The URL can be used to link to this page

Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-1/5/1998 (3)PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA February 6, 1998 6:00 p.m. I. Discussion and Consideration of Alternative Funding Sources for City Park Baseball Field Turf II. Discussion and Recommendation concerning Voluntary Park Fund Expenditures II. Citizen Comments/Presentations regarding Items not on the Agenda* III. Staff Reports This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax: (817) 577-1986 PARKS AND RECREATION ADVISORY BOARD MINUTES SPECIAL MEETING February 6, 1998 Chair Rich Hendler called the meeting to order at 6:00 p.m., at the Parks and Recreation Office, 5109 Bransford Road, Cotleyviite, Texas. ROLL CALL: Members: Chair Rich Hendler, Mike Billings, Dan Witt, Joe Noorlag, Ken Crooks, William Recker GCISD Liaison: Alan Linford Staff: Dianne McWethy, Assistant City Manager, Casey Sledge, Project Engineer, Skip Keller, Parks and Recreation Coordinator, and Cynthia Singleton, Office Assistant I. Discussion and Consideration of Alternative Funding Sources for City Park Baseball Field Turf Dianne McWethy, Assistant City Manager reviewed the process for the selection and award of the contract for the construction of City Park, Phase II to North Texas Contractors, Inc. Staff also reviewed potential problems associated with the modification of this contract. On the basis of this information, staff did not recommend to amend the current contract to change the baseball field turf from hydromulch to sod. Park Board concurred with this decision and took no action. Casey Sledge, Capital Projects Engineer, provided cost estimates for rolled Tifway 419 sod instead of hydromulch, for a net cost of $104,000. Staff would forward Parks and Recreation Advisory Board recommendations concerning funding requests to provide for sodding of the baseball fields to the City Council for their consideration. The Parks and Recreation Advisory Board requested that Casey Sledge, Capital Projects Engineer, provide cost estimates for sprigging of the fields at the March 2, 1998 meeting. II. Discussion and Recommendation concerning Voluntary Park Fund Expenditures Dianne McWethy reported that the Voluntary Park Fund might be a source for funding improvements to Sparger Park and Pleasant Run Park restroom facilities. It was also reported that the CottonbeltTrail and Kimzey Park may receive funding from the Parkland Dedication Fund. MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager ~} Skip Keller, Parks and Recreation Coordinator DATE: February 22, 1998 SUBJECT: Status of Voluntary Park Fund Expenditures As requested, staff has prepared the following summary of the status of Voluntary Park Fund expenditures, as approved by the City Council for your review and consideration: Voluntary Park Fund Project Projected Expenditure Date Spar er Park Sidewalk Extension Restroom Project at Spar er Park Picnic Tables April 30, 1998 Ci Park Annex Sin June 1, 1998 Baseball Field Improvements Current Project Ci Park Sta a Determine Alternative Use Colle ville Middle School Li htin July 31, 1998 (Current Project) Temporary Fields July 1, 1998 (Current Project) L.D. Lockett House Renovations April 1, 1998 (Current Project) City Park Renovation, Phase II August 1998 I have also attached a copy of the Financial Status of the Voluntary Park Fund, as of September 30, 1997, to provide project expenditures, to date. If you have any questions or need additional information, you may contact Skip at 656-7275, or me at 577-7575, extension 204. Attachments FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 12-31-97 FUND BALANCE AT 9-30-97: $207,195 FY 98 REVENUE Donations: PROJECTED ACTUAL October $8,450 $8,450 November $7,143 $7,143 December $9,068 $9,068 January $7,900 $0 February $7,950 $0 March $7,950 ~ April $7,950 ~ May $7,950 $0 June $8,000 ~ July ~~~ ~ August ~,~ ~ September ~,~ ~ Total Donations $96,361 $24,661 Interest income Recd $14,000 $0 TOTAL $110,361 $24,661 FY 98 EXPENDITURES RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) SPARGER SIDEWALK EXTENTION ** $925 $925 $0 PICNIC TABLES (5) ** // $2,250 $2,250 $0 CITY PARK ANNEX SIGN ** // $2,500 $2,500 $0 BALANCE OF BASEBALL FIELD IMPR ## $5,465 $5,465 $0 CITY PARK STAGE ^ ^ // $10,000 $10,000 $0 BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ $8,100 $8,100 $0 BALANCE OF TEMPORARY FIELDS && $21,347 $21,347 $11,821 L.D. LOCKETT HOUSE RENOVATIONS '" "' $6,000 $6,000 $2,375 CITY PARK RENOVATION PHASE II « // $81,059 $81,059 $0 TOTAL -_$137,646 $137,646 $14,196 UNENCUMBERED FUND BALANCE AT 12-31-97 PROJECTED FUND BALANCE AT 9-30-98 EXPENDITURE KEY: ** FY 98 PROJECTS/APPROVED AUG 93 ## FY 98 PROJECT/APPROVED NOVEMBER 94 ^ ^ FY 98 PROJECT/APPROVED JUNE 95 ++ FY 98 PROJECT/APPROVED JULY 96 && FY 98 PROJECT/APPROVED NOVEMBER 96 "' FY 98 PROJECT/APPROVED MARCH 97 < < FY 98 PROJECT/APPROVED NOVEMBER 97 // CITY PARK RENOVATION PROJECT $94,210 $179,910 Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA February 6, 1998 6:00 p.m. I. Discussion and Consideration of Alternative Funding Sources for City Park Baseball Field Turf II. Discussion and Recommendation concerning Voluntary Park Fund Expenditures II. Citizen Comments/Presentations regarding Items not on the Agenda* III. Staff Reports This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax: (8171 577-1986 PARKS AND RECREATION ADVISORY BOARD MINUTES SPECIAL MEETING February 6, 1998 Chair Rich Hendler called the meeting to order at 6:00 p.m., at the Parks and Recreation Office, 5109 Bransford Road, Colleyville, Texas. ROLL CALL: Members: Chair Rich Hendler, Mike Billings, Dan Witt, Joe Noorlag, Ken Crooks, William Recker GCISD Liaison: Alan Linford Staff: Dianne McWethy, Assistant City Manager, Casey Sledge, Project Engineer, Skip Keller, Parks and Recreation Coordinator, and Cynthia Singleton, Office Assistant I. Discussion and Consideration of Alternative Funding Sources for City Park Baseball Field Turf Dianne McWethy, Assistant City Manager reviewed the process for the selection and award of the contract for the construction of City Park, Phase II to North Texas Contractors, Inc. Staff also reviewed potential problems associated with the modification of this contract. On the basis of this information, staff did not recommend to amend the current contract to change the baseball field turf from hydromulch to sod. Park Board concurred with this decision and took no action. Casey Sledge, Capital Projects Engineer, provided cost estimates for rolled Tifway 419 sod instead of hydromulch, for a net cost of $104,000. Staff would forward Parks and Recreation Advisory Board recommendations concerning funding requests to provide for sodding of the baseball fields to the City Council for their consideration. The Parks and Recreation Advisory Board requested that Casey Sledge, Capital Projects Engineer, provide cost estimates for sprigging of the fields at the March 2, 1998 meeting. II. Discussion and Recommendation concerning Voluntary Park Fund Expenditures Dianne McWethy reported that the Voluntary Park Fund might be a source for funding improvements to Sparger Park and Pleasant Run Park restroom facilities. It was also reported that the CottonbeltTrail and Kimzey Park may receive funding from the Parkland Dedication Fund. MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager ~~ Skip Keller, Parks and Recreation Coordinator" ' DATE: February 22, 1998 SUBJECT: Status of Voluntary Park Fund Expenditures As requested, staff has prepared the following summary of the status of Voluntary Park Fund expenditures, as approved by the City Council for your review and consideration: Voluntary Park Fund Project Projected Expenditure Date Spar er Park Sidewalk Extension Restroom Project at Spar er Park Picnic Tables April 30, 1998 City Park Annex Sin June 1, 1998 Baseball Field Improvements Current Project Ci Park Sta a Determine Alternative Use Colle ville Middle School Li hting July 31, 1998 (Current Project) Temporary Fields July 1, 1998 (Current Project) L.D. Lockett House Renovations April 1, 1998 (Current Project) Ci Park Renovation, Phase II Au ust 1998 I have also attached a copy of the Financial Status of the Voluntary Park Fund, as of September 30, 1997, to provide project expenditures, to date. If you have any questions or need additional information, you may contact Skip at 656-7275, or me at 577-7575, extension 204. Attachments FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 12-31-97 FUND BALANCE AT 9-30-97: $207,195 FY 98 REVENUE Donations: PROJECTED ACTUAL October $8,450 $8,450 November $7,143 $7,143 December $9,068 $9,068 January $7,900 $0 February $7,950 $0 March $7,950 $0 April $7,950 $0 May $7,950 $0 June ~,~ ~ July ~~~ ~ August ~,~ ~ September ~~~ ~ Total Donations $96,361 $24,661 Interest income Recd $14.000 ~ TOTAL $110,361 $24,661 FY 98 EXPENDITURES RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) SPARGER SIDEWALK EXTENTION ** $925 $925 $0 PICNIC TABLES (5) ** // $2,250 $2,250 $0 CITY PARK ANNEX SIGN ** // $2,500 $2,500 $0 BALANCE OF BASEBALL FIELD IMPR ## $5,465 $5,465 $0 CITY PARK STAGE ^ ^ // $10,000 $10,000 $0 BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ $8,100 $8,100 $0 BALANCE OF TEMPORARY FIELDS && $21,347 $21,347 $11,821 L.D. LOCKETT HOUSE RENOVATIONS "' "' $6,000 $6,000 $2,375 CITY PARK RENOVATION PHASE II « // $81,059 $81,059 $0 TOTAL $137,646 $137,646 $14,196 UNENCUMBERED FUND BALANCE AT 12-31-97 PROJECTED FUND BALANCE AT 9-30-98 IXPENDITURE KEY: ** FY 98 PROJECTS/APPROVED AUG 93 ## FY 98 PROJECT/APPROVED NOVEMBER 94 ^ ^ FY 98 PROJECT/APPROVED JUNE 95 ++ FY 98 PROJECT/APPROVED JULY 96 && FY 98 PROJECT/APPROVED NOVEMBER 96 "' "' FY 98 PROJECT/APPROVED MARCH 97 < < FY 98 PROJECT/APPROVED NOVEMBER 97 //CITY PARK RENOVATION PROJECT $94,210 $179,910