HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/6/1997 (2)G1tY of
~<`
Texas
PARKS AND RECREATION DEPARTMENT
~~
PARKS AND RECREATION ADVISORY BOARD
AGENDA
FEBRUARY 10, 1997
I. Update on Texas Park and Wildlife Grant for City Park
II. Discussion and Consideration of Funds for the Kimsey Park Master
Plan
III. Discussion and Consideration of Concession Stand and Rest Room
Facilities for Soccer Complex
IV. Staff Reports
V. New Business
VI. Citizen Comments/Presentations Regarding Items Not On the
Agenda*
*(This is a time allocated during the Parks and Recreation Advisory Board Meeting for citizens
to informally address the Board on matters not on the agenda and requiring no formal action.
Each presentation will be limited to a maximum of five (5) minuets. Board members may not
respond to citizens who speak regarding matters not on the agenda.)
P.O. Box 185
Colleyville, Texas 76034
(817) 656-8531
,i
i
PARKS AND RECREATION DEPARTMENT
Parks and Recreation Advisory Board Minutes
February 10, 1997
The meeting of the Colleyville Parks and Recreation Advisory Board was called to order by Chairman
Rich Hendler at 7:00 p.m. January 10, 1997
ROLL CALL: Chairman Rich Hendler, Joe Noorlag, Mike Billings, Tanya Copple
Laura Ann Travis, Dan Witte, William Recker and School Board
Liaison, Alan Linford -Staff: Mickey Landry, Joy Tailford
I. Update on Tegas Park and Wildlife Grant for City Park
Park Board Chairman Rich Hendler shared a memo from Jan Belcher which pointed out why our
grant wasn't funded and what we can do to make it more competitive in the next round.
2. Discussion and Consideration of Funds for the Kimsey Park Master Plan
David Dudjiak, Friends of Kimsey Park Representative, reviewed for the new Board members their
goals for Kimsey Park, and the need for a Kimzey Park Master Plan. Bill Recker made a motion to
develop a Master Plan for Kimsey Park hooking it up with the proposed Big Bear Creek Trail. The
master plan will include a waterway system linking Big Bear Creek to Southlake and Grapevine, and
a request for funding to come from C. E. D. C. and the Voluntary Park Funds if necessary. The
motion was seconded by Mike Billings, and was passed unanimously
3. Discussion and Consideration of Concession Stand and Rest Room Facilities for the
Soccer Complez
John Kane, President of the Colleyville Soccer Association, presented the Soccer Association
proposal for amulti-use facility at Pleasant Run Soccer Complex. Mr. Kane shared with the Board
that there was a N. Texas Soccer Grant they were per suing. Following discussion Laura Ann Travis
made a motion to recommend that the City Council support ($50,000) the multi-use facility at the
Pleasant Run Soccer Complex that included restrooms. Dan Witte made a second to the motion and
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
Fax: (817) 577-1986
-2-
3. Staff Reports
Rich Hendler passed out a memo Skip Keller regarding ball fields. A detailed status and time
projection will be given at the March meeting.
Kathye McCall presented a copy of the draft for the 1997 brochure to the board members.
4. Citizens Allowed to Address the Board
Kay Rita Husby, told the Board about the 26 acre plot of land behind O. C. Taylor school and how
she and others would like to see a portion of it developed into a "Wet Lands Area Laboratory".
5. Adjourn
MEMORANDUM
To: Bob Stripling, City Manager
From: Jan Belcher, Assistant City Manager
Date: January 30, 1997
Subject: City Park Grant From TPWD
This morning Skip Keller, Philip Neeley (Carter-Burgess) and I spoke with Elaine Dill from Texas
Parks and Wildlife Department regarding the scoring of our grant and the possibility of
resubmission in the next grant cycle. The following points are important in understanding why our
grant wasn't funded and what we can do-to make it more competitive in the next round:
• Elaine said that we submitted an excellent grant proposal that would have been funded in past
grant cycles. However, this round was very competitive, with more cities asking for larger
grant amounts, raising the point totals for funded projects by 10.
r
• We walked through each point category with Elaine, reviewing what did and did not get points
and why. We asked questions about restructuring the grant request to come up with more
points in certain categories.
The following categories are areas where we might be able to get more points if we revise the
grant request or get additional information and/or participation: recreational diversity, water
recreation development, recreational vs. support costs, special populations served, other
governmental contributions for non-grant cooperation (county or school district), or
conservation of natural resources. As we work through some of these possibilities, we will
make you aware of the proposed revisions.
Elaine cannot promise that our grant would be funded in the next round, but she suggested
we resubmit because we are so close to the amount of points needed for funding. Of the 30
cities that submitted grants that were not funded, she estimates only half will resubmit.
Those, along with new submissions, will compete for approximately $6.2 million in grant funds.
The resubmissions are due by February 28 and the grants should be announced next June.
We feel we can work our bid timing around those dates and still stay within our construction
time line.
• Resubmission does not require any additional action by the Council, just the revision of our
cover letter and project narrative.
The checklist and project list from TP&WD are attached for your review. Unless I hear otherwise,
I plan to resubmit the grant based on the information shown above. Please advise if you have
questions or need additional information.
COMMISSIONERS
LEE M. BASS
Chairman, Ft. Worth
NOLAN RYAN
Vice-Chairman
Alvin
MICKEY BURLESON
Temple
AAY CLYMER
Wichita Falls
YGNACIO D. GARZA
Brownsville
RICHARD (DICK) HEATH
Dallas
TERESE TARLTON HERSHEY
Houston
SUSAN HOWARD-CHRANE
eoeme
WALTER UMPHREY
Beaumont
PERRY R. BASS
Chairman•Emeritus
FL Worth
p.T E F
~~
x ~ a
~' ~.d~, t
..~ };~,,
TEXAS
PARKS AND WILDLIFE DEPARTMENT
4200 Smith School Road • Austin, Texas 78744 • 512-389-4800
January 23, 1997
Mr. C. Robert Stripling
City Manager
P. O. Box 185
Colleyville, Texas 76034
Re: Grant Application - COLLEYVILLE City Park
Dear Mr. Stripling:
ANDREW SANSOM
Executive Director
In the public hearing held January 23, 1997, the Parks and Wildlife
Commission considered your application for grant assistance. Due to
funding limitations, a number of projects could' not be supported in this
review. Your application was among those which were not approved.
However, your application may be reconsidered in the Spring 1997 review
if you notify the Department in writing prior to February 28, 1997. Please
review the enclosed resubmission information and contact Elaine Dill
(512/912-71 15) or Tim 13radle (5 i 2/912-7109) to discuss possible changes
and scoring details. All resubmissions should include a signed "Applicants
Certification and Program Assurances" form, along with one copy of all
changes in the project proposal. Changes received after the resubmission
deadline of February 28th will not be considered. If written notice is not
received by this deadline, the application will not be considered.
Please note that comprehensive plans which are not approved by the
January 31, 1997 application deadline are not eligible for scoring credit in
this review cycle. Comprehensive plans must be approved (or submitted in
an approvable format) prior to established January 31st and July 31st
application deadlines to be eligible for scoring credit.
Sinc ly,
im Hogsett,'Chief
Grants-In-Aid Program
TH:ED:Ib
Enclosures
>r•
•r
INSTRUCTIONS FOR RESUBMISSION OF GRANT APPLICATIONS:
r
This package is provided to assist you in assessing possible revisions which may make your
application more competitive. Items 1-3 relate to your project ranking in the January 23, 1997 funding
recommendation. Item 4 lists all documentation which could be affected by changes to your project.
Please submit only those elements which are revised. Item 5 must be signed and returned for all
projects proposed for resubmission.
1. Project Summary
2. Project Priority Listing
3. Individual Project Review Sheet
4. Application Resubmission Checklist
5. Applicant's Certification and Program Assurances (sign and retufn)
WAAT TO RESUBMIT:
1. Written notification of resubmission
2. "Applicant's Certification and Assurances", signed
3. One copy of all revised project elements
DEADLINES:
All documentation must be received (or post-marked) by February 28, 1997 to be eligible for
consideration in the current review cycle.
FOR MORE INFORMATION:
Contact the gra/nts staff person checked below:
V Elaine Dill (512/912-7115)
Tim Bradle (512/912-7109)
COMMISSION AGENDA ITEM N0.1
EXHIBIT B
PROJECT SPONSOR:
PROJECT:
LOCATION
City Park
Colleyville, Tarrant County
MATCHING FUNDS
REQUESTED: $500,000
DISCUSSION:
The City of Cole;^.-il{e rey~~ests support to rade~ielop 40 acre City Park located in
the central area of the city: Proposed development includes a 0.5 mile trail, 2 tennis
courts, 2 horseshoe pits, volleyball court, basketball/in-line skating court, 5 lighted
baseball/softball fields, irrigation, plaza, bleachers, and signs. The local match
consists of city funds and private donations of labor, equipment and materials.
RECOMMENDATION: Do not support the project due to limited funds.
SUPPORT IN
MATCHING FUNDS: -0-
COLLEYVILLE
1~6
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
~"~ O V1 Vl V1 vl ~!1 vl vl O O O M M M M M M M M M M M M M M M M
E-+ .-. .-. .-. .--~ .--~ r. .-. vi ~n N •--~ .--~ .--~ r.. .~-~ .-. .~ ~ .-.. .--i r. .--. ~ .--~ .--~ .--~
O
Q 0 0 0 0 0 0 0 0 v1 vl ul N N N N N N N N N N N N N N N N
z
a
F
a
O o
d ~ Q., ~-,
[T] O +-'
~~/ Q N o
z Q a
A w u -v
zAQ=
~ ~ c ~
G~p.o.~
~~•~
Q Z ' Q, ~
az¢~
Q W u
U
O W
aA
.~
O ~ ~ ~t d' ~f ~ G1 ~D ~O ~O v1 N vl Ul ~ ~ Vl tP1 ~!1 ~!1 ~1 v1 Ul N v'1 V1
O M M M M M M O ~O ~ ~D ~O ~O ~O ~O ~D ~D ~O ~O ~O ~O ~O ~O ~D ~O ~O ~D
tIl G1 ~' O1 ~ Q~ ~' l'~ I N[ ~ N M 00 M M M M M M M M M M M M M
69 b4 .-, .--~ N N M M M ~f ~ V'1 ~n vl ~D ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O
69 64 &4 69 69 6R 69 6A 69 6R 69 69 bR 69 69 69 69 69 ER 69 69 69 69 bA 64
U
AI 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Z o~rioooooo~,ooM000OOOOOOOOOOOo
o --~ o 0 0 0 0 o M o o ~o 0 0 0 c~i sR ~~~ bs ~~~~ sg s9
W o000oooo~noo~oooo
!~ o~"ooooovic~ooooo00
O M 0 0 0 0 0 t~ V'1 O O a\ O O O
~!1 ~ v1 vl t/'1 Vl ~A N 69 Vl ~l ~' .-. 4'1 N
64 69 b4 ~ 6R ff? 64 69 69 b9 69 69 64 69
U
W
A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
E"' j u1 O O U O, ~ O vi O O M O G O 0 0 0 0 vi O O c+i 0 0 0 0
Cn O 0 0 0 0 •O O M O O ~O 0 0 0 0 0 0 0 0 0 0 00 O O O O
~] 0 0 0 0 0 0 0 0 0 0 ~O 0 0 0 0 0 0 Vl Q~ V7 •--~ ~O O O O Ul
O ~t 0 0 0 0 0 t~ O O oo O O O --~ O O I~ t~ t~ vl t~ O O O G1
O M 0 0 0 0 0 f~ ~!1 0 0 Q~ O O O G1 O O Ul 00 ~O ~!1 M 0 0 0 G1
~ V' V7 Vl Vl ~!) Vl N EF! V'1 N C' --~ V1 V1 N ~!1 Vl '~' V' --~ N ~--~ U1 ~ N ~--~
W s9 ty9 69 EH cf1 fH 69 ft? 69 69 ER 64 b4 ER 6H 69 Fs3 69 69 69 ER 64 69 69 69 64
W Q L1Q QG1CaQ C1~1 Q r
~" ~iCa~3~iQ~3~i~3~3Q~3~3C~~23~1G1C~~1~2iQCa~3C~CaCa~i~!
~ Q Q Q Q Q Q Q Q Q Q Q Q Q Q
F
c ~
~ ,~ a x ~ .~
a? ,~ ~ p- ~
O~ ~. U
-o ~ ~ x ~ x ~' o °" ~
F~ c ~ o
U ~' U .~U -'-'b ~ •cU oa ''+~
~.
~ a~ ¢ ~ ~ a n io [ 0 F, v j ~ ~ U y G. °r
z Q ,ai ~. o ~ ~ U Q ~ `~ U ~ :~ y om, 3 a" U ~ ~ ~' ' ~ ~ Q ~ °° a
~. ~ ~ ~ ai ~ ~ a~
Q U,UF~3xwc°a;~~v~3voc~pUaoa3x~...aa.3v~E-~
W N ~ ~ oo ~ ~ ~ n ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ° ~ ono ono
O
U
--~ N M 'ct V'1 ~O t~ 00 Q~ O ~--~ N M ~ V7 ~D I~ 00 G1 O .-. N M V N ~ ~
r.. .-~ .--~ .--~ .--~ .-~ .--~ --~ .-. ~--~ N N N N N N N N
INDIVIDIIAL PROJECT REVIER SHEET
SPONSOR & PROJECT:
ATTENDEES:
MEETING DATE:
#1 Progress/compliance Ye No N/A
#2 Master plan priority points (1-20) ~ 7~
#3 Recreational diversity (1-10) ~P
#4 Water recreation
A. Development (1-5) -'
B. Acquisition (].-5) -'
#5 Geographic distribution
A. First opportunity (25)
B. New and different (15-20) ~S
#6 Recreational vs. support costs (1-25) 02 D
#7 Special populations served
A. Low income (1-4)
B. Minorities (1-4) ~_
C. Seniors (1-4) ~_
Youth-at-Risk (1-4) ~_
#8 Other educational/governmental contributi ons _
A. Match (1-15)
B. Permanent site dedication (5} -'
C. Non-grant cooperation (1-5) -
#9 Private donations
A. Land or cash (1-15) ~ ~
B. Labor, materials, equipment (1-10) ~
#l0 Acquisition, preservation and conservation _
A. Natural areas (40) '
B. Wetlands (30-35) ~ "!
C. Open space (20-25)
D. Dense area/future development (10) r-
#11 Renovation (1-5) ~_
12 Conservation of natural resources (1-5) ___-_
#13 Greenbelts (1-5}
#14 Cultural resources (1-5) '~`
TOTAL SCORE: --~~
This checklist is provided to assist with the resubmission of your grant application through the Texas
Recreation 8 Parks Account Program (TRPA). Please refer to sections of the Procedural Guide for detailed
application instructions.
the Department reserves the right to return applications which are not complete in fairness to other applicants
competing for Limited TRPA funds. ALL REVISIONS TO YOUR APPLICATION MUST BE RECEIVED BY THE ESTABLISHED
DEADLINE 70 BE ELIGIBLE FOR CONSIDERATION. Please be sure to include all required documents, follow
instructions closely, and call Grants-In-Aid if you have any Questions.
Documents noted with an asterisk (") are required for all resubmissions. The remaining items shown on this
checklist should be submitted only if they are revised, changed or will be required as a result of a change in
your application. PLEASE SUBMIT ONE COPY OF EACH DOCUMENT PITH YOUR RESUBMISSION N07IFICATIOH COVER LETTER.
* COVER LETTER EXPLAINING PROJECT REVISIONS
RESOLUTION AUTHORIZING THE i:PPLICATTON (^xecutec)
APPLICATION FORM - PART I
APPLICATION FORM - PART II
LETTERS OF COMMITMENT FOR ALL LAND, CASH, LABOR, EQUIPMENT & MATERIALS TO BE DONATED
LETTERS OF COMMITMENT & DRAFT AGREEMENTS FOR ALL 07HER GOVERNMENTAL/SCHOOL PARTICIPATION
* APPLICANT'S CERTIFICATION & PROGRAM ASSURANCES
LOCATION MAP
PROGRAM NARRATIVE
ENVIRONMENTAL ASSESSMENT(S) AND ENVIRONMENTAL CHECKLIST(S)
PHOTOGRAPHS OF 7HE PROJECT AREA(S)
ACQUISITION DOCUMENTATION (if applicable)
Acquisition Schedule
Boundary Nap
Preliminary Valuation letter
five-Year History of Property Conveyance
Assurance of Eligibility
TABULAR SUMMARY OF PROJECT ELEMENTS ~ COSTS
SITE PLAN FOR DEVELOPMENT
REGIONAL PLANNING COMMISSION "TRACS" LETTER (When available)
PROOF OF OLINERSHIP ~ LEGAL CONTROL (recocded deeds, draft lease/easement agreements)
PROOF THE SPONSOR CAN PREVENT DRILLING/HINING OF THE PROJECT SITE
NATURAL AREA VERIFICATION (if applicable)
4ETLAND VERIFICATION FROM 7PL10 RESOURCE PROTECTION DIVISION (if applicable)
SPONSOR-ENDORSED PARKS, RECREATION & OPEN SPACE PLAN (if applicable)
U.S. ARMY CORPS OF ENGINEERS REVIEl1 COMMENTS/CLEARANCE/40G PERMIT (if applicable)