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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/5/1998 (9)GitY oP .. a Texas PARKS AND RECREATION ADVISORY BOARD .AGENDA July 13, 1998 7:00 p.m: Park. Department Office 5109 Bransford Road L Approval of June 1, 1.,998 -Parks and Recreation Advisory Board minutes and the June 29, 1998: Work Session minutes IL Introduction of Councilman Nelson Thibodeaux as the Parks and Recreation Advisory Board Liaison III. Discussion: and. consideration of the. Texas Parks. and Wildlife Department (TPWD~ grant. application for Kimzey Park IV. Discussion and consideration of purchase of G-CISD school property V. Discussion and Consideration of Maintenance Fees for Youth Sports Associations VI. Discussion and Consideration of Facility Use Standards VII. Update Park Projects a. City Park b. .McPherson Dairy. Site. c. Pleasant Run and. Sparger Park Facilities d. Bransford Park VIII. Citizen Comments and Presentations regarding Items not on the Agenda IX. Staff Reports X. Adjournment (The time allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maxtmum of five (5) minutes.. Board members may not respond to citizens who speak regarding matters not on the agenda}. I c i that the above agenda w ted on the bulletin board. at City Hall on July 8, 1998. } P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 PARKS AND RECREATION ADVISORY BOARD MINUTES July 13, 1998 Acting Chair Bifl Recker called the meeting to order at 7:10 p.m. on Monday, July 13, 1998, at the Parks and Recreation Office, 5109 Bransford Road, Colleyville, Texas. ROLL CALL: Members: Acting Chair, Bill Recker, Mike Billings, Joe Noorlag, Ken Crooks, and Dan Witte Absent: Rich Hendler, Laura Ann Travis, Tanya Copple, and Alan Linford, G-CISD Liaison Staff: Dianne McWethy, Assistant City Manager, Skip Keller, Parks and Recreation Coordinator, and Cynthia Singleton, Office Assistant Guests: Brenda Wisely, Colleyville Girl's Softball, Tom Cayot, Colleyville Girl's Softball, and Dave Dudziak, Kimzey Park Committee Chair I. Approval of June 1, 1998 Parks and Recreation Advisory Board Minutes and the June 29, 1998 Work Session Minutes Dan Witte moved and Mike Billings seconded the motion to accept the June 1, 1998 Parks and Recreation Advisory Board Minutes and the June 29, 1998 Work Session Minutes. II. Introduction of Councilman Nelson Thibodeaux as the Parks and Recreation Advisory Board Liaison Due to the absence of Councilman Thibodeaux, this item was deferred to the August 3, 1998 Parks and Recreation Advisory Board meeting. lll. Discussion and Consideration of the Texas Parks and Wildlife Department (TPWD) Grant Application for Kimzey Park Clyde Rountree, Carter 8~ Burgess, presented the Kimzey Park Tabular Summary, inclusive of project elements and costs, for submission of the Texas Parks and Wildlife Department Grant Application. Mike Billings motioned that the Parks and Recreation Advisory Board accept the tabular summary with the modification of irrigation, hydroseed and landscaping, for submission to the Texas Parks and Wildlife Department grant application for Kimzey Park. Ken Crooks seconded and the motion passed unanimously. IV. Discussion and Consideration of Purchase of G-CISD School Property G-CISD has extended an offer to the City to purchase the 11.47 acre tract at 6705 Pleasant Run Road at the appraised value of $447,000. On July 8, 1998, the Mayor, Councilwoman Arp and Bob Stripling, City Manager, met with G-CISD representatives to discuss the purchase of this properly. The City Council authorized the City Manager to exercise the City's right of first refusal and make an offer to purchase the property at the fair market value of $447,000. The City has requested until October 12, 1998 to provide the District with a detailed offer concerning this purchase. In consideration of the purchase of this tract, the Voluntary Park Fund and the Colleyville Economic Development Capital Improvement Program have been identified as potential funding sources. V. Discussion and Consideration of Maintenance Fees for Youth Sports Associations Dianne McWethy, Assistant City Manager gave an overview of the Youth Sports Association maintenance fees and fee structure for the cities of Hurst and Highland Village. (See attached). Staff also reviewed the FY97-98 Parks Maintenance budget and the proposed FY98-99 Parks Maintenance budget. Staff recommended that the Youth Sports Associations charge a fee for each participant per season as follows: $5.00 per person per season for baseball, softball and soccer and $2.00 per person per season for tennis. Representatives from the Colleyville Softball Association stated their opposition to the proposed Youth Sports Association Maintenance fees. Joe Noorlag made the following motion: 1) that staff identify funding sources to exclude a maintenance fee for the youth sports associations; and 2) that the City Council not adopt a maintenance fee as a source of funding for the maintenance of the athletic facilities. Mike Billings seconded and the motion passed unanimously. VI. Discussion and Consideration of Facility Use Standards Dianne McWethy, Assistant City Manager, summarized the proposed Facility Use Standards. The development of facility use standards for all park facilities would be structured to provide for the use of City facilities for residents, non-residents, off-season association use, and non-profit and for- profit organizations. Staff will meet with representatives of the Parks and Recreation Advisory Board and the youth sports associations and tennis association to review and develop facility use standards for consideration in August. VII. Update Park Projects a. City Park -Sod installation should be complete by July 18,1998. The projected completion date for City Park is September 1998. b. McPherson Dairy Site - Councilman Thibodeaux has requested a re- evaluation of the McPherson Dairy site master plan, with particular emphasis on uses of the property that might generate revenue for the City. To accomplish this objective, the City Council has advertised and will accept applications for persons to serve on the McPherson Dairy Site Planning Task Force. c. Pleasant Run and Sparger Park Facilities - Staff has reviewed designs for the Pleasant Run Park and Sparger Park restrooms and will advertise for bids mid-July or August. d. Bransford Park - A meeting has been scheduled on August 3, 1998 at 6:00 p.m. to meet on-site at Bransford Park to review and discuss the re-alignment of Bransford Road. After this meeting, the Bransford Park Master Plan Committee will be prepared to work with Carter and Burgess to develop the Master Plan. VIII. Citizen Comments/Presentations regarding Items not on the Agenda None IX. Staff Reports Adjournment. C~i Carter =Burgess Consultants in Engineering, Architecture, Planning and the Environment KIMZEY PARK City of Colleyville, Texas Tabular Summary of the Project Elements and Costs I. PROFESSIONAL SERVICES $50,000 II. LAND ACQUISITION A. Donation of 10 Acres $50,000 III. CONSTRUCTION A. Buildings 1. Pavilion $44,000 2. Kiosk 18,000 B. Recreation 1. Backstop $7,500 2. Boardwalk 18,000 3. Half-court Basketball 22,000 4. Sand Volleyball 15,000 5. Horseshoe _ 4,000 6. Four Square 4,000 7. Playground 78,000 8. Pier 30,000 9. Sidewalk 75,000 C. Miscellaneous 1. Accent Pavers $7,000 2. Low Walls 7,500 3. Landscaping & Irrigation 170,000 Total Project Cost: $600,000 Matching Funds Requested: $300,000 Carter 8 Burgess, Inc. 3880 Hulen Street Fort Worth, Texas 76107-7254 .• Pn Rnx 985006 Fnrr Worth. Texns 76185-5006 18171 735-6000 Metro 429-0170 Fax I C~~ Carter == Bu es~s Consultants in Engineering, Architecture, Planning and the Environment PROJECT ACTION PLAN (Prepared 7-13-98) Activi 1. TPWD/Commission Approval 2. Pre-Contact Documentation 3. Grant Agreement Execution 4. Final Design and Construction 5. Project Bidding/Award of Contract 6. Project Construction 7. Park Opening Time Frame January, 199Q February, 199q March/April, 199' May -August, 1999 April -June, 1999 July -December, 199 January, rte'' ~0~~ Carter & Burgess, Inc. 3880 Hulen Street Fort Worth, Texas 76107-7254 Mailing address: PO Box 985006 Fort Worth, Texas 76185-5006 (817) 735-6000 Metro 429-0170 Fax (817) 735-6148 MEMORANDUM TO: Dee Barker, Bransford Park Master Plan Committee Rich Hendler, Bransford Park Master Plan Committee FROM: Dianne McWethy, Assistant City Manager ~ .,,,y~'"r DATE: July 13, 1998 SUBJECT: Bransford Road - Re-alignment As requested, a meeting has been scheduled on August 3, 1998, at 6:00 p.m., to meet on-site at Bransford Park to review and discuss the re-alignment of Bransford Road. Jim Foster, Public Services Director, will be available to discuss the proposed re-alignment, in relation to the future development of Bransford Park. After this meeting, the committee will be prepared to work with Carter & Burgess to develop the Bransford Park Master Plan. If you have any questions or need additional information, please contact me at 577-7575, extension 204. Thank you for your willingness to serve on the Bransford Park Master Plan committee. xx: Jim Foster, Public Services Director MEMORANDUM T0: Parks~and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manage j DATE: July 13, 1998 SUBJECT: Discussion and Consideration of purchase of G-CISD School Property On June 9, 1998, G-CISD notified the City of their intent to dispose of the 11.47- acre tract at 6705 Pleasant Run Road. As per the interlocal agreement between the City and the District, the City was offered the opportunity to purchase the land at the appraised value of $447,000. (See attached). On July 8, 1998., the Mayor, Councilman Arp and Bob Stripling, City Manager, met with representatives of the G-CISD to discuss the purchase of the school site on Pleasant Run Road. As per the attached July 10, 1998, letter to the District, the City Council has authorized the City Manager to exercise the City's right of first refusal and make an offer to purchase the property at the fair market value of $447,000. The Gity has requested additional time to review and identify funding sources, including the need to make installments, and to investigate ways of preserving the option of using the property for the match in a future grant application. The City has requested until October 12, 1998, to provide the District with a detailed offer concerning this purchase. In consideration of the purchase- of this tract, staff has identified the Voluntary Park Fund and the Colleyville Economic Development Fund (CEDC) as available funding sources. (See attached Revenues). In the future, the Parks and Recreation Advisory Board will be requested to make a recommendation to the City Council concerning the use of the Voluntary Park Land monies for the purchase of this property. If you have any questions or need additional information, please contact me at (817) 577-7575, extension 204. Attachments ~ commitment to E~CeQn ce ~'~ ~1~~ Independent ScFiooC 1~istrict Office of the Superintendent 30~ 1 [ra E. Woods Avenue Grapevine,TX 7601 si7n_sl-ssol Metro S 17/43 l -~~7~ FAX 3 l7/-381-?907 June 9, 1998 Mr. Robert Stripling City Manager City of Collevville P.O. Box 185 Colleyville, Texas 76034 Dear Bob: As I explained to you recently, the Board of Trustees at their May 26, 1998 regular meeting voted unanimously to dispose of the 11.47 acre site at 670 Pleasant Run Road. As per the interlocal agreement between the City of Colle}~ville and the GCISD, I am notifying yoti that the district is offering the City the opportunity to purchase the land at the appraised value. I recently provided you with a copy of the real estate appraisal provided by Lipscomb Davis & Company. That appraisal lists the fair market value of the property as 5447,000. According to the interlocal agreement, the City may, within 60 days after receipt of the notice from the district, elect to purchase the site at fair market value. Please provide a response to the school district within that time frame. Please don't hesitate to contact me if you have any questions or concerns. I ~i~ill look forward to hearing from you. Sincerely, ` c>~U m C. Thom son~~~ P up intendent of Schools improvements not re,~:c~e~ `y the City shall be and remain the property of the Distri~=. 6.3 In the event the District, prior to the termination of the City's use of the Pleasant Run Soccer Field, elects to sell the Pleasant Run Soccer Field, it shall, in accordance with Texas Local Government Code Section 272.OC1, (b)(6) and (f) obtain an appraisal of the fair market value of the land. The appraisal shall be conclusive of the~fair market value. The District will then offer the City, in writing, the opportunity to purchase the land at the appraised value. The City may, within 60 days after receipt of the notice from the School District, elect to purchase the Pleasant Run Soccer Field at fair market value. The City's election to purchase the property shall be evidenced and be conditioned upon the City delivering to the School D_strict a written offer to purchase the property for fair market value, at terms and conditions agreeable to the School District wit!~ir. the 60 day period. In the event the City elects to purchase the property, then the School District shall sell the property to the City in accordance with the terms and conditions of the offC=. In the event the City elects not to purchase the property, theme the School District shall be free to provide notice to the a~Ze.zl public of the offer to sell the property. VII. Tarm of Agreement 7. This Agreement shall be for an indefinite term and shall continue from year to y~a~ unless terminated pursuant to the provisions hereof. Exce:.t for paragraph 6.2 above, either party may terminate this Agreement by giving the other party notice of its intention to t~~minate the Agreement 120 days prior to 'termination. I t~TERLOCA.L AGREEt~1ENT PAGE 6 G~tY of ~ ~~ Texas July 10, 1998 Dr. Jim Thompson, Superintendent Grapevine-Colleyville Independent School District 3051 Ira E. Woods Avenue Grapevine, Texas 76051 Dear Jim: In response to your letter of June 9th offering to sell to the City of Colleyville the property at 6705 Pleasant Run Road, the Colleyville City Council has authorized me to inform you that we plan to exercise our right of first refusal and make an offer to purchase at fair market value. However, we will need some additional time past the sixty day time limit to complete our proposed terms. For instance, we may need to make payment in installments and investigate ways of preserving the option of using the property for the match in a future grant application. With this in mind, we would appreciate your allowing us until October 12, 1998 to provide you with a detailed offer. Thank you for your consideration of this proposal. Sincerely, J~ C. Robert Stripling City Manager PARKLAND PURCHASE AVAILABLE REVENUES July 7, 1998 FISCAL YEAR VOLUNTARY PARK FUND CEDC TOTAL 98 ~ $100,000 22,000 422,000 99 96, 000 75, 000 171, 000 00 96, 000 91, 000 187, 000 01 96, 000 154, 000 250, 000 02 59, 000 105, 000 164, 000 TOTAL $447,000 $447,000 $894,000