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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-12/7/1992 r ~ , ~` GitY of y _:~ - ~~ Texas ~~ PARKS AND RECREATION DEPARTMENT ~,,:~~~ ~S~l~ ~ ~~ AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING Monday, December 7, 1992 6:00 P.M. City Park Annex 5109 Bransford Rd. CALL TO ORDER ~ ~ ~1,~~5 ~ ~~~U~ APPROVAL OF OCTOBER 5, 1992 MINUTES ~5~~1!~' ~ I,I~I~ ~~1~~~~'~~~~~~~~ 1. Discussion of the desi n and develo ment, tan for he ar s site located in the Mi 11 Creek subdi ~~~ g ~ ~ j~ka1;.~~.{~^~''~~~1~ v~~ ~brC,~~t~ ~~~,~t, ~~~~L~~:~~ wY~~~t ~c~ti. -ra.~~..V~~~ts 1 LQ~~~ M~ ~c~~' ~ h~nLS 2. Discussion c mending a park name for the park that is located in the Mill creek subdivision. r~~ra~1 s1'l~s ~3 ~7'sc ss3on of the Grapev ne Colieyville S h of District Natato ium._ ~} ~t"~ ~c~- ~ ~ ~ ~ ~O coy.. ~ 1 nt,~}.~a ~~-„ ~,.1~. ~ ~ Co~n~n ' tL.~l t, ~ ~ ~~ LAY ( , ; -`~ ~-. 4. Di s ussi on ~T"ey' vi 11~eS ba ebal 1 association rest for faci i ty i p vements and the response 1 i st from staff ~,d1L~t)ol~In ~ Gn ~ [y~l ~t71'~ ' ~iri~=~J~ j 5. Request from David Scott to ~ scuss the lights at the Pleasant Run soccer fields 1 with th Par s and Advisory Boar ~~,,L '~f~ ~~'\~ l~~A ~~~~~L~s^,`~ c~ R A PARK THAT WILL BE LOCATED 6. ~UB IC HEARING ~0 REVIEW THE PARK D VELOPMENT PLAN FO , ~~~' IN THE MILL CREEK SUBDIVISION. ~ ~ ~ _ ~ , (~ \ ~1r~,~,~,, ~~ ~t~~. ~' o~ ~d©~ ADJOURN ~ , , J CC`~r~~~u-`"- "' ~ ~~ , .~..~.. ~ ~ ~ ct~ ~~.~~ .. - ~ ~- . ~~ -1 J 1~,,~~ Leal ~~-~ ~-~~1~~ ~., . Colleyville, Texas 76034 (817) 656-8531 Schrickel, Rollins and Associates, Inc. PROGRAM OF DESIGN AND DEVELOPMENT MILL CREEK PARK Colleyville, Texas November 19, 1992 Revised December 3, 1992 For review and comment by the Park Development Committee MAJOR ISSUES (1) Preserve the park's natural character. (2) Provide opportunities for interpretation of natural features in the park to enhance its educational value. (3) Minimize impacts of the parking lot, rest room, playground, pavilion and other facilities on the surrounding neighborhood. (4) Locate structures or mitigate fills so that the carrying capacity of the floodway is not reduced. (5) Make site improvements as flood "proof' as possible. (6) Invite assistance from community volunteers for revegetative efforts, wildflower plantings, and interpretation of natural features. SITE IlVIPROVEMENTS AND RECREATION FACILITIES Rest Rooms Provide pad connected to parking lot paving for portable units. Pad is to be sufficiently sized to accommodate three units. At least one unit must be universally accessible. Consider rustic enclosure for portable units. Parking Lot Determine reasonable range of spaces required and make two proposals for parking lot size. Relationship to major facilities is critical. Provide universally accessible parking space(s) and connection to other accessible facilities. Mitigation may be required if fill required for driveway (grade) transition. Pavilion Relate location to parking lot and rest room facilities. Must be universally accessible and at least one picnic table should be accessible. Plan for alternative use as teaching-demonstration facility. Provide space for mounting interpretative plaques and/or exhibits. Mitigation may be required for site fills. Picnic Stations A station consists of concrete pad, table, grill and waste receptacle. Sensitively locate for views and minimal impact on park's natural resources. Mitigation may be required. Multi-purpose Pathways Concrete, all-weather surface for walking, jogging, skating, and biking. Connects the major park facilities including parking lot, pavilion, bridge(s), fishing pier and neighborhood sidewalks. Must be universally accessible as to cross slopes, longitudinal slopes, and surface finish. Provide benches, rest stations. Where possible, place in higher elevations of park. Consider security and safety in routings. Retaining walls and guardrails may be necessary in several locations. Nature Trails Natural surface, located close to creek and ponds, mostly in lower elevations of park. Benches Interpretative markers Connections with multipurpose trail as needed for access and efficient park circulation. Short loop within longer loop, each named appropriately. Wildlife observation blinds may be desirable. Trail markers may be needed. Opportunities for Natural Interpretation Beaver lodge, dam, cut trees, trails Giant pecans Largest tree in the park (elm?) Bottom land forest -cedar elm, oak, willow, cottonwood, bois 'd arc, black locust, others Grape "strangle" vines Creek hydrology -bank erosion Confluence of tributaries - dendritic patterns Oxbow cutoff Common mammals -cottontail, squirrel, armadillo, opossum, coyote (?), raccoon, skunk, others Animal burrows Mosses Understory shrubs and grasses Meadow grasses and flowers Hollowed (den?) tree Lightning-struck trees Forest floor -rotted logs Ponds -aquatic life (duck houses, blinds, turtle ladders, crawfish, fish, others) Night sounds listening stations (crickets, locusts, frogs, birds, others) Giant bird feeder -birds attracted Man's incursions (fill, trash, storm sewer outfalls, TRA lines) Mystery (spring/wel]?) site Hive (dangerous) Bridges and/or Low-water Crossings Prefabricated bridges recommended across main channel. Natural stone crossings in tributary for footpath. Several small culverts will be needed. Playground Universally accessible from parking lot. Play equipment shall be at least partially accessible. Wood equipment to fit in with natural character of the park. Impact attenuating surface of shredded wood fiber or pea gravel. Flooding may be detrimental to surfacing. Fishing Pier Materials and design need to withstand frequent flooding. Pier must be universally accessible. "Rustic" look has been suggested. Amphitheater Modest size, rustic. Topographic constraints may dictate that it be a "fire ring". Entry and Park Sign Several distinctive entries are desirable. Appropriate to park and Colleyville heritage. Will also need a project sign. Wild flowers Place so they can be seen from adjacent neighborhoods and streets. Wildlife Preserve/protect observed beaver habitat. Clean-up Remove junk and debris from creek and dump site. -. ~- PARKS & RE~REATI4N . -; • , . • ~ - B~ARD ,,, ,..... ,, ST F BR FIND `' ~ ' ' ~ ~' ~ ~'' .~'~ f'~. 1992 '~ AGENDA ITEM #~.~~ Please review the enclosed letter to Rick Wollin. Mr. Wo11in wi11 be present to discuss possible solutions to the facility improvements as requested by the Baseball Association with the Park Board. G1tY of _ :~ - _ -~ ~ik• Texas PARKS AND RECREATION DEPARTMENT September 28, 1992 Mr. Rick Wollin, President Colleyville Baseball Association 4600 Dartmoore Ln. Colleyville, Texas 76034 Dear Rick: Thank you for your efforts in addressing Colleyville Baseball- Association's facility needs for the upcoming 1993 season. I will address each of baseball's twenty three requests for improvements, keeping in mind the resources and manpower that is available to the Department. , Although the Department has experienced increases in the operating budget over the last several years, the Parks and Recreation Department has not received any funds ~r capital improvements. Many of your requests will necessitate capital expenditures .~d, unfortunately, the Department does not have these funds available. -The operating budget is designed for operating the Department on an on-going, routine basis. Funds in the operating budget are not earmarked for improvements such as the ones requested by the association. The result, therefore, is the fact that the Parks and Recreation Department will be unable to meet many of the association's requests because funds are not available for improvements to athletic facilities. .I will, however, address each request separately. Some requests can be achieved . through efforts of the parks staff with financial assistance from the parks operating budget. Please review the attached summary of your requests. If you have any questions do not hesitate to contact me at 656-8531. Respectfully Submitted, David Fain, Parks and Recreation Coordinator Copy: Dave Draz, Assistant City Manager -`tachment 5205 t3ransford Road P.O. Box 185 Colleyville, Texas 76034 (817) 656-8531 PROPOSED CBA WISH LIST 1 NEW BRONCOIPONY FIELD (SIMILAR TO FIELD #7): No funds available 2. FIILL TIME PARK SIIPERVISOR @ FIELDS ON SATIIRDAY:_ Personnel are scheduled to prepare fields every Saturday. Two and periodically, three employees are scheduled. However, it is cost prohibitive to schedule additional employees on the days when weather warrants the help. One of the employees scheduled for Saturday serves in the capacity of Park Superintendent. His responsibility includes the final authority to cancel games, if in his opinion, the fields cannot be prepared in a timely and economic manner. The City, because of the lack in personnel, will only prepare the fields once on Saturdays. No attempt will be made to prepare the fields again on Saturdays, as was the case last year. 3. DIRT FOR ALL FIELDS AS NECESSARY FOR REAORK PRIOR TO SEASON ,~=20-30 LOADS): ' The City will only purchase the dirt necessary to fill in low spots on the fields. The total maintenance budget for City Park is $6,500. This amount not only covers field maintenance, but lighting, as well as maintenance for other amenities in the park. In other words, the purchase of dirt will be on a very limited basis. 4. NEW BASES FOR ALL FIELDS: According to the Facilities Utilization Agreement, the association is responsible for the purchase of bases. However, the City has and will continue to assist in the purchasee of bases and pitching plates. 5. IMPROVE DRAINAGE - FIELDS #2, #4, #5, #6: The fields, unfortunately, were not constructed to drain. The City does not have any quick fix solutions. The City has created some drainage ditches that have helped divert the waters from the fields, but this has not completely solved the problem. The City will look at more drainage scenarios to improve drainage. 6. WATER FOR FIELDS #5, #6, #8, #9: There is a water source at each field except for #8 and #9; will investigate the possibility of a water source for #8 and #9. 7. ADDITIONAL EQIIIPMENT STORAGE AREA: The City does not have additional storage to provide the associations. 8. TELEPHONE LINE FOR ATHLETIC FIELD CONDITIONS: The line at the concession stand will be a dedicated line for all the associations; not only for athletic field conditions, but it will serve as an information line for all youth sports . programs. 9. GRASS FOR INFIELD ~2: The recommendation is to seed the infield on #2• The ~odirg will have to be performed sometime in June with the understanding that NO games can be scheduled on the field until sometime in late August. The City can incur the cost of seeding the field. 10 & 11 ELECTRICIAN TO CHECK OUT ALL LIGHTING PRIOR TOr MARCH: As mentioned in item #3, funds for maintenance are limited. The City, however, will assess the lighting conditions and repair lights etc. while staying within the budget guidelines of the Park and Rec. Budget. 12. SIDEAALR FROM DRIVE TO FIELD #5 & #6 SIDEAALR FROM DRIVE TO FIELD #7 & NEA: Because of the budget limitations the Parks & Rec. Dept. ' cannot construct a sidewalk as requested. 13. IMPROVE PARKING LOT @ FIELD #7: Holes will be filled in the parking-area behind field #7. 14 INSTALL PA SYSTEM IN CONCESSION AREA AISPEARERS ON EACH FIELD: If the association provides the PA system, the City will install it. 15. REMOVE ROCKS FROM OIITFIELD OF #3 AND RESEED: The City will continue to remove the rocks from #3. This is an ongoing effort because so many rocks exist on the site. The recommendation is not to seed the field because there is no means of watering the field. 16. IMPROVE DRAINAGE THRII OIITFIELD #7--I.E. GET RID OF DITCHES THROIIGH OIITFIELD: The City has sodded the washed out area on #7. The City will continue to improve #7 outfield conditions. 17. CHALK BIICRET3 THAT WORK! New chalking machine will be purchased! 18. REMOVABLE OIITFIELD FENCE - FIELD ~2: It is too cost prohibitive to purchase a portable outfield fence for field #2. 19. 2 BLEACHERS EACH FIELD: At the conclusion of the soccer season, the City will: move additional bleachers from the soccer site to City Park. 20 IRRIGATION LINES @ O C TAYLOR (IN CONJIINCTION WITH SCHOOL BOARD): 21. AGREEMENT BETWEEN CITY ~ GCISD TO FIELDS @ O C TAYLOR TO BE IRRIGATED & DRIIG BY RARE @ LEAST 3X PER WEER:_ It is too cost prohibitive to make improvements to the school site. It is also prohibitive to maintain these sites without additional personnel. 22. PRACTICE FIELDS W/BACKSTOP ON SOCCER FIELDS This idea may be feasible, however, again it is too cost prohibitive to purchase backstops. 23. PIIMP3, SHOVELS, SOIIEEGEES, RAKES AVAILABLE FOR IISE ON FIELDS: These tools are available and the City will purchase additional tools. PA.A.KS & 1~ECI~EATI~N B4Al~D -; .. ,. ; ; . STAFF BRIEFING- ~,; ;, ,:; ;~ ; ~ ~. .- .' ' , AGENDA ITEM ~ ,' ' , David Scott has, again, requested a meeting with the Park Board to discuss the lighting situation at Pleasant Run Park. Staf f advised Mr. Scott of the Board's recommendation to reaim the one light on the southeast pole and to a11ow the lights to remain on until 9:15 p.m.. He did not specifically state what he wanted to discuss. . ~~ ~, September 27, 1992 TO: Colleyville Park Board cc: C.S.A. File FROM: Colleyville Soccer Association - Jim Hoff SUBJECT: Lighting at Pleasant Run Soccer Fields The Colleyville Soccer Association was asked to reassess their needs for lighting at the Pleasant Run Fields. This assessment was in consideration of light reflection intrusion into one of the neighboring homes. The current agreement with the City is that the lights may remain on according to facilities use agreement until 9:15 p.m., six nights per week, excluding Sunday. Soccer activity is to end at 9:00 p.m., with 15 minutes to evacuate the ,premises. ;,The lights are on a timer so that this agreement can be maintained automatically. The C.S.A Board of Directors reviewed the situation at a Board meeting September 15, 1992. It was their consensus that without alternative lighted facilities to replace time given up at Pleasant Run, no adjustments could be considered at this time. The issues that lead to this decision were as follows: . One Field with light at Pleasant Run. . One Field at City Park three nights from 5:00 - 10:00 p.m. . Eighty (80) teams to practice, 28 of which are old enough to practice after dark. . Unlike Spring Soccer or Baseball, natural daylight is waning. In four weeks, it will be dark at 6:00 p.m.. It is the opinion of the C.S.A. Board that lighting the poles independently might help satisfy the neighbor's concerns. If the C.S.A. could have two fields at City Park six nights during the Fall Season, we could use Pleasant Run for games only. In any event, the size of the association and the time of the year preclude the need of the lights at Pleasant Run through 9:15 p.m.. J JMH/dah '~ ~ r; G~tY of ~' Texas PARKS AND RECREATION DEPARTMENT The City of Colleyville does hereby give notice 'that there will be a Public Hearing conducted on Monday December 7, 1992 at 7:00 P.M. at the City Park Annex, 5109 Bransford Rd. The purpose of the meeting is TO REVIEW THE PARK DEVELOPMENT PLAN FORA PARK THAT WILL BE LOCATED IN THE MILL CREEK SUBDIVISION. For further information contact the Colleyville Parks and Recreation Department at 656-8531. David Fain Parks and Recreation Coordinator 5205 Bransford Road P.O. Box 185 Colleyville, Texas 76034 (817) 656-8531