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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-7/6/1992 G1tY of Texas PARKS AND RECREATION DEPARTMENT AGENDA 1~~ PARRS AND RECREATION ADVISORY BOARD REGULAR MEETING Thursday, July 2, 1992 City Park Annex 7:00 P.M. 5109 Bransford CALL TO ORDER APPROVAL OF JUNE 4, 1992 MINUTES 1. Discussion and consideration of PUD - Woodbriar estates west 2. Discussion of the Parks and Recreation Department proposed fiscal year 1992-93 budget. 3. Discussion and consideration of the Texas Rangers charity to construct a baseball field. 4. Parks and Recreation Department Report 5. Other Concerns ADJOURN I certify this agenda was posted on the bulletin board at City Hall at :30 P. June 29, 1992 David F n Parks d Recreation Coord~ator 5205 Bransford Road P.O. Box 185 Colleyville, Texas 76034 DRAFT DRAFT PARKS AND RECREATION ADVISORY BOARD • MINUTES JUNE ~, 1992 CALL TO ORDER: Chairman Alan Linford called the regular meeting of the Parks and F~ecreatic<<~ Advisory Baard to order at 7:10 P.M. on Thursday, June ~, 1992. ROLL CALL: PRESENT: Chairman Alan Linfard, Gail Mills, Mike Billings, Yvonne Hatton, Mike Shelton, Jim Hoff, Paul Vigiletti, John Warden, Community Development Director, David Fain, Parks and Recreation Coordinator, and Sharon Curry, Recreation Supervisor ABSENT: Jac k Har t net t SPECIAL GUESTS: Mike Bail y, Jim,Macans, Jerry u Bobbie Masan, Marie pawell, Kay & David Aanderud APPROVAL OF MINUTES: MIKE BILLINGS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHIC1-1 CARRIED BY A UNANIMOUS VOTE. 1. DISCUSSION AND CONSIDERATION OF TIMMARON DEVELOPMENT John Warden presented plans far the Timmaron Devel~:~pment, siting questions regarding a public trail along the Pear Creek carridar and open space_ as questions the Board might want to consider. The plans presently call far a golf course to be included in the development. The developer is asking that the golf ~_aurse plat be submitted concurrently, he has abandoned a request that the golf course be considered his 'z'.U% open space as required under PUD zoning, it will be considered separate from the golf course. Mr. Warden reported the golf course will be along the Bear Creek carridar, and that golf courses and public trails are not compatible, however, the developer is willing to donate 30' right of way, along Jahn McCain Road for a publi•. trail. The Beard .is concerned .that the gal f course will bl~~ck future publ i•. trail linkage along th e Hear Creek carridar if not considered early in the planning stages of the golf course Mr Warden reported approximately 34' of ROW will be needed for a trail slltfwing far a vegetative screen from the golf course. It was the feeling of the Baard that the trail needs to be considered in the design process of the golf course to maintain the integrity of a future off street transportation system, they are concerned with limited view with houses backed up to the trail and would prefer to see a single loaded street along the trail. The consensus of the Baard is the golf course design should accommodate a public trail to assure future access to other parks. JIM HOFF.MADE.A MOTION THAT THE TIMMARON DEVELOPER SHOULD BE REQUIRED TO MEET THE FOLLOWING STIPULATIONS: i. PROVIDE FOP. TRAILS ON JOHN McCAIN ROAD AND CREEKSIDE 2. GOLF COURSE NOT TO BE CONSIDERED PART OF THE OPEN SPACE REQUIREMENT 3. HOMES ON THE SOUTH SIDE HAVE ACCESS VIA TRAIL TO CLUB HOUSE ~. NO FILLING OF THE FLOODWAY 8E ALLOWED 5. OPPOSED TO FILLING OF FLOOD PLAIN LANDS Parks and Recreation Advisory Berard .Minutes of June ~#, 1992 Page 2... 6. THE REST OF THE PROJECT BE FLATTED CONCURRENTLY WITH THE GCILF COURSE 7. RECOMMEND A SINGLE LOAD STREET YVONNE HATTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS V07E. 2 . D I SG11SS I ON AND CONSIDERATION OF KAY AND DAV I D AANDEf~U,~'S REQUEST 70 PURCHASE PARK LAND ON GLADE ROAD Alan Linford presented a letter from the Woodland Hills Homeowner's Association requesting the Board's serious consideration of acquisition of Hallawbrook; Board members have also received a letter from Betty Rath requesting consideration of this property. The Board agreed this is a very beautiful piece of property, however, the main issue is availability of funds to purchase it, and stated they can only. make recommendations to purchase it Yvonne Hatton stated this is a very expensive piece of property; it will probably sit far a very 1~rng time and might be purchased far a ~=considerably lower price at some paint in the future. Marie Powell described the drainage an the property and the agreement a farmer owner had with the City of Grapevine to allow water from one of their developments to drain there. She stated at the time she was on P&Z they denied a request to construct one home an the site and is very concerned with the 19 lots currently platted. She stated the Glade Read conduits cannot carry the present lead, and development of,__13 lots would further complicate the situation. Mr. Aanderud Stated this is the last potential par E; property in the area and if it is developed, the City stands to see catastrophic situations. The Berard agr.eed.,the advantages to purchase of this site are: na park land in area, natural area, natural springs, goad habitat, good trees, city would be back in ~=ontrol of drainage, very law maintenance. NO ACTION TAKEN. 3 DISCUSSION AND CONSIDERATION OF PROPOSED DEDICATION OF PARK LAND BETWEEN BRAUMS AND LITTLE BEAR CREEK, WEST OF .HIGHWAY 26 € Mike Baily and Jim Macon, developers of the property north of Braums discussed dedicating approximately 4-5 acres of the 6 acre site as park land, reported the building they intend to develop an the site will be approximately 10-11,000 square feet office development, which;.they are trying to keep above the 100 year flood plain. The development would also include 300' ingress/egress easement along Highway 26 and Mill Valley, with the building backing up to the park; a Level I environmental audit of the entire six acres will be completed. Parks and Recreation Advisory Board Minutes of June 4, 1992 Page 3... The Beard expressed concerns that this would be a pure land dedication not including any clearing ~:~r cl ean up of the property, same clean up/clearing would be necessary to maE:e it a gaud selling point; concerned about the appearance of the ba~_k of the building ante it is acr_upied, -Ei .e. .r~,y,pnpster location, etc .) . 3ahn Warden reported these concerns could be nailed dawn in the Developer's Agreement as design considerations. The &!oard discussed the possibility of potential grants. Alan Linfard reported the potential far a TPWD grant would be very likely because they like to see continuation of projects, this piece of property is a critic al 1 ink between Mil l Creek and Sparger ParF;s. Sparger is a TPWD funded park and the potential far_ approval of the pending Mill Creek grant looks very premising. MIKE BILLINGS MADE A MOTION TO ACCEPT THE LAND DONATION WITH THE FOLLOWING CONCEPTS GONSIDERED: SOME PARK DEVELOPMENT WOULD BE NECESSARY AS :fi- S„~LING POINT; CDNSIDERATION THAT DEVELOPMENT AT THE BACK OF THE PROPERTY BE ASCETICALLY PLEASING TO PARK VISITORS, NO FILL DIRT BE TAk;EN FROM THE DONATED LAND. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. DISGUSSION AND GONSIDERATION OF ADOPTING A POLICY FOR RENTAL OF CITY FACILITIES FOR ORGANIZED PP,OGRAMS David Fain reported the intent of the proposed policy is to cover situations currently happening - individuals are using city facilities far personal gains without the Gity receiving any portion of the funds to help offset the casts of the added use of the properties. Jim Hof f stated he is in favor of the pal icy; it wil l put the Gity in the position of controlling the property. Alan Linfard recommended users submit in advance far review plans far prafit_s, charges, etc.; the first time to the Park Board with staff review only after a successful event. The Beard is concerned that revenues collected would go to the general fund, rather than dedicated to a park fund, far maintenance of park facilities. :It was the consensus of the Board that funds collected from parks be returned to parks They would like to see all nonresident rental fees ga to the Par k. Fund. GAIL MILLS MADE A MOTION TO APPROVE THE POLICY FOR RENTAL OF CITY FACILITIES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 5. DISCUSSION AND CONSIDERATION AND POSSIBLE IMPLEMENTATION OF ADOPTING A POLICY FOR ATHLETIC FIELD CLOSURE David Fain updated the Board on the situation with the field closures due to all the rains this Spring, and reported same of the problems created with disagreements an the playibility of fields an ~=ertain J Parks and Recreation Advisory Board `Minutes of June 4, ig9~ Page ~... The current Athletic Field Closure Pal icy was discussed ae~~[ Y,~ c~~s the consensus of the Berard that the current pal icy is a goad one anti should be left as is. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF CONTRACTING CONCESSION STAND TO PRIVATE VENDOP.S ,I Jim Hoff recommended that due to the volatility of the concession stand at City Park,.,the c~ancessian stand at the soccer fields be contracted to a private vendor an a trial basis. If it is a goad situation, there would be ample positive information to give the baseball/softball associations when the policy is implemented at City Par k•. The Board agreed with Jim's recommendation. NO ACTION TAb~EN 7. PARk;S AND RECREAT I OL~L DEP'ART'MENT REPORT i. 1 application has been received far the Historical Board 2. 5 have applied far the Arts-Board, Paul Vigiletti will take the lead an this Beard 3. A draft an the tennis interlacal agreement has been received, and has gave to the City Attorney far review 4. Updated the Board an summer programs; registration continues to der well, programs beginning on Monday 5. Overland Trails needs security lighting installed 6. Sparger fence issue - has not been contacted by gentleman, issue resolved 7. k;im~ey Park - the City has not taken possession yet, same war E; still needs to be ~=ompleted by the developer B Creative Playground - committee still in infancy stages, Gity Council will consider approving matching funds in next budget process 9 . Mill _ Cre.~,,Grant - TPWD has conducted a recap of the site, were very positive, Yvonne Hatton assisted with a natural study and info has been forwarded to TPWD 14. Sarver fields - open bids on June 16, start moving dirt in July 8. OTHER CONCERNS Yvonne Hatton requested an update an the 1/2 cent sales tax issue. Alan briefed the Board that the i/2 cent sales tax was proposed to the ~ City Counc i 1 at the May iS Counc i 1 meeting . He said the Caunr_• i 1 wi 11 consider the tax during the FY '3~-53 budget process. Mike Shelton read a letter of resignation, due to the time commitments of his recent election to the Schaal Board, he is no longer able to fulfill his commitments to the Park Berard. Alan Linford congratulated Mfke and thanked him for his service on the Board. 'Parks and Recreation Advisory Board Minutes of June ~#, 1992 Page ~... ADJOURN THERE BEING NO THE MEETING AT BY A UNANIMOUS FURTHER BUSINESS, YVONNE HRTTOI~,,:MADE A MOTION TO ADJOURN 11:45 P.M., JIM HOFF SECONDED THE MOTION, WHICH CARRIED VOTE. ,~~ PARKS AND RECREATION ADVISORY BOARD STAFF BRIEFING MEETING DATE: JULY ~, 1992 AGENDA ITEM: i SUBJECT: PUD A representative fr~~m the W,~odbr iar Estates-West devel~~pment will be present to discuss their PUD propcisal. t; PARKS AND RECREATION ADVISORY BOARD STAFF BRIEFING MEETING DATE : JULY 3, 19~x~--- _ ; At3ENDA I TEM : 2 SUBJECT: PP,OPOSED FISCAL YEAR 1992-93 PARKS AND RECREATION DEPARTMENT BUDGET Attached is the Parks and Recreation Department prapased budget The budget is presented to the City Manager requesting only funds far providing the current level of service. Staff's prapased current level of service budget is X24,842 more than the fiscal year 1991-92 budget The current program service levels are thane that require no new personnel pasitians, new capital outlay, or additional contractual services. New and expanded programs are thane that require additional personnel pasitians, ~=apital outlay, contractual services or other non-inflation ~:onnected increases. The new and expanded program recommendations for Fiscal year 19'32-'33 in priority are: _ ._ ......, . - Two C2) lobar pasitians -equipment to maintain the 22 acre park site. ~ 84,184.44 - Secretary ~ 34,418.44 - Parks and Recreation Director ~ 54,76'3.44 - F:elacate the Parks and Recreation Headquarters ~ 6,444.44 - Park improvements - The recommendation is to fund the park improvements with revenue from the Voluntary Park Fund X125,744.44 The proposed current level budget and the five new and expanded program budgets are attached far your review. FORM 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER TO: Lloyd Wood, Public Works Director FROM: David Fain, Parks and Recreation Coordinator Fiscal Year 1992-92 Budget Proposal EBECIITIVE SIIMMARY Please find attached for your review the proposed fiscal year 1992- 93 Perks and Recreation Department budget. The proposed current level of service budget is $20,842 more than the fiscal year 91-92 budget. The budget proposal provides information on the objectives of the Department. Also included is the Department's 91-92 accomplishments. The Parks and Recreation Department's most important accomplishment is the fact that the City will provide a quality park site to its inventory in 1993. The park's first phase will include nine quality soccer fields and parking. The accomplishment of constructing the park site also creates a problem for the Department. The Parks Department is not adequately staffed to maintain the new park site. ~,~ In addition to a need for maintenance staff, the Department requests more administrative and support staff. The additions in these areas can assist the present staff in addressing the many issues that face a rapidly expanding Department. The needs and accompanying costs for fiscal year 1992-93 in priority are: *Two labor positions and equipment site at a cost of $84,180.00 *Secretary at a cost of $30,018.00 *Parks and Recreation Director at a *Relocate the Parks and Recreation $6,000.00 to maintain the 2 2 acre park Cost of $54,769.00 ~ headquarters at a cost of The total cost of these new/expanded programs is $174,967.00. The recommendation is to fund the new/expanded programs with general fund revenue. The fifth priority is funding for park improvements. The total for park improvements is $125,700.00 and the recommendation is to fund the improvements with revenue from the voluntary park fund. The added services has increased the workload of the Department. Information is provided on how Colleyville compares to other Metroplex cities in total staff, funds, and park acreage. The Department falls below the average staffing levels as compared to other cities. FORM 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETrRR OBJECTIVES OF DEPARTMENT The Parks and Recreation Department is COMMITTED to: *The protection, preservation, maintenance, and development of existing and future park land and recreation resources. *Upgrading the community's entire park and recreation environment. .~ , *Ensure high health and safety standards at all parks and recreation sites. *Informing the community about the leisure programs and other services and facilities that exist in Colleyville. *Enhancing the quality of life in the community. *Community involvement is an essential part of the planning process. *Developing new and improving existing parks and recreation programs. *Identifying and adopting alternative revenue sources of the Department. *Expansion and improving recreation services. ACCOMPLISHMENTS *Expanded the recreation program. The Department expanded the youth basketball program from 190 in '91 to 300 in '92. Other programs offered include sports camps, tennis leagues, and day camps. The track program has increased from 32 in '91 to 60 in '92. *Park maintenance service levels have increased. The Department maintains and prepares nine baseball/softball fields and eight soccer fields for the youth sports associations. The number of fields for the associations have increased since 1990. For example, the Department has increased the number of playing fields in soccer from four to eight and baseball/softball fields from six to nine. The Department, therefore, has increased the service provided to these associations. *The Department has continually strived to improve the appearance of the existing parks. Examples include the erection of a new sign and flower bed at Sparger Park. The Department has also planted approximately thirty trees throughout the park°system. FORM 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER *The new 22 acre park site will begin to be a reality in July when construction will begin. *Improved athletic field maintenance. *Submittal of a grant to the Texas Parks and Wildlife Department to develop the 44 acre Mill Creek Park site. *PRO~LEMS G *The, park inventory is increasing but the necessary manpower and equipment to maintain the parks has not increased. *The increased recreation programs as well as the demand for increased park maintenance reflects a deficit in overtime. *Park staff currently cannot adequately brief the Parks and Recreation Advisory Board and City Council on the many issues that face the rapidly expanding department. There is a need for additional administrative and support staff. *The Department will add a 22 acre park site in FY 92-93. There is need, therefore, equipment to maintain the site. NEEDS FOR FISCAL YEAR 92-93. to the park inventory to staff and provide To meet the continued expansion of services in the Parks and Recreation Department, staff recommends there following needs list for consideration. *Two additional park laborers and equipment to maintain the 22 acre park site. Target date for completion is August 1993. *Secretary. The Department needs the necessary support staff to assist in a wide range of tasks from preparing all correspondence, assisting with registration, and answering the many calls the Department receives. *Parks and Recreation Director. The recommendation is to establish a Parks and Recreation Department that does not fall under the direction of the Public Works Department. The Director will report directly to the City Manager. *Relocate the Parks and Recreation headquarters. The current location is inadequate. With the proposed increase in staff and with the increased walk-in customers, there is a need for additional space. Therefore, based on the City Park master plan, staff recommends the headquarters be relocated to the Wilson house. FORM 7 FISCAL YEAR 1992.1993 TRANSMITTAL LETTER The new location will better serve the customers as well as be properly equipped with a much needed phone system. *Park improvements. The existing as well as the new 22 acre park site need various improvements and amenities. The recommendation is to fund the improvements through the voluntary park fund. WORRIrOAD As the Department continues to add services, the workload of the Department will increase. The Department strives to maintain the park system at a high level of acceptance, however, cannot meet that goal because additional equipment and personnel are necessary. Additional services will greatly burden the Department in maintaining the park system at a high standard. The proposed new/expanded budget reflects an increase in personnel and equipment that will assist in maintaining the parks at a high standard (appendix I is attached for review to compare the staffing levels, funding, and total park acreage of communities in the Metroplex). STATEMENT OF PDRPOSE The purpose of the Parks and Recreation Department is to ensure *That opportunities exist for leisure and recreation programs. *Provide appropriate environments and structures for leisure and recreation opportunities. *The conservation, preservation, and beautification of Colleyville's natural areas and open spaces. PERFORMANCE OBJECTIVES *Continue to pursue the values, beliefs and roles documented in the Colleyville Parks and Recreation Master Plan. *Continue to improve the levels of satisfaction that the community requests through increased levels of service. *The Parks and Recreation Department will ensure that parks and facilities are maintained both for safety of the public and to ensure the longevity of the facilities. *The Parks and Recreation Department will continue to ensure leisure and recreation related opportunities meet the identified and documented needs and preferences of individuals and groups within the community. FORM 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER *The Parks and Recreation Department will strive to provide facilities, programs and services that give citizens opportunities to participate in a variety of activities. *The Parks and Recreation Department will ensure a quality leisure experience by creating park environments and facilities that meet the needs of the citizens within our community.. *Thel~Parks and Recreation Department will continue to provide increased assistance to the youth sports associations through securing and maintaining playing facilities. COMPARISON OF PROPOSED CURRENT LEVEL OF SERVICE BIIDGET AITH CURRENT BUDGET The current service level budget presented is $20,842 more that in fiscal year 91/92. Below is an overview and brief justification of the line item increases. 6102 - RECREATION PROGRAM INSTRUCTORS: The account is utilized to pay officials, class instructors, and gym supervisors. The recreation program is rapidly increasing. As an example, the youth basketball program grew from 190 participants in 1991 to 300 in 1992. The projection for the '93 season is 400 participants. The recreation classes have also increased in enrollment. 6139 - OVERTIME: The increased demand for services has made it ~8ifficult for staff to keep up with the workload. Therefore, it is necessary that department personnel work overtime to complete work assignments. 6231 - LEGAL ADVERTISING: Periodically the Department is required to legally advertise. The present budget does not reflect this line item. 6238 - UTILITIES: The increase reflects the increased usage of the facilities at City Park, Wilson house, and Lockett house. 6241 - TELEPHONE: The Department has three different phone lines at three different locations - parks headquarters, L.D. Lockett, and Wilson house. The account also reflects expenditures for two pagers. 6245 - E4UIPMENT RENTAL: The Department rents porta cans to be located at City Park and the Pleasant Run soccer fields. 6261 - VEHICLE MAINTENANCE: The Department currently has six vehicles that require maintenance. Four vehicles are seven years or older and, therefore,~require more maintenance. FORM 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LE7TRR 6262 - GAS & OIL: The account recognizes expenditures for six vehicles and four pieces of equipment. Also included is expenditures for weedeaters and other equipment. 6282 - COMMISSION EXPENSES: Refreshments and food is served at the Parks and Recreation Advisory Board meetings. Periodically the Board meets twice a month. Refreshments are also served at the creative playground meetings. Plaques are presented to outgoing members of the Board. Each year four new members are appointed. 6284 - EQUIPMENT MAINTENANCE; Equipment to be maintained include mowers, tractors and weedeaters. 6285 -BUILDING MAINTENANCE AND SUPPLIES: Three facilities require maintenance and supplies. They are the parks headquarters, Wilson house, and L.D. Lockett house. 6299 - MISCELLANEOUS: The account recognizes the unforeseen expenditures. 6301 - OFFICE SUPPLIES: The increase in recreation programming requires more office supplies. 6302 - POSTAGE: New line item. The Department does mail outs, however, has not been charged for the postage through the budget. 6303 - OPERATING SUPPLIES Supplies purchased include toilet paper, trash bags, and cleaning supplies. Because of the increased use of the parks and other facilities, there is a need for more operating supplies. 6305 - UNIFORMS: The increase in uniforms is a result of the increased participation in basketball. This account will reflect the purchase of the uniforms for the basketball participant. 6307 - RECREATION PROGRAM SUPPLIES: With the increased participation in the recreation programs, there is a need to purchase additional supplies. 6308 - PRINTING: The Department contracts a majority of its printing. Printing includes flyers and brochures that are distributed throughout the community. The Department has increased the amount of flyers and brochures distributed. 6328 - RECREATION EQUIPMENT: The increase in recreation services requires the Department to purchase additional equipment. The Department also purchases the bases, plates, and pitching rubbers for the baseball and softball associations. FORM 7 FISCAL YEAR 199? -1993 TRANSMITTAL LETTER 66?? - RADIOS: There is a need for a communication system in the Department. Presently the Department has one radio in a truck. The funds will cover the cost of equipping vehicles and providing a base for the office . IMPROVED WORK METHODS To better serve the customers that utilize the parks on the weekends, several staff members work schedules were changed. These employees work every Saturday during the baseball season and take a day off during the week. In the past, Saturdays were scheduled with employees who had worked a forty hour week and, therefore, these employees were paid overtime. However, the change in work schedules have minimized the need to pay these employees. Thus, a savings in overtime. RECOMMENDATION FOR INCREASING EFFICIENCY The Department requests two computers. The computers will provide staff with the ability to more efficiently and effectively perform work assignments. The computers can perform tasks that are presently performed manually and, thus, the time involved in the manual operation is timely. CHANGES IN ORGANIZATION STRUCTiJRE The recommendation is to establish a Parks and Recreation Department that does not fall under the Public Works Department. The recommendation is to also create a position of Parks and Recreation Director who will report to the City Manager. NEW OR ADDITIONAL SOURCES OF REVENUE The Department offers a variety of recreation programs. Many programs require the participant to pay a fee. The Department's philosophy is that the fee will cover the cost of operating the program (basketball report is attached for an example - Appendix II). Staff and Park Board have and will continue to address the adoption of fees for programs where appropriate. FORM 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER TO: Lloyd Wood, Public Works Director FROM: David Fain, Parks and Recreation Coordinator SUBJECT: New/expanded program; Addition of a 22 acre park site - PRIORITY #1 The new 22 acre park site will consist of nine soccer fields. The fields, will accommodate the youth soccer program which currently cons:.sts of over 800 participants. To adequately maintain the park, the Department requests two additional laborer positions and equipment. Below is a brief explanation of what is requested to maintain the site. *Two(2) park maintenance I positions - will assist in the maintenance of city public areas, including, but not limited to, parks and athletic fields. *6139 - Overtime: Periodically there will be a need for employees to work overtime to complete work assignments. *6245 - Equipment Rental: Due to the fact that bathrooms will not be constructed in the first phase of construction at the new site, there is a need to rent porta cans. The recommendation is to rent four cans for a twelve month period. *6262 - Gas & Oil: Recognizes an increase for new vehicles. *6305 - Uniforms: Recognizes rental of two sets of uniforms for the addition of two park laborers. *6632 - 1/2 ton truck - A truck is requested to transport the additional employees and equipment to work sites. *6644 - Weedeaters: Two weedeaters are requested to assist in the maintenance of the 22 acre park site. *Mowers & Trailer: An additional mower is requested for use at the new park site. A 12ft. mower will adequately mow the site. Included in the price is a push mower to mow the entrance of the new park site and a trailer to transport the equipment. *Vehicle (chalker/line cutter): The requested equipment is motorized and is capable of both cutting and chalking athletic fields. The vehicle will reduce the number of man hours in preparing fields because in the past these tasks were performed manually. i FORM 7 FISCAL YEAR 1992.1993 TRANSMITTAL LETTER TO: Lloyd Wood, Public Works Director FROM: David Fain, Parks and Recreation Coordinator SUBJECT: New/expanded program; Parks and Recreation Secretary - PRIORITY #2 The Parks and Recreation Department requests that a position of secretary be created in the fiscal 92-93 budget. The Department can~'inore efficiently and effectively operate with the approval of the position. Secretarial support will provide much needed support in the areas of typing, preparing correspondence, reports, and staff briefings. The secretary will also serve as staff support to the Parks and Recreation Advisory Board, and other committees that fall under the jurisdiction of the Department. The secretary will assist in the collection of fees for recreation programs, make deposits, and greet and answer inquiries from citizens. These tasks are either performed by park staff or not performed at all because of lack of secretarial support. Below is a brief synopsis of requested funds for priority #2; Parks and Recreation secretary. *6139 - Overtime: The account recognizes the fact the position requires attendance at Parks and Recreation Advisory Board and other committee meetings. *6603 - Computer: The position requires a computer to be able to perform daily work tasks. The requested funds also recognize purchases of software. *6623 - Office furniture: This line item will provide the secretary with the necessary furniture to perform his/her duties. FORM 1 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER T0: Lloyd Wood, Public Works Director FROM: David Fain, Parks and Recreation Coordinator SUBJECT: New/expanded program -Parks and Recreation Director - PRIORITY #3 It is the recommendation that Parks and Recreation be recognized as a Department in fiscal year 1992-93. With the creation of the Department, there will be a need to select a Director of Parks and Recreation. This position will report directly to the City Manager. Priority #3 recommendation, therefore, is to create a position of Parks and Recreation Director, and that the position report directly to the City Manager. Below is a brief synopsis of requested funds for priority #3; Parks and Recreation Director. 6206 -Training and Travel: Funding in this line item will provide for the opportunity for the Director to attend the National Recreation and Park Association Annual Conference and The Texas Recreation and Park Society Annual Conference. 6209 - Dues and Subscriptions: Funds provided will register the Director with the National Recreation and Parks Association and the Texas Recreation and Park Society. 6301 - Office Supplies: There will be a need for office supplies with the new position. 6603 - Computer: The computer and software will be a much needed tool with the creation of the Director's position. 6623- Office Furniture: Office furniture is requested to properly furnish the Director's office. FARM` 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER TO: Lloyd Wood, Public Works Director FROM: David Fain, Parks and Recreation Coordinator SUBJECT: New/expanded program - relocation of Parks and Recreation Headquarters - PRIORITY #4 With the current proposal of expanding park staff there is a need to e~cpand the current offices of Parks and Recreation. The City Park master plan recommends that the Wilson house, located next to the current headquarters, be the site of the new headquarters. Therefore, based on the information in the City Park master plan and the proposed expansion of current park staff, the recommendation is to remodel the Wilson house. The remodel will provide a more aesthetically pleasing physical environment than the current headquarters. The remodel will provide five offices and a much needed phone system. The recommended phone system will provide three lines. Below is a brief synopsis of the remodel of Wilson house. 6601 - Building Remodel and Repair: Funds for remodeling the facility will provide for new carpet interior and exterior lighting, and new phones and phone system. FOR1~I 7 FISCAL YEAR 1992 -1993 TRANSMITTAL LETTER TO: Lloyd Wood, Public Works Director FROM: David Fain, Parks and Recreation Coordinator SUBJECT: New/expanded program; Park Improvements - PRIORITY #5 The existing as well as the new 22 acre park site need varios types of i~p,rovements. Historically, most improvements to the park sites have` been funded through the voluntary park fund. The recommendation, therefore, is to continue to fund park improvements through the park fund in fiscal year 92-93. Below is a synopsis of recommended improvements. *Playground - Although the Pleasant Run park master plan indicates a playground to be constructed, the first phase of construction of the park site does not specify installation of the amenity. Therefore, the recommendation is that a playground be installed during fiscal 92-93 at the Pleasant Run park site. *Bleachers - The bleachers will be located at the new 22 acre park site. Presently not enough bleachers exist to adequately accommodate patrons at the soccer fields and City Park during peak periods. *Soccer goals - Nine sets of new soccer goals are requested for the 22 acre park site. *Signage - The first phase of the 22 acre park does not include a sign. The recommendation is to erect a sign similar to the Sparger sign, but on a larger scale. *Athletic field lighting improvements - The existing lighting system at City Park is obsolete. Although $30,000 will not provide new lighting on all the fields, the funds will improve the quality of lighting, especially on fields #1 and #2. *Creative playground - The creative playground committee has requested $35,000 from the City Council to assist in the construction of the creative playground. The recommendation is that the Voluntary Park Fund be the source of funding for this project. PARKS AND RECREATION ADVISOP.Y BOARD STAFF BRIEFING MEETING DATE: JULY 3, 19'32 AGENDA ITEM: 3 SUBJEGT: TEXAS RANGERS CHARITY FOUNDATION ,:( Encla~ed far your information is a press release from the Texas Rangers about their Charity Foundation Program. The Board may wish to ransider this program. I AMRIS News Release June 22, 1992 TLrXAS RANG>VRS CHARITY >TOUNDATION TO BUILD YOUTH HASEHALL PARKS IN TARR1lNT AND DALLAS COUNTIES; APBLICATION$ TO HL ACCEPTED BEGINNING TODAY !OR RELEASE; 2:30 p.m. (CDT), Monday, June 22, 1992 ,~f The Texas Rangers announced today that the organization plans to build a series of youth baseball parks in Tarrant and Dallas Counties through the efforts of its Charity Foundation. The Rangers also announced that the application process for the building of the parks will begin immediately. "The Texas Rangers are very pleased to be involved in this program," commented Rangers' President Tom Schiaffer. "Promoting baseball at the youth level is vital to the future of our game and providing adequate facilities is an important way to do this." while all specific construction details have not been finalized, the youth baseball parks are expected to include the following features: --regulation size geared to youths 12 years of age and under --seating for between 500 and 1,000 --scoreboard and lights --roofed grandstand behind home plate and bleachers along base lines The parks will be designed by David Schwarz of Washington, D.C., wha is the design architect for the Rangers' new ballpark complex in Arlington, Funding far the ballparks will come from the Rangers Charity Foundation, a non-profit organization which was founded last fall to assist in area community endeavors. The Foundation raises funds through numerous events including the Ultimate Sports Auction and Fantasy Camp as well as through in-stadium promotions such as the Delta Air Lines speed pitch, Busch Light fantasy play-by-play, Donruss baseball card booth, and the DiamondVision marriage proposals. The Hoard of Directors for the Foundation is comprised of Rangers' General Partners George w, Hush and Rusty Rose, Schieffer, Rafael Palmeiro, and Ruth Ryan. Charles Wangner, Rangers Vice hresident- Administration, serves as administrator for the Foundation with assistance from Taunes Paur, the club`s Community Relations Director. The target date for the construction of the first baseball park is spring of 1993. To meet that deadline, the Rangers will begin accepting applications from interested parties in Tarzant and Dallas Counties immediately. The club will send letters and applications to mayors of ail municipalities in the two counties. Deadline for application submissions is August 1, 1992. The first park will be awarded on Friday, December 4, 1992, when the Rangers hold their second annual Ultimate Sports Auction at the Sheraton Hotel Arlington. Bids for the youth baseball parks should be sent to the following address: Texas Rangers Charities Attn: Charles Wangner P.O. Box 90111 Arlington, TX 76009-3111 TEL No .2145509251 Jun 24,92 824 No .002 P.02 nangerTaaseoan ^ Ranger Baseball REPRESENTING DALLAS-FORT WORTH ANO THE GREAT SOUTHWEST For more information, contact the Rangers at (8]7) 273-5214. AMRIS __ TEL No.21a55Q9?51 Jean 2.92 8:~0 Na.002 P.03 ,, Organization Name Person to Contact Address City County Phone Number During the Day Phone Number at Night How long has your organization been in existence? °~~ ,~~ Who are the officers and directors of your organization? How many young people play baseball in your organization? What are their ages? How many teams are there in your league or leagues? How many fields do you now have or have access to? Who owns the field or fields you now play on? WhQn are your games Scheduled? ~ ~ ~ -- ~ ~ ~ ~ ~- Can your organization provide any matching funds to help build a Rangers Youth Park? If so how will you do it and in what time frame? How do you currently fund your organization? Do you provide any financial assistance to young people who are unable to meet the financial requirements of participation? How will you maintain the facility once it is built? Please attach financial statements from your organizations last three years of operation including income end expense, ~ budgets and IRS exemption statements. Deadline for applications is August 1, 1992. All applications should be mailed to the: Texas Rangers Charities Attn: Charlie Wangner post Office Box 90111 i MEETING DATE: JULY 3, 1992 Ar,ENDA ITEM: ~ SUBJECT: PARKS AND RECREATION DEPARTMENT REPORT St a f f w i 11 present summer r et r eat i an - Rr4ga~ am statistic s an d slides of different projects and pra~rams that have taken place over the past several months. ~~ ,