HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/5/1998 (4)C~tY of
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Texas
REVISED
PARKS AND RECREATION ADVISORY BOARD
AGENDA
March 2, 1998
7:00 p.m.
I. Discussion and Consideration of Voluntary Park Board Fund
Expenditures
II. Discussion and Consideration of Preliminary Cost Estimates for
Pleasant Run and Sparger Park Restroom/Concession Facilities
III. Discussion and Consideration of Alternative Funding Sources for
City Park Baseball Field Turf, as Presented at the February 6, 1998,
Special Meeting
IV. Update of the Citywide Trail System Plan
V. Update of the Kimzey Park Master Plan project
VI. Initial Discussion of Citizen, Association and (for profit) Groups
Usage of City Park and Soccer Complex -Rich Hendler
VII. Citizen Comments/Presentations regarding Items not on the Agenda*
VIII. Staff Reports
(This time is allocated for citizens to informally address the Board on matters not on the agenda that
require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board
members may not respond to citizens who speak regarding matters not on the agenda.
I certify that the above agenda was posted on the bulletin board at City Hall on February ZB, 1998 at 4:30 p.m.
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
PARKS AND RECREATION ADVISORY BOARD
MINUTES
March 2, 1998
Chairman Rich Hendler called the meeting to order at 7:05 p.m. on Monday, March
2, 1998, at the Parks and Recreation Office, 5109 Bransford Road, Colleyville, Texas.
ROLL CALL: Members: Chair Rich Hendler, William Recker,
Mike Billings, Joe Noorlag, Ken Crooks, Laura Ann
Travis,
Absent: Tanya Copple, Dan Witte, Alan Linford
Staff: Dianne McWethy, Assistant City Manager, Casey
Sledge, Project Engineer, Skip Keller, Parks and
Recreation Coordinator, Ron Banks, Recreation
Supervisor, and Cynthia Singleton, Office Assistant
Guests: Jim Cooley, Colleyville Soccer Association, David
Dudziak, Kimzey Park Representative, Mary Ann
Nicholson, Hills of Monticello Resident
Mike Billings moved and Joe Noorlag seconded the motion to amend the February
2, 1998 Parks and Recreation Advisory Board minutes.
Joe Noorlag moved and Bill Recker seconded the motion to amend the February 6,
1998 Parks and Recreation Advisory Board Special Meeting minutes.
1. Discussion and Consideration of Voluntary Park Board Fund Expenditures
Dianne McWethy, Assistant City Manager reported on the status of the Voluntary
Park Fund and requested that the Board review projects and redirect the funds as
appropriate.
a) City Park Stage - $10,000.00: Joe Noorlag moved and Mike Billings
seconded that these funds be returned to the Voluntary Park Fund.
b) Sparger Sidewalk Extension - $925.00: Joe Noorlag moved and Ken
Crooks seconded that these funds be returned to the Voluntary Park
Fund.
c) City Park Annex Sign - $2,500.00: Joe Noorlag moved and Laura Ann
Travis seconded that these funds be returned to the Voluntary Park
Fund.
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d) Balance of Baseball Field Improvements - $5,465.00: Joe Noorlag
moved and Laura Ann Travis seconded that these funds be returned to
the Voluntary Park Fund.
11. Discussion and Consideration of Preliminary Cost Estimates for Pleasant Run
and Sparger Park Restroom/Concession Facilities
Carter-Burgess reduced the scope and cost of the Pleasant Run and Sparger Park
Restroom/Concession Facilities projects and presented two proposals based on
these changes. Staff presented these options to City Council and are waiting for
Council's recommendation.
There was general discussion regarding the need for a pavilion at Pleasant Run Park
for shelter in the event of bad weather.
III. Discussion and Consideration of Alternative Funding Sources for City Park
Baseball Field Turf, as Presented at the February 6, 1998 Special Meeting.
Casey Sledge, Project Engineer reported that sprigging the City Park ballfields with
Tif 419 would cost an additional $68,000.
It was recommended that turf experts be consulted regarding cost and sod
installation. Options discussed included laying sod immediately after the contractor
finishes the project or allowing a season of play and then laying sod. It was
suggested that the Board continue to explore options for funding enhancements to
City Park ballfields.
IV. Update of the Citywide Trail System Plan
Dianne McWethy, Assistant City Manager reported that Staff will meet with the
Sidewalk Committee and Consultant March 12, 1998.
Mary Ann Nicholson, Hills of Monticello resident, voiced concerns about the safety,
and maintenance of trails and the effect a Citywide trail would have on property
values. Mrs. Nicholson supports the concept of a Citywide trail system on public
property.
V. Update of the Kimzey Park Master Plan Project
Dianne McWethy, Assistant City Manager, reported that the Kimzey Park Master Plan
Committee will meet at Kimzey Park, March 7, 1998 at 7:30 a.m. to review Concept
C and approve final plans. Dave Dudziak, Friends of Kimzey Park representative,
reported that Kimzey Park residents are pleased with Plan C.
Carter-Burgess will start the grant process in April for submission to the Texas
Parks and Wildlife Department in July.
The Colleyville Economic Development Corporation (CEDC) has allocated a total
of $200,000 for the development of Kimzey Park.
VI. Initial Discussion of Citizen, Association and (for profit) Groups Usage of City
Park and Soccer Complex -Rich Hendler
Rich Hendler, Chair, heard of concerns within our community about the use of our
athletic fields by for-profit groups. The Parks and Recreation Advisory Board
discussed the need to develop an ordinance to restrict the use of City facilities for
organized sports associations and tournaments.
VII. Citizen Comments/Presentations regarding Items not on the Agenda
None
VIII. Staff Reports
The Parks and Recreation Advisory Board discussed the acquisition of the school
property north of Crown of Life Lutheran Church on Pleasant Run from the
Grapevine-Colleyville School District. On the basis of discussions with District
representatives, staff will research the status of this property.
Ken Crooks moved to adjourn and Mike Billings seconded.
FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 12-31-97
FUND BALANCE AT 9-30-97: $207,195
FY 98 REVENUE
Donations: PROJECTED ACTUAL
October $8,450 $8,450
November $7,143 $7,143
December $9,068 $9,068
January $7,900 $0
February $7,950 $0
March $7,950 $0
April $7,950 $0
May $7,950 $0
June $8,000 $0
July $8,000 $0
August ~~~ ~
September $8~~ ~
Toial Donations $96,361 $24,661
Interest income Recd $14,000 $0
TOTAL $110,361 $24,661
FY 98 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD) (COUNCIL)
SPARGER SIDEWALK EXTENTION ** .$92~ $925 $0
PICNIC TABLES (5) ** // $2,250 $2,250 $0
CITY PARK ANNEX SIGN ** /1 :$2500\) $2,500 $0
BALANCE OF BASEBALL FIELD IMPR ## t $5,465,-~ $5,465 $0
CITY PARK STAGE ^ ^ // ~$10,000~ $10,000 $0
BALANCE OF C'VILLE MIDDLE SCHOOL LIGHT ING ++ $8,100 $8,100 $0
BALANCE OF TEMPORARY FIELDS && $21,347 $21,347 $11,821
L.D. LOCKETT HOUSE RENOVATIONS "' ~ $6,000 $6,000 $2,375
CITY PARK RENOVATION PHASE II « // $81,059 $81,059 $0
TOTAL $137,646 $137,646 $14,196
UNENCUMBERED FUND BALANCE AT 12-31-97 $94,210
PROJECTED FUND BALANCE AT 9-30-98 $179,910
EXPENDITURE KEY:
** FY 98 PROJECTS/APPROVED AUG 93
## FY 98 PROJECT/APPROVED NOVEMBER 94
^ ^ FY 98 PROJECT/APPROVED JUNE 95
++ FY 98 PROJECT/APPROVED JULY 96
&& FY 98 PROJECT/APPROVED NOVEMBER 96
"' ~ FY 98 PROJECT/APPROVED MARCH 97
« FY 98 PROJECT/APPROVED NOVEMBER 97
// CITY PARK RENOVATION PROJECT
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manager ~}
Skip Keller, Parks and Recreation Coordinator
DATE: February 22, 1998
SUBJECT: Status of Voluntary Park Fund Expenditures
As requested, staff has prepared the following summary of the status of
Voluntary Park Fund expenditures, as approved by the City Council for
your review and consideration:
Voluntar Park Fund Project Projected Expenditure Date
Spar er Park Sidewalk Extension Restroom Project at Sparger Park
Picnic Tables April 30, 1998
City Park Annex Sign June 1, 1998
Baseball Field Improvements Current Project ~;~~;~~,~~t<l~:~ 1,-~ ~~~;_
Cit Park Stage Determine Alternative Use
Colle ville Middle School Li htin July 31, 1998 (Current Project)
Temporary Fields July 1, 1998 (Current Project)
L.D. Lockett House Renovations April 1, 1998 (Current Project)
City Park Renovation, Phase II August 1998
I have also attached a copy of the Financial Status of the Voluntary Park
Fund, as of September 30, 1997, to provide project expenditures, to date.
If you have any questions or need additional information, you may contact
Skip at 656-7275, or me at 577-7575, extension 204.
Attachments
COLLEYVILLE PARKS AND RECREATION
ADVISORY BOARD
MINUTES OF SEPTEMBER 9, 1996
Chairman Rich Hendler call the meting to order at 7:00 p.m. Monday September 9, 1996. The
following members were present: Chairman Rich Hendler, Mike Billings, Bill Recker, Laura Ann
Travis, David Huff. Those absent: Dan Witte, Chuck Walton, Rob Benefield. Staff members
present: Skip Keller, Parks and Recreation Coordinator, and Joy Tailford, Parks and Recreation
Secretary.
Special Guests: David Dudziak, Vickie Hemminger, and other Friends of Kimzey Park
I. APPROVAL OF MINUTES
Mike Billings moved the minutes be accepted as read, David Huff seconded the motion and
it was carved by unanimous vote.
II. FRIENDS OF KIMZEY PARK
The Friends of Kimzey Park presented to the Colleyville Parks and Recreation Advisory
Board a long range plan to develop and maintain Kimzey Park (attached). As a show of
support for Kimzey Park, Bill Recker moved the Board recommend City Council approve
an amount not to exceed $2,000 from the Voluntary Park Fund to purchase benches and a
bike rack, to be installed near the playground at Kimzey Park. Mike Billings seconded the
rnotian and it was approved.
Bill Recker suggested the group talk to Chuck Walton concerning the sidewalks at the Park
as Chuck is on the sidewalk committee.
Skip Keller pointed out that the drainage problems should be taken up with the Engineering
Department.
Vckie Hemminger, 6804 Rockbrook Court, brought before the Board issues involving the
"public right to enjoy the natural beauty of the wooded areas, the protection of those lovely
areas and their inhabitants, and the right to security and privacy of the homeowners who share
property lines with the City of Colleyville."
-2-
[II. PROGRESS WITH BASEBALL FIELDS AT G.C.LS.D.
Skip Ket[er gave an update of the progress of the baseball fields and the G. C.I. S.D.
Mike Billings moved and Bill Recker seconded the motion that the Board recommends the
City Council appropriate $50,000.00 from the Volunteer Park Fund to build the baseball
fields. The motion was passed, with three yes and 2 no votes.
IV. UPDATE COTTON-BELT MULT[-USE TRAIL
The Texas Department of Transportation approved applications for federal funding under the
Statewide Transportation Enhancement Program. The City of Colleyville will receive
$848,064 fora 3.18 mile segment of the Cotton Belt Multt-Use Trail.
V. C>lTY PARK UPDATE/SALES TAX (tabled until next meeting)
~VI. A~~>fJRNMENT
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CONSTRUCTION ESTIMATING AND CLAIMS PAGE 1 OF 1
FORT 1VORTH, TEXAS
PROJECT: RESTROOM BUILDING REPORT DATE: 1/19/98
BRICK VENEER
LOCATION: PLEASANT RUN PARK JOB NO: 408B.98
CLIENT: CARTER BURGESS BLDSF: 1,031
NO. UNIT
DESCRIPTION UNITS MEAS UNIT COST TOTAL COST
RESTROOM BUILDING
BLDG PAD PREPARATION 1031 SF $ 2.50 $ 2,578
DRILLED PIERS 12 EA $ 300.00 $ 3,600
SLAB ON GRADE 1031 SF $ 4.50 $ 4,640
FOUNDATION SYSTEM 1031 SF $ 3.70. $ 3,815
BRICK VENEER 1380 SF $ 7.10 $ 9,798
8" CMU BACKUP PAINTED 1096 SF $ 7.45 $ 8,165
6" CMU WALL PAINTED 1 180 SF $ 6.85 $ 8,083
1"RIGID INSUL 1100 SF $ 0.74 $ 814
CUPOLA 1 EA $ 2,500.00 ,~ 2,500
ROOFING & FRAML'~IG 1650 SF $ 6.50 $ 10,725
6" BATT INSUL 800 SF $ 0.70 $ 860
1/2" PLYWD SOFFIT PAINTED 1650 SF $ 1.30 $ 2,145
SNGL HM DOOR 3 EA $ 450.00 $ 1,350
CONCRETE FLOOR SEALER 1031 SF ,~ 1.50 $ 1,547
TOILET PARTITION DOOR 5 E.a $ 327.75 $ 1,639
TOILET ACCESSORIES 1 LS $ 2,000.00 $ 2,000
PLUMBING FIXTURES 16 FXT $ I , i 00.00 $ 17,600
EXHAUST 800 CFA-f $ 1.25 $ 1,000
ELECT SERVICE & DIST 1031 SF $ 2.1 ~ $ 2,217
LIGHTING 1031 SF $ 2.15 $ 2,217
WIRE, CONDUIT & DEVICES 1031 SF $ 2.45 $ 2,526
SUBTOTAL S 89,519
RESTROOAI BUILDIi~1G S 89,519
TOTAL DIRECT COST S 89,519
MARK UPS % MARK UP S
GENERAL CONDITIONS 10.00% $ 8,952 S 98,471
OVERHEAD 3.00% S ?,954 S 101,425
BOND 2.00% $ 2,029 S 103,454
CONTINGENCY 0.00% $ - S 103,454
ESCALATION 0.00% $ - S 103,454
PRIl11E PROFIT 6.00% $ 6,207 S 109,661
TOTAL PROJECT 5106.36/SF S 109,661
CONTINGENCY ] 0% 510,966 5 l 20,627
$117.00/SF
CONSTRUCTION ESTIMATING AND CLAIMS PAGE 1 OF 1
FORT WORTH, TEXAS
PROJECT: CONCESSION BUILDING REPORT DATE: 1/19/98
BRICK VENEER
LOCATION: PLEASANT RUN PARK JOB NO: 408C.98
CLIENT: CARTER BURGESS BLDSF: 757
NO. UNIT
DESCRIPTION UNITS MEAS UNIT COST TOTAL COST
CONCESSION BUILDING
BLDG PAD PREPARATION 757 SF $ 2.50 $ 1.893 .
DRILLED PIERS 10 EA $ 300.00 $ 3,000
SLAB ON GRADE 757 SF $ 4.50 $ 3,407
FOUNDATION SYSTEM 757 SF $ 3.70 $ 2,801
BRICK VENEER 960 SF $ 7.10 $ 6,816
8" CMU BACKUP PAINTED 960 SF $ 7.45 $ 7,152
8"CMU WALL PAINTED 360 SF $ 7.45 $ 2,682
1 "RIGID INSUL 960 SF $ 0.74 $ 710
CUPOLA 1 EA $ 2,500.00 $ 2,500
ROOFING & FRAMING 980 SF $ 6.50 $ 6,370
6" BATT INSUL 600 SF $ 0.70 $ 420
1/2" PLYWD SOFFIT PAINTED 980 SF $ 1.30 $ 1,274
SNGL HIvl DOOR 2 E.A $ 450.00 $ 900
DBL HM DOOR 1 PR $ 850.00 $ 850
COUNTER SHUTTER 4 EA $ 1,170.00 $ 4,680
DBL HUNG WINDOW 1 EA $ 182.45 $ 182
SLIDING WINDOW 4 EA $ 320.00 $ 1,280
CONCRETE FLOOR SEALER 757 SF $ 1.50 $ 1,136
SERVIiv'G /PREP COUNTER 24 LF $ 175.00 $ 4,200
HEAT & COOL 600 SF $ -1.42 $ 2,652
PLUMBING FIXTURES 4 FXT $ 1,100.00 $ 4,400
EXHAUST 600 CFM ~ 1.25 $ 750
ELECT SERVICE & DIST 757 SF $ 2.15 $ 1,628
LIGHTING 757 SF 5 2.15 $ 1,628
WIRE, CONDUIT & DEVICES 757 SF $ 2.45 $ 1,855
SUBTOTAL $ 65,166
CONCESSION BUILDING 5 65,166
TOTAL DIRECT COST 5 65,166
h~L4RK UPS % Iv1A.RI: UP S
GENERAL CONDITIONS 10.00% $ 6,517 5 71,683
OVERHEAD 3.00% $ x,150 5 73,833
BOND 2.00% $ 1,=177 5 75,310
CONThi tGENCY 0.00% $ - S 75,310
ESCALATION 0.00% $ - 5 75,310
PRIME PROFIT 6.00% $ 4,519 5 79,829
TOTAL PROJECT 5105.45/SF 5 79,829
CONTINGENCY 10% 57,983 587'812
$116.00/SF
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CONSTRUCTION ESTIMATIi~'G AND CLAIMS PAGE 1 OF 1
FORT WORTH, TEXAS
PROJECT: RESTROOM BUILDII~iG REPORT DATE: 2/6/98
STONE VENEER
LOCATION: SPARGER PARK JOB N0: 408E.98
C'T.TFNT~ CARTER BURGESS BLDSF: 333
N0. UNIT
DESCRIPTION UNITS MEAS UNIT COST TOTAL COST
RESTROOM BUILDING
BLDG PAD PREPARATION 333 SF $ 4.50 $ 1,499
DRILLED PIERS 4 EA $ 400.00 $ 1,600
SLAB ON GRADE 333 SF $ 6.00 $ 1,998
FOUNDATION SYSTEM 333 SF $ 4.50 $ 1,499
STONE VENEER 759 SF $ 10.00 $ 7,590
8" CMU BACKUP PAINTED 759 SF $ 7.45 $ 5,655
8" CMU WALL PAINTED 170 SF $ 8.45 $ 1,437
ROOFING & FRAMING S54 SF $ 7.50 $ 4,1 SS
6" BATT INSUL 207 SF $ 0.70 $ 14S
1/2" PLYWD SOFFIT PAINTED S04 SF $ 1.95 $ 983
SNGL HM DOOR 3 EA $ 450.00 $ 1,350
CONCRETE FLOOR SEALER 333 SF $ 1.75 $ 583
TOILET ACCESSORIES 1 LS $ 650.00 $ 6S0
PLUMBING FIXTURES S FXT $ I,S00.00 $ 7,500
EXHAUST 250 CFM $ 1.55 $ 388
ELECT SERVICE & DIST 333 SF $ 2.45 $ 816
LIGHTING 333 SF $ 2.55 $ 849
WIRE, CONDUIT & DEVICES 333 SF $ 2.65 $ 882
SUBTOTAL $ 39,579
RESTROOM BUILDING $ 39,579
TOTAL DIRECT COST S 39,579
i1~1ARK UPS % MARK UPS
GENERAL CONDITIONS 10.00% $ 3,958 $ 43,537
OVERHEAD 3.00% $ 1,306 S 44,843
BOND 2.00% $ 897 $ 45,740
CONTINGENCY 0.00% $ - $ 45,740
ESCALATION 0.00% $ - S 45,740
PRIl1~ PROFIT 6.00% $ 2,744 S 48,48.1
TOTAL PROJECT $145.60/SF $ 48,484
CONTINGENCY 10% 54,848 $53,332
$160.16/SF