HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-8/6/1992f
Jr
l~
i
City of
Texas
PARKS AND RECREATION DEPARTMENT
AGENDA
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING
Thursday, August 6, 1992 City Park Annex
7.00 P.M. 5109 Bransford Rd.
CALL TO ORDER
APPROVAL OF JULY 2, 1992 MINUTES
1. DISCUSSION AND CONSIDERATION of request for funds from Creative Playground
Committee
2. REQUEST from David Scott to discuss the soccer field lights with the Parks and
Recreation Advisory Board
3. REPORTS
A. Parks and Recreation
B. Park Board Chairman
C. Arts Commission
4. OTHER CONCERNS
ADJOURN
I certify this agenda was posted on the bulletin board at City Hall at 4:30 P.M.
on A st 3, 1 92.
~~
Da a'
Parks and Recreation
Coordinator
5205 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
(817) 656-8531
DRAFT
PARKS AND RECREATION ADVISORY BOARD
MINUTES
JULY 2, 1992
CALL TO ORDER
DRAFT
Chairman Alan Linford called the regular meeting of the Parks and
Recreation Advisory Board to order at 7:00 P.M. on Thursday July
2, 1992.
ROLL CALL: PRESENT - Chairman Alan Linford, Gail Mills, Yvonne Hatton,
Mike Billings, Jim Hoff, David Fain, Parks and Recreation Coordinator.
ABSENT: Jack Hartnett, Paul Vigiletti
GUESTS: Bob Kohsmann with Classic Concepts, Mike Shelton with the
Colleyville Baseball Association.
APPROVAL OF JUNE 4, 1992 MINUTES
Mike Billings made a motion to amend agenda item #2. He stated that
the motion should read: Chairman Linford will write a letter to
the City Council to express the Park Board's interest in purchasing
the property on Glade Rd. Yvonne Hatton seconded the motion which
carried by a unanimous vote.
1. DISCUSSION AND CONSIDERATION OF PUD - WOODBRIAR ESTATES WEST
Bob Kohsmann, representing the Woodbriar estates west presented to
the Board the Developer's intent to develop the property. He stated
the property is presently zoned commercial. Mr. Kohsmann explained
to the Board his thoughts of how the park is an important component
of the development and the corner of the proposed park is a key amenity
to the entire site.
GAIL MILLS RECOMMENDED THAT CHAIRMAN LINFORD WRITE A MEMORANDUM TO
THE CITY COUNCIL AND PLANNING & ZONING COMMISSION STATING THE
IMPORTANCE OF THE PARK TO THE NEIGHBORHOOD AND THAT THE CORNER AREA
OF THE PARK (that portion of the park which is at the corner of
Greenbriar and Woodcrest) IS A KEY AMENITY TO THE ENTIRE PARK SITE.
JIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.
2. DISCUSSION OF THE PARKS AND RECREATION DEPARTMENT PROPOSED FISCAL
YEAR 1992-92 budget.
David Fain presented the Department's proposed fiscal year 92-93
budget to the Park Board. He stated that the number one priority
is the importance of staffing the Department with the necessary
manpower and equipment to properly maintain the new 22 acre park
site. He also stated the need for support staff within the Department.
More specifically, he stressed the need for a secretarial position
that can assist in a wide variety of tasks. The Board agreed with
staff's proposal, however, they questioned the fact that all
recommended park improvements were funded with revenue from the
voluntary park fund.
Parks and Recreation Advisory Board
Minutes of July 2, 1992
Page 2...
JIM HOFF RECOMMENDED THAT FUNDS BE ALLOCATED THROUGH THE GENERAL
FUND FOR PARK IMPROVEMENTS. HIS RECOMMENDATION FOR PARR IMPROVEMENTS
FOR FY 92-93 ARE:
1. STORAGE BUILDING (TO BE LOCATED AT SOCCER FIELDS) $1,000.00
2. NEW BASEBALL/SOFTBALL FIELD 18,000.00
3. CREATIVE PLAYGROUND 35,000.00
4. SOCCER GOALS 11,700.00
TOTAL: $65,700.00
THE RECOMMENDATION WAS SECONDED BY GAIL MILLS WHICH CARRIED BY A
UNANIMOUS VOTE.
3. DISCUSSION AND CONSIDERATION OF THE TEXAS RANGERS CHARITY TO
CONSTRUCT A BASEBALL FIELD.
Mike Shelton, representing Colleyville Baseball presented information
to the Park Board about the Texas Rangers plans to build a series
of youth baseball parks through their Charity Foundation. Mike stated
that the Baseball Board is interested in pursuing the donation and
asked the Park Board to join the efforts of Baseball in securing
the donation from the Texas Rangers to construct the field. Mike
informed the Board that part of the application process is to identify
how the field will be maintained and how much land is available to
construct the field. Mike stated that the City could possibly commit
to maintaining the field as well as providing the land. Members
of the Park Board commented favorably about the Rangers program.
JIM HOFF MADE A MOTION RECOMMENDING THE CITY JOIN THE EFFORTS OF
THE COLLEYVILLE BASEBALL ASSOCIATION IN SECURING DONATIONS FROM THE
TEXAS RANGERS CHARITY FOUNDATION TO CONSTRUCT A YOUTH BASEBALL PARR.
JIM RECOMMENDS THE CITY PROVIDE THE LAND AND MAINTAIN THE FACILITY
ONCE IT IS BUILT AND THAT THE CITY COUNCIL SHOW OFFICIAL SUPPORT
OF THE PROJECT THROUGH A PROCLAMATION OR RESOLUTION AT THE JULY 13,
1992 CITY COUNCIL MEETING. MIKE BILLINGS SECONDED THE MOTION WHICH
CARRIED BY A UNANIMOUS VOTE.
4. PARKS AND RECREATION REPORT
David Fain presented to the Park Board the number of participants
in the summer recreation program. He also showed slides of the various
construction projects and recreation programs that have taken place
of the last several months.
NO ACTION TAKEN
5. OTHER CONCERNS
Mike Billings updated the Park Board on the work of the Creative
Playground Committee. He stated the importance of the City assisting
Parks and Recreation Advisory Board
Minutes of July 2, 1992
Page 3...
in the funding. The playground committee has established some ground
work for the project, and without the funding from the City, the
playground project could possibly lose credibility. The Park Board
agreed with Mike's comments.
NO ACTION TAKEN
Chairman Linford updated the Park Board on the development of the
22 acre park site. He pointed out what alternative bids would be
included in the development of the site. He stated the importance
of including in the contractor's agreement the remaining improvements
which include french drains and walkways.
MIKE BILLINGS MADE A MOTION TO INCLUDE THE FRENCH DRAINS AND WALKWAYS
IN THE FIRST PHASE OF CONSTRUCTION OF THE 22 ACRE PARR SITE AND
THAT THESE AMENITIES BE FUNDED THROUGH THE VOLUNTARY PARK FUND AT
A COST OF $56,500. JIM HOFF SECONDED THE MOTION WHICH CARRIED BY
A UNANIMOUS VOTE.
ADJOURN
THERE BEING NO FURTHER BUSINESS, JIM HOFF MADE A MOTION TO ADJOURN
THE MEETING AT 10:50 P.M. GAIL MILLS SECONDED THE MOTION WHICH CARRIED
BY A UNANIMOUS VOTE.
PARKS AND RECREATION ADVISORY E~OARD
STAFF BRIEFING
MEETING DATE: AUGUST 6, 13'3
A~C;ENDA ITEM : 1
SUBJECT: FUNDS FOR CREATIVE PLAYGROUND
BACt~GROUND :
Please review the attachec- staf.~: briefing from the ~=:ity
Manager and the July '3 Minutes ~~f the creative F'laygraund
Committee.
RECOMMENDATION;
Provide ~i,C~C~~~ from the Voluntary Park: Fund to the creative
Playground Cr,mmittee to assist in the Committee's fund
raising eff~~rts.
AGENDA BRIEFING
c~tr or
~ DEPARTMENT -Parks alzd ,R,P~xpatinn
SUBJECT Request for Funds by Creative ^ ~
Playground Committee
Texas
MEETING AGENDA #
~...
July 21, 1992
Background
The Creative Playground Committee has requested that the City
Council authorize the expenditure of up to $1000 to assist in the
Committee's fund raising efforts (see attached minutes from July
9th meeting).
Recommendation
Request that the Parks and Recreation Board Review the request for
possible funding from the Voluntary Park Fund.
DEPARTMENT HEAD SIGNATURE
DISPOSITION
APPROVED ^
OTHER ^
C~ - .
CITY MANAGER
STAFF REVIEW
CoC 7/89 Tezart Graphics e1363
l~i2L':i-1'i'l~Jl:; t'L~l't'C,IiC1U[Jii CCJI~It`~II,I..1•;::I: f~9E~TIiIt~
'llle lii~r_~!, l Ilg Wa3 r_ a1. Led 1.0 t~I'~ir=1 j' J.i: I ~ U L'1 i t:ll InE3i1'lbel'.=~, i.~Ei?n
LE~ciet, nOllll~l Gulii2, LyilllE_' l1'?lta~~tf;.'lil, 1_i;;i'1Jax'8. i'I'.1llcis, 14711:e
f3 1 1 1 1 I1 r~ S, `i' 1' e C' C) I' l_, 11..x., a o, Li 1 1 1 :., t t; 1 cL l x' , .J l,l (_l y !~ t w o o cl , J a n i r_ e
Kane, 'i'om 'i'iill:haln, anti Chicly L.-1~<tE~2' L~I~e~:ellt.
I~opE-~fLlll.y sire will filid ouL bel~~tl'r_ ?le:;t month's Ineetinr~ what
amount, if -any, t11E) city will i)e r~ontl•ibuting for the
~~roject . Mike 13i 11 inys offered tc~ caul:act the Parks Board in
1lopes ~:11at they tvc~u:lc1 L~rovi.cle LIS with seed mollies to get
started. '1'hF~ f igul•e of .#; l , 000.00 was discussec:l.
II1d1'v iuLlal. C:011tiiti tt~_'.°S I1eE=t_1 tC) t_Ulnt' L1~:7 t^7l th eat llnUtP_Cl bllCigP_tS
Cpl" th(_. e::L)E??1Se5 I:ilr=_-' j~ will 1?1C:U1' l it r~«;.~L' j~ lilg ~>Llt thE° 11' )017.
's'he fUiidx'dlSltlg CJ C7L11 alilUlliit, aitex' I11Llr,l2 d1St~U~S1UI], V1aS Set
aL X85,000.00 With this iri minLl, .:rucly 11 },wood will wI•ite a
cionat i an Letter to be sent to bus i.nesses for the boax-ci' s
approval ~.Lt crux' Iie::t: meet:inc~, at which time fundraising will
begin. It was disc•us:7ec1 that illdi.vitluals or businesses
wishing tc~ malte dt:,.I1at ions should Have t11ei1" name iri the
paper, Witi1 a cUpy of the ax-ticle being sE~nt to them along
c-with a thank you note. Ala<,, there would be a sponsor plaque
of some l-,inr_l t=_rected at i.lle playg.rouncl with their namE~
engravers . The bctarci dec i det:l t ~n ~ 1 eve 1 ~_ o E collt r 1 but 1 un ,
Gt~LU: :;>'.:, 5Utl :~1:LVFI~:: .G 1 , 50l! EjR(1C1;L:: :G`~Oil E'El'i'KOPd: ;y100
~ftex' V1eWli~1<_j Sr?VeI-a.l 1'r'I1 r.1 1. t~.1U11S 1?y ~2.i'1=iSt I~atl"11 Pe11 G1'r~l:e-
UenIley a 10(yC~ 4Jr3S SE'_1@C:tE=~?d, t.L•7C~ i;r)G9E'1''= t!f)ILI"1P~_'t:E:CI by a I71'Ldr~e
with the title ItID:_;VILL,;', enci•ea.stecl wl th rlanr;il ing r_11 i lt_iren.
Ler! L'71 1 1 ~? t t°ITi1Jt t!' ti~3.VP_ C:.' AtIIE?rd 1-~?ady 11't Wt7i"l: fUl C)U1' Ile::i:
theetlllij 3j1C.1 e51:11i13.t;t?r_i file (:Cl:~t t0 ;_~e i:,tef.:cdeell •;;JU - .~i~J.
Jug';; allrl 1J~'n wl i 1 wc~ri: togethe2~ l.c~ r_'t)tlidct Luke Ir1all;er and
F11~by ~.k D1'yarl Franr~l:=•, file E_lli lr_il'F'Il L•Jllr.~ :.,Llbmi tt:eLl tlje winning
~lay'~l'C~l1I7C1 I1LT.lTI~' anti lOtjc) c.le::lgtl, tCT i1~iV~? t1lE?11' iJlc'tureS In
ti1P_ paL~F~l'. 'I'Ilc.'y DJ11.1 11Sn j'~r_<~i-Jr ~,'~:~~? j)id.y~Jl'ULIi1C1 1;;-Slll.x'tS
anCl '~''_'t. trr r_'lit i_IlE2 1'1}Jllt~ll r_7 i.7r?I1LIlrj thr-_' r~llyrjrC)L111C1.
Len I'E3~>Q1' (;r?E:1 (.7 C1 a C'C~Illpaily ~ 1'i.711i !\.t~ 1. 1 [lC1 ~ t~Il , t_;1-UU1U~1`~ for P 1 ay ,
+:l-lat. ~:~-,t.ilc.l. L'o:=:~ib1;~ be ail al;G~z llate r_~c~rni~..u1y. c:I~F pre-t::urs the
Gv(~rU(..1 , llt )PJ~ ~%~.'1' WQ bJ~?t.l l ci `= t_ L 1 1 I ld '; F' f, C) }JI_I i 1'.;i . ~j'h~' 1 2 sL)Aty i. a l t y
area i- il:.ic.lir_a.i., .-~c~•~s_~i.t~.i 1 i ; r :,t~v~.,,~a i l~c~a.i.-rl memfJ~~rs ~rre
c~U 1 n r~ 1.. t> L1K?Tli~.i'("~O1C I. t ~ 5~3~? a rl F'::d. lTl~~ 1 t=~ ~ i_ t t;E' 1 l' tiC'I'i:.
N1i ~~I ue: II~,~:.1 t::~ Lin-:1 se~; ~,~:,tl~~ t.r~ hF~.Tr I'Iti)it_ F't-~la.l iciil arlcl
Lhe ~;11L ldlE.r, ,. ., ~I~~:ni 1_t ,~ ;, ,I it •;. o-al;i~_il liF=<~,j t. ~ ,~t_~ ...I •1 't~e~l
•
i ins?~' ~.
~ ; L -i ~.._ ,
i\ SPL•:~~i1L i~I~~'1'iNi; has beF~n c..al ieEl i~~J.' ~•~leE.i. July ~~ 1 ~~'.1"~, at
%~~i,~ ~-~1'~ f(JL" 3 :'~iJ?~_:1a.1 ~''1'PSr_~fA~9i.It?11 ~'y' [+1.'!)l.liIC1S f:(.)t' F~1?y~, tCi
~3F?F t~7Ed L.l.i1.3.1 Li1C:j!l~, 1iYt_I ~.:U ?.1%~-1t'~..J~ik' ~.~il'=' :•:;~_'1 LE_ 1 ~. i~?I1 ~~~_ ~f': .
L'~(-=P~ ]. Li'~ !~(~ ~1 _~l_i 1_~I~l ~E1 !1 ,.~UL,~~t.
r
J
PARIS AND RECREATION ADVISORY BOARD
STAFF BRIEFIN~~
MEET I NU DATE : August '~, 1'3'32
ITEM NUM$ER:
SUBJECT : SOCK=~ER F I ELD L I ~~HTS
David Scott, who lives across from the Pleasant Run Soccer
fields has requested t•• address the Park Board. He wishes to
discuss the field lights that are on the soccer fields.
July 31, 1992
Mr. David Scott
6704 Pleasant Run
Colleyville, Texas 76034
Dear David:
Just a note to say that as requested, your item about the soccer field lights has
been placed on the Parks and Recreation Advisory Board agenda. The meeting is
scheduled for Thursday August 6, 1:00 P.M. at the City Park Annex. The Annex is located
at 5109 Bransford Rd.
If you have any questions I can be contacted at 656-8531.
Sincerely,
David Fain
Parks and Recreation
Coordinator
DF/df
CC: Parks and Recreation Advisory Board members
5205 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
(817) 656-8531
July 30, 1992
To: Mayor and City Council Members
From: Alan Linford, Park Board Chairman
Subject: Hollowbrook Parcel on Glade Road
Several citizens have approached the Park Board regarding
the City's purchase of this parcel of land on Glade Road
to serve as a Park.
The citizens felt that this parcel would serve as a quality
public park, currently none exist is that area of Colleyville,
and that a park would not aggravate the drainage problems.
At the request of the citizens, Park Board members have
visited this site and we can see the value this parcel would
add to our Park inventory. We also recognize the demands
on available funds and we request that you consider this
parcel and how it can best serve Colleyville.
Thank you for your continued support of our efforts to provide y:
an enhanced level of service to our citizens..
~(~
July 30, 1992
To: Mayor and City Council
From: Alan Linford, Park Board Chairman
Subject: Park Improvments
The Park Board recommends that the "Park Improvments" budget
item be restored and that we do not exclusively rely on
the Voluntary Park Fund for all park improvements. Based
on this proposal the Park Board recommends that we add the
following items to the Park Budget currently under consideration.
o Storage Building
(for Pleasent Run site) $ 1,000.00
o Soccer Goals $11,700.00
o Baseball/Softball Field $18,000.00
o Creative Playground $35,000.00
Total $66,700.00
The Park Board also recommends that the Bond improvments
to City Park should be moved up to co-ordinate with the
construction of the Creative Playground, not to mention
some additional accommodation for the rapidly growing Colleyville
Baseball Program. As a personal comment, I feel that we
will be hearing from these groups and that a pro-active
stance now would be the best decision for the City and our
Citizens.
Please consider these items in your budget and planning
meetings.
~i ~