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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-10/5/1992G1tY of Texas PARKS AND RECREATION DEPARTMENT AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING Monday October 5, 1992 City Park Annex 7:00 P.M. 5109 Bransford Rd. CALL TO ORDER Approval of September 14, 1992 1. Discussion and consideration of lighting alternatives at the Pleasant Run soccer fields. 2. Discussion and consideration of a policy that addresses registration procedures for residents and nonresidents. '~ Discussion and consideration of input from the youth sports associations concerning an increase in the nonresident fee. 4. Discussion of resurfacing Colleyville Middle School Tennis Courts. 5. Reports A. Parks and Recreation B. Park Board Chairman C. Arts Commission D. Creative Playground 6. Other Concerns ADJOURN 5205 Bransford Road P.O. Box 185 Colleyville, Texas 76034 (817) 656-8531 1 ' PARKS AND RECREATION ADVISORY BOARD STAFF BRIEFING ITEMS #1 - #4 OCTOBER 5, 1992 #1. Lights at the Pleasant Run soccer fields - At the 9-14-92 Park Board meeting met with David Scott to discuss various lighting solutions that could possibly eliminate Mr. Scott's concern of the lights illuminating the inside of his residence. Several possibilities include a) Turn the southeast and northeast poles around to create an additional practice area (turn the poles away from Mr. Scott's house). b) re-aim the southeast pole. c) Turn the lights off between 8:00 and 8:30 P.M. The soccer association met and discussed Mr. Scott's concerns. Attached are their comments. STAFF RECOMMENDATION: 1) Continue to recognize the existing policy of lights out at 9:15 P.M. as per soccer association's recommendation. 2) Re-aim the light on the southeast pole at a cost of $400.00. #2. Registration procedures for residents and nonresidents - Representatives from the youth sports associations will provide staff with comments about the proposed registration policy at their 10-5-92 meeting. Staff will provide the Board with the associations comments. E ~3. Increase in the nonresident fee - Comments from the associations will be provided to the Board at the meeting. #4. Chairman Linford will update the Board on the status of resurfacing the Colleyville Middle School tennis courts. !1- September 27, 1992 TO: Colleyville Park Board cc: C.S.A. File FROM: Colleyville Soccer Association - Jim Hoff SUBJECT: Lighting at Pleasant Run Soccer Fields The Colleyville Soccer Association was asked to reassess their needs for lighting at the Pleasant Run Fields. This assessment was in consideration of light reflection intrusion into one of the neighboring homes. The current agreement with the City is that the lights may remain on according to facilities use agreement until 9:15 p.m., six nights per week, excluding Sunday. Soccer activity is to end at 9:00 p.m., with 15 minutes to evacuate the premises. The lights are on a timer so that this agreement can be maintained automatically. The C.S.A Board of Directors reviewed the situation at a Board meeting September 15, 1992. It was their consensus that without alternative lighted facilities to replace time given up at Pleasant Run, no adjustments could be considered at this time. The issues that lead to this decision were as follows: . One Field with light at Pleasant Run. . One Field at City Park three nights from 5:00 - 10:00 p.m. . Eighty (80) teams to practice, 28 of which are old enough to practice after dark. . Unlike Spring Soccer or Baseball, natural daylight is waning. In four weeks, it will be dark at 6:00 p.m.. It is the opinion of the C.S.A. Board that lighting the poles independently might help satisfy the neighbor's concerns. If the C.S.A. could have two fields at City Park six nights during the Fall Season, we could use Pleasant Run for games only. In any event, the size of the association and the time of the year preclude the need of the lights at Pleasant Run through 9:15 p.m.. JMH/dah #~ Z ,r September 14, 1992 ,~ City of Colleyviile Park Board Policy Subject: Youth Sports Priority of Applicants Coileyviile Residents shall receive priority in registration for all City of Colleyviile co-sponsored activities including those of the Colleyville Baseball Association, The Colieyvilie Soccer Association, Colleyville Pee Wee Football Association, Colleyville Youth Athletic Association (Girls Softball) and the City of Colleyville sponsored Basketball and Track Programs. Coileyviile residents shall include those families residing in.Colleyville as well as those families who include a member who works in Colieyvilie. ,. , Priority shall be given to residents by allowing publicized registration periods for residents, after this initial period registration will open up to the general public based on the criteria of the association and the available space in the program. .:: ,.,n ~ ;-,-- ..~- -~, DRAFT ~RgFp PARKS AND RECREATION ADVISORY BOARD MINUTES AUGUST 6, 1992 CALL TO ORDER Chairman Alan Linford called the meeting to order at 7:05 P.M. on Thursday August 6, 1992. ROLL CALL: Alan Linford, Yvonne Hatton, Paul Vigiletti, Curtis Hamilton, Jim Hoff, Mike Billings, Sharon Curry, Recreation Supervisor. GUESTS.: David Scott APPROVAL OF JULY 2, 1992 MINUTES: Jim Hoff made a motion to approve the July 2, 1992 minutes. Mike Billings seconded the motion which carried by a unanimous vote. 1. DISCUSSION AND CONSIDERATION OF REQUEST FOR FUNDS FROM CREATIVE PLAYGROUND COMMITTEE. Mike Billings briefed the Board on the status of the Creative Playground Committee. He reported that $1,000.00 in seed money is needed to begin fund raising. PAUL VI6ILITTI MADE A MOTION TO REQUEST 1,000.00 FROM THE PARK LAND DEDICATION FJND FOR THE CREATIVE PLAY6ROUND COMMITTEE. CURTIS HAMILTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 2. REQUEST FROM DAVID SCOTT TO DISCUSS THE SOCCER FIELD LIGHTS WITH THE PARKS AND RECREATION ADVISORY BOARD. David Scott addressed the Board on the situation of Soccer Fields. He suggested rewiring the lights to and have lights reaimed so they. do not shine in his is 1) to evaluate the options for rewiring the ligl separately. 2) Redirect the lights at night. 3) for safety considerations. NO ACTION TAKEN 3. REPORTS the lights at the Pleasant Run separate breakers for each bank; house. The Park Board recommendation its to control each bank of lights Evaluate using one bank of lights A. PARKS AND RECREATION - Sharon Curry reported the summer programs was an overwhelming success. The track team had sixteen (16) competing in the State Games of Texas. The number of participants in the State Games increased in participation over last year. B. PARK BOARD CHAIRMAN - Updated the Board on status of Timmaron development; reported the Baseball Association has applied for the Texas Rangers Charity Foundation grant for the construction of a field. There are several advantages z., in the Colleyville grant due to the involvement of Ranger players living in the Community. Jeff and Melanie Russell hand carried the application to Tom °~-ks and Recreation Advisory Board ~~~inutes of September 14, 1992 Page 2 3. UPDATE ON THE MILL CREEK PARK GRANT APPLICATION Chairman Linford updated the Park Board about the TPWD grant for developing the park site located in the Mill Creek subdivision. Staff will update the Board on the status of the grant process and notify the Board about meeting dates and times when the information becomes available. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF UPDATING THE PARKS AND RECREATION MASTER PLAN After a brief discussion, Chairman Linford stated he will solict Bo Bass of Schrickel, Rollins and Associates to provide an outline of comparing and contrasting the '90 plan with the present parks and recreation conditions. NO ACTION TAKEN 5. DISCUSSION AND CONSIDERATION OF A POLICY THAT ADDRESSES REGISTRATION OF RESIDENTS AND NON RESIDENTS FOR RECREATION AND SPORTS PROGRAMS Chairman Linford presented to the Park Board a proposal that addresses recreation -nd sports registration procedures for residents and non residents (appendix I). .Ter a lengthy discussion, the Park Board agreed that Jim Hoff incorporate some possible concerns the sports associations may have and present the revised proposal the the Park Board at the October meeting. The Park Board also requested the David Fain send the revised copy to the athletic associations for their review and comments. The athletic association's comments will then be reviewed at the November Park Board meeting. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF INCREASING THE NON RESIDENT FEE FOR SPORTS PROGRAMS Chairman Linford proposed to the Park Board to revise the non resident fee policy. His recommendation is to increase the non resident athletic fee. The fee presently is $10.00. MIKE BILLINGS MADE A MOTION TO INCREASE THE NON RESIDENT ATHLETIC FEE FROM $10.00 TO $15.00. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 7. REPORTS a. PARKS AND RECREATION No report b. PARK BOARD CHAIRMAN No report ARTS COMMISSION ~~ul Vigiletti stated that the Arts Commission is planning to have a booth at the BBQ event October 17-18. The Commission will provide citizens with a questionnaire. The questionnaire asks the citizens various questions about their interests in the Arts. rks and Recreation Advisory Board ..,mutes of September 14, 1992 Page 3 8. OTHER CONCERNS Rick Wollin and Mike Powlin, representing the Colleyville Baseball Association, discussed various issues with the Park Board. One situation mentioned by Rick Wollin was the tremendous growth in participation in the baseball program. Where as 4 to 5 years ago the Association participation rates were 30-40 teams with 400 children. The '92 season resulted in a jump to over 60 teams and 900 participants. Rick Wollin continued by stating that there is a lack of practice facilities in the community. He also stated that the baseball board of directors would like to see viable option to increase funding of parks, more specifically for baseball fields. Mike Powlin also commented on the lack of practice facilities as well as the poor practice conditions at the OC Taylor and Colleyville Elementary school sites. He also stated that he would like to see an increase in the number of practice facilities. ADJOURNMENT There being no further business, Jim Hoff made a motion to adjourn the meeting at 11:00 P.M. Gail Mills seconded the motion which carried by a unanimous vote. Appendix I September 14, 1992 City of Colleyville Park Board Policy Subject: Youth Sports Priority of Applicants Colleyville Residents shall receive priority in registration for all City of Colleyville co-sponsored activities including those of the Colleyville Baseball Association, The Colleyville Soccer Association, Colleyville Pee Wee Football Association, Colleyville Youth Athletic Association (Girls Softball) and the City of Colleyville sponsored Basketball and Track Programs. Colleyville residents shall include those families residing in .Colleyville as well as those families who include a member who works in Colleyville. Priority shall be given to residents by allowing publicized registration periods for residents, after this initial period registration will open up to the general public based on the criteria of the association and the available space in the program.