HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-8/11/1997 (4)Texas
PARKS AND RECREATION DEPARTMENT
PARKS AND RECREATION ADVISORY BOARD
AGENDA
November 3, 1997
7:00 p.m.
I. City Park Construction, Phase I -Update
II. City Park Bids, Phase II -Update
III. Report on Master Plan for McPherson Dairy Site
IV. Status of Citywide Trail Master Plan
V. Report from American Eagles Soccer Club on Land Purchase
VI. Citizen Comments/Presentations regarding Items not on the Agenda*
V. Staff Reports
(This time is allocated for citizens to informally address the Board on
matters not on the agenda that require no formal action. Each
presentation will be limited to a maximum of five (5) minutes. Board
members may not respond to citizens who speak regarding matters
not on the agenda.)
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
Fax: (817) 577-1986
DRAFT
PARKS AND RECREATION ADVISORY BOARD
MINUTES
November 3, 1997
Chair Rich Hendler called the meeting to order at 7:40 p.m. Monday, November 3,
1997, at the Parks and Recreation Office, 5109 Bransford Road, Colleyville, Texas.
ROLL CALL: Members: Chair Rich Hendler, Mike Billings, Dan Witte
Joe Noorlag, Ken Crooks
Absent: Laura Ann Travis, Tanya Copple, William Recker
GCISD
Liaison: Alan Linford
Staff: Dianne McWethy, Assistant City Manager, Skip
Keller, Parks and Recreation Coordinator, and
Cynthia Singleton, Office Assistant
1. City Park Construction, Phase 1-Update
Dianne McWethy reported that Phase I is on schedule and within budget.
II. City Park Bids, Phase II -Update
Staff recommendations for deducts were accepted by the Board. The bid will be
presented to City Council on November 18, 1997, for approval, contingent upon
Texas Parks and Wildlife Grant approval.
III. Report on Master Plan for McPherson Dairy Site
Representatives of the Board and staff attended the Public Hearing, October 23,
1997 at the McPherson Dairy site. The consensus for the development of the land
is preserve history, develop predominantly passive use, and retain the agricultural
setting of the site.
Staff will pursue available grants for the development of the site.
IV. Status of Citywide Trail Master Plan
Dianne McWethy, Assistant City Manager reported that City Council approved and
agreement with Carter-Burgess, in conjunction with Bowman-Melton, to develop the
Citywide Trail Master Plan.
Rich Hendler, Mike Billings, and Ken Crooks agreed to serve on the committee as
representative of the Parks Board. A meeting was tentatively scheduled for
November 19th with Carter-Burgess to review the scope of work and prepare for a
public hearing.
V. Report on American Eagles Soccer Club on Land Purchase
This item was deferred due to non-attendance by the American Eagles'
representative.
VI. Citizen Comments/Presentations regarding items not on the agenda
VII. Staff Reports
Dianne McWethy, Assistant City Manager reported that, upon receipt, the survey data
for Pleasant Run Park, Kimzey Park and Sparger Park will be forwarded to Carter-
Burgess. The information will allow Carter-Burgess to proceed with the Master Plan
design for these projects.
Staff continues to research a vehicle to assist the City to accept donations of land
for grant consideration.
Dianne McWethy, Assistant City Manager, will provide a status report of park
projects at the December Parks and Recreation Advisory Board meeting.
MEMORANDUM
TO: Jim Foster, Director of Public Services
FROM: Casey Sledge, Engineering
DATE: October 27, 1997
SUBJECT.' MacPherson Dairy Site Public Meeting - 10/23/97.
The public meeting held on 10/23/97 at the MacPherson Dairy site gave focus to the
masterplanning efforts needed to develop the site. Approximately 30 citizens came
forward to discuss the site, as well as several members of city staff and the consultant,
Kimley-Horn. Of the 30 citizens, three active members of the Park Board were also
present. The agenda included a walk through of key site amenities, a masterplanning
discussion led by Kimley-Hom in which strengths and weaknesses of the site were
discussed, and a summary including recommendations for masterplanning.
The overwhelming point the group reached consensus on was preservation.
Preserving as much as possible of the existing site was a top priority. The group
favorably discussed leaving the silo intact as a landmark and including the name
MacPherson in the naming of the site. Passive park uses such as a trail system were
discussed, as well as how to incorporate agricultural uses into the site. For example,
working with school districts to enable active use by 4-H, FFA, etc.
Everyone was optimistic about the site and its role as a preserved landmark for the city.
We discussed the need for the site to house an elevated storage tank, a fire station,
and a park of some kind. Kimtey-Horn will submit concept plans to me by December.
At that time we should to discuss the need to hold another public meeting.
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TO: PARKS AND RE EATION ADVISORY BOARD
FROM: BOB STRIPLING ITY MANAGER
DATE: OCTOBER 27, 1997
SUBJECT: CITY PARK RECONSTRUCTION BID AWARD
I have attached for your review a spread sheet summary of the bids for City Park phase
2 from the three lowest bidders. Based on the number of bids, the closeness of the
three lowest bidders and the architect's pre-bid estimate, I believe that we should
proceed with awarding a contract for this project.
Before making a final recommendation to the City Council, I would like to discuss
several options with you. This item could be placed on the Council agenda as early as
November 5 depending on when we receive final grant contract approval from Texas
Parks and Wildlife.
We structured the bid so that we could deduct a number of items in case the bids came
in over our estimate and above the total project budget of $5.2 million. In order to live
within the budget, we will have to eliminate a number of the items on the deduct list.
The current status of the total project budget is shown in Table 1.
Table 1
City Park Reconstruction Budget
Total Project Budget $ 5,200,000
Funds Obligated to Date 1,632,909
Funds Remaining for Phase 2 3,567,091
We have considered a number of alternatives in arriving at a bid award, including:
Remove from $470,000 to $570,000 in deducts from the base bids
(the amount varies depending on the contractor) to arrive at a
award at or under the $3,567,091 available. The deducts listed
include all the trees.
2. Remove all the deducts from the base bid with the exception of the
double tennis court, tennis court lights and the maintenance building.
The low bidder would then be North Texas at a price of $3,648,150,
(see Table 2) an amount $81,059 over budget. The $81,059 could
then be funded through use of Voluntary Park Funds.
3. Alternative 2 and the addition of trees using approximately $50,000 in the
tree mitigation fund and/or donations. The estimated cost of the city
purchasing all the trees in the plan is approximately $150,000.
}
Table 2
Bid Adjustment Summary
Contractor Base Bid Deducts Total Bid
North Texas $4,125,840 $ 477,690 $3,648,150
Dean Construction 4,028,176 376,126 3,652,050
Randall & Blake 4,018, 372 331,347 3,687,025
I believe that alternative 3 is the best approach. This preserves the total number of
tennis courts in the original plan, provides a needed storage area for maintenance
equipment and provides an option to place some trees on the site.
Although several nice features will be eliminated, such as the shade structures over the
bleachers, most of these items are not critical to the functioning of the park.
Ci Park - Phase II
pa Bid Revised North Texas Dean Construction Randall & Blake
ttem Daecrf Ion Quern CuaM UnM Prlcs Amount Bld Unk Prlee Amount Bid Unk Prlee Amount Bld
Total Base Bid:
'Deductive Alternates tfiat will be deduct
ed. 54,125,840 54,028,176 54,018,372
D.A.'$
1 Tennis ractice wall 1 1 $5,000.00 $5,000 $6,500.00 $6,500 $2,500.00 $2,500
2 Du out shelves 1 1 $12,000.00 $12,000 $6,100.00 $6 100 $400.00 5400
3 Concrete mow stri s 1 1 $50,000.00 $50 000 528,443.00 $28,443 $25 225.00 $25,225
4 Shade structures 1 1 540 000.00 $40,000 543,750.00 $43 750 $72,806.00 $72,806
5 25 Diameter vestone 1 1 SO 327,193.00 $27,193 $15,810.00 $15810
6 Seatwall at kiosk 1 1 $4 500.00 $4,500 57,200.00 $7 200 $4000.00 $4000
7
8 Am hitheater wall
Plaza seatwall 1
520 1
520 $38,000.00
$55.00 $38 000
528,600 $25,000.00
$35.00 $25 000
$18,200 515 200.00
$32.00 $15,200
$16,640
9 10' Concrete trail 325 325 $21.00 $6,825 $22.00 $7 150 $15.50 $5,038
10 8' Concrete trail 1520 1520 520.00 $30 400 517.60 $26 752 $13.00 $19,760
11 6'Concretewalk 160 160 $19.00 53,040 $13.20 $2,112 $10.50 $1,680
16 Live oak 47 47 $400.00 $18 800 $325.00 515 275 $280.00 $13,160
17 Red oak 1 81 81 5400.00 332 400 3325.00 526 325 $279.00 $22,599
18 Red oak 2 8 8 $425.00 $3 400 5350.00 32,800 $428.00 $3,424
19 Bald Tess 19 19 $400.00 57,600 5366.00 S6 954 $279.00 $5,301
20 Caddo ma le 8 8 $400.00 53,200 $300.00 52,400 $308.00 $2,464
21 Cedar elm 6 6 5375.00 52,250 $225.00 $1,350 5258.00 $1,548
22 Sweet um 20 20 $375.00 37,500 5300.00 36,000 $279.00 $5,580
23 Bur oak 21 21 $400.00 38 400 $225.00 54,725 $279.00 $5,859
24 Drake elm 4 4 $400.00 31 600 $565.00 52,260 $282.00 $1,128
25 Aristocrat ear 11 11 $275.00 $3,025 $250.00 32 750 $303.00 $3,333
26 Ca ital ear 10 10 $275.00 S2 750 5250.00 32 500 $303.00 $3,030
27 Cra rtle 52 52 $275.00 514,300 $260.00 $13,520 $206.00 $10,712
28 5 Construction fence 2500 2500 $1.00 32,500 $1.00 $2 500 $0.90 $2,250
29
30 Shade structure
Ha bales 1
4000 1
4000 $45,000.00
$2.00 545,000
$8000 38,667.00
$1.50 $8,667
36,000 $26,100.00
$1.30 $26,100
$5,200
31 Sift fence 400 400 $1.50 $600 $1.50 $600 $1.50 $600
32 Slate roof to a halt 1 1 $8 000.00 58,000 31 600.00 31 600 $2,000.00 $2,000
33 Solid sod 1 1 390,000.00 390,000 371,500.00 371,500 $38 000.00 $38,000
Total Deductive Alternates: 5477,690 S376126 S331 347
i
t '~'~~ 3'OtT2 0.SG ~ 53'667'026
Deductive alternates that will NOT be deducted:
12 ou le tennis court 1
` 100 000.00
3100,000
$118,000.00
118 000
88,0 9.00
019
13
14
15 Li htin for double tennis co
Li htin for sin le tenniscou
Maintenance buildin 1
1
1 1
1
1 $20,000.00
$10,000.00
347,000.00 320.000
310,000
347,000 320,000.00
511,500.00
355,548.00 320,000
311,500
355,548 $20,000.00
$11,500.00
340,000.00 $20,000
$11500
$40,000
1
3177 000 3205,048 9
$159 5