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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/11/1997 (2) Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA SEPTEMBER 8, 1997 7:00 P.M I. DISCUSSION OF CITY PARK GRANT AND PARKS PROJECTS II. UPDATE ON CONSTRUCTION OF CITY PARK III. UPDATE ON "GATEWAY" ENTRANCE MARKERS PROJECT IV. REPORT ON STATUS OF McPHERSON DAIRY SITE V. DISCUSSION OF AND RECOMMENDATION RE: CONSTRUCTION OF RESTROOM/CONCESSION FACILITY AT NATURE CENTER VI. OTHER BUSINESS VII. CITIZENS COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA* VIII. STAFF REPORTS •( This is a time allocated duringthe Parks and Recreation Advisory Board Meeting to informally address the Board on matters not on the agarda and requiring no formal action. Eadr presentation will be limited to a maximum of five minutes. Board members may not respond to citizens who speak regardmg matters not on the agenda) 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax (8171 577-1986 MEMORANDUM TO: Parks and Recreation Advisory Board FROM: Dianne McWethy, Assistant City Manager, DATE: September 16, 1997 .~' SUBJECT: "Draft" Minutes I have attached for your information a "draft" copy of the Parks and Recreation Advisory Board minutes, as prepared by Cynthia Singleton, Office Assistant. If you have questions or have any changes, please contact Cynthia at (817) 656-7275. I look forward to meeting with you on October 13, 1997. xx: John Grace, Councilperson Alan Linford, G-CISD Liaison Skip Keller, Parks and Recreation Coordinator DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES September 8, 1997 Chair Rich Hendler called the meeting to order at 7:10 p.m. on Monday, September 8, 1997, at the Parks and Recreation Office, 5109 Bransford Road, Colleyville, Texas. ROLL CALL: Members: Chair Rich Hendler, Laura Ann Travis, Tanya Copple, Mike Billings, William Recker, Joe Noorlag, Ken Crooks, Dan Witte Staff: Dianne McWethy, Assistant City Manager, Jim Foster, Public Services Director and Casey Sledge, Project Engineer Guests: Ginny Tigue 1. Discussion of City Park Grant and Parks Project Dianne McWethy provided an update concerning the grant for City Park. On August 28, 1997, the City received a $500,000 grant for the construction of City Park. 11. Update on City Park Project Casey Sledge, Project Engineer, provided the Board with an update for the construction of City Park. He reported that Phase I is on schedule. Upon completion of Phase I, approximately $3.5 million will be available for Phase II. The bids for Phase II will be opened on October 10, 1997 at City Hall. After discussions concerning City Park construction costs, for Phase II, exceeding available funds, the Parks and Recreation Board expressed a desire to prioritize immediate needs and provide a recommendation to the City Council for consideration. The Board will meet after the bid opening for Phase II. On the basis that the City received the $500,000 grant, Chair Hendler discussed that these funds could possibly be used for Phase II construction. General discussion indicated a tentative completion date of Phase II as Spring 1998. Jim Foster, Public Services Director, and Casey Sledge, Project Engineer, were invited to the October 13th, Parks and Recreation Advisory Board meeting. Chair Hendler stressed the importance of communication concerning the City Park construction projected completion date of roughly April 1998 and that the ballfields will not be ready for play until at least Spring 1999. As requested, Jim Foster explained the loss of the trees due to the construction. III. Update on "Gateway" Entrance Markers Project Jim Foster, Public Services Director, provided an overview of the "Gateway" Entrance Markers. The requests for bids are scheduled for October, with anticipated project completion in the spring. Ms. Ginny Tigue, was also present to provide additional information concerning the "Gateway" project. IV. Report on Status of McPherson Dairy Site Mr. Foster stated that the McPherson Dairy site would be a multi-use site to include an elevated storage tank, fire station and park. Kimley-Hom has been selected to develop the Master Plan for this site. As requested, Rich Hendler, Ken Crooks and Bill Recker agreed to serve on the Citizen's Committee for the development of the McPherson Dairy site. A public meeting will be scheduled in October to secure public input for this site. V. Construction of Restroom/Concession Facility At Nature Center Dianne McWethy, Assistant City Manager, reviewed correspondence received from Mill Creek homeowners stating their opposition to the construction of a restroom facility at the Nature Center. Ken Crooks moved and Laura Travis seconded that the funds for the Nature Center restrooms be reallocated to the concession/restroom facilities at the Pleasant Run Park. The Board voted to recommend that the funds be reallocated to the Pleasant Run Soccer complex. The motion carried with Dan Witte abstaining. VI. Other Business None VII. Citizens Comments/Presentations Regarding Items Not On The Agenda None. VIII. Staff Reports IX. Adjournment The meeting adjourned at 9:00 p.m. MEMORANDUM TO: Colleyville Economic Development Corporation FROM: Dianne McWethy, Assistant City Manage~r~~1, . "t' DATE. September 5, 1997 SUBJECT: Status of Projects I have prepared the following status report for the Colleyville Economic Development Corporation Capital Improvement Program: City Park The contract for City Park was awarded to Carter & Burgess in September 1996 in the amount of $401,310 to complete the park design. Phase I, of II phases, was awarded to North Texas Contracting in the amount of $1,283,762 in June 1997. The estimated completion date for Phase I is October 15, 1997. On August 28, 1997, the City received a $500,000 Texas Parks and Wildlife Commission grant for the construction of City Park. Phase II bids will be opened on October 10, 1997, with construction scheduled to begin November 5, 1997. The current budget for City Park is $5.2 million. Upon completion of design, Phase I construction and construction testing, approximately $3.5 ..million will remain in the original budget for Phase II. Phase II construction includes all of the park facilities and amenities. If current cost estimates from Carter 8~ Burgess are accurately reflected in the bids received for Phase II, adjustments will have to be made to the plan. For example, the shading structures and the seat walls at the ball fields, the amphitheater, 2,000 linear feet of jogging trail, or a practice wall for the tennis courts, as well as others, would be items for deducts. If bids come in lower than anticipated, the project would require less funding. Bransford Park Plan The committee for the development of a Master Plan for the 1.2-acre Bransford Park met to discuss overall goals and objectives for this project. At present, the engineering staff is researching Bransford Road in relation to the development of the park. A meeting has been tentatively scheduled in October. To date, at total of $375 of FY97 CEDC funds have been expended, with no additional projected expenditures by September 30tH City Entrance Markers The design of the entranceway monuments and landscaping is currently underway. On the basis that the cost of the design is being absorbed by the FY96-97 Street Department budget, no expenditures from the Colleyville Economic Development Corporation (CEDC) are expected prior to September 30th The plans for the entranceway improvements should be completed by October 15th, with advertising for bids in later October. Colleyville Trail Master Plan Staff is currently in the process of working with Carter 8~ Burgess, Inc. to clarify and define the scope of work for the Colleyville Trail Master Plan. The purpose of this plan is to identify potential trail routing for pedestrians, bicyclists and equestrian users within the City. The primary emphasis of the study will be to identify potential trail connections to local schools, parks and other key areas throughout the City. Staff anticipates finalization of the project scope in September, with no expenditure of CEDC funds during FY97. Community Center The construction contract for the Community Center was awarded to R. C. Small in the amount of $1.9 million on December 19, 1996, with the construction beginning almost immediately. The anticipated opening date of the Community Center is by-Christmas. The Community Center start-up cost projections include the following anticipated CEDC expenditures for FY98: 1) Construction change orders for stage lighting and curtains, sound system and kitchen facilities in the amount of $43,000; and 2) Furnishing budget of $147,000. The total for the above projected expenditures is $190,000, with a remaining contingency of $10,000. Kimzey Park Plan On August 4th, Carter & Burgess met with the Kimzey Park Citizen Advisory Committee to review their recommendations for the development of a Master Plan. At present, the engineering staff is securing bid proposals to conduct an area boundary survey to assist with the design. On August 23rd, the committee, staff and Carter & Burgess conducted awalk-through of the park area. Upon receipt of the survey information, Carter 8~ Burgess will develop master plan alternatives. To date, a total of $1,828.52 of FY97 CEDC funds have been expended, with an additional expenditure of $1,000 by September 30tH Staff has begun the process to pursue a Texas Parks and Wildlife Commission grant for the development of Kimzey Park. The next submission date for grant applications is January 1998, with an award date of July 1998. Restroom facilities for Pleasant Run, Nature Center and Sparger Park Pleasant Run The restroom/concession facilities at Pleasant Run Park will include woman and men's toilet facilities, concession area and a meeting room. The committee met on August 6tH with Carter & Burgess to review preliminary sketches of the restroom/concession facility. The project was proposed in two (2) phases, with Phase I, consisting of concession/restroom facility with a storage area and temporary pavilion. Phase 11 would complete the build-out of the enclosed pavilion. The preliminary cost projections, as presented by Carter & Burgess, are as follows: $126,000 Facility only 25,000 Sanitary sewer access 9,000 Facility w/ 144 square foot storage facility _ $160,000 Total estimated costs for Phase I 36,000 Estimated cost for Phase II, completion $196,000 Total estimated project costs for Phase I and II The final preliminary cost projections for this project were $196,000 to $200,000. On August Stn, Ken Crooks presented an overview to the Colleyville Soccer Association (CSA). At present, the engineering staff is securing bid proposals to conduct a route survey for the sanitary sewer. The next phase of the project will be for Carter 8~ Burgess to prepare drawings for Phase I and II, inclusive of preliminary estimate of construction costs. To date, a total of $1,000 of FY97 CEDC funds have been expended for this facility, with an additional expenditure of $1,500 by September 30tH Nature Center and Sparger Park The scope of the project includes women and men's restroom facilities, one water fountain and a porch area. On June 23rd, the consensus of Mill Creek homeowners, who attended the meeting, was that the neighborhood did not want restroom facilities at the Nature Center. The Parks and Recreation Advisory Board has received written confirmation of this position. The Parks and Recreation Advisory Board will discuss this issue at the September Stn meeting to provide a recommendation to the CEDC. If the CEDC elects to eliminate this project, due the neighborhood opposition, the funds could be reallocated to the Pleasant Run Park project. A total of $1,000 of FY97 CEDC funds has been expended, with no additional projected expenditures by September 30tH The residents of Sparger Park were mailed information that summarized the June 23rd, meeting and were requested to provide the Parks and Recreation Board feedback by August Stn. A meeting of the Parks and Recreation Advisory Board, Colleyville Soccer Association, and staff will be held on September 18, 1997, to assist Carter & Burgess to prepare a schematic design for this project. To date, a total of $925 of FY97 CEDC funds have been expended, with an additional expenditure of $1,000 by September 30tH McPherson Dairy Site In January 1997, the City purchased the McPherson Dairy site. The architectural firm, Kimley-Horn, has been selected to develop a Master Plan for this site. A public meeting will be held in October to secure citizen input for the development of this site. Library Staff anticipates a meeting in September, with representatives of the cities -of Southlake, Grapevine and Colleyville, to discuss the concept of the development of a tri-city library. xx: Exhibit 1 Exhibit 1 Project FY97 CEDC FY97 CEDC FY98 CEDC Appropriation Projected Expenditure Appropriation Request Bransford Park Master Plan $10,000 $375 $9,625 City Entrance Markers $200,000 $0 $200,000 Trail Master Plan $20,000 $0 $20,000 Community Center Start-up $0 $0 $200,000 Kimzey Park Master Plan $10,000 $2,829 $7,171 Pleasant Run Restrooms $60,000 $2,500 $57,500 Sparger Park Restrooms $50,000 $1,925 $48,075 Nature Center Restrooms $50,000 $1,000 $49,000 Total $400,000 $8,629 $591,371 COMMISSIONERS LEE M. BASS CHAIRMAN, FT. WORTH NOLAN RYAN VICE-CHAIRMAN ALVIN ERNEST ANG ELO, JR. MIDLAND JOHN AVILA, JR. FT. WORTH MICKEY BURLESON TEMPLE RAY CLY h1ER WICHITA FALLS CAROL E. DINKINS HOUSTON RICHARD (DICK) HEATH DALLAS SUSAN HO:`lARD~CHRANE BOERNE PERR7 R. BA55 C HAIRM AN~EM ERITUS FT. WORTH ~~.~F~,. ~I~F. ~,~ ~~\ ~~ ~. ~~ ~~ . ~~~ TEXAS PARKS AND WILDLIFE DEPARTMENT 4200 Sb51TH SCHOOL ROAD • AUSTIN, TEXAS 78744 • 51 2.389-4800 August 14, 1997 Mr. C. Robert Stripling City Manager P. O. Box 185 Colleyville, Texas 76034 Dear Mr. Stripling: ". ANDREW SANSOM E%ECUTIVE DIRECTOR This is to inform you that your application for COLLEYVILLE .City Park is scheduled for review by the Parks and Wildlife Commission at their public hearing on August 28, 1997 at Department I~eadquarters in Austin. The hearing will begin at 9:00 a.m.. Enclosed is a copy of the Department staff recommendation. Sincerely, C~~ Tim Hogsett, Di ector Recreation Grants Branch TH:ED:Ib Enclosure cc: Skip Keller, Parks & Recreation Coordinator ,. PROJECT SPONSOR: PROJECT: City Park LOCATION: Colleyville, Tarrant County DISCUSSION: MATCHING FUNDS REQUESTED: 5500,000 The City of Colleyville requests support to redevelop 40 acre City Park located in the central area of the city. Proposed development includes a 0.5 mile trail, 2 tennis courts, 2 horseshoe pits, volleyball court, basketball/in-line skating court, fishing platform, 5 lighted baseball/softball fields, landscaping/wildscaping, and signs. The local match consists of city funds and private donations of labor, equipment and materials. RECOMMENDATION SUPPORT IN MATCHING FUNDS: COLLEYVILLE Support the project. 5 500,000 r~ PROJECT SPONSOR: PROJECT: City Park LOCATION: Colleyville, Tarrant County DISCUSSION: MATCHING FUNDS REQUESTED: 5500,000 The City of Colleyville requests support to redevelop 40 acre City Park located in the central area of the city. Proposed development includes a 0.5 mile trail, 2 tennis courts, 2 horseshoe pits, volleyball court, basketball/in-line skating court, fishing platform, 5 lighted baseball/softball fields, landscaping/wildscaping, and signs. The local match consists of city funds and private donations of labor, equipment and materials. RECOMMENDATION SUPPORT IN MATCHING FUNDS COLLEYVILLE Support the project. 5500,000 h ~~F. V.U .. TEXAS PARKS AND WILDLIFE DEPARTMENT 4200 SMITH SCHOOL ROAD ~ AUSTIN, TEXAS 78744 • 512.389-4800 COMMISSIONERS LEE M. BASS CHAIRMAN, FT. WORTH NOLAN RYAN VICE-CHAIRMAN ALVIN ERNEST ANGELO. JR. MIDLAND JOHN AVILA, JR. FT. WORTH MICKEY BURLESON TEMPLE RAY CLY h1ER WICHITA FALLS CAROL E. DINKINS HOUSTON RICHARD (DICKI HEATH DALLAS SUSAN 1-10LYARD~CfIRANE BOERNE PERRY R. BA55 C HAIRM 4N~EM_RITUS FT. WORTH August 14, 1997 Mr. C. Robert Stripling City Manager P. O. BOX 18S Colleyville, Texas 76034 Dear Mr. Stripling: This is to inform you that your application for COLLEYVILLE City Park is scheduled for review by tl~e Parks and Wildlife Commission at their public hearing on August 28, 1997 at Department I-Ieadquarters in Austin. The bearing will begin at 9:00 a.~n.. Enclosed is a copy of the Department staff recommendation. Sincerely, C~~ Tim Hogsett, Di ector Recreation Grants Branch TH:ED:Ib Enclosure cc: Skip Keller, Parks & Recreation Coordinator ANDREW SANSOM EXECUTIVE DIRECTOR i