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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/5/1998 (8)Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD WORK SESSION AGENDA, June 29s 1998 7:00 p.m. 1. Discussion and Consideration of the Development of the following: 1) User Fee Structure for the Youth Sports Associations; 2) Facility Use Standards for Athletic and Recreational Facilities; and 3j Policy for Independent Tournaments Il. Discussion and Approval. of Grant Priorities far Kimzey-Park 11L Citizen Comments/Presentations regarding Items not on the Agenda* ~ ~Thls time Is allocated for citizens to informally address the Board on matters not on the agenda that require. no formal action. Each presentation will be limbed to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board.. at City Hall on June 25, 1898. 5109. Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro:. (817) 498-4749 Fax: {817) 577-1986 PARKS AND RECREATION ADVISORY BOARD WORK SESSION June 29, 1998 Chairman Rich Hendler called the meeting to order at 7:15 p.m. on Monday, June 29, 1998, at the Parks and Recreation office. ROLL CALL: Members: Chair Rich Hendler, William Recker, Ken Crooks, Laura Travis, Joe Noorlag and Mike Billings Absent: Tanya Copple, Dan Witte and Alan Linford, G-CISD Liaison Staff: Dianne McWethy, Assistant City Manager, Skip Keller, Parks and Recreation Coordinator, Recreation Supervisor, and Cynthia Singleton, Office Assistant Guests: Bill Kutka, Colleyville Softball Association, Ed Duncan, Colleyville Baseball Association, Barbara Francis, Colleyville Tennis, Dave Dudziak, Friends of Kimzey Park Committee Member I. Discussion and Consideration of the Development of the following: 1) User Fee Structure for the Youth Sports Associations Dianne McWethy, Assistant City Manager outlined the User Fee Structure for Youth Sports Associations. Representatives from Baseball, Softball and Tennis agreed to pay a user fee for the purpose of providing adequate maintenance of the athletic fields and courts. The revenue from the development of Facility Use Standards would serve as a revenue source for park maintenance. 2) Facility Use Standards for Athletic and Recreation al Facilities An ordinance will be drafted by a Facilities Use Standards Committee consisting of representatives from the athletic associations along with Bill Recker, Joe Noorlag and Mike Billings, Parks and Recreation Advisory Board members. The purpose of the ordinance is to 1) regulate the use of the parks 2) protect game fields and 3) provide the Colleyville athletic associations with practice fields. 2) Policy for Independent Tournaments I1. Discussion and Approval of Grant Priorities for Kimzey Park Dave Dudziak, Friends of Kimzey Park Committee Member presented three designs for Kimzey Park as prepared by Carter and Burgess. Joe Noorlag made a motion to recommend Senario A as modified by Committee with the exception of the picnic tables and benches and the reduction in the concrete walks in lengths and widths and to add irrigation, not to exceed cost of $550,000. V. Staff Reports VIII. Adjournment MEMORANDUM TO: Park Board Members FROM: Rich Hendler SUBJECT: Colleyville Tennis Attached is an update that I requested after some informal discussions with Colleyville Tennis. Their overview is intended to assist us, continue our dialogue and help us tackle standardizing Park facilities usage. I am pleased with what they have "served" up and excited to work with them to successfully position, launch, execute and maintain our new tennis resource at City Park. Cc: Ron Banks Dianne McWethy Alan Linford Christine Martin, Colleyville Tennis Association lVicdy :S I , I :JAL{ Rioh Handler aver the past several weeks, we have met with the North East Tarrant Tennis organization, formerly the SouthlaKe tennis Association, to solicit their input on how the Colleyville Tennis Center can be best utilized and operated- As a result, many issues and questions arose that I believe must be reviewed by the Perk Board. Accordingly, we have prepared the attached presentation for your review. Issues addressed in the presentation include; facility operations issues, questions regarding usage fees and membership alternatives, hvw to quickly develop tennis programs and how the center should ae managed. We hope to discuss these issues and determine the best way to proceed at your upcoming July Park Beard meeting. Additionally, North East Tarrant Tennis has invited the Colleyville Tennis Association to join farces with them and help us to develop tennis programs at cur new facility and throughout our community. !strongly recommend that we take advantage of the invitation; participally due to the lack of interest in the Colleyville Tennis Association from our community, but primaily due to the maturity, strength and level of expertise of the North East Tarrant Tennis organization. i would to encourage you and the Park Board to support this action. Please keep me apprised of July Park Board meeting date and time so that we can discuss lha attached topics. If yrau have alny questions, I can be reached at 817-858- g4a$. r ~ __~' b'i~_/ti~~~ Lam`--5: ~~~~1~`~GY^. Christine A. 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N N N ~- (D -s 4 ee----`- ~~ !'"a ~ ~•.,~ e-h l10~ ~ H ~ ~' Cb rt- !~~, '!'"'~ ~, -.1 r,. ~ -~ O • ~ ~ ~ ~ Q ~ CD C7 '~ nm0 0 0 ° ° °-°u'm~'' c~ _ ~ ~ -~ ..~( }~ 0 ~fi ~ \V G Q !~ ~ (J~ \y ~ ~LF' ~~ O tD Lp t~ ~ ~ N~~.' ~ ~ Q ~; ..-- "+ ~ ~ ~ NU- N ~ ~ ~- p Q ~ ~ ~ ~ e~ .~• ~ f.1 ~ !"~ O ~ ~ ~ ~ ~ ~'` to ~ .~ • ~ ~ ~, ~ ~ r~- ~ O N O ~ ~~ ~~ CD N .- p„ to t.~ ~ `"~, ~ CD ~., ~ Q O p. ~ ~ „~~ ~ d~ n ~ ~ ~ ~ ~ ~~ Sv tp ~ pl. ~ ~ N ~ N ~' -s' (D N tD N ~ ~ ~ n '~ ~ ~~ Q~ 4 r'' -a -1 -• ..~ cn. cs 6~0~ ~ ~ oo iu ~ ©~- v' ~' o tT O p -~, CD ~' CI? ~ O 0 ., ~ N ~ N , °~, ~ '' ~ O N O Q ~ `5. =~, W ;" Kimzey Park Cost Estimates -Scenario A Kimzey Park Cost Estimates Funding Request Item Quantity Unit Cost Total Scenario A Kiosk 1 $15,000.00 $15,000.00 $15,000.00 Picnic Tables 8 $1,200.00 $9,600.00 Y, 800 Boardwalk ~ 120 $200.00 $24,000.00 $12,000.00 Trail Markers 4 $800.00 $3,200.00 Half Court Basketball 1 $17,000.00 $17,000.00 $17,000.00 Sand Volleyball ~ 1 $10,000.00 $10,000.00 $10,000.00 Horse Shoes ~ 1 $4,000.00 $4,000.00 $4,000.00 Four-Square 1 $2,000.00 $2,000.00 $2,000.00 Playground 1 $100,000.00 $100,000.00 $70,000.00 Backstop 1 $10,000.00 $10,000.00 Benches 10 $650.00 $6,500.00 a, s o Pavilion 1 $50,000.00 $50,000.00 $40,000.00 Overlook 1 $30,000.00 $30,000.00 $25,000.00 "` Park Sign ~ 1 $5,000.00 $5,000.00 8' Concrete Walk (in park) 3,480 $25.00 $87,000.00 $67,320.00 8' Concrete Walk (extension) ~ 3,080 $25.00 $77,000.00 Paver Accents ~ 6 $1,000.00 $6,000.00 S o 0 0 High Retaining Walls 192 $180.00 $34,560.00 S o Low Walls I 200 $100.00 $20,000.00 , 0 0 Bike Rack 1 $1,200.00 $1,200.00 $1,200.00 Large Trees ~ 123 $400.00 $49,200.00 p o 0 0 Accent Trees I 85 $250.00 $21,250.00 / 5 ~ o 0 0 Hydroseed 269,034 $0.25 $67,258.50 $4000.00 '` Irrigation ; 269,034 $0.25 $67,258.50 $4 000.00 " Water Fall Area j 1 $10,000.00 $10,000.00 Demolition ~ 1 $10,000.00 $10,000.00 $10,000.00 Dredging Pond 1 $45,000.00 $45,000.00 _ _ Additional Parking Spaces __ ~ $20,000.00 $20,000.00 - i Sub-Total ~ $802,027.00 $355,520.00 _ Contingency Fee (15%) I $120,304.05 $53,328.00 Sub-Total I $922,331.05 $408,848.00 Engineering Fees (10%) $92,233.11 $40,884.80 Total Cost Estimates $1,014,564.16 $449,732.80 City Funding ; $200,000.00 $200,000.00 Land Donation ~ $50,000.00 $50,000.00 Total Contributions j $250,000.00 $250,000.00 I _ TPWD Matching Funds ~ $250,000.00 $250,000.00 Total Available Funds $450,000.00 $450,000.00 Surplus/Deficit ~ $564,564.16 ($267.20) I Additional City Funding -~ $282,282.08 ($133.60) Additional TPWD Matching Funds $282,282.08 ($133.60) 'Denotes a reduction in~c uantities and/or size of elements. Program elements for the aP lip cation are in bold italics. i 7 so so ~3a s ~ 6k 5'8~ ~(QS~ tS5 ~l4 S S su~1,67