cities ?. 1 ne basis Orl WnlCil O;.'r i°eS ~{lefe CaICUlaied 3. I ne prOC2SS 10( emending the tee cnd the time Headed ~'. I i,e amount Oi t°eS C0~~2Cted and exoendCd 'l0 data S. Recommend :lions .or ad;ustment Page 2 These considerations are discussed below. Mark Mills, Administrative lntem, conducted a park land dedication reo survey o. area cities. The results Gre sho4vn below: Parkland Dedication Fees: Survey of Colleyville and the Surrounding Area City Ordinance Inception Ordinance AcreslUnit FeelUnit In Coitected to Status Lieu Of Date Bedford I No n/a I N I - - - Co{leyville ( Yes I 1991 I C I 0.0088 I 5310.11 5240,603 Euless I No I n/a I N - I -, Grapevine , Yes 1985 , A I I "'S800.000 Hurst ~ No n/a I N ~ - _ I _ (nell?, ( Yes I 1989 I A ` 0.0151 ` 5375.00 5572.400 N. Richlznd No n/z I C - - _ Hills Southlake'-"' Y?s ~ 1990 ~ R I 0.0200 I 5500.00 I S°17,000 C -Currently considering z park land dedication tea .~ - .~;s stands: no changes currently being consd=red ~~J -Not currerUy considerng a ozrk Land dedicztion tae -Currently considering redesigning the existing ordinance ' City of Grapevine r=_quires the dedication of 300 sq. t;. of par'; land per loi " City of Grzpevine requires paym=nt in lieu of park land it a minimum 30,000 square toot park can not be dedicaied. This paymeni Is based on Zonin^y and ranges from 5507 - 51415 per dwelling unit "' A,mouni shoYm collected was an zpproximztion provided by Cri/ of Grapevine "-' City of rielter requires a donztion of 1 zcre for every o6 units in lieu of the tae for subdivisions which tall within their proposed trail system "'-' Ci~,~ ct Souti7lz:;e curently charges 5500 per root top in a residential subdivision; ;hey also assess a fee of S500 per acre (or commercial prooerir. They reouire a donation of i acre of parr land t"or every 50 units of residentizl and i zcre o+ park land p=r SO acres of co~~~mercizl ~•Ci rilOre dOicfled lni0rii~2iiOn 01 the Grapevine, t•~°!!er OnC SOUihI?~° O(dlrlCnC°5, ~IOcS° see exhibit B. Pages 3 The basis for determining the amount of acres of park land and the fees per d~veliing unit were CaICUlaied in the manner shown below. The formula was provided by Doug Henderson and is the same as used in 1991, however the example we have provided is the calculation that would bring us current, using 1997 information. Parkland Dedication Fee Caicufations NOTE: Park land dedication fees do not fall under impact tee regulations, section 393.001 of the Texas Municipal Code. The current rate of 5310.11 4vas based on a land value of approximately S35,2401acre. Steps that need to b2 taken: 1) Determine how many additional acres of park land that the City of Colleyville requires over the period oi' time between now and build out. • The City of Coll2yville currently has i ^8.9 acres of park land • The City of Colleyville Parks and Recreation ivtast2r Plan calls for the existence of 302 acres of parkland in the City of Colleyville at the time of build out (Exhibit C) • 153.1 acres Oi O~rkland Is reaUtf?d bet\v22n no\v and build out • at the current rte of .0088 acres per d\,lelling unit, it no money was accepted, approximately 32.8 additional acres of land would be collected 2) Determine the number of new residents that Colleyville will have b2twreen now and build out. (approx. 18,000). Divide by 3 for the number of new dwelling units in the City (aDD(OX. 6,000). 3) Determine the numbor of acres needed per dtivelling unit (J of additional acres/6000 DU's =acres per dwelling unit} • approximately .02552 acres per dwelling unit • at ih2 curt°i li rai2 Oi .0088 acres pe( dw2lllno Urllf, ii no money \vaS ocC°Q2d, ~pproximat~ly 52.8 additional acres at land would be coll2ct2d =) Determine the amount of money r2au{r2d for park land by each dwelling unit S^5,000 cer acre (estimated three year average cost of 1 acre) ---- X ~ of additional acres required ------------------ 6000 D U approximately S i i X8.25 per d\v211ina unit Page ~ • At the current rate oT 5310. i i , iT land vas not accepted, approximately 51.86 million would be collected on 6000 DU's. This would purchase an additional 40 acres at the Current estimate oT 545,000 an acre. Since the park land dedication Tee or land requirement is not part or the impact Tees under State law, we only need to amend our current ordinance. Once the Council decides how much the Tees should be, based on the above calculation, we can vrrit~ the amended ordinance, have the required hvo readings and pass it, all within a matter oT weeks. I. you want the Parks and Recreation Advisory Board to study the information andrmake a recommendation, it 4vould add one to t4vo months to the process, since they meet only once per month. Also, we currently do not have a Park Land Dedication Committee in place since the members come Trom the Park Board and the Planning and Zoning Commission, and both have had members resign or ne4v members appointed. Both groups would need fo recommend members to the City Council Tor appointment ii this committee also wants to study the issue and make a recommendation. Exhibit D shows the current financial status of the park land dedication fund. Please note that 51,170.77 must be spent by June 20, 1997 or it viill rever`i to the devc!oper. Vile have SDent only 53, ^80.88 in park land dedication Tees since the inception of the fund. Doug Henderson has made the Yellowing recommendations '"or adjustin~~ the Tees: Adjust file (ale every thfee y°arS, versed On a profOCtad average Oi D;00°(iy COSis YOr ii"1° n°Xt three years. Allow Tor the prorating of dedications and the combination of the dedication oY land in lieu of, as well as payments in lieu of. Change the minimum land dedication to one acre, with Council approval, on a case by case basis. Quality land dedications that make sense can be accepted. In addition to that, the Parks and Recreation Advisory Board has discussed this issue on several occasions, and while they would like to sop the loos increase, t~ ey don'i wani to stop development in Colloyville by making the ices too high. I noel we c..n bring Them in lino with the other cities without creating an adverse a~~ect. In addition to t..~= information she`^!n 2b0`r2, \^!e have parCe{S Oi land in i('~e Dc(:-:land ifUSt tf-jct have not been included in the total park acres because they are n:;~t owned by the Clty. `/~.le n22d i0 determine the eXcCi aCreaQe, add filet t0 OUr totals any adfUSt iil0 lee calculations accordingly. That would be the suggested iirs't step in stu~yina a new lee structure. Page 5 ~ Itarnativac I he following alternatives are available: 1. Continue using the current park land dedication tee ordinance 2. Appoint a nev~J Park Land Dedication Committee and ask them to study the issues and make a recommendation to the City Council ~. 3. Ask the Parks and Recreation Advisory Board to study the issues and mate a recommendation to the City Council -^.. Direct sta~~ to research, make a recommendation and prepare a new ordinance Conclusions The park land dedication ordinance was passed in 1991 and has not been updated sine that lime. The Parks and Recreation Advisory Board and some Council members have eXDreSSed interest in updating our ordinance. ~. ~i the Seven surrounding cities, only Grapevine, Heller and Southlake have similar ordinances and Norh Richland Hills is considering one. J. COlleyvl~le~S Dar `~ land fees are the IOV'JeSt Oi the a00Ve Cltl°S. I he Dark land dedication fees afe not considered IfTlDcct tees under State lay`/ and therefore can be changed at any time. ~. A formula exists for updating the tees. New purchases or park land plus the addition or the parcels no~`J held in the 8ransiord Park Land Trust, as well as updated build out figures, will change the tae structure. o. Anew Park Land Dedication Committee needs t0 Oe aDpOlnted to determine hog^J eXlSting iUndS at"~ t0 tJ2 Used before They eXplr°. 7. A decision must be made about whether the Park Land Dedidation Committee and /or the Parks and Recreation .Advisor`/ Soard ~•rill study this issue and make recommendations t0 the City Council. 8. Staf-.~ has recomm:.nded several changes to the ordinance regarding the amount of Ind tilai can be ?CCepted, aS lNell a S pr0`JIS10nS iCr UDdating every iilree yeas. Page o Recommendations 1. Appoint the Park Land Dedication Committee 2. Ask the Park Land Dedication Committee and the Parks and Recreation Advisory Board to study the issue and ma'•;e recommendations to the City Council 3. Amend the ordinance, based on current in~ormation Y n c.~ r_ U ~ cn ?, :n U `f ~ - U ~ ~ U V ~"~ Q _ V U C ~, "I x .~ ~. ~ J 'J ~ i Parkland Dedication Pee Survey: City of GrapevinA • The City of Grapevine currently has a park land dedication fund program. • This program has been in existence since 1985. • The City of Grapevine requires the dedication or 300 sq. ft. per lot. The subdivision must be able to provide a minimum dedication of 30,000 sq. ft., else payment in lieu o. is required. • Their current payment in lieu of program varies according to zoning: S807 - 51416 per lot. • Zero lot line - ~ S1416 per lot(S4.72 per sq. ft.) • R75 Single family - S1146 per lot (53.82 sq..) • R125 Single family - S1071 per lot (53.57 sq. ~.) • R20 Single family - S807 per lot (52.69 sq. ~~) The more developed a property is, the higher the fees will be. • To determine this rate, the City o. Grapevine was divided into tour sections and appraised. The average aDpralSal VaIUe vas then used in comparison with the size of the lot (R12, R17, R20, R75) to proportionally determine the rate for each. • Approximately 5800,000-5000,000 has been collected through this program. • There is no process built into the ordinance that allows fOr Change. For the fee scale to be altered, a netiv ordinance would Nava to be written. • AIihOUgh these funds must be spent on Parks and Recreation, they may be utilized city-wide. • There are no current changes planned in th? park land dedication leas for Grapevine. According to the Parks and Recreation Director, they are built out. • At no time does the City o. Grapevine foreit these funds. Park{and Dedication Fee Survey: -City ofi Keller The City of Keller currently has a park land dedication program in place. This ordinance was passed March 1989. Their current dedication fee is 5375 roof top. • If the development is within the area of their proposed trail system, then the development is required to donate 1 acre for every 66 homes. In this case the S375 is waived. • If the development does not tall within the proposed trail system, then the S375 is required unless stated otherwise by the Parks Board. • This rate was the result of the Council examining cities in the surrounding areas and setting a rate which was comparable to those cities which was still within Kelley's needs. A consultant was not used to determine this rate. • Funds from this iee started in fiscal year '90-'91 and they have collected 5572,400 fo date. • There is a clause in the ordinance which allows the council to change this rate at which time it deems necessary. This process involves a recommendation from the Parks and Recreation board. This process would lake approximately 1-2 months. • The City o. Keller is not currently considering any changes to their path land dedication fee. • At the time of the agreement of the dedication fee, the City of Keller requests that the developer sign a waiver. It the developer signs the waiver, these funds can then be allocated to any area. Sf the developer chooses not to sign 'the vraiver, then those funds must be spent on projects 4vithin the vicinity of that development. At no limo does the City of Keller foreit thane funds. There is no provision iof the length o; time the Ciiy has t0 USe these funds. ark{and Dedication f=und Survey: City of Southlake The City of Southlahe currently has a pars land dedication fee. This program vas established in 1990. A land dedication of 1 acre for every 50 acres of commercial property, or 1 acre for every 50 residential units is required. Payment in lieu of land donation is 5500 per dwelling unit for residential, and 5500 per acre for commercial. If 5 acres is dedicated, then a 100% credit may be granted, dependant on the current needs and the quality of the dedicated Ind. • The formula used to determine this rate was based on the raw undeveloped land value of S25,000. It then assumes that there will be 2 residences per acre with an average of three occupants. For every 150 new residents, there 4vill need to be i acre of new park land. • They would 'nave collected to date, if not for land donations S1,700,000.00. However, due to these land donations, they have collected 5817,000.00 to date. • This tee is variable and is contingent upon a tee schedule adopted annually. The city is currently considering changing their formula from raw land vc4ue a5 apDfalS°d by Tarrant COUnty t0 a System based on mar•.:et value. • These funds must be spent on Parks and Recreation, out may be allocated i0 ar?aS Oi the city not InCILsIVe Oi ti"le 50UCC2 SUbdlvl510n. • Southlake, at no time, fo. ~eits these funds. MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manage DATE: October 20, 1998 SUBJECT: Sponsorship and Donation Policies for City Parks In preparation of the Fall 1998 Youth Sports Association Facility Use Agreements, staff held preliminary discussions with association representatives to discuss the development of sponsorship and donation policies for our city park system. On the basis that Colleyville Baseball and Softball Associations would like to sell advertising, staff was requested to pursue the development of policies for consideration by the Parks Board and the City Council. I have attached a copy of the City of Bedford Sponsorship and Donation Policy for your review. Although we do not have a sponsorship policy, the city does have a Parks and Recreation Donation Policy. The development of sponsorship and donation guidelines and procedures would clearly define the requirements of the donor/sponsor relationship and establish revenue allocations of these sponsorships, if applicable. In particular, staff has received a request from James Taylor to discuss the scoreboard donation at City Park. Staff would like to request that the Parks and Recreation Advisory Board establish a committee to work with Youth Sports Association representatives to facilitate the establishment of sponsorship and donation policies and guidelines. If you have any questions or need additional information, please contact me. Sponsorship and Donation Policies City of Bedford 18-D7-1998 3.52PP' FROtt SEDFORD LEISURE SVGS 8179522192 f"` Sponsorship and Dona#ion Polio 1.0 Administration The City of Bedford will accept donations oi' equipmcat, saacWres, and/or money for the sponsorship of a program, league, facility or event. _.~ 2.0 Definitions , 2.1 Donor-ten entity that provides a giR, grant or wntribution directed to a specific fund, project, or event :Donations may include; but are not limited to, money; recreatio~cial equipment, laadseapang, fencing, and arr. 2.2 Sponsor-~+ate entity t2tat finances a project or event or some portion thereof that is organized and executed by another entity.. Sponsorship may inelnde, but is not limited to, financial support of athletic leagues or toumanunts, advertising in publications pr+oduoed by the City of Bedford sta$ and temporary signage such as harmers and t-sltirts, supporting specific projects or events. 2.3 Facility-gall Cary of Bedford parks, buildings, and amenities. 3.0 Guidelines 3.1 The City of Bedford reserves the right to alter or remove donated property and the donor has no proprietary interest in the property being altored or t+emoved. 3.2 The City of Bedford reserves the right to refine donations and sponsorships from arty _ person, business, or organization. 3.3 The City of Bedford staff shall have the authority to solicit spogsorslrips and accept donations fi~ individuals, businesses, or organizations. 3.4 The City of Bedford staff and the donor/sponsor will negotiate a written contract. 4.0 Procedures for' Becoming DonorlSponsor 4.1 Entities wishing to be donors or sponsors will submit a written proposal to the City of Bedford staff for approval. ..~ 4.2 Donors or sponsors will execute a contractual agreement with Qty of Bedford staff. 4.3 Donors Or sponsor will socure permits if applicable. 4.4 The responsibilities of donors or sponsors will be defir-od in the negotiated contract ~~ 5.0 Requirements of the Donor/Sponsor The donor/sponsor will comply with ail federal, slate, and local laws, including all ordinances of the Ciry of Bedford. P. 2 18-07-199£3 3:53PP1 FR0~~1 BEDFORD LEISURE SvCS 8179522192 P.3 . ~...~ 6.0 Beneirts tv Donor/Sponsor 6.1 The City of Balford staff will provide doaur~entation identifying various sponsorsltip levels and will provide a methodology for the recognition of the levels. 6.2 The Ciry of Bedford staff will work with donors and sponsors to identify a variety of marketing oppoftetnities. -~ ~., J r, ...,t <., .~, ~$'"~, ~ ~,~ ~~,. __. ;~~ ~, ti~ ~.. ~ G~ t~ t w ~~~_3 ~~4 ,; `X ,.~ f~ `~' .~-_> ~~J s'~ ~~. a N N U >, v :J CL v 3 vc L ~ • ~' .~ G V ^' U ~ C. ~ i O O W ~, _ ^C O O ct-1 O ~ :J ,D U V O Q. u '- c3 ' C ~ c3 C ~ CJ c~ C ~ 'iJ U u '° ' > GO... ~ -' ~' ~ ~ ~ ~ U o 3 ~~ ~~ ~~~ ~ ~ '~~. ~ C ~ 'O ~ ~ C ~ i... U yl ~ . ~ `n ~ N ~ t. • ~ o ~~ °~ .~.. r ~.? 3 0 L ~a ~ v ~ ~~ ¢ ~ ° 3•~~ o~ '..~ '~' O Q v O cs r C C a] C3. 3~ ~•° ~N ~~~ ~ ~ ~ ~ .V ,..~ _ ~ J ~~ 0 3x ~ ;moo ~~~~~~ O °~ 3 ~U v a ~ ro ov-o o ° > >, - ~ ~~, ~ ~ a~ ~ U ~ ° ~ o o ~ c x • cA j ~° ° ~ .r r ~, 3 ~cti c ~~• ~G o~ J ~ ~~~~~~~~ 0 o ci~ tn a~3 ~ • cL~``= ~ 3 y: o c3 c r ~ 3 ~o~No ~ .~ . ~~o~ .~oL X01 cs oc 3 w :_7 cs t° '~ 3 r`~v •°- = ` o . . n ~ ~ ~ ~ ~ .c se~~ ~_''~._.~ ~ ~ ~ ~, ~-oc ov ~ l . ~ E"' ~ U ~ ~ o ~ ~ ~ a, , c ~ ~ '~ . ~ 3~s ~~ r~'"a o ~~c I , 3 ~3 -~3~,0 U ~~~ ~-~ N 'b O w ~~ ~~ I GYi C O~ =' k ~ ~ . C .-.. ~ C O ~ O ' . ~ '' o • w.. _ ~ 3 r y s ~ ~ ~ G ~ ~, o w ~ 3p a a~~c ~ o b4 ~ >~~ .~: a " .~~ -:~ r~- > U _ ~ ~~~~r~~- ~a•~ 3 , ~ % .. ~CA~ Ur°~_: ~]:.~3° mac, ~/ .}~~ N x ~ ~ ~ ~ ~ .~ C O ~ ~ N `~ ~ ~ t 0~ ~ ~ ~~ y + ~ :n'-~~ E`~a,~ `' • r`~ (d~~ V ~ ~ i 3 . CC ^' ~ ' f ~ ~ ~ ~ ~ ~ O ~ U ~ M~ v cs ~ ;:: r ~ ~ ti ~ w -J T ~' ~ ~~ ~ ~ ~ ~ ~ L G~ f"' I ~ ~ '~" ~ ~. V ~ o_ ~ 4r },,, v~ Q _ ~ v v ~ ~ y ~ ~ ~ ~ C °o • --~ ~ Q rn nw o~. o ~.+ ~ C C } .r ~~''~°"U'~ ~ ~ w ~ r U ° ~° U c.-o City of Colleyville Parks and Recreation Department Donation Policy CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT DONATION POLICY POLICY STATEMENT: In an effort to provide a consistent policy for consideration of donations to the Colleyville Parks and Recreation Department, the following policy will become effective immediately. 1. Anyone considering a donatipN to the City of Colleyville Parks and Recreation departrt~~nt should submit a proposal in writing to the Parlcs and Recreation Coordinator or designee. 2. The proposal should include a complete description of the item(s) to be donated, pictures and/or detailed drawings, preferred location of the donation, value of donation and any stipulations that rnight go along with the donation. 3. The Parks and Recreation Coordinator will review the proposal and make any comments/recommendations deemed necessary. 4. The Parks and Recreation Coordinator will forward the proposal along with comments/reconunendations to the Parks °and Recreation Advisory Board for their consideration at the next scheduled meeting. 5. The Parks and Recreation Advisory Board will review proposed donation and make their comments/recommendations. 6. The Parks and Recreation Coordinator or his designee may accept donations of living plant materials without approval of the Parks and Recreation Advisory Board and to suggest where they may be placed. 7. The Parks and Recreation Coordinator may accept donations up to $100 in value without approval of the Parks and Recreation Advisory Board. The Parks and Recreation Advisory Board may accept all other donations. At the Boa.rd's discretion, donations may be forwarded to the City Council for final approval. 8. The City of Colleyville reserves the right to accept or reject any item submitted for approval. 9. The potential donor reserves the right to withdraw the proposed item at any time during the approval process. 1:0. All item(s) will be considered f_or acceptance on an item by item basis. Daontion Policy Page 2... 11. A permanent location may be designated in each park site where donations will be recognized with the item donated, the name of the donor, the date and value of the donation. 12. Press releases may be issued immediately following the acceptance of the donation and issued to area newspapers. 13. All donations to the City of Colleyville Parks and Recreation Department will become the property of the City of Colleyville and will be included in the Parks Inventory. Approved by unanimous vote of the Parks and Recreation Advsory Board, Monday, December 6, 1993. MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager DATE: October 20, 1998 SUBJECT: Bransford Park Master Plan I am writing to provide you an update concerning the Bransford Park Master Plan. On the basis that the realignment of Bransford Road and the development of a site plan for Bransford Park have been completed, we are prepared to re- establish the Bransford Park Master Plan Committee. Dee Barker and other member of the Historical Preservation Committee will also be serving on this Master Plan Committee. Staff would like to request that the Parks and Recreation Advisory Board appoint members to serve on this committee. Thank you for your assistance with this request. MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager DATE: October 20, 1998 SUBJECT: Park Land Dedication Fund Voluntary Park Fund As requested; I wanted to provide you an updated status report of the Park Land Dedication and Voluntary Park Funds. Please see attached. If you have any questions or need additional information, please contact me. ( VCIAL STATUS OF PARKLAND DEDICATION FUND AT 9-30-98 TO BE AMOUNT REVENUES FROM FEES PAID: FEE PAID DATE PAID SPENT BY REMAINING ASHMORE 2A $2,170.77 06-20-92 06-20-97 $0.00 LONGWOOD PHI $930.33 02-19-93 02-19-98 $0.00 LONGWOOD PH II $11,784.18 07-02-93 07-02-98 $0.00 MONTCLAIR PARC $24,808.80 08-06-93 08-06-98 $0.00 ROSS DOWNS IV $1,240.40 08-23-93 08-23-98 $0.00 ASHMORE IIB $2,790.99 08-23-93 08-23-98 $0.00 HIGHLAND MEADOWS V $5,581.98 09-07-93 09-07-98 $0.00 ROSS DOWNS V $17,986.38 11-24-93 11-24-98 $0.00 KINGSWOOD $15,815.61 12-17-93 12-17-98 $0.00 SHADOWWOOD PHASE II $13,567.31 01-25-94 01-25-99 $4,610.60 LONGWOOD PHASE III & IV $10,853.85 06-09-94 06-09-99 $10,853.85 CALDWELL CREEK $18,296.49 07-19-94 07-19-99 $18,296.49 ASHMORE IV $4,341.54 10-28-94 10-28-99 $4,341.54 LAKEWOOD PHASE I $2,480.88 03-01-95 03-01-00 $2,480.88 WOODBRIAR WEST $5,581,98 07-12-95 - 07-12-00 $5,581.98 LAKEWOOD PHASE II $1,240.44 08-11-95 08-11-00 $1,240.44 VILLAGE PARK $4,341.54 08-16-95 08-16-00 $4,341.54 HERITAGE COLONY $10,853.85 08-28-95 08-28-00 $10,853.85 LAKEWOOD PHASE III $4,031.43 03-19-96 03-19-01 $4,031.43 LONGWOOD @ ROSS DOWNS PHASE V $8,683.08 06-26-96 06-26-01 $8,683.08 ARBOR ESTATES PHASE III $4,341.54 08-22-96 08-22-01 $4,341.54 GLEN HOPE ADDITION $3,721.32 OS-23-96 08-23-01 $3,721.32 LAKEWOOD ESTATES PHASE IV $14,885.28 11-18-96 11-18-01 $14,885.28 BRIDLEWOOD $38,178.53 12-20-96 12-20-01 $38,178.53 OAKBROOK HILLS $11,474,07 12-26-96 12-26-01 $11,474.07 ~ KNOLL DR (ONE LOT) $310.11 01-07-97 01-07-02 $310.11 S ~..JER CONST (ONE LOT) _ $310.11 01-31-97 01-31-02 $310.11 ASHMORE PHASE V $3,411.21 09-08-97 09-08-02 $3,411.21 4404 BOWMAN (ONE LOT) $310.11 12-02-97 12-02-02 $310.11 TIMMARON PHASE I $11,474.07 12-15-97 12-15-02 $11,474.07 CALDWELLS CREEK PH IIA $4,651.65 01-06-98 01-06-03 $4,651.65 6808 PLEASANT RUN - LEDSEMA $310.11 01-19-98 01-19-03 $310.11 MADDEN - 1704 RENFRO $310.11 02-13-98 02-13-03 $310.11 HALL - 5606 AMADOR $310.11 02-13-98 02-13-03 $310.11 REMINGTON PARK PH 1&2 $24,808.81 03-17-98 03-17-03 $24,808.81 SPRING GARDEN $13,334.73 03-24-98 03-24-03 $13,334.73 ABBOTT-4700 JIM MITCHELL E. $310.11 04-13-98 04-13-03 $310.11 SEXTON-4800 BEHERNS CT $310.11 04-29-98 04-29-03 $310.11 STRATTON-5309 MONTCLAIR $310.11 05-08-98 05-08-03 $310.11 SHALIMAR $9,613.41 09-30-98 09-30-98 $9,613.41 TOTAL REVENUES $310,067.44 II.. _r~EST INCOME RECD $45,025.24 LESS EXPENSES: KIDSVILLE DONATION $1,000.00 LANDSCAPING NATURE CENTER $1,169.07 NATURE CENTER TREES $1,035.00 KIMSEY PARK APPRAISALS $4,700.00 CITY PARK SOD $72,881.20 TPWD KIMSEY PARK GRANT $8,800.00 TOTAL EXPENSES $89,585.27 LESS ENCUMBERANCES: COTTONBELT TRAIL $212,016.00 TOTAL EMCUMBERANCES $212,016.00 TOTAL AVAILABLE AT 9-30-98 $53,491.41 FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 9-30-98 FUND BALANCE AT 9-30-97: $207,195 FY 98 REVENUE Donations: PROJECTED ACTUAL October $8,450 $8,450 November $7,143 $7,143 December $9,068 $9,068 January $7,898 $7,898 February $8,159 $8,159 March $9,032 $9,032 April $7,765 $7,765 May $7,944 $7,944 June $8,510 $8,510 July $8,713 $8,713 August $8,284 $8,264 September $8,417 $8,417 Total Donations $99,383 $99,383 Interest income Recd $11,828 $11,828 TOTAL $111,211 $111,211 FY 98 EXPENDITURES RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) PICNIC TABLES (5) ** // $2,250 $2,250 $0 BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ $8,100 $8,100 $0 BALANCE OF TEMPORARY FIELDS && $21,347 $21,347 $21,347 L.D. LOCKETT HOUSE RENOVATIONS "' ~ $6,000 $6,000 $3,466 CITY PARK RENOVATION PHASE II « // $81,059 $81,059 $53,171 WOODBRIAR PARK IMPROVEMENTS ^ ^ $3,000 $3,000 $1,667 TOTAL $121,756 $121,756 $79,851 UNENCUMBERED FUND BALANCE AT 9-30-98 $196,650 FUND BALANCE AT 9-30-98 $238,555 EXPENDITURE KEY: ** FY 98 PROJECT/APPROVED AUG 93 ++ FY 98 PROJECT/APPROVED JULY 96 && FY 98 PROJECT/APPROVED NOVEMBER 96 FY 98 PROJECT/APPROVED MARCH 97 < < FY 98 PROJECT/APPROVED NOVEMBER 97 ^ ^ FY 98 PROJECT/APPROVED JUNE 98 // CITY PARK RENOVATION PROJECT MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager DATE: October 22, 1998 SUBJECT: Pleasant Run and Sparger Park Restroom Facilities Background In consideration of the construction of the Pleasant Run and Sparger Park restroom facilities, it will be necessary for the city to allocate funding in the amount of $354,347, which includes construction, testing submittal review and contingency monies. The identified funding sources are as follows: Colleyville Economic Development Corporation FY99 CIP $153,603 Voluntary Park Funds $150,239* Utility Funds 50 505 Total Project Costs $354,347 • Includes Colleyville Soccer Association Contribution of $78,528 On October 6"', the Colleyville Economic Development Corporation adopted a combined Economic Development Capital Improvement Program, (EDCIP), which included $153,603 for FY99 for the construction of the Pleasant Run and Sparger Park Restroom facilities. Staff met with Colleyville Soccer Association (CSA) representatives on October 14`" to review the bid and discuss private funding in the amount of $78,528, for the concession and storage elements of the Pleasant Run Park facility, which was approved by the CSA Board on October 15`h The Voluntary Park Fund (VPF), with a fund balance of $196,650 as of September 30, 1998, has sufficient monies to cover the restroom needs in the amount of $71,711. The Parks Board is requested to approve the use of VPF, in the amount of $150,639, which includes the CSA contribution of $78,528. The recommendation of the Parks Board will be provided to the City Council on November 4`h The City Council will also be requested to amend the Utility Fund in the amount of $50,505 to provide for the water and sewer extensions required for this project. On September 13"' and September 20'h, the City of Colleyville advertised for bids for the construction of restroom facilities at Pleasant Run and Sparger Parks. The city opened bids on September 30, 1998 at 2:00 p.m., at City Hall. The city received one (1) bid for this project from McWilliams Enterprises, Inc. for a total amount of $290,762.50. Contractor: McWilliams Enter rises, Inc. Base bid: Pleasant Run ~N° ~°~~essi°~~5~°~aye~ $148,072.50 Base bid: S ar er Park $ 56,672.50 Alt. 1 -Pleasant Run $226,600.00 Alt. 2 -Pleasant Run Add'I concrete $ 7,460.00 Alt. 3 - S ar er Stone substitute $ 3 875.00 Alt. 4 -Pleasant Run Deduct HVAC $ 6,875.00 Totals Base bid $204,745.00 Base bid S ar er & Alt. 1 $283,272.50 Base bid S ar er & Alt 1 &Alt. 2 $290,732.50 Additional Pro'ect Cost: Testin $ 5,000.00 Submittal review $ 15 000.00 Contin enc 15% $ 43,614.38 Total Pro'ect Cost $354,346.88 Recommendation Staff recommends that the Parks and Recreation Advisory Board consider the following for approval and recommendation to the City Council: 1) the use of Voluntary Park Funds up to the amount of $150,239 for the project and the acceptance of a donation of $78,528 from the Colleyville Soccer Association to be deposited in the Voluntary Park Fund; and 2) award of a contract to McWilliams Enterprises, Inc. in the amount of $290,762.50 for the construction of the Pleasant Run and Sparger Park Restroom facilities. If you have any questions or need additional information, please contact me. Attachments: Voluntary Park Fund Status Report McWilliams Enterprises, Inc. Bid BID PROPOSAL BID PROPOSAL FOR THE CONSTRUCTION OF COLLEYVILLE RESTROOMS AT PLEASANT RUN AND SPARGER PARK CITY OF COLLEYVILLE, TEXAS Bid of Date ~-~-~~ (Name of Firm) ~~-~ ~ ~ ~V~~~~ TO: Mr. Chris Steubing,'Engineeringbepartrr~ent ~~~~ City of Colleyville 5400 8ransford Road Colleyville, Texas 76034 FOR: The Construction of the Restroom Buildings at Pleasant Run and Sparger Park City of Co{leyville, Texas The undersigned, as Bidder, declares that only the person or parties interested in this proposal as principals arE those named herein, that his proposal is made without collusion with any other person, firm, or corporation, tha he has carefully examined the Contract Documents including the form of the Contract, Invitation to Bidders Specifications, and the Drawings therein referred to and has carefully examined the locations, conditions anc classes of materials, of the proposed work, and agrees that he will provide all the necessary labor, machinery, too{s equipment, apparatus and other items incidental to construction, and will do all the work and furnish all the material called for in the Contract Documents in the manner prescribed therein. It is understood that work will be completed within time provided in Specifications and that additional requirements for completing certain portions of the work, which are shown on the Drawings, will be met. It is understood and agreed that the Sid Security accompanying this proposal will be returned to the Bidder, unless in case of the acceptance of the proposal the Bidder shalt fail to execute a contract and file a Performance Bond and a Payment Bond within ten days after its acceptance, in which case the Bid Security shall become the property of the Owner and shall be considered as payment for damages caused by delay and other inconveniences suffered by Owner because of such failure of the Bidder. The undersigned proposes and agrees to perform all work of whatever nature required, in strict accordance with the Contract Documents and within the time specified, for the following sum of prices, to wit: PAY APPROXIMATE DESCRIPTION OP ITEMS W1TH UNIT AMOUNT ITEM DUANTITY gID PRICES WRITTEN IN WORDS PRICE gID A5. 880 L.F. 6" Sanitary Sewer Piping at Pleasant Run Park, including 24" wide trench, piping, fittings, bedment, complete in place for Dollars & Cents er Linear Foot ~ `1.a5 ~ .~C A6. 70 L.F. Sanitary Sewer Bore under Pleasant Run Road, complete in place for \ ~ w`-- Dollars & Cents er Linear Foot S ~.~j ,OQ S ~~~ . A7. 1 L.S. 6" Sanitary Sewer Connection to existing Sanitary Sewer Pipe along Pleasant Run Road at Pleasant Run Park, complete in place for ~ ~ ~ ~ ~y~ ~1~ ~z D ll ~~\` ~ & - -- o ars nC~ Cents er Lum Sum S S ~j~jO A8. SO L.F. Trench Safety for Water and Sanitary Sewer Installation at Pleasant Run Park, complete in place for Dollars & C10 Cents er Linear Foot S S 50~ .G~ PAY APPROXIMATE DESCRIPTION OF ITEMS WITH UNIT ~ AMOUNT ITEM QUANTITY PRICE BID PRICES WRITTEN IN WORDS A13. 620 L.F. 6' Chainiink Construction Fencing at Pleasant Run Park, complete in place for ~ ~~ ~-- Dollars & ~~.~~y ~~ ~ 1S y 1 ~5 ~ U ~ v ~-- Cents er Linear Foot $ $ J Total, Section A Base Bid: '~ .r~J~ S PAY APPROXIMATE DESCRIPTION OF ITEMS WITH UNIT AMOUNT ITEM QUANTITY BID PRICES WRITTEN IN WORDS PRICE BID B5. 175 L.F. 4" Sanitary Sewer Piping at Sparger Park, including 24" wide trench, piping, fittings, bedment, complete in place for ~ C Dollars & ~;~\~-~ y Cents er Linear Foot $ .~5 ~~~~ .15 B6. 1 L.S. 4" Sanitary Sewer Connection to existing Sanitary Sewer Pipe at Sparger P ark, complete in place for \ ^ ~~J~-~~~ D ll & o ars ~~ Cents er Lum Sum ~ , 1rjC~j .(~ B7. 50 L.F. Trench Safety for Water and Sanitary Sewer Installation at Sparger Park, complete in place for Dollars & ~~ Cents er Linear Foot $ S ~GU .~Jv B8. 1 L.S. Water Service at Building at Sparger Park, including trenching, meter, meter box and all necessary connections, complete in place for \~~~-.~ Q-, , ~~ ~~~~`~.. Dollars & ~-~ Cents er Lum Sum ~ ~ Z.g~JO.~Jv The City of Colleyville has the right to award the contract based on the Base Bid and Alternates selected at the sole discretion of the City.. . _ _ PAY APPROXIMATE DESCRIPTION OF ITEMS WITH UNIT AMOUNT ITEM QUANTITY PRICES WRITTEN IN WORDS PRICE BID SID ALTERNATES ALT 1. 1 L.S. Pleasant Run Park Restroom Concession and Storage Building, including fixtures and finishes, complete as one building, IN LIEU OF Base Bid Item A2, complete in place for ~, ~- \ -~\~-D ~`~--~~~ ll & .x o ars ~~ Cents er Lum Sum ~ ~~,Z~ ~~ ~ ' ALT 2. 2,140 S.F. 5" Concrete Flatwork at Pleasant Run Park for Alt. 1 IN LIEU OF Base Sid Item A3, complete in place for -~~~-- Dollars & ~~~ Cents er S uare Foot S ~ . S~ ~ .~U ALT 3. 1 L.S. Sparger Park Restroom Building, including light fixtures, plumbing fixtures, SUBSTITUTING "Lone Star Stone" for Millsap sandstone, complete building, IN LIEU OF Base Bid Item B2, complete in place for ~ Cents erLum Sum 5 5~g~cJ.CI~ PAY APPROXIMATE F ITEMS WITH DESCRIPTIO BO UNIT AMOUNT ITEM QUANTITY D PRICES WRITTEN IN WORDS PRICE _ . BID ALT 4. 1 L.S. At Pleasant Run Restroom, Concession and Storage Building, DELETE Heating and Air Conditioning System for Concession and Storage areas, a deduction of ~~~~~ ~~~-~~ Dollars & CYO Cents er Lum sum $ $~o ~IrJ.O BID PROPOSAL FOR THE CONSTRUCTION OF COLLEYVILLE RESTROOMS AT PLEASANT RUN AND SPARGER PARK CITY 01= COLLEYVILLE, TEXAS Time Required to Complete Construction: Tota{ Contract time shat{ be 120 Calendar Days from time of Notice to Proceed. Substantial Completion on or before 90 Calendar Days. NOTE: Weather days included. It is understood that the undersigned bidder agrees that his bid shall be good and may not be withdrawn for a period of sixty (00) calendar days after bids are opened. Bidder ~~- w.~\~Gm~. U\~.-C~~. ~.~~.~- ~nL Street Address yy~ ~ ~~~Cn~ ~-- ~~~ Telephone: ~~~ - ~-~-~- ~ ~--~~V Se~.i (If a Corporation) Bidder acknowledges receipt of the following addendum: No.1 No.2 No.3 No.4 Title:~~ ~ ~~~~~\~ ~ Date: ~ 1~.~i ~ ci END OF DOCUMENT FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 9-30-98 FUND BALANCE AT 9-30-97: FY 98 REVENUE Donations: PROJECTED ACTUAL October $8,450 $8,450 November $7,143 $7,143 December $9,068 $9,068 January $7,898 $7,898 February $8,159 $8,159 March $9,032 $9,032 April $7,765 $7,765 May $7,944 $7,944 June $8,510 $8,510 July $8,713 $8,713 August $8,284 $8,284 September $8,417 $8,417 Total Donations $99,383 $99,383 Interest income Recd $11,828 $11,828 TOTAL $111,211 $111,211 $207,195 FY 98 EXPENDITURES PICNIC TABLES (5) ** // BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ BALANCE OF TEMPORARY FIELDS && L.D. LOCKETT HOUSE RENOVATIONS CITY PARK RENOVATION PHASE II < < // WOODBRIAR PARK IMPROVEMENTS ^ ^ TOTAL UNENCUMBERED FUND BALANCE AT 9-30-98 FUND BALANCE AT 9-30-98 EXPENDITURE KEY: ** FY 98 PROJECT/APPROVED AUG 93 ++ FY 98 PROJECT/APPROVED JULY 96 && FY 98 PROJECT/APPROVED NOVEMBER 96 FY 98 PROJECT/APPROVED MARCH 97 < < FY 98 PROJECT/APPROVED NOVEMBER 97 ^ ^ FY 98 PROJECT/APPROVED JUNE 98 // CITY PARK RENOVATION PROJECT RECOMMENDED APPROVED EXPENDED (BOARD) ------- ------- (COUNCIL) ------- ------- ------- ------- $2,250 $2,250 $0 $8,100 ' $8,100 $0 $21,347 $21,347 $21,347 $6,000 $6,000 $3,466 $81,059 $81,059 $53,171 $3,000 $3,000 $1,867 $121,756 $121,756 $79,851 $196,650 $238, 555