HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/5/1998 (10)Texas
PARKS AND RECREATION DEPARTMENT
PARKS AND RECREATION ADVISORY BOARD AGENDA
August 3, 1998
7:00 p.m.
I. Approval of July 14, 1998 Parks and Recreation Advisory Board Minutes
II. Introduction of Councilman Thibodeaux, Parks and Recreation Advisory Board
Liaison
III. Discussion and Considertion of Zoning Change Request From AG (agricultural)
to PUD-R (planned unit development -residential), David Bagwell, The David
Bagwell Company, southwest comer of John McCain Road and Westcoat Drive
IV. Discussion and Consideration of Design and Funding Alternatives for Sparger
Park Bridge
V. Discussion and Consideration of Colleyville Co-Sponsored Tennis Association -
Christie Martin -Presentation
VI. Discussion and Consideration of Facility Use Standards Ordinance for the City's
Athletic and Recreational Facilities
VII. Discussion and Consideration of Opening of City Park
VIII. Update of Parks Projects
a. City Park
b. Kimzey Park
c. Pleasant Run and Sparger Park Restroom Facilities
d. Woodbriar Park
e. Bransford Park
IX. Citizen Comments/Presentations Regarding Items Not on the Agenda*
X. Staff Reports
*(This time is allocated for citizens to informally address the Board on matters not on the agenda~tha~t rejquire no formal
action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not/ ~( to citizp~ who
speak regarding matters not on the agenda.) ,b ~ (l n
board at City Hall on
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
Fax: (817) 577-1986
PARKS AND RECREATION ADVISORY BOARD
MINUTES
August 3, 1998
Chairman Rich Hendler called the meeting to order at 7:00 p.m. on Monday, August
3, 1998, at the Parks and Recreation office.
ROLL CALL: Members: Chair Rich Hendler, William Recker,
Laura Ann Travis, Tanya Copple, Mike Billings, Dan
Witte, Councilman Nelson Thiebodeaux, City
Council Liaison and Alan Linford, G-CISD Liaison
Absent: Ken Crooks and Joe Noorlag
Staff: Dianne McWethy, Assistant City Manager, Jim
Foster, Public Services Director, Skip Keller, Parks
and Recreation Coordinator, and Cynthia Singleton,
Office Assistant
Guests: David Bagwell, The David Bagwell Company and
Christie Martin, Colleyville Tennis Association
I. Approval of July 13, 1998 Parks and Recreation Advisory Board Minutes.
Mike Billings moved and Dan Witte seconded the motion to accept the July 13, 1998
Parks and Recreation Advisory Board minutes, as amended.
11. Introduction of Councilman Thibodeaux, Parks and Recreation Advisory board
Liaison
Chair Rich Hendler introduced Councilman Nelson Thibodeaux.
III. Discussion and Consideration of Zoning Change Request From AG
(agricultural) to PUD-R (planned unit development -residential), David
Bagwell, The David Bagwell Company, southwest comer of John McCain
Road and Westcoat Drive
David Bagwell reviewed two (2) development alternatives for the property adjacent
to the city-owned McPherson Dairy site property, inclusive of a potential land swap
of approximately six acres located at the corner of John McCain and Westcoat.
Mention was made of the $65,000 cost savings to the developer, net increase in lots
for the developer, wet land issues that are now the developer's responsibilities and
past negative reaction by Monticello Development residents to the City proposed
trail plan.
After a question and answer session, Dan Witte made a motion to defer action until
the Parks and Recreation Advisory Board has additional information on the following
issues:
1. Clarification of the development of McPherson Dairy Site property
2. Location of Northwest Fire Station
3. Easement
4. Access to Benedict Tract, adjacent to Bagwell Development
IV. Discussion and Consideration of Design and Funding Alternatives for the
Sparger Park and Tara Plantation Pedestrian Bridge
Dianne McWethy reviewed the Sparger Park and Tara Plantation Pedestrian Bridge
Replacement options, as prepared by Teague, Nall 8~ Perkins.
After discussion, Bill Recker motioned that the Sparger Park and Tara Plantation
Pedestrian Bridge be replaced with a precast concrete box, as recommended by
Teague, Nall 8~ Perkins, and requested that the City Council investigate funding
sources other than the Voluntary Park Fund. Mike Billings seconded and the vote
was unanimous.
V. Discussion and Consideration of Colleyville Co-Sponsored Tennis
Association -Christie Martin -Presentation
Christie Martin, Colleyville Tennis Association President, reviewed the relationship
of the Colleyville Tennis Association to the Northeast Tarrant Tennis Association
(NETT). NETT is a non-profit organization devoted to the promotion and
development of tennis throughout northeast Tarrant County.
With the opening of City Park scheduled for early September, the Colleyville Tennis
Association would like to request that the Parks and Recreation Advisory Board
approve the association as a city cosponsored association, such as the Colleyville
Baseball, Soccer and Softball Associations, and other city cosponsored
associations.
Dan Witte motioned that the Parks and Recreation Advisory Board approve and
recognize Colleyville Tennis Association as a city cosponsored association. Laura
Ann Travis seconded and the motion carried unanimously.
VI. Discussion and Consideration of Facility Use Standards Ordinance for the
City's Athletic and Recreational Facilities
Dianne McWethy, Assistant City Manager, reviewed the draft Facility Use Ordinance,
as recommended by the committee, and the Private Tournament Policy. After
discussion and noted changes, Mike Billings motioned that the Board adopt the
draft Ordinance and Laura Ann Travis seconded and the motion passed
unanimously.
VII. Discussion and Consideration of Opening of City Park
Skip Keller, Parks and Recreation Coordinator, reviewed plans and ideas for the
opening of City Park.
Staff requested that representatives from the Parks and Recreation Advisory Board,
the Colleyville Baseball and Softball Youth Sports Associations and Colleyville
Tennis Association serve on a committee with staff to develop the program. Laura
Ann Travis, Tanya Copple, Bill Recker, and Rich Hendler volunteered to serve on this
committee. The initial meeting of the committee will be August 4, 1989, at 6:00 p.m.
at the Park Annex.
VIII. Update of Parks Project
a. City Park -Tentatively scheduled to open September 12, 1998.
b. Kimzey Park -Texas Parks and Wildlife received the grant application with
notification of grant award in January 1999.
c. Pleasant Run and Sparger Park Restroom - Staff is reviewing final plans from
Carter and Burgess with tentative plans to advertise for bids in mid-August.
Staff plans to present bids to the Parks and Recreation Advisory Board for
their approval mid-September.
d. Woodbriar Park -Leadership Colleyville Class XI is scheduled to begin work
in September.
e. Bransford Park -Moving forward with Master Plan.
IX. Citizen Comments/Presentations regarding Items not on the Agenda
None
X. Staff Reports
The next regularly scheduled meeting of the Parks and Recreation Advisory Board
will be held on September 14, 1998.
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manager -
DATE: July 28, 1998
SUBJECT: Zoning Change Request from AG (agricultural) to PUD-R (planned
unit development -residential) -Benedict Tract
Mr. David Bagwell, The Bagwell Company, has proposed to swap approximately
six (6) acres at the comer of John McCain and Westcoat, of the Benedict Tract
for six (6) acres of the McPherson Dairy site. (See attached copy of proposed
development). On July 23, 1998, the City Council requested that the Parks and
Recreation Advisory Board review the proposed land swap and provide a
recommendation to the City Council.
The developer, David Bagwell, will be present at the August 3~d, Parks and
Recreation Advisory Board meeting to provide an overview of his proposal. Jim
Foster, Public Services Director, will also be at the meeting.
xx: Skip Keller, Parks and Recreation Coordinator
Jim Foster, Public Services Director
Enclosure
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manager~~
DATE: July 28, 1998 ''''~~((
SUBJECT: Sparger Park and Tara Plantation Pedestrian Bridge
As per the attached, the Sparger Park and Tara Plantation pedestrian bridge was
closed in March 1998. Staff notified the Tara Neighborhood Association and Mr.
Hardy Sanders concerning the status of the bridge. In order to restore
pedestrian traffic to the bridge, staff worked with Teague, Nall & Perkins to assist
us to evaluate the bridge and to identify alternatives for repair and/or
reconstruction of the bridge, as well as construction of a new bridge.
Upon completion of the study, a public meeting was held on July 8th to provide
the residents of Tara with an overview of the evaluation of the pedestrian bridge
and to receive their comments concerning an alternative for the bridge. As per
the attached, approximately 12 residents attended this public meeting.
I have attached for your review a copy of the "Tara Plantation Pedestrian Bridge
Replacement Options", as prepared by Teague, Nall & Perkins. Jim Foster,
Public Services Director, will be present at the August 3`d meeting to review the
alternatives and provide a staff recommendation for consideration by the Parks
Board.
The Parks Board will be requested to review the engineering study and approve
the final design, location and budget for the project to provide a recommendation
to the City Council. Since the most likely funding source is the Voluntary Park
Fund, I have attached an updated summary of the status of this fund.
If you have any questions or need additional information prior to the meeting,
please contact me at (817) 577-7575, extension 204. Thank you for your
assistance with this request.
xx: Skip Keller, Parks and Recreation Coordinator
Jim Foster, Public Services Director
Attachments
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manager ~0~'~
DATE: April 6, 1998
SUBJECT: Sparger Park Trail Bridge
On Thursday, March 19, 1998, staff performed an on-site inspection of the
Sparger Park Trail Bridge. This on-site inspection revealed the following:
1) the northwest bridge abutment has undergone severe channel scour and
erosion and is no longer stable; 2) the west upstream channel bank has
become unstable; and 3) the northwest abutment will most likely be
completed undermined during the next similar storm event, which would
destroy the bridge. Upon completion of these findings, staff determined
that the bridge should be closed immediately. On March 31, 1998, staff
notified the Tara Neighborhood Association of the current status of the
bridge. (See attached). Mr. Hardy Sanders, resident of Tara, was also
notified concerning the status of the bridge.
In order to restore pedestrian traffic to the bridge as soon as possible, staff
is reviewing alternatives for the bridge. We will be working with Teague,
Nall 8~ Perkins to assist us to evaluate the bridge and to identify
alternatives for repair and/or reconstruction of the bridge, as well as
construction of a new bridge.
Upon completion of the engineering study, staff will be prepared to meet
with representatives of the Tara Neighborhood Association to review and
discuss alternatives for this bridge. The Parks and Recreation Advisory
Board will be requested to review the engineering study and approve the
final design, location and budget for the project to provide a
recommendation to the City Council. The most likely source of funds for
this project would be the Voluntary Park Fund or the Park Land Dedication
Fund.
Staff will continue to keep your apprised of this project. If you have any
questions or need additional information, contact me at 577-7575,
extension 204.
xx: Skip Keller, Parks and Recreation Coordinator
Attachments
C~t~' of
L~~ - Il~
Texas
March 31, 1998
Tara Neighborhood Association
Ben Allen, President
1312 Plantation Drive, South
Colleyville, Texas 76034
Dear Mr. Allen:
It is my understanding that approximately five years ago, the Sparger Park
Trail Bridge was damaged by flood waters and the City worked with the
Tara Neighborhood Association to repair the bridge. We appreciate the
past support of the Association and want to make you aware of our current
concerns about the bridge. As a result of the recent flooding, staff
performed an on-site inspection of the bridge. This on-site inspection
revealed the following: 1) the northwest bridge abutment has undergone
severe channel scour and erosion and is no longer stable; 2) the west
upstream channel bank has become unstable; and 3) the northwest
abutment will most likely be completed undermined during the next similar
storm event, which would destroy the bridge. Upon completion of review
of these findings, staff determined that the bridge should be closed
immediately. (See attached photographs).
In order to restore pedestrian traffic to the bridge as soon as passible, staff
is reviewing alternatives for the bridge. We wi{I be working with Teague,
Nall & Perkins to assist us to evaluate the bridge and to identify
alternatives for repair and/or reconstruction of the bridge, as well as
construction of a new bridge.
The City is interested in working with the Tara Neighborhood Association
to review alternatives for this bridge. Upon completion of the engineering
study, staff will be prepared to meet with representatives of the Tara
Neighborhood Association to discuss alternatives for this bridge.
If you have any questions or need additional information, you may contact
me at (817) 577-7575, extension 204. Thank you for your assistance with
this project. '
Sincerely,
~~~~ m
Dianne McWethy
Assistant City Manager
xx: C. Robert Stripling, City Manager
Jim Foster, Public Services Director
Randy Brown, Public Works Manager
Skip Keller, Parks and Recreation Coordinator
G~tY of
~ a Il~
Texas
MEMORANDUM
T0: Sparger Park and Tara Plantation Pedestrian Bridge Attendees
FROM: Dianne McWethy, Assistant City Manag .
DATE: July 9, 1998
SUBJECT: Public Meeting for Sparger Park and Tara Plantation Pedestrian
Bridge
I would like to thank you for attending the Public Meeting concerning the Sparger
Park and Tara Plantation pedestrian bridge. Your input, comments and
suggestions, both oral and written, will assist staff to prepare alternatives for
consideration by the City Council.
As requested, I am sending you the names and addresses of the person(s), who
attended this meeting, which are as follows:
Matt and Debbie McCorey
Thomas Byno
Skip and Julie Gustafson
Ret Stansberger
Steve Diehl
Tom Cannon
James and Mary E. Emery
Hardy and Betty Sanders
1308 Plantation Drive South
3906 Copperwood Court
1304 Plantation Drive North
. 3906 Magnolia Court
1310 Crest Drive
1313 Crest Drive
1202 Plantation Drive South
4106 Savannah Court
If you have any questions or need additional information, you may contact me at
577-7575, extension 204.
FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 6-30-98
FUND BALANCE AT 9-30-97: $207,195
FY 98 REVENUE '
Donations: PROJECTED ACTUAL
October $8,450 $8,450
November $7,143 $7,143
December $9,068 $9,068
January $7,898 $7,898
February $8,159 $8,159
March $9,032 $9,032
April $7,765 $7,765
May $7,944 $7,944
June $8,510 $8,510
July $8,250 $0
August $8,250 $0
September $8,250 $0
Total Donations $98,719 $73,969
Interest income Recd $14,000 $4,385
TOTAL $112,719 $78,354
FY 98 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD)
-------
------- (COUNCIL)
-------
-------
-------
-------
PICNIC TABLES (5) ** // $2,250 $2,250 $0
BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ $8,100 $8,100 $0
BALANCE OF TEMPORARY FIELDS && $21,347 $21,347 $21,347
l.D. LOCKETT HOUSE RENOVATIONS ~ "' $6,000 $6,000 $2,375
CITY PARK RENOVATION PHASE ll « // $81,059 $81,059 $0
WOODBRIAR PARK IMPROVEMENTS ^ ^ $3,000 $3,000 $0
TOTAL -------
-------
$121,756 -------
-------
$121,756 -------
-------
$23,722
UNENCUMBERED FUND BALANCE AT 6-30-98
PROJECTED FUND BALANCE AT 9-30-98
EXPENDITURE KEY:
** FY 98 PROJECT/APPROVED AUG 93
++ FY 98 PROJECT/APPROVED JULY 96
&& FY 98 PROJECT/APPROVED NOVEMBER 96
" "' FY 98 PROJECT/APPROVED MARCH 97
< < FY 98 PROJECT/APPROVED NOVEMBER 97
^ ^ FY 98 PROJECT/APPROVED JUNE 98
I/ CITY PARK RENOVATION PROJECT
$163,793
$198,158
FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 6-30-98
TO BE AMOUNT
REVENUES FROM FEES PAID: FEE PAID DATE PAID SPENT BY REMAINING
ASHMORE 2A $2,170.77 06-20-92 06-20-97
$0.00
LONGWOOD PHI $930.33 02-19-93 02-19-98 $0.00
LONGWOOD PH II $11,784.18 07-02-93 07-02-98 $0.00
MONTCLAIR PARC $24,808.80 08-06-93 08-06-98 $23,758.31
ROSS DOWNS IV $1,240.40 08-23-93 08-23-98
$1,240.40
ASHMQRE IIB $2,790.99 08-23-93 08-23-98 $2,790.99
HIGHLAND MEADOWS V $5,581.98 09-07-93 09-07-98 $5,581.98
ROSS DOWNS V $17,986.38 11-24-93 11-24-98 $17,986.38
KINGSWOOD $15,815.61 12-17-93 12-17-98 $15,815.61
SHADOWWOOD PHASE II $13,567.31 01-25-94 01-25-99 $11,086.43
LONGWOOD PHASE III & IV $10,653.85 06-09-94 06-09-99 $10,853.85
CALDWELL CREEK $18,296.49 07-19-94 07-19-99 $18,296.49
ASHMORE IV $4,341.54 10-28-94 10-28-99 $4,341.54
LAKEWOOD PHASE I $2,480.88 03-01-95 03-01-00 $2,480.88
WOODBRIAR WEST $5,581.98 07-12-95 07-12-00 $5,581.98
LAKEWOOD PHASE II $1,240.44 08-11-95 08-11-00 $1,240.44
VILLAGE PARK $4,341.54 08-16-95 08-16-00 $4,341.54
HERITAGE COLONY $10,853.85 08-28-95 08-28-00 $10,853.85
LAKEWOOD PHASE III $4,031.43 03-19-96 03-19-01 $4,031.43
LONGWOOD @ ROSS DOWNS PHASE V $8,683.08 06-26-96 06-26-01 $8,683.08
ARBOR ESTATES PHASE III $4,341.54 08-22-96 08-22-01 $4,341.54
GLEN HOPE ADDITION $3,721.32 08-23-96 08-23-01 $3,721.32
LAKEWOOD ESTATES PHASE IV $14,885.28 11-18-96 11-18-01 $14,885.28
BRIDLEWOOD $38,178.53 12-20-96 12-20-01 $38,178.53
OAKBROOK HILLS $11,474.07 12-26-96 12-26-01 $11,474.07
~"'' KNOLL DR (ONE LOT) $310.11 01.07-97 01-07-02 $310.11
JER CONST (ONE LOT) $310.11 01-31-97 01-31-02 $310.11
ASHMORE PHASE V $3,411.21 09-08-97 09-08-02 $3,411.21
4404 BOWMAN (ONE LOT) $310.11 12-02-97 12-02-02 $310.11
TIMMARON PHASE I $11,474.07 12-15-97 12-15-02 $11,474.07
CALDWELLS CREEK PH IIA $4,651.65 01-06-98 01-06-03 $4,651.65
6808 PLEASANT RUN - LEDSEMA $310.11 01-19-98 01-19-03 $310.11
MADDEN - 1704 RENFRO $310.11 02-13-98 02-13-03 $310.11
HALL - 5606 AMADOR $310.11 02-13-98 02-13-03 $310.11
REMINGTON PARK PH 1&2 $24,808.81 03-17-98 03-17-03 $24,808.81
SPRING GARDEN $13,334.73 03-24-98 03-24-03 $13,334.73
ABBOTT-4700 JIM MITCHELL E. $310.11 04-13-98 04-13-03 $310.11
SEXTON-4800 BEHERNS CT $310.11 04-29-98 04-29-03 $310.11
STRATTON-5309 MONTCLAIR $310.11 05-08-98 05-OS-03 $310.11
TOTAL REVENUES $300,454.03
EREST INCOME RECD $37,202.01
LESS EXPENSES:
KIDSVILLE DONATION $1,000.00
LANDSCAPING NATURE CENTER $1,169.07
NATURE CENTER TREES $1,035.00
KIMSEY PARK APPRAISALS $4,700.00
CITY PARK SOD $8,030.00
TOTAL EXPENSES $15,934.07
LESS ENCUMBERANCES:
COTTONBELT TRAIL $212,016.00
TPWD KIMSEY PARK GRANT $8,800.00
CITY PARK SOD $64,851.20
TOTAL EMCUMBERANCES $285,667.20
TOTAL AVAILABLE AT 6-30-98 $36,054.77
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manage
DATE: July 30, 1998
SUBJECT: Colleyville Tennis Association
The Colleyville Tennis Association has been invited to join to the Northeast
Tarrant Tennis Association (NETT), which has a membership of over 900 adults
and junior tennis players. NETT is anon-profit organization devoted to the
promotion and development of tennis throughout northeast Tarrant County.
As a member of NETT, the Colleyville Tennis Association becomes an affiliate of
USTA, which provides a variety of USTA sponsored tennis programs, including
the Schools Development Program, USA Tennis 123, USA Team Tennis, USTA
adult leagues and grant opportunities for the association.
With the opening of City Park scheduled for early September, the Colleyville
Tennis Association would like to request that the Parks and Recreation Advisory
Board approve the association as a city cosponsored association, such as the
Colleyville Baseball, Soccer and Softball Associations, and other city
cosponsored associations.
Christine Martin, President, of the Colleyville Tennis Association, will be present
at the meeting to provide an overview of the structure of the association and
answer any questions of the Board. If you have any questions or need additional
information, please contact me at (817) 577-7575, extension 204.
xx: Skip Keller, Parks and Recreation Advisory Board
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manager
DATE: July 30, 1998
SUBJECT: Facility Use Ordinance and Private Tournament Policy
The Facility Use Standards committee, which includes representatives of the
Parks Board, the Youth Sports Associations, the Tennis Association and staff
held meetings to review and discuss the attached "draft" Facility Use Ordinance. I
have also attached a copy of the "draft" Private Tournament policy for your
review.
Upon consideration and approval by the Parks and Recreation Advisory Board,
this Ordinance will be finalized and sent to the City Council for consideration and
approval. If you have any questions or need additional information, contact me at
(817) 577-7575, extension 204.
xx: Skip Keller, Parks and Recreation Advisory Board
"DRAFT"
Facility Use Ordinance
ORDINANCE NO. 0-98-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS, AMENDING CHAPTER 66 OF
THE COLLEYVILLE CODE RELATIVE TO FEES AND
RESERVATIONS FOR THE USE OF PARK ATHLETIC
AND RECREATIONAL FACILITIES; PROVIDING THIS
ORDINANCE BE CUMULATIVE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR GOVERNMENTAL
IMMUNITY; PROVIDING FOR INJUNCTIONS; PROVIDING
FOR A PENALTY AND AUTHORIZING PUBLICATION.
WHEREAS, Chapter 66 of the City of Colleyville Code of Ordinances provides for the
regulation and use of public parks and imposes fees for the use of park
facilities; and
WHEREAS, Ordinance 0-93-906 and Ordinance 0-93-918, created and established
Section 7 of the City of Colleyville Code of Ordinances relative to parks
and recreational regulations; and
WHEREAS, the City Council of the City of Colleyville has determined that a revised
rate and scheduling structure is in the best interest of the citizens of the
City of Colleyville.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1: The following words, terms and phrases, when used in this ordinance,
shall have the meanings ascribed to them in this section, except where the
context clearly indicates a different meaning:
Chapter 66: Definitions
1. City cosponsored league play shall mean an athletic event which is
authorized, organized or scheduled with the assistance of the Parks and
Recreation Department by anon-profit organization.
2. City sponsored league shall mean an athletic event which is authorized,
organized or scheduled in whole or in part by the Parks and Recreation
Department.
3. Closed field shall mean a playing field or a game field that has been
closed for any use due to inclement weather or maintenance requirements
of the Parks and Recreation Department.
4. Coordinator shall mean the coordinator of the Parks and Recreation
Department.
5. Game field shall mean a field that has been designated by the Parks and
Recreation Department to be used solely for the purpose of conducting
league play or tournament play for city sponsored or city cosponsored
league play athletic events. This would include the city sponsored soccer,
baseball and softball associations.
6. Park shall mean a park, playground or any other area in the city owned or
used by the city, devoted to active or passive recreation.
7. Vehicle shall mean any wheeled conveyance, whether motor powered,
animal-drawn or self-propelled. The term shall include any trailer of any
size, kind or description.
Sec 2: Chapter 66: Facility Procedures and Guidelines
Tennis Court Regulations
1. It shall be unlawful for any person to use the tennis courts in the City for
any purpose other than playing tennis.
2. It shall be unlawful for any person to play tennis on any tennis court in the
while wearing any footwear other than tennis shoes.
Tennis Courts Fees and Refunds
1. The fee for residents shall be $2.00 per one and one-half hour session per
court, both double and single play. Each session shall be for no longer
than one and one half-hours in accordance with the reservation schedule
maintained by the Parks and Recreation Department.
2. The fee for non-residents shall be $4.00 per one and one-half hour
session per court, both double and single play. Each session shall be for
no longer than one and one half-hours in accordance with the reservation
schedule maintained by the Parks and Recreation Department.
2
3. The annual usage fees for resident and non-resident are as follows:
Resident Individual $100.00 per year
Resident Family $250.00 per year
Non-Resident Individual $150.00 per year
Non-Resident Family $350.00 per year
4. Refunds are available due to inclement weather provided, however, that a
request for a refund is submitted to the Parks and Recreation Department,
in writing, within one week of the scheduled session. Failure to submit a
timely request for refund forfeits the refund. Rescheduling in lieu of a
refund is permitted based upon availability of time slots.
Tennis Court Reservations
1. The courts will open for play at 6:00 a.m. All games must be completed by
10:00 p.m., park closing time.
2. Courts Abe reserved through the Parks and Recreation Department.
Time slots for reservations are available in one and one-half hour
increments as seasonal conditions permit. The schedule shall be
determined and approved by the Parks and Recreation Coordinator or his
designated representative.
3. Reservations must include the name of the individual or team, address
and phone number as set forth in this policy. No more than one person
from a team may schedule a reservation.
4. Residents may make reservations beginning the Monday proceeding the
next scheduling week (Sunday through Saturday). Non-residents may
make reservations commencing on Friday proceeding the next scheduling
week (Sunday through Saturday).
5. Any person or team found to be violating the terms of this section shall be
denied access to the tennis courts for the remainder of the season.
Rental of Park Pavilions and Refunds
1. All special event users, except City-related users, shall make a deposit
and pay a fee to the Parks and Recreation Department. The amount of
deposit will be determined by the specific use of the pavilion, in an amount
not less than Twenty-five Dollars ($25.00) for four hours and not to exceed
One Hundred Dollars ($100.00) for eight hours, as determined by the
Parks and Recreation Coordinator. Such deposit is to cover the cost of
any necessary clean up or vandalism. The Parks and Recreation
3
Coordinator shall designate a person or person(s) to inspect all premises
after usage. All deposits will be held until after pavilion use, and returned
to the customer unless damage or vandalism has occurred. At this time, a
refund will be processed for the deposit.
2. City related functions shall have first priority on the pavilions and shall use
the pavilions without charge.
3. Fees for the use of the park pavilions shall be assessed as follows:
Number of people
25 or less
26 - 50
51-100
100-150
Over 150
Rate for Four (4) Hour Rental
Resident NonResident
$15.00 $ 25.00
$30.00 $ 50.00
$45.00 $ 75.00
$60.00 $100.00
To be determined by the Parks
and Recreation Department
4. All other groups who reserve the pavilion for personal use, except those
specified in the following section, shall pay a fee as determined by the
Parks and Recreation Department.
5. All applicants who reserve the facility for business, commercial or
professional gatherings may apply for the use of said pavilion during
daytime hours between 8:00 a.m. and 4:30 p.m. The applicant may not
make any charges, nor solicit for money of any kind or character from any
person for his use of the pavilion. A liability insurance policy naming the
City of Colleyville as an additional insured shall be purchased by all
business, commercial or professional renters. Coverage amounts must
meet those specified by the City Manager or his designee.
6. A request for a reservation must be made in person at the Parks and
Recreation Department during regular business hours (8:00 a.m. until 4:30
p.m.). Reservations will be accepted from adults only. (18 years or older).
Reservations may be made no earlier than sixty (60) days in advance.
Requests will be based on first come, first serve basis.
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7. A permit shall be issued by the Parks Department stating the time, date,
fee and amount of deposit and any other pertinent information desired by
the City.
8. Refunds on any pavilion or park rentals unless otherwise specified, must
be requested no later than three (3) working days after scheduled use,
through the Parks and Recreation Department Coordinator or his
designated representative. Refunds will only be considered in cases of
uncontrollable events, i.e., severe weather, family emergency, etc. and
must be approved by the Parks and Recreation Coordinator.
Rescheduling of allotted time is preferred and can be used up to one (1)
year from the time of original date.
9. All cancellations must be made no later than three (3) days prior to
reservation date to obtain a refund.
Park Pavilion Policies and Guidelines
1. Alcoholic beverages are prohibited, as per ordinance.
2. Music may be played only between the hours of 9:00 a. m. and 10:00 p.m.,
unless otherwise approved by the Parks and Recreation Department or as
permitted under the City's noise and nuisance ordinances.
3. Vehicles will be restricted to designated parking areas only, except for
Police, Fire emergency or maintenance vehicles from Departments. Also,
the use of "bounce houses" or "moon walks" is not allowed on park
property.
4. Responsibility for damages to and or maintenance of facilities growing out
of usage beyond normal and usual wear will be assumed by the individual,
group or organization. All paper and waste shall be deposited in proper
receptacles.
5. All special permits must be obtained in person and such individual must
sign such permit indicating that he/she agrees to the terms of the deposit
restriction and applicable City Ordinances.
6. Decorations should not be attached to the pavilion that would tend to
deface the structure including but not limited to staples, tacks, crepe
paper, or any material that will stain. Approval shall be obtained from the
Parks and Recreation Department for any special decorations.
7. Any open flames, candles (other than birthday cake candles), torches, etc.
shall not be used in the pavilion and use of any decoration or equipment
that requires electricity must meet appropriate fire and electrical codes.
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8. The City Manager or his designee shall determine the applicable charge
or fee when an interpretation is needed, or the charge set by the Parks
and Recreation Department is disputed.
9. Failure to adhere to Parks and Recreation Department rules and
regulations will result in suspension of reservation privileges.
10. All decisions concerning the applicable fee, the non-refund of any portion
of the deposit, or the denial of the use of the pavilion may be appealed to
the City Manager or his designee.
11. The individual, group or organization will obey all rules and regulations,
both written and verbal, and will not hold the City of Colleyville liable for
any injury sustained while using the facility.
12. The person, whose signature appears on the reservation, or their
representative is fully responsible for all participants using the facilities
under the jurisdiction for the Parks and Recreation Department.
Parks and Game Fields Reservations
1. City related functions shall have first priority in the parks and the shall use
the parks without charge.
2. Commercial use of any and all park facilities for filming, photographing,
etc. shall require a charge plus a damage and clean-up deposit.
3. The use of picnic areas and play equipment (other than pavilion renters)
shall be on a first-come, first-serve basis. No reservations are allowed.
4. Any group not sponsored by the and desiring to use a park as a gathering
place or for an event or function of any kind shall be subject to the
following requirements:
a. The organizer or representatives of the group desiring use of the park for
an event or function shall file an application for a special permit with the
Parks and Recreation Department at least thirty (30) days prior to the
proposed date of the event or function. The application will be on a form
provided by the Parks and Recreation Department and shall include the
following information:
i. the name, address and telephone number of the person or
persons responsible for the event or function;
ii. a description of the event and its proposed date and hours of
duration;
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iii. estimated number of people who will be in attendance;
iv. the park and park area being requested for use;
v. the nature and number of vehicles, which will be used to
transport people in attendance to and from the event;
vi. a description of any voice or musical amplification equipment to
be used; and
vii. any other information that may be required by the in order to
establish additional requirements for the preservation of the
public health, safety and welfare.
5. Within three (3) days of the time the application has been filed with the
Parks and Recreation Department, the Assistant City Manager will be
notified of the event or function and will be provided copies of the
application for the purposes stated above and for the purpose of
assessing the demand placed upon services by the event and the impact
upon the area surrounding the park.
6. In addition to the requirements set forth in this section, the group shall
comply with any and all other applicable laws, statutes, ordinances,
resolutions and rules governing use of the parks. These requirements
include, but are not limited to, the payment of any fees or deposits, which
may be, required for the use of a public park by this ordinance.
Playing Fields
Ballfields: Practice Fields
a. The city uses G-CISD facilities for baseball and softball practice
fields.
b. The city does not charge a fee for the practice baseball fields at
park facilities.
Ballfields: Game Fields
1. Regulations
a. No person shall use the game fields in City Park for any purpose
other than playing softball or baseball.
b. All game fields are reserved for the exclusive use of the youth
sports associations during regular and post-season play, with the
exception of Sunday.
2. Fees and Refunds
a. The fee for each game field for youth sports associations and
residents shall be $50.00 (without lights) and $80.00 (with lights)
per session. The fee for each game field for non-residents shall
be $100.00 (without lights) and $180.00 (with lights). Each session
shall be no longer than two hours in accordance with the
reservation schedule maintained by the Parks and Recreation
Department. A $25.00 key deposit is required prior to each
session for keys and potential damage. If the keys are returned
and no damage is done to the field, as determined by the Parks
and Recreation Department Coordinator, the deposit shall be
returned. If damage is incurred to the fields, the person or group
will be assessed damages.
b. Commercial or organized teams or teams playing games other
than those scheduled by the city's youth sports associations, shall
be required to pay a fee, as established by the Parks and
Recreation Department. Field reservations are required for such
teams.
c. Refunds are available due to inclement weather, provided
however, that a request for a refund is submitted to the Parks and
Recreation Department, in writing, within one week of scheduled
session. Failure to submit a timely request for refund forfeits the
refund. Rescheduling in lieu of a refund is permitted based upon
availability of time slots.
3. Reservations:
a. All fields are available by reservation only and only for the time slot
reserved. Time slots for reservations are available in two-hour
increments as seasonal conditions permit. The schedule shall be
determined and approved by the Parks and Recreation
Department Coordinator or his representative.
b. Each person or team is limited to one (1) time slot per week
(Monday through Saturday) per calendar month. Reservations
must include the name of the coach or assistant coach, address
and phone number, as set forth in this ordinance. No more than
one person from a team may schedule a reservation.
Reservations shall not conflict with scheduled youth sports
association league play.
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c. Youth sports associations and residents may make reservations
one week (seven calendar days) prior to the succeeding month.
Non-residents may make reservations commencing on the first
business day of the month.
d. Any person or team found to be violating the terms of this policy
shall be denied access to the fields for the remainder of the
season.
e. The Parks and Recreation Coordinator or his designated
representative is authorized to designate any game field owned or
leased by the city a closed field for purpose of maintenance or to
protect the surface of the game field from damage.
f. It shall be unlawful to go upon a game field which has been
designated as a closed field and has posted thereon a sign stating
"Closed Field - Do Not Trespass Upon This Field - $1.00 - $500.00
Fine" unless the purpose for going upon a closed field is to
maintain such field.
Soccer Fields: Practice Fields
1. Fees and Refunds
a. The does not charge a fee for practice soccer fields for youth
sports associations and residents.
b. Commercial or organized teams or teams playing games other
than those scheduled by the city's recreational sports associations,
shall be required to pay a fee, as established by the Parks and
Recreation Department. Field reservations are required for such
teams.
2. Reservations
a. Practice fields are available on a first-come first-serve basis. Local
sports associations and teams have priority. Any person or team
found to be violating the terms of this policy shall be denied access
to the practice fields for the remainder of the season.
Soccer Fields: Game Fields
1. Fees and Refunds
a. The fee for each game field for youth sports associations and
residents shall be $50.00 (without lights) and $100.00 (with lights)
per session. The fee for each game field for non-residents shall
be $125.00 (without lights) and $175.00 (with lights). Each
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session shall be no longer than two (2) hours in accordance with
the reservation schedule maintained by the Parks and Recreation
Department. A $25.00 key deposit is required, for the use of the
lighted field, prior to each session for keys and potential damage.
If the keys are returned and no damage is done to the field, as
determined by the Parks and Recreation Department Coordinator,
the deposit shall be refunded. If damage is incurred to the fields,
the person or group will be assessed damages.
b. Commercial or organized teams, or teams playing games other
than those scheduled by the City's recreational sports
associations, shall be required to pay a fee, as established by the
Parks and Recreation Department. Field reservations are required
for such teams.
c. Refunds are available due to inclement weather, provided
however, that a request for a refund is submitted to the Parks and
Recreation Department, in writing, within one week of scheduled
practice. Failure to submit a timely request for refund forfeits the
refund. Rescheduling in lieu of a refund is permitted based upon
availability of time slots.
2. Reservations
a. All fields are available by reservation only and for the time slot
reserved. Time slots for reservations are available in two (2) hour
increments, as seasonal conditions permit. The schedule shall be
determined and approved by the Parks and Recreation
Department Coordinator or his representative.
b. Any scheduled game on the game fields shall be played in uniform
with licensed officials.
c. Each person or team is limited to one (1) time slot per week
(Sunday through Saturday) per calendar month. Reservations
must include the name of the individual or the team and coach,
address and phone number, as set forth in this ordinance. No
more than one person from a team may schedule a reservation.
Reservations shall not conflict with scheduled league play.
d. Youth sports associations and residents may make reservations
one week (seven calendar days) prior to the succeeding month.
Non-residents may make reservations commencing on the first
business day of the month.
e. Any person or team found to be violating the terms of this policy
shall be denied access to the game fields for the remainder of the
season.
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f. The Parks and Recreation Coordinator or his designated
representative is authorized to designate any game field owned or
leased by the city a closed field for purposes of maintenance or to
protect the surface of the game field from damage.
g. It shall be unlawful to go upon a game field which has been
designated as a closed field and has posted thereon a sign stating
"Closed Field - Do No Trespass Upon This Field - $1.00 to
$500.00 Fine" unless the purpose for going upon a closed field is
to maintain such field.
Other Rental Facilities, including but not limited to sand volleyball,
in-line hockey courts and basketball courts.
1. Fees
a. The does not charge a fee for the use of the sand volleyball,
horseshoes, four-square, in-line hockey and basketball courts.
2. Reservations
a. All courts are available for use on a first-come, first-serve basis.
Concessions
1. The may have concession contract(s) granting particular vendors
exclusivity. All concession vendors must obtain a health permit.
Residents and non-residents may request use of a concession stand.
Requests must be in writing. Requests will be reviewed by the Parks
and Recreation Department Coordinator and the Assistant City
Manager.
Sports Clinics
1. Any individual or group seeking use of a park or playing field to
conduct a sports clinic shall reserve the park or playing field by filling
out the appropriate application forms in the Parks and Recreation
Department and pay a fee for the clinic to be held, as determined by
the Parks and Recreation Department.
2. Scheduling of the clinics shall be determined and approved by the
Parks and Recreation Coordinator or his designated representative.
Clinics shall not conflict with any scheduled league play.
3. The applicant shall purchase a liability insurance policy naming the as
an additional insured, in an amount to be determined by the City.
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Use of Skateboards, Skates, Cycles, Roller Blades and Certain Shoes
Prohibited
1. No person shall ride any skateboard or skates or run or jog in any
cleated shoes on any track surface within the parks of the City of
Colleyville, nor shall any person ride a bicycle, tricycle or any other
pedal vehicle on such track surfaces in said parks.
Enforcement
1. The Parks and Recreation Department shall have the primary
responsibility for the enforcement of this policy and all codes and
ordinances regulating the conduct and use of park and athletic
facilities. The Chief of Police shall have secondary responsibility for
such enforcement.
Sec. 3: This Ordinance shall be and is hereby declared to be cumulative of all
other ordinances of the City of Colleyville, and this ordinance shall not
operate to repeal or affect any of such other ordinances except insofar, as
the provisions thereof might be inconsistent or in conflict with the
provisions of this ordinance, in which such conflicting provisions, if any in
such other ordinance or ordinances are hereby repealed.
Sec. 4: Any person, firm or corporation violating any provision of this ordinance
shall be deemed guilty of a misdemeanor, and upon conviction, be subject
to a fine not to exceed the sum of Five Hundred Dollars ($500.00). Each
day such violation continues or is allows to exist shall constitute a
separate violation and be punishable hereunder.
Sec. 5: That the City Secretary is hereby authorized to cause publication of the
description caption and penalty clauses of this ordinance as an alternative
method provided by law.
AND IT IS SO RESOLVED:
The first reading and public hearing being conducted on day of August, 1998.
The second reading and public hearing being conducted on day of September
1998.
ATTEST: CITY OF COLLEYVILLE
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Jean Harris Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
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"DRAFT"
Private Tournament Policy
Cit of Colle ville
Y Y
Parks and Recreation Department
Private Tournament
The City of Colleyville will make available city-owned or leased facilities for
private tournaments provided that the tournament sponsor adheres to all
guidelines, Hales and regulations set herein.
1. The Colleyville city-owned or leased facilities may be reserved for private
tournament play. A minimum of one month notice must be given prior to
the requested date. All requests must be made in writing to the Parks and
Recreation Coordinator or his designee.
2. A $100.00 deposit is required to reserve the date and time of tournament.
3. Tournaments must be sponsored by corporate or non-profit organizations.
Tournaments by individual teams will not be permitted.
4. Organizations seeking approval to host a tournament must provide the
City with a certificate of insurance for liability (Public Liability Insurance:
$1,000,000 Personal and Bodily Injury, $250,000 Property Damage),
naming the City of Colleyville as additionally insured. The City must
receive this at least one week prior to the tournament.
5. Fees and Charges: The City of Colleyville has established athletic field
maintenance fees to help offset the cost of maintaining the fields. The
tournament sponsor is required to pay $50.00 per day, per field (without
lights) and $75.00 per day, per field, (with lights). All fees must be paid to
the City one (1) week prior to the start of the tournament.
6. The City will provide field maintenance, which includes field preparation,
marking and dragging of fields one time prior to play. The City will also
provide the bases and other essential equipment necessary for play.
7. Alcoholic beverages will not be permitted on City-owned or leased park
facilities.
8. League games sponsored by the City have priority in the event make-up
games are required.
9. The Parks and Recreation Department will have the final decision on
availability of the fields, when inclement weather or field conditions are
questionable.
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manage
DATE: July 30, 1998
SUBJECT: Opening of City Park
The City plans to have the "Opening Day" Ceremony for City Park on September
12, 1998. Staff would like to request that representatives of the Parks and
Recreation Advisory Board, the Youth Sports Associations and Colleyville Tennis
Association serve on a committee with staff to develop the program for this
event.
The initial meeting of the committee would be held on August 4, 1998, at 6:00
p. m. at the Park Annex. Thank you for your assistance with this request.
xx: Casey Sledge, Project Manager
Skip Keller, Parks and Recreation Advisory Board