Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/14/1992 ~ ~ , City of r Texas PARKS AND RECREATION DEPARTMENT AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MONDAY, SEPTEMBER 14, 1992 CITY PARK ANNEX 7:00 P.M. 5205 BRANSFORD RD. CALL TO ORDER APPROVAL OF AUGUST 6, 1992 MINUTES 1. DISCUSSION OF THE OVERLAND TRAILS PARK SITE. 2. DISCUSSION AND CONSIDERATION OF LIGHTING ALTERNATIVES AT THE PLEASANT RUN SOCCER FIELDS. 3. UPDATE ON THE MILL CREEK PARK GRANT APPLICATION 4. DISCUSSION AND CONSIDERATION OF UPDATING THE PARKS AND RECREATION MASTER PLAN ., 5. DISCUSSION AND CONSIDERATION OF A POLICY THAT ADDRESSES REGISTRATION OF RESIDENTS AND NON RESIDENTS FOR RECREATION AND SPORTS PROGRAMS 6. DISCUSSION AND CONSIDERATION OF INCREASING THE NON RESIDENT FEE FOR SPORTS PROGRAMS 7. REPORTS A. PARKS AND RECREATION B. PARK5 BOARD CHAIRMAN C. ARTS COMMISSION 8. OTHER CONCERNS 5205 Bransford Road P.O. Box 185 Colleyville, Texas 76034 (817) 656-8531 STAFF BRIEFING #1 OVERLAND TRAILS Marilyn Baker will be present t:o update and discuss with the Board the Overland Trails park site. ------------------------------------------------------------------ # 2 SOCCER LIGHTS . Enclosed is a price for altering the lighting at Pleasant Run . RECOMMENDATION: Based on the fact that funds are not available to alter the lighting scheme at the soccer fields, the recommendation from staff is to not change the lighting scheme. ------------------------------------------------------------------ #3 MILL CREEK PARK GRANT For your information, enclosed, is a draft schedule of the work to be performed at the Mill Creek. park site. RECOMMENDATION: staff recommends that the Parks Department Review Committee consist of any or all of the Park Board Members. -------------------------------------------------------------------- #4 UPDATE OF THE PARKS AND RECREATION MASTER PLAN It was suggested at the August. 6, 1992 Park Board Meeting. RECOMMENDATION: Discuss and ~~onsider the various procedures and strategies of updating the plan. -------------------------------------------------------------------- #5 POLICY ADDRESSING REGISTRATION OF RESIDENTS AND NON RESIDENTS Chairman Linford has requested this item be placed on the agenda. -------------------------------------------------------------------- #6 INCREASING: NON RESIDENT FEES Chairman Linford has requested this item be placed on the agenda. DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES AUGUST 6, 1992 CALL TO ORDER Chairman Alan Linford called the meeting to order at 7:05 P.M. on Thursday August 6, 1992. ROLL CALL: Alan Linford, Yvonne Hatton, Paul Vigiletti, Curtis Hamilton, Jim Hoff, Mike Billings, Sharon Curry, Recreation Supervisor. GUESTS: David Scott APPROVAL OF JULY 2, 1992 MINUTES: Jim Hoff made a motion to approve the July 2, 1992 minutes. Mike Billings seconded the motion which carried by a unanimous vote. 1. DISCUSSION AND CONSIDERATION OF REQUEST FOR FUNDS FROM CREATIVE PLAYGROUND COMMITTEE. Mike Billings briefed the Board on the status of the Creative Playground Committee. He reported that $1,000.00 in seed money is needed to begin fund raising. PAUL VI6ILITTI MADE A MOTION TO REQUEST 1,000.00 FROM THE PARK LAND DEDICATION FJND FOR THE CREATIVE PLAY6ROUN0 COMMITTEE. CURTIS HAMILTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 2. REQUEST FROM DAVID SCOTT TO DISCUSS THE SOCCER FIELD LIGHTS WITH THE PARKS AND RECREATION ADVISORY BOARD. David Scott addressed the Board on the situation of Soccer Fields. He suggested rewiring the lights to and have lights reaimed so they. do not shine in his is 1) to evaluate the options for rewiring the ligl separately. 2) Redirect the lights at night. 3) for safety considerations. NO ACTION TAKEN 3. REPORTS ~RAFp the lights at the Pleasant Run separate breakers for each bank; house. The Park Board recommendation its to control each bank of lights Evaluate using one bank of lights A. PARKS AND RECREATION - Sharon Curry reported the summer programs was an overwhelming success. The track team had sixteen (16) competing in the State Games of Texas. The number of participants in the State Games increased in participation over last year. B. PARK BOARD CHAIRMAN - Updated the Board on status of Timmaron development; reported the Baseball Association has applied for the Texas Rangers Charity Foundation grant for the construction of afield. There are several advantages z_ in the Colleyville grant due to the involvement of Ranger players living in the Community. Jeff and Melanie Russell hand carried the application to Tom ~,,,,r Parks and Recreation Advisory Board minutes of August 6, 1992 Page 2 Schieffer. They have also agreed to head the fund raising for matching funds along with Bobby Whitt, Rafael Palmerio, and Jose Guzman; Mill Creek update - Texas Parks and Wildlife met last week. The City is waiting for an answer and is in excellent position for approval. The first steps, if approved is two professional independent appraisals and archeological study; soccer fields ground breaking - good P/R. Project a little ahead of schedule. Soccer opening day is scheduled for September 9. C. ARTS COMMISSION - Paul Vigiletti reported the Arts Commission has five members. First project is a booth at B-B-Q cook-off along with some type of children's entertainment, working on a survey, designing logo. Goals - begin with children's theatre and orchestra; secure locations for practices and performances. 4. ~ OTHER CONCERNS A. Yvonne Hatton expressed concerns over Schrickel Rollins involvement with development of Mill Creek. In her opinion, the natural study prepared by them was very poor. She does not want someone developing our natural park places very little importance on the natural area. B. Paul Vigiletti would like to consider moving the meetings to Monday nights due to schedule conflicts. Straw vote - Hatton, Hamilton against; Linford, `O Hoff, Billings, Vigiletti for. Will pole absent members for opinion. C. Jim Hoff presented article from PITCH magazine on new soccer fields. D. Mike Billings noticed a for sale sign on Pleasant Run near lot recently purchased. Should it be checked in to? E. Jim Hoff questioned need for physical assessment of all parks for future needs i.e. what is in them, what needs are, etc. Alan stated that is covered in the Parks and Recreation Master Plan which is due for an update. F. Alan Linford requested that David Fain confirm the Overland Trails project status; ask Marilyn Baker for an update for the Board. ADJOURNMENT There being no further business, Paul Vigiletti made a motion to adjourn the meeting at 9:35 P.M. Mike Billings seconded the motion which carried by a unanimous vote. HENTZEN ELECTRIC 6524 RIDGLEA DR. WATAUGA, TX 76148 (817) 581-8576 PROPOSAL SUBMITTED T0= City of Colleyville Parks and Recreation Department JOB DESCRIPTION= Rewire soccer field pole light so that each pole will be operated separately, and controled in one central location. Electrical contractor will provide one man and a lift truck for one night to ame pole lights at soccer field. CONTRACTOR WILL PROVIDE= 1) Twelve circuit panel with breakers. 2) Install correct wiring to each pole light. 3) Install four sets of on off buttons one for each pole. 4) Four 30 amp lighting contractor. 5) One lift truck to ame pole lights at night. 6) All wire and labor to complete this project. We hereby agree to furnish material and labor, as specified on the plans submitted, for the sum of X1,628.56 (ONE THOUSAND SIX HUNDRED TWENTY EIGHT DOLLARS AND 56/100). Any alteration or deviation from specifications involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate, as stated above . All material is guaranteed to be as specified in the plans All work is to completed in a workman like manner according to the standard practice. All agreements are contingent upon .~ strikes, accident or delays beyond our control. Work is fully covered by liability insurance. All work is guaranteed to be performed by a licensed electrician. This agreement considered null and void if not accepted within 30 days. ,i~ C=cli/ R~D H~ T V 8/18/92 (817) 581-8576 BEEPER 331-1337 Schrickel, Rollins and Associates, Inc. SEQUENTIAL SCHEDULE -DRAFT September, 1992 MILL CREEK PARK City of Colleyville Estimated Time Requirement Task Cumulative 4 weeks 4 weeks Complete aerial photography and boundary and topographic survey. 3 weeks 3 weeks Begin design process. Complete schematic design phase. 1 week 4 weeks Present schematic design and preliminary estimate of construction costs with identified construction/budget alternates to Park Development Committee. 1 week 5 weeks Present same as above, with recommended priorities, to Park Board. 1 week 6 weeks Present same to City Council. 10 weeks 16 weeks Begin design development/construction documents phase. Begin plat preparation. Park Development Committee review of plans in progress (50 to 75% complete) at offices of Schrickel, Rollins and Associates. Deliver construction documents for City Staff review. Deliver plat for City Staff to begin P&Z process. Mail plans to State for "Elimination of Architectural Barriers Program" review by Texas Department of Licensing and Registration. 2 weeks 18 weeks Review of plans by City. Begin final revisions. . r - ? Schirickel, Rollins and Associates, Inc. 2 weeks 20 weeks Complete revisions. Begin printing bid document packages. 3 weeks 23 weeks City begins public advertisements to bidders. Release and distribution of bid packages (plans and project manuals). Estimated return of plan review by State. (Addendum or change order may be necessary if State requires revisions.) City opens bid proposals. 2 weeks 25 weeks Begin evaluations of bid proposals and lowest bidders. Allow time for negotiations (if necessary) and staff report. 2 weeks 27 weeks City award of contract to lowest qualified bidder. Approval of plat by P&Z Commission. 2 weeks 29 weeks City and Contractor complete execution of contract (signatures, bonds, insurance forms and attorney reviews). Subtotal = 7 months 30 weeks 59 weeks Begin Construct Phase for approximately $450,000 dollars of park improvements. The project will include natural interpretative area, site preparation, utilities, parking, drainage, trail system, fishing pier, playground, picnic facilities, shelters, restroom building, sign and recreational open space. Allow 7 months until "completion for acceptance" is accomplished. 4 weeks 63 weeks No contingencies included for possible delays such as abnormal inclement weather. Four weeks included for final inspection and punch list corrections. Subtotal = S months . 8 ~ # Schrickel, Rollins and Associates, Inc. Total = 15 months from start of design Terry T. Cheek, ASLA September, 1992 Projected occupation of facility by City. ~ # Schrickel, Rollins and Associates, Inc. GRANT PROCEDURES SUMMARY A. Pazk Staff Recommendation ' B. TP&WD Commission Action C. TP&WD Letter of Notification D. Conform to requirements of the Letter of Notification (1 month) 1. Archeological Survey (not required) 2. COE Section 404 Permit (not required) 3. Wetlands (not required) 4. Water Rights Commission (not required) 5. Environmental Addendum E. Sign Project Agreement (TP&WD/City) (1 - 3 months) F. Appraisals (2 - 3 months) (appraisals must be completed within 9 months of City's receipt of Letter of Notification) 1. Contract with qualified appraiser(s) 2. Statement of Opportunity to Accompany Appraiser executed 3. Prepare appraisal(s) (must include all information required in TP&WD "Appraisal Instructions") 4. Submit appraisals to TP&WD for review 5. Texas Department of Transportation reviews appraisals 6. TP&WD provides written notification to City of the approved fair market value to be used as the basis of grant match and project budget G. Take Fee Simple Title to Project Site (Must follow written State acceptance of executed Project Agreement and occur within l2 months of appraisal approval by TP&WD) 1. Warranty Deed 2. Statement of Just Compensation executed 3. Statement of Donor executed } Schrickel, Rollins and Associates, Inc. H. Develop Construction Plans, Specifications and Bid Documents (4 - 5 months) 1. Acquire aerial photography - w ~ ~' " ~'' " " " ' ' 2. Acquire topographic/existing conditions 3. Execute various certifications I. City Council Approves Plan & Authorizes Advertisement for Bids (1 month) J. Plans Sent to TP&WD and Architectural Barriers Committee for Review and Approval (2 - 3 months) '" K. City Advertises and Receives Bids (2 months) 1. Evaluate Bids 2. Authorize Contract for Construction L. Request Reimbursement for Property Donation • Submit to TP&WD: 1. Warranty Deed 2. Letters from TP&WD and Architectural Barriers Commission approving plans 3. Bid Tabulation 4. Bid Advertisement 5. Executed contract between City and Contractor (low bidder only) ~ ~0 dU~ batii~ ~'b J e.N~,~~rvnc:~ ~/o."` TV u/[l M. Placement of Temporary Program Acknowledgement Sign N. Begin Construction After City Receives Written Notice-to-Proceed from TP&WD 1. Contractor Work 2. Force Account Work O. City provides TP&WD Written Notification of Project Completion 5 Schrickel, Rollins and Associates, Inc. ~X P. TP&WD Conducts Final Site VisitJReview and Project Audit Q. A Permanent Sign Must be Provided by City Upon Completion of Construction R. City Files Annual Reports for a Period of Five Years After Project Completion Detailing Present and Anticipated Improvements and Programs for the Site rf OR~¢'( CALL TO ORDER PARKS AND RECREATION ADVISORY BOARD MINUTES SEPTEMBER 14, 1992 ~Rgpp Chairman Alan Linford called the meeting to order at 7:00 P.M. on Monday September 14, 1992. ROLL CALL: Alan Linford, Yvonne Hatton, Paul Vigiletti, Curtis Hamilton, Jim Hoff, Mike Billings, Gail Mills, Jack Hartnett, David Fain, Parks and Recreation Coordinator. GUESTS: Kathy Kirkland, David Scott, Mike Powlin, Rick Woltin. APPROVAL OF AUGUST 6, 1992 MINUTES: Jim Hoff made a motion to amend item X36. The date in the minutes represented the wrong date (Sept. 9). The date should be corrected to read September 19. Curtis Hamilton made a motion to accept the minutes as presented with the amendment. Mike Billings seconded the motion which carried by a unanimous vote. 1. DISCUSSION OF THE OVERLAND TRAILS PARK SITE. .~ Kathy Kirkland, representing the Overland Trails homeowners association, discussed with the Park Board the status of the Overland Trails Park site. Ms. Kirkland asked if voluntary park funds were available to fund the development of the overland trails park site. After much discussion. it was concluded that although funds are not available for development of the site, park staff will meet with representatives of the association to review what possibly can be accomplished with park staff, donations, and assistance from members of the association. NO ACTION TAKEN 2. DISCUSSION AND CONSIDERATION OF LIGHTING ALTERNATIVES AT THE PLEASANT RUN SOCCER FIELDS David Scott, who resides on Pleasant Run road across from the existing soccer fields, discussed with the Park Board various possibilities of re-aiming the lights at the fields. Mr. Scott's concern is the amount of light that shines through his window when the soccer lights are on. Mr. Scott requested the Park Board consider: a) turn the southeast and northeasfi poles around to create an additional practice area (turn the poles away from Mr. Scott's house). b) re-aim the southeast pole. c) Turn the lights off between 8:00 and 8:30 P.M. Chairman Linford proposed to the Park Board that Jim Hoff make an assessment of re-aiming the lights. Mr. Linford also proposed that Jim discuss with the soccer board the possibility of turning off the lights between 8:00 - 8:30 P.M. NO ACTION TAKEN ~- Parks and Recreation Advisory Board minutes of September 14. 1992 Page 3 8. OTHER CONCERNS Rick Wollin and Mike Powlin, representing the Colleyville Baseball Association, discussed various issues with the Park Board. One situation mentioned by Rick Wollin was the tremendous growth in participation in the baseball program. Where as 4 to 5 years ago the Association participation rates were 30-40 teams with 400 children. The '92 season resulted in a jump to over 60 teams and 900 participants. Rick Wollin continued by stating that there is a lack of practice facilities in the community. He a l so stated that the baseba I I board of d i rectors wou I d I i ke to see v i ab l e option to increase funding of parks, more specifically for baseball fields. Mike Powlin also commented on the lack of practice facilities as well as the poor practice conditions at the OC Taylor and Colleyville Elementary school sites. He also stated that he would like to see an increase in the number of practice facilities. ADJOURNMENT There being no further business, Jim Hoff made a motion to adjourn the meeting at 11:00 P.M. Gail Milts seconded the motion which carried by a unanimous vote. .~ Parks and Recreation Advisory Board minutes of September 14, 1992 Page 2 3. UPDATE ON THE MILL CREEK PARK GRANT APPLICATION Chairman Linford updated the Park Board about the TPWD grant for developing the park site located in the Mill Creek subdivision. Staff will update the Board on the status of the grant process and notify the Board about meeting dates and times when the information becomes available. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF UPDATING THE PARKS AND RECREATION MASTER PLAN After a brief discussion, Chairman Linford stated he will solict Bo Bass of Schrickel, Rollins and Associates to provide an outline of comparing and contrasting the '90 plan with the present parks and recreation conditions. NO ACTION TAKEN 5. DISCUSSION AND CONSIDERATION OF A POLICY THAT ADDRESSES REGISTRATION OF RESIDENTS AND NON RESIDENTS FOR RECREATION AND SPORTS PROGRAMS Chairman Linford presented to the Park Board a proposal that addresses recreation and sports registration procedures for residents and non residents (appendix I). After a lengthy discussion, the Park Board agreed that Jim Hoff incorporate some possible concerns the sports associations may have and present the revised proposal the the Park Board at the October meeting. The Park Board also requested the David Fain send the revised copy to the athletic associations for their review and comments. The athletic association's comments will then be reviewed at the November Park Board meeting. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF INCREASING THE NON RESIDENT FEE FOR SPORTS PROGRAMS Chairman Linford proposed to the Park Board to revise the non resident fee policy. His recommendation is to increase the non resident athletic fee. The fee presently is $10.00. MIKE BILLINGS MADE A M0710N TO INCREASE THE NON RESIDENT ATHLETIC FEE FROM $10.00 TO $15.00. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 7. REPORTS a. PARKS AND RECREATION No report b. PARK•BOARD CHAIRMAN No report c. ARTS COMMISSION Paul Yigiletti stated that the Arts Commission is planning to have a booth at the 88Q event October 17-18. The Commission will provide citizens with a questionnaire. The questionnaire asks the citizens various questions about their interests in the Arts. Appendix I September 14, 1992 City of Colleyville Park Board Policy Subject: Youth Sports Priority of Applicants Colleyville Residents shall receive priority in registration for ail City of Colleyville co-sponsored activities including those of the Colleyville Baseball Association, The Colleyville Soccer Association, Colleyville Pee Wee Football Association, Colleyville Youth Athletic Association (Girls Softball) and the City of Colleyville sponsored Basketball and Track Programs. Colleyville residents shall include those families residing fn .Colleyville as well as those families who include a member who works in Colleyville. ,, Priority shall be given to residents by allowing publicized registration periods for residents, after this initial period registration will open up to the general public based on the criteria of the association and the available space in the program.