HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-6/4/19921
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Texas
PARKS AND RECREATION DEPARTMENT
AGENDA
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING
THURSDAY, JUNE 4, 1992 CITY PARK ANNEX
7:00 P.M. 5109 BRANSFORD ROAD
CALL TO ORDER
APPROVAL OF MAY 7, 1992 MINUTES
1. Discussion and Consideration of Timmaron Development
2. Discussion and Consideration of Kay and David Aanderud's
request to purchase park land on Glade Road
3. Discussion and Consideration of proposed dedication of
park land between Braums and Little Bear Creek, west of
Highway 26
4. Discussion and Consideration of adopting a policy for rental
of City Facilities for organized programs
5. Discussion, review and possible implementation of adopting
a policy for athletic field closure
6. Discussion and Consideration of contracting concession
stand to private vendors
7. Parks and Recreation Department Report
8. Other Concerns
ADJOURN
I certify this Benda was osted on the bulletin boards at City
Hall at 4:30 P. .: on Mo a June 1, 1992.
V ~ ,ti \..~
~ David Fain, Parks" an Rec~eati,n Coor inator
5205 Bransford Road
P.O. Box i 85
Colleyville. Texas 76034
1
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t N ntER wl~~ 13E 3ERVEt,~ AT t~'.3D
1 ~ ~~ Ml:~tu. 13 ~ GaRDE~! SA~.ao
CNlCKE1S 3RLA0
3EAF'QbD gA~AD
F'RuIT SALAD
CHEESE PL,L.t=F~nIS
C~KcEs
~LEA3E LET ME KNOW f3 Y 14~DD A.M.
TN U..IZ S~J~4 Y 1 F vOLL' L L 6E E A'T' t N Gr .
HA~I~S ~
3N~Ron~
C';AFT DRAFT DRAFT
P:~rl-:s and hecre~Ltion t~dvisory Beard
Minut~~
Mai ?, ,g~~
CALL raf'f-5 I~ir-•~+L ~lro = Tl'~1'1 m~trt ~.ri;= i^T.Y s ~~%~i i t?'t~ t l t_Jrd'= r .~'i'.. i :.11! pm .
by chairperson Gail Mills.
ROIL i'tSLL:
1 VLL P~F.~,~f nt^'-
L.L •..a~L ~ - n-i~
'•_~~~ 1 Mill ~' ' V;;~;letti, Mir-t,
N • L .~u1 t i V ll.
t
.~hel ori, i r p t t
: L'~t~~1 Hair'-r1vt
J1222 i7 '' f 'v ~ ~ i•. • L.i {- r ' -i lr
Ll~'l.l • i Y•~'nrie 1_iL•t~~Li. 1 1LiY
Billing's. I.~a~Y•id Fain. Ljii.K.t, :she-~rc)n t~urr~T. Recre.°.tic:?i
Supervisor, Ll~~yd Wood, Public Works Director
L~BSENT: Nt,ne
SPECIAL GsJESTS: DatY•id Bagwell . Jim Bridges . Mr . ~~ Mrs .
Aaundreaud, Mike O'Shields, Charles Etir..g.
APPR~GVAL !.:F MINtJTEw: Mike. Siieitor~ made a mtYtic~n tt.~ app'rave
the Minutes as presented. Paul vigiletti seconded the r'Loti^n
which carried b;' a unanimous vote.
1. Discussion & Consideration of removing a ~~~all at the Cit;r
Fark Anne:c .
JIM H!~EF MADE ra Ml~TI!~P3 T!.? DE"3Y TIDE LI:~N CLUB';; RE:~UES:T T+.=~
REMGVE TH. WALL WITu TI:E CITY L!~GQ AT THE !;ITz PARIf A"iAiEX.
PAUL tIIGILETTI SECQ^1DED THE M~CTTUN t~iHICu CAP~F~IED BY ~:
UNAI! IMCt1;S VOTE .
2 Dist_us.sic~ti .qnd c:.nsit;erati~_n C)f erecting ~. f vn _ at
Sr~ar.~er Park .
Mike V'Shields addressed the Boarcl in March rGgardir~g the
possibilty of errecting a fence to separate parr fr~~m hi:~
property at that time Tl'ie Board recommended posting
"private property" signs around the perimeter and that h~°
obtain estimates for tY~e type fence requested. Mr. O'Shields
presented an estimate of ~u~10r~ ftsr ~~q' of :~rc~ur~ht iron
fencing and reported the signs are having no effect.
After much discus:~ir~n c)n tI'ie va~~ics c~ptivns the cc:ncensus 4~i
the Boart:I wa- that tli~;' rmp:~thisised with Mr !1' Shield:
problem . The;* recommended buffer arnY :-rich plant. materials:
^~ 1 •--r, rtes ~ t 'r 'r. u ~~ ,. t r :~ --r~e.~r.:
..n th:_~ p:~r~1 pr..~eL ~, ~f .'tiN nrir~li.,c~r_ ~•~o~_zl._, :~.~~.r L~'•V•_ ..z•
-• - ` 1 `-, t 1 ~~ :J ]_ v i .~ t 1 a 2:~ •_~ :~ r 1 _ _i ~ i -' c.
they rxpr~s:~.~e,_~ 1:ii~e 'r t It r•t_ ft_,r >r<<_r
1~2'OPF'r'~, oLJners •~::l;laC°iit tC' Tt~-3r1. ~ite•~.
L11~1+j T T1''l ii (~}i ~ ~ViA~~ i• pi71'1' rr_\C.~ 'i i_, _i F'A.~`y '^'-~'li. =~,~ ~)j TF•'~.'T 1 i,_i i~..i,~'_"r .:
rr. N1J~ LSm _ i'iiGi'G~i..~ ::~~L.r ~.' ``tT 1Ta it~G'C:~P~i'= •11:.' i.''T'i-i i=J~ 1 i Al ^'4'~+~ :: -'i. .~H:
_ ~~ ...Lao....L _ _ _'L :LL.,L r .lu L. r+. ~. ~.: ~. L.L. L L,
aITUATIO::. J~CE: HAR'I'7•IETT ::L~v~~~1,r"~r.~'f, THi~r.~t`i~?'rl_,~r ;tiro ~ CH ~AFF.iEr''~ a
,1
Parks and ??F~cr~ati~~m Ad~~isor~- Boar.
Minuteti ~:;f clay 7. 199'?
Page ~...
3. Discussion of the overland Trails WGter Tower Site: Part:
~1Q1.,el =:pmcrit .
David Fain briefed the Bcard or. Mr. I{urt Sandbicom's concerns
regarding tiLF` S ~ e iv ~ :.1. ,; rl c ~._.F.-. t .i r. +s *'n
_ it, app nd. n i .a i.~ ~ a .~ r ~..~
arrange a meeting with rir. Sandbloom and the Police Chief ~c
address some of riffs concerns: and invited Mr. Sandbloom t~~
the Park Bcard meeting . i~r . andbl~~om h.as clot. responded .
The Beard agreed he has some legitimate concerns however most
of them :~r e police platters . not parr m:xtter s . T~i~t- felt.
- ~;
securitt~ li.~htin~3 ~~auld help withy, some ~~f the probllpls and
the fence has t:: be ~r~stalie<< iJ~' Zi.:IY~ I~ 6,jaS %_li.:sr' tirl•'
COrisenSes crt the Bard, tit.',tt d._le t~? iiTllited prc'~-er~
available in t'~e :area. this piece ~h~~,`~d be i`~~r~ +o itti k,,_c~-
1 wJ y .J A... ASV ~l V V rJ V
advantage.
MIKE BILLINGS MADE A MOTION TO STAY WITH THE t~RIGINAL MOTION;
TO "1t~t1E THE FENCE PACK. IPtSTALL S•ECT)RITY LIGHTING:, AND T~.i
REFER THE REC, T C,~F HIS COi`1CLRr?S T;~-, TF.E P+.=iLICE uEPAP::T?~rE~?T .
PAUL VIGILETT~ SECONDED THE MOTION WHICH CARRIED B'~'
UNANIMOUS VOTE.
4. iiisc~:ssicr~ cr" the PUD-R Open Space Lc~nawoc~~; L'~r.-:c1i_:prl~nt
David Ba~_ .gel l eY~ressed COnCerns O`.Ter What tr3ns~lr°d between
the time hz presented his plans to the Park Bcard and when he
appeared before the City C~~un~Yil The Prard' s initial
recommendation was made pending a site recon of the
property.
Their c mnlents were to address parhin~°, and cle::xn up• :_.f t:~e
propert,~ Discussic~r~ continued concerning ahcsG
responsibiliti~ i± ; ~ tot ,, tkY .. ~rT- My. ;~ T.,e ~
~. .~ si marl u~ tl pi.. L:`~;) _ l /~~./5 'vJ. ~i
feels it is not his responsibility . He stated that hF has
given in excess of the minimum property requirements.
He ccr.xid ttieep the property as .~ private park and not be ..gin
asset to the City. Mr. Bag:~ell stc-cteri rie is giving Excess
land:'25.000 in fees, $8,000 parking and monet- for a
slde:aall> . ~:j 1 ~.at?d t•rLer° nQmes :i .~+i%iLlt TtirLCAr~ ~1`' ~ ari ~ ~ Ti
an~~mOre .
AFTEP MU`,i-i .~I`'i~U~^ I;-!rf . ? I"~ a+_,r ,: °1~";N .~ r..t,__,T rf_;~.. m~_, j,~ -,
.: ti. „, . ~ Lam. .j ~ . C...C.~ ',
RE~~~-~nrr~.tE i,~ r~A r r t}~; ,,, - . ~ L . , ~ , -, -, -, : ~-. - ;,
_ T+.~ THE ~~ i ~ z' ~'r_il+r;~, ~ 'dts~I' i'., ~=U:.~it: L THy t=~'. ~.~,..~ ~~
MARCH F, Mt:iTli=ih3 n~, ~ rE BILLINt; ECt~n;r,Ly Ti: i~nTIt~~; tiv~:I ;..
~1_~.
CAP.RIED BY A UNAt~IMOU`.S VOTE.
Parltis .nd Rcreatiori Ad.riscr' Board
J'
Minutes of Ma .' 7. 199?
Page 3...
:~ Discussion and sorisi=Zer•_Zti~~n ~:~r re::~}manrnd:~ti}ins
pertaining to pari:.s .anct ::pen space in r~_ lati~n to tip e
Cite Master Plan.
The Board rviewed their comments to the Master Plan Committee
(Appendix II). Thev do not want park land considered aC oiler.
e ; h z~ want l ~cr^~ tr._~ct~• f . r ~ ~'^ --: mr - B ~ ~: R
spat t f, v ~~ ...r i opeal ..s t-iX ~_ e . ,. i`',' ~_ ~lr a1~-!
a Park Master Plart and recommer~deci +„h M~~ster Plan Committee
abide b,' it.
JIM HOFF MADE A M!?TION T~? FraRWAP:D 'THE Pa~~:h: B~:?ARD' S ~± ~MMENT;
TC THE MASTER PLOP: COMMITTEE A*tD T:=~ MAI^ITAIN A !~!~PiSTANT
CnM~iUNiC~TI(1N i-°i3 h T i R.1i,=iiT-: PT ~' T~F" il~~+ t f 3h1
,aaAa1A,EL A THE ,,.- i~., PLAa. I:1 ~L ; EL.. ~ ~,L A~.,aa..
LINFORD SECOPiDED THE MOTION WHICH CARRIED BY A i3NANIr10LtS
VOTE.
a n, ~~ v -~ i~ a ( t i rr a
Di...l.~~.~ion and .on.~idFrati~}n of ,1 ii.l~ir~.~ ~?p` r~ pacr ^t
Metroplex Covenant for recreation opportunities.
Da'vlid Fain b/-1riefNdll the Board ora his disctissic~ns T~rith ?~Ir .
Paulus r i~~l-t~ dllts~ ti .CJU `Jl C'~ v tr~Jr ~~i:i ~~~%~/ _nartt pro}per ~ := Mr
Paulus dosen't r:~el camfort.abie •:rith t~~=-s Cit~ uT-ilisira~ the
gvm ~,.Ir t:. '.tie ._~lrrady n-,~.~rcro~~ade^ s~±;.z.~tic>n. +~r.e +a.m fr^m.
Tri-ci pies ~,urrentl~• titiiise~; she n~,er ~.~a._~c~~ ~n~, y.~
responsible t:1r all preparation acid upf>„ep• ir:cl~;diii~ ~:~}win:,.
Due to the Part: Department's limited Start he re^c~mmE.n~_is
utilising the guidelines alreadz' in place.
ALAN LINFORD MADE A MOTION THAT THE BASEBALL ASSOCIATION
NOTIFY THEIR COACHES THAT PRACTICE SPACE IS AVAILABLE;
COACHES WILL BE RESPONSIBLE F!~P. CONTACTING CHC!RCH RE:~?aRDING
USE THE CITY WILL NOT BE OFFICIALLY INV!=,LVED JACI{
HARTNETT tiE±10NDED THE MOTION WHICH CARRIED EY A t?NAn3IM!~ttS
VOTE.
7 Discus._,ion and cc}nsi~~ieration of csntractin~_ cnn c.eNSir.ii
stand to private vendors.
David Fair. briefed the Board on the hi~tor,' of the cor.~ession
stand '.?v~~, a-~~r, p ,.~ ,~~,,P~- -~f' ~` -,,,- -• - ~,
_ ., a:., U .~ ,.ai .ar.. :qtr ~~_ nce:~si._ n ~•T =.r1~.. ~t
~^ i 1 7 ~- ,. c i-, -inc. r.~t `- _` ~-,., +
tae v:~c ~~r ie~~_ _ ata~ ~-errt ~_:~~_ ~ _, `.h~ uc;,s ~ry
m,
~.r .C, ~JCi at i=~rl ~I'h~ ~, ~nce-~i..^~ ~t~.n: Ci. t-. ~ ar. as b:~c. r~
oper.~tG~ ~~n aiterratina ti'ear:~ b•~, Basebsll 'rd :~.rtb.~l~ e cept
_ x`
L, -.. 1' 1' 1 •' r~ ~ Y. _ T T : ~ }. T ._ i1 }, r T } ri;
..a Ej` ~ eJ. ~ .,c_.J~}: J~Yi F1 ii..X:= ~plt,?U°_•rt ..~! - - -~~~''"-•-1 - - .. _ -1_;~ ~:1t~ - _
pas+ 'S _ ~v G._ll ~ tlt ~rt.• hlJl J V~rrn .~ 1 ~~ ~ ~iy Y ~:~"fr~ ^] S f 1 j, +' l • T
11FF" Zat 4`. 1 ~1+'L L41 1 la, rt `_ 11.~ .
i wi tl~ !llt~.' srr'r'lnl~] •~w r ~l Vreu . /t_1 „'1 ~~ 11~~1 ~1J t.~t V11~• t`+'ll •'~wCJ J J. ~~~Li
stand aU :a business and t;^ae ~~it.' could gener:~~.F~ rG•.'enue irc:n;
i the st~..~ds .
?'arks .end R=~crP~,tion Advisory Brand
Minutes of Ma,v 7 , 1992
Page 4...
He recommended the City cartract ccncessl:-Jn rights an.
associ:~tion assume responsibilit;~ for paring ^fficialo.
Comments from the Berard:
*Recommended :iot. pr:cer~itig t-^ f~~i wi tli_~?~t i~~tif-;Tirag
Associations it is being' considered.
*It is less of of an issue witYi sc>(,cer because it is ~iY't run
to make a profit.
~It would simplify things if it run by someone else.
Agreed it rieeds to rae prafessian.~llyT run but h.xt==s try see
money taken from the Association.
*Baseball Association is lacking at `.gays to generate money t!
keep registration fee down while providing more.
ALAN LIrIFORD MADE A MOTI!~N THAT DAVID FAIi1 II~3F11RM EA~~'H y~_,UTu
ASSOCIATION THE CITY I S COr1SIDERIt`jG Cc"~NTRACTING THE
CONCESSION RITES TC' A PRIVATE VEND(JR AND t~BTP.Ir1 THEIR I^1?rIT .
MIKE BILLINGS SECt:NDED THE Mt1TItrr1 iroHICH CARRIED B': y
UNAN IrIO[1S VnTE .
D i m .Y .l ti ~ ~ _•n an _~ ~-_ >n~. ~ ._, r._rt i ~_ r~ 1 ~ ~x _, op i rig? a p _~ i i t~ r
rental of Citti- facilities for organised programs.
Davld Falri repot ve:z several .~l tl.l.~titi.'n.:~ ham`/~ (: (~C~'1_lr (_L .J='r°
private vendors are utiLisina City fr-~cilities to aperat(~
clinics and programs for personal profit without vit~vT
approval or knowledge. The Baard dicussed several in:t.ance°
and various scenerios and agree(~i a fee schedul? sha~_lld be
addressed.
MIKE BILLING MAE A MOTIi~3Pi THP.T D~.VID FAIT? DRAFT A U:~AGE
POLICY AND ?RESENT I T TQ THE BOAP~D Ft?R COA1S IDEF~ A T I!?ri A T THE
NEXT MEETING. ~JI"1 H;;FF ~ECOP:DED THE P'1±=:TIt~rI WHIt;H CARRIED BY
A UNANIMOUS VOTE.
9 . Disc~_issian and consideration of 1; 3 serif sales t. f~lr
tree purpose of park development.
Alan Linford briefed the Board on the 1^.istorv ~of th(~ Ii2 cent
salPS tae'. ~'l.tleS naW 11aVe t~l° al?Illt.'. used cri lc'~T1~1~TI.Or'i
passed f(.r ~:rlingt~=n t.~t~uir.: z~: pans an ardinanc(~ anct hr_~ld
P~ LCt~l~j(ln ,~.~ ~a :, 1, _nt ;=~I(-- -'-~.: ~n_~~-.~ Th.~
provision. allow,, _~~n._.~ `~ _ ;~y•_ . r dY rN~apm°.it. ~_ _ _ iw
and yr~uth activities . If the eletstit:n har_1 been prra~.~e^ ir.
1992. ~ 37~ , t~iJO would :iav3 barn s~enerute(~:: W 4tit; ,'•i~'~.,
estimated far I9'.'.. A se-.•en member boar~a iv re~~.rir=~'a tc
_~.~
oversee ±F-, F: .se =i t'tie f~_ir.tls, f^z~~• :,y ti~r::i_.. .;Ll:.;t L~: :r~_..._ _ ...
of the mu ~_.. ^sliti ~s _ rerr~ing body. .
Parks and Recreation Ad.-isory Board
Minutes of May 7. 1992
Page a...
tllar, re~^omcnerideci presenting :a recc:mm(~nd.ati:r. to the t. it y
Coun<,il to pass :~r~ ordinance supper±.iiig tI^.C 1!2 cent sales
tax: recommenderi a .joint pro.i(~ct. c~itti tile lii~r:~rv~ spii*. t~_=
b 1e i s ~d b ~ tri :~ _ ~; r:irig b..a.rci .rie T.,Ytec mot. ~,~(~u~r_~ ,e
beneficial to have the t,itTr's special interest groups'
support.
AFTER DISCTJSSIO^I BY THE BOARD ALP.N LINFORD MADE A MOTION TO
RECOMMEND TO THE CITY ~;,0[JNCIL THAT AN ELECTION BE HELD Ot~1
AUGJST 8. 1992 Ft?R THE FURPOwE OF AFFpt~VING A l; ~ CEriT S~..LF,ti
TAX ELECTIOrJ FOR PARKw/LIBRARY JOINT [J,E tiC~ TA_~ES CAN BE
COLLECTED EEGINNING JANUARY 1. 1992. MII{E SiLLINt~w ECt:NDED
THE MOTIt.?td . J«CI; HAF..TNETT ABN'PAIL?EI? ~'R:_?"1 TTf,~TIA1C: ALL +.'~~T~:L~.
MEMEEF~S VOTED IN FAVOR OF THE MOTION.
10 . tJiti~an addcss P.~.r~~ Br_.ard cc5n~_err~inJ si~'.aila"~.~ility (~i
practice fields .
Mr. Charles I{ing, a Colleyville resident, addressed the Board
regarding the availability of practice facilities for adults.
He stated that Little ~ ~ T„~ s l s} ~=; ~;,~ ;~ -~
~.Y•~,~,., i~.q .~1 ie ~el..~ rc:~er r(_~
through the end ~~f thY seas€~ri and ~unday° arr ~.rl':_r' _1niy t:imC'~
availablF tc :~r_iult~~ . Ad}_ilt +3«ms 'r~:~~~TY t. c; ~:~; _.;.~ =,r tii~ i.t~>
to practice. Mr. i{irg is ~oncprned that the iit~ Farb tlaster
Flan :~ie°rl't ~! C_. `y-` P ilk 1t r•.. ~l~e~ i=~F:. cr .. t.l t~~ ~i ~fi.`
~_ ~ c~c:_ir .~ti tti a_~.~~„ i=.~. _.ti . ~. ~ . _ ~.~ .~ci:.
voted for the bonds and are being asked to pa;' for the bondti.
but their needs are not beiri~ considered.
The Board suggested he ch:~cl> witYi Metrople.s Cover~unt
regarding prr-~ctice facilities . Tile' Boarr_1 state(i that. tiiN:.
would corisider riffs request (~t_iring the design phase ~f thr
Cit4 Master Plan.
NO ACT IO^1 TAI{EN .
11. Discussion and Consideration of assisting in the funding
of t'r~e Creative Playground.
Len Ledet made a presntation to the Board and updated them on
the Creative Playground Committee's progress. L-~esign D:~~. is
scheduled for Septemb?z• 22. Cozy.,+r,z(~..i(-_r;- n:~?~ , (=~o.; :ice
r•eaue:,±,~,a ,rye ±:-.~-, .-~-~,.~, -.,_.,,,~,,.,~ _`r r.ii= i'-` .~cr= =i,-=' . ~i
Ao.ssib~~. '.^(~%,u.:-.e. r:t.~re _Y~•= ric r_.~t.r~`'::m :~, li~~ht.ir,
_ •3 (>r
7
parl'ai ig. Moving up developme:.t Would pro•.~ide trese
amenities .
1
a
Parrs ar~d fiecreation AdviccrsJ Board
Minutes of Mav ? . 19°~
Page 6...
AFTER DISCUSSION REGARDiA1G THE NE`~F ADA F~EF3.3LATI~:.;PdS AND I~?i~"r
HAVING 5r_3FFICIEI`IT FUNDING, ALAI; LINFORD :'lA:.E ~~ M~_:TI~~I~t T±=~
RECOMMEND THE CITY COUNCIL FUND UP TO ~ 35,0G0: WITH
ADDITIONAL FUNDS TC~ BF. FAISED THROtJ GH FUi;D R.4I;~I~?~ r:II~E
BILLINtS •JECrJi,:DED THE M~.~TIr.rT WHICH CARRIED BY A tTriANIMt=BU`S
VOTE P.LP.PI LINFORD MADE A MOTIt.Pt TG' RECOtlI1END THE CIT`~
COUNCIL SPEND THE ENTIRE BALANCE OF ?AP~i{ BCiAID FUNDS Iii THE
NEXT BOND CYCLE SO DEVELOP~?E^1T OF THE 10 At;F.ES: CAIN BE
COMPLETED . JII4 HOFF SECONDED THE "IOTI0~1 `,rTHICH CARRIED BY t'~
UNANIMOUS VOTE.
12. Election cf Officers
Yvonne Hattar~ nominated Alan Linzc=r:z f~_~r tl~° t;~•..iirpersc=r~ .
Jim Haff seconded the motic:r~ which ~~arried bar a unanimof.zs
vote.
Paul Vigiletti nominat~_d Gail Mills for Vice Chairperson.
Mike Billings seconded the motion whi:~h :Parried b~, a
unanimous vote.
Alan Linford nominated Jack Hartnett tar secretar;~. Jim Haff
Seconded the motion Which carried b;r a unanimous vote
13. Parks and ftecreatian Departmr•ntR.e~,1rt
David Fain briefed the Board on the Status of the TPWD grant;
reported t~~~~er 14:, registration riad be:~n r:=.~ei~~>ec1 for s.zmm:r
programs the first six days of registrations; reported he has
received four applications for the Art Board: one for tYt~
historical Board and is working on others, He updated the
Beard on the situation in Girls Softball.
The Board requested an accounting of the Park Land Dedicaticn
Fund- receipts; expenditures; balance.
14. Other Concerns:
A . Disctlssion and Ccnsiderati c:n of propc3srd dedicati=.n cif
park land between Braums ant Littl:_ Bear !~rerl--.. ~~r st- c=f
HigliWaY ~F .
After re~.~ieW ~:>f the ir~f~?rmati:_r_ prGsenv.Jd b:- .?ohr~ `olarclen
pG' i Tz~ T T T +,~-. + 8 T Y-. 'f''- ~ ~.~ ~,,,. .. _ 1 .. ~ t'-
iAP~~N :I ~-i ~~:~n: ~h.~ :vFitcm~xri :~r~~~.ir, .t::~ ..,,;_.y,_l .=.;_l
make _, site s.sit t-~ _ ~e pr-:r•_r,_;, an:_ _ _ .n._~:ie t. ..~e
next meeting.
?~tO ACTION TAKEr? .
Parks and P~^r~a+i-.:~n Adviscr~ °::a~'~
Minutes of Ma~• lva9`?
,. ~ ,
Page ?...
B. Discussion and consideration of I~ay ar<d Da~.rid
Aanderud's proposal to purchase park land.
Mr. David Aanderud and Jim Bridges made a presentaticri to the
Board re~.~_ietitir~g the prcpert~ at :3!11;F Glade Rc~a_}. "Nollf~w
Brook" be purcriaCed stir the ~";+,- and =.z+ili~°,-} as p ari: space.
..~ vi vy ~ u+~~_
The land 14-15 sores contains a 4 acre pond. Althau~ri it has
significant drainage problems, it would take vf3ry little to
make it a park. There is no other green spacr~ a~railable on
the east side of Colleyville and thev want this site
preserved as the natural are: and bird santuar~ that it is.
ALAN LINF~~RD M:4DE A P~IOTIOP! T:.' ~~BTAIN DRAIAIPtt'F< ItlF~.=!FMATI~IA;
FP~Ori THE CITY EAlGINEEP~ P1ND OpTAI~1 CLAP.IFI~,ATION ON THE STamLt•~,
OF THE ?R~CPEF:TY BEFt?rE PPt~CEEDING FURTHER. r<~UL VICILETTI
SECONDED THE Mt~TION WHICH CARRIED BY A UNANUMr~j]S VOTE.
C. Other Concerns:
Jack Hartnett reported Shar~:n ~1arl.«ort'ri' s ~~_~z:c•erns a~~._ i_~t.
lightts ~r::i~l:T _:ut f~:uring lJ:~seb~.ll garies: :-.rice tahen t hf~ li:jes
csugh+ .%ri _ ~ ~ 1 i_i h • 1 ,rri~-i ar+~ -t•t .-,-1 y-l ' 1 = r.:
.. f~.r~ ._.Ti_ =:nc_ a- _ r 4~- :.~ :_L r..rf_~~ . _ _. 1_LL~ ~. 111 •~
y='_'-N i 1. .f 1 f (y~ i[a C_ t. e !- i vu ii_: r.
had ~- r ~•ep~ir~ _} arl ? that sh .i~ -~ n , b :x rroi~~ -,~: 'r ~ta~v-=r.
S' i~ r-.. ~ t..' t r « ~~ ~` ,`.. Y"" t ~: 1' i_ '.' : "~ .' ~ u d f' i ~ C y ~ :~ ~ 1 ~ a r L: i ' `Trl ~ :=
1 r _ 1 .till! •~l ~_ W .i_ L .~ 1 1
~ ~ I 1 '7 f ~1 T ~' C. ~ r. i'~ - T)) = 1 11 r... 'T C T i = ~ ;'Y ~y ~ T r }
~~ ~ !J T ~. _ ` J • 1 L i `_ L' `: ii r •~ ~ 1 u r :-~ .~ ~ •l • ~'L •_ 1 .J _ i l• =_ i y}~, L
childrentc 'r_ie pla~ring arirl _ccr~izien:~i r b= w.t:~c
J rr ' i_ ~ si.+Tj i:; t%=_ i ~~ it +li
earl: stating li~'hts out at 1~J : 3!J .
Alan Linford state=. the developers o2 Kimsey Parl~ agreed tta
put out tetnporar~~ water until grass was established this
spring: and that the .grass needs to be mowed. He asked David
to check with the developer on tree status of the project.
THERE BEING NO FURTHEP: BTJSIrlESS JII~ uOFF MADE A M%TIO*! Tt
ADJOURf! AT 11 : 3~~ P . M ,7ACr> .-iARTr:ETT Et;OAlDED THE i~!='T I!=i~1
WHICH CAP~RIED BY A Ci*tANIMOUS VOTE.
kOS
~a
City Of Colleyville
Department Of Parks
David Fain
,rte ..
1` ~ }
t y,...
.- _
3-13-92
Dear Board Members: I wanted to ask you for your time to let
you know my concerns about the new proposed park on overland
Trail at the water reservoir tank. It has been stated by
Mr. Lloyd Wood (of the Public Works Department) that a
new PARK will be built at this site to "clean up this
property's appearance". This idea was thought of by some of
the neighbors that live in this area, mainly a Mrs. Baker,
when I had talked with her about 2 months ago after being
left a piece of paper on my door, that stated what was going
to happen I called her to ask what all was planned to be done
at this property. she assured me that everyone would be
informed of any and all decisions concerning this matter.
It appears that she had gone around the
neighborhood 2 months ago, to have people sign a petition to
ask the park board to consider this matter, I was never told
of a petition, when I noticed the new fence being moved back
yesterday I called Mr. Wood and ask what was going on at this
property, he said that he was under the assumption that
everyone in the neighborhood had seen this supposed petition
and was in favor of the improvements when I ask Mrs.
Baker about this petition yesterday and asked her why we had
not seen this petition she said and I quote I was in the
neighborhood for 10 hours and you were not at home and it
APPENDI% I
s
s
wasn't my fault that you were not home".
I have a hard time believing that someone
can go thru a neighborhood and get some of the residents to
sign a petition and not notify the rest of us who were out
at that time, and it is our fault for not being home to be
asked what was to be done with this property The real sad
thing is the City Of Colleyville Parks Dept. lets this type
of railroad petitioning to occur without the full knowledge
of THE ENTIRE COMMUNITY !!!!.
Getting back to the problem, about a month
ago there was another incident at the water tank, Mr. Lawry
(who is our neighbor on the south side of our property)
noticed teenagers there drinking then climbing on top of the
water tank yelling and screaming at the top of their lungs
for about 15 minutes,(at around 1:30 am). He called the
Colleyville police and when they arrived to Mr. Lawry and
our amazement, the police did nothing as before, other than
', to say that they must leave because there were complaint's
of noise. We thought that seeing as though that they
appeared to be under age and drinking alcohol, that they
should have taken them to jail, or something, but I guess
that's not what happens around here.
My fiance and I have only lived here for 2
years and have noticed that this problem with teenagers has
occurred 3 times !!!!, with the police doing the same IF
they arrive at the water tank in an hour.
Athletic Facilities
! Utilization Agreement
Page 3...
B. Be a nonprofit association through the regulations as
set forth by the Internal Revenue Service.
C. Allow the City Finance Department or approved City Staff
member to review the income and expenses upon request.
D. Have an elected Board of Directors to include a President,
Vice President, Secretary, Treasurer and a designated
Field Manager. These officers with their addresses
and phone numbers shall be filed with the Colleyville
Parks and Recreation Department immediately following
election or change in office.
E. Have on file with the Colleyville PARD a copy of the
Association's Constitution and By-Laws.
F. Furnish a complete copy of game schedules to the
Colleyville PARD at least one week prior to the start
of the first league game. Field vacancies (games not
on original schedule) will be allocated through the
City to the Association on a first-come-first serve
basis for makeup games. The schedule must be legible
and include only games that will be conducted on City
facilities.
G. Associations who desire to expand their program must
have approval from the Coordinator of the Parks and
Recreation Department.
H. Maintain a communication network through the President
of the Association or his/her designee only when
pertaining to facility requests or needs.
I. All games and practices will conclude by 10:30 P.M.
at City Park, and 9:15 P.M. at Pleasant Run. Exceptions
can only be made by the Coordinator of the Parks and
Recreation Department. Lights MUST be out be 10:15
P.M. Lights MUST be out at the soccer fields by 9:15
P.M. at the Pleasant Run Soccer Fields.
J. Collect a $10.00 nonresident fee per familiy for
participation in each youth sport activity. No
nonresident fees are to be chargedto any resident or
families with an adult member employed in Colleyville.
The nonresident fee also does not pertain to any family
for which the fee will create a financial hardship.
The fees are to be paid to the Parks and Recreation
Department before the Association's league begins.
EXNIBiT "B"
FIELD INSPECTIO~d APO CLOSURE A&RE:.i~1ENT
RE.4S0~'VS FOR ATHLETIC FIELD CLOSURE
I. It is raining at game time.
2. Baseball or softball infields are too wet.
3. Soccer fields are too wet.
4. Athletic fields Head to be closed in•the interst of participant safety and/or
preservation of good playing surfaces.
CITY PROCEDURES FOR ATHLETIC FIELD CLOSURE
'rlEEKDAYS
I. Inspect Athletic fields by 4:00 P.M.
2. Make a decision based upon field condition or weather.
3. The decision of the Parks Department will be final.
4. Continously monitor weather and field conditions on evenings when fields will
be in use after 6:00 P.M.. When it is necessday a Parks Depart.~nent
Representative will come in and close the fields affected.
5. A red flag will be raised to indicate the fields are closed.
UEEKEc~OS
I. Inspect a1] Athletic fields by 4:00 P.M. on Friday.
2. Make a decison based upon field condition or weather at the time, if possible.
3. If a decision at 4:00 P.M. on Friday is not possible, a Parks Department employee
familiar with the Athletic fields will monitor the weather and field conditions
throughout the weekend and make deceisions on field closures as needed.
4. Should the Association's Field Manager and the Parks Department Employee not
agree, the decision or" the Parks Department Employee shall take precedence.
5. A red flag will be raised to indicate the fields are closed.
CITY RESPONSIBILITY FOR IMPLci4ENTATION
1.
2.
The primary responsibility for making field closure decisions rests with the
Parks Supervisor responsible for athletic field maintenance.
In the Parks Supervisor's absence the Athletic Field Crew Leader
shall make the decision concerning Athletic Field closures.
• 3. In the absence of both the Parks Supervisor and the Athletic Field Cresv Leader,
a person designated by the Parks Supervisor shall make decisions concerning
Atheetic field closures. :?
4. The appropriate Association's Field Manager has the responsibility to inform
the Association and participants about the field closure decision.
3
EXHIBIT "A"
CITY OWNED FIELO MAINTEPIANCE AGREE,~IENT
1. The Parks and Recreation Department (City) shall maintain the infield and aT1 turf
areas in the outfield to include mowing, weed control, fertalizing and herbicide
spraying.
2. The City shall perform aTl pre=season clay and turf maintenance to include adding
clays, clay renovation, and cutting infield arcs and base paths. The City shall
also provide clays, sand, soil, etc. to be used in leveling or backfilling low areas
when deemed necessary.
3. The City shall drag the infields daily, Monday through Friday and Saturday morning,
weather permitting.
4. The City shall cut a]] foul lines.
5. The City shall maintain a1I back-stops, fences and gates in a sar"e and secure
condition.
6. The City shall maintain all bleachers and dugouts in a safe and secure condition.
7. The City shall provide and maintain all area and ballfield lighting systems.
8. The City shall be responsible for the maintenance of any outfieed and adjacent park
irrigation and watering the outfield.
g. The City shall be responsible for the maintenance of any infield irrigation system
and watering the infield.
I0. The City sha1T maintian the restrooms in a safe and sanitary condition.
lI. The City shall be responsible for all public scoreboards.
IZ. The City shall be responsible for chalking of baselines and any other field markings
dally, Monday through Friday and Saturday mornings.
13. The Association shall provide all bases, piates and pitching rubbers, and nets.
I4. The Association shall be responsible for daily game day policing' of all litter on
their field(s) to include playing areas, dugouts, fences, backstops, bleachers,
concession stands and adjacent grounds. AT1 litter shall be placed in the bins,
cans and receptacles provided by the City. The City shall provide for pick up of
these receptacles.
'~~ I5. The Association shall be rohibited from
p performing any maintenanc.. to any tur;
or infied areas without written permission from the Parks and Recreation Cordinator
or his designee.
i
Athletic Facilities
' Utilization Agreement
Page 4...
III. ADMINISTRATIVE RESPONSIBILITIES OF THE COLLEYVILLE PARgS
AND RECREATION DEPT.
A. Provide space for meetings to conduct official league
business.
B. Provide and maintain game facilities (refer to Exhibit
A and B).
C. Cosponsor tournaments, assisting in the areas of promotion
and distribution of information.
IV. IT IS ESPECIALLY PROVIDED AND AGREED BY AND BETWEEN THE
CITY AND ASSOCIATION that the exhibits hereto attached shall
be part and parcel of this Agreement as set out in their
entity said Exhibits being:
A. Field Maintenance Agreements
"A" - City-Owned Field Maintenance Agreement
B. Closure of Athletic Field Exhibits
"B" - Field Inspection and Closure Agreement
V. ASSOCIATION SHALL INDEMNIFY AND HOLD AARMI•~SS THE CITY
OF COLLEYVILLE, its agents, officials and employees and
any umpire or official from any and all claims for bodily
injury, illness, death, personal injury and property damage
arising out of the activities of the Association and its
members in exercising its rights under this contract.
VI. IF THE ASSOCIATION DESIRES TO MAKE ANY IMPROVEMENTS TO
THE ATHLETIC FACILITIES the request must be made in writing.
The request must be approved by the Coordinator of the
Parks and Recreation Department. Once the improvements
are complete, they become part of the park inventory and
will be maintained by the City.
VII. THE CITY RESERVES THE RIGHT TO UTILIZE THE FACILITIES WHEN
LEAGIIE GAMES ARE NOT SCHEDULED. If facility is abandoned,
this Agreement is terminated.
~ Athletic Facilities
` Utilization Agreement
Page 5...
~ VIII. A VIOLATION OF ANY PROVISION OF THIS AGREEMENT SHALL
RESDLT IN THE TERMINATION OF THIS AGREEMENT.
This Agreement is made and entered into on this the ~~~ day
of ~,,.~L2~rr_~ .. 1992 .
Association esident
Coordinator
Parks & Recreation
09.01/ATHL,POL/rv 1-92
Se~C~;I:Ui'C~ L`J~Ju
CITY OF RICHARDSON
RICHARDSON, TEXAS
ATHLETIC FACILITY USE POLICY
Approved by the City Council Feb. 15, 1971
Chapter 1
WHEREAS, the governing body of the City of Richardson
after due consideration has concluded that the following
policy pertaining to the use of athletic facilities should be
adopted;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RICHARDSON, TEXAS:
SECTION 1 ADOPTION. That the following policy elements
be and the same are hereby adopted to served as a guide for
the comprehensive and efficient usage of athletic facilities
owned, leased, scheduled or otherwise directly controlled by
the City of Richardson.
SECTION 2 INTENT. That it be the intent of this policy
to provide a basis for establishing the following objectives:
A. A method of communicating the available inventory of
allocatable athletic facilities to qualified
requestors for usage of such facilities.
B. A disciplined method of communicating the forecasted
and immediate facility needs from users of
facilities to the appropriate department within the
city administration.
C. The implementation of a system of facilities
i
allocation producing results most beneficial to the
total city.
D. A program for continuously improving the utilization
of existing facilities to the betterment of the
total city.
E. A. program for improved visibility of needs and
master planning of athletic facilities.
SECTION 3 SPECIFIC SPORT SEASONS.
A. That the following SP CIFT~zSPO T SEASONS be
established as a necessary discipline in planning
and allocating athletic facilities:
SPECIFIC SPORT SEASONS
S ort Season Start Season End
Softball April 15 August 15
Baseball May 1 August 15
Football September 1 November 30
Basketball October Z5 March 31
Soccer-A March 1 June 30
Soccer-G September 1 November 30
A11 sport seasons are the boys and girls with the
exception of Soccer-G which is restricted to girls.
B. That the establishment of specific seasons for
remaining sports, including but not limited to,
volleyball, track, tennis, swimming and gymnasium
sports, be identified only as need arises.
SECTION 4 FACILITY INVENTORY.
A. That a system of providing visibility of available
facilities will be maintained by the Parks and
Recreation Department and made available through the
Office of the Athletic Supervisor. This shall
include all athletic facilities owned, leased or
scheduled, their locations and periods of
2
availability and shall represent a comprehensive
description of the inventory of allocatable athletic
facilities.
~ B. That where possible and practicable and in
cooperation with the Richardson and Plano
Independent School Districts (or any other
organization having athletic facilities), the Parks
and Recreation Department will coordinate outdoor
school facilities and gymnasiums located within the
city limits. Where permission is granted to the
City of Richardson to schedule such facilities, this
availability will be provided through the Office of
the Athletic Supervisor.
SECTION 5 SCHEDULING.
•;
•. A. That organizations requiring facilities for practice
and/or league games will submit their needs for the
approaching SPECIFIC SPORT SEASON at least 45 days
prior to the start of the season (this is defined as
the deadline for submission of needs). Said
submission shall be on a form supplied by the Parks
and Recreation Department.
B. That within 10 days after the deadline for
submission of needs, a meeting of all organizations
having submitted their request of needs will be
conducted by the Parks and Recreation Department.
It shall be the responsibility of the submitting
organizations to ascertain from the Parks and
Recreation Department the date, place and time of
3
subject meeting. To assist in notification, the
,)
Parks and Recreation Department will cause to have
published the announcement of said meeting in the
~ official City newspaper.
C. That the parks and Recreation Department shall
consider all requests for facilities needs and
allocate available facilities in the best interest
of the total city. Factors and steps to be
considered shall include, but not be limited to, the
following:
1. Consideration will be given to past programs by
organizations. Likewise, consideration will be
given to new programs by both existing and new
organizations.
•~.'::%' 2. Where necessary, considerations will be given to
expanded facility usage such as extended hours,
etc.
3. Ages of participants in programs for which
facilities are requested will be considered.
4. First priority will be given to those
individuals, teams and groups whose members live
in Richardson. Consideration will also be given
to those who work and/or worship in Richardson.
5. All requests will be reviewed, balanced and
facilities allocated as the Parks and Recreation
Department can best determine. The Parks and
Recreation Department may place more than one
organization on a given facility for the same
4
sport.
D. That each organization is required to meet the Parks
and Recreation Department within 30 days after the
close of a SPECIFIC SPORT SEASON and submit a
~, forecast of need for the same sport the following
year.
E. That any organization, prior to organizing a new
athletic program or enlarging an existing one,
should arrange a meeting with the Parks and
Recreation Department through the Athletic
Supervisor as early as possible to discuss the
availability of facilities.
SECTION 6 FACILITY MAINTENANCE.
A. That within a SPECIFIC SPORT SEASON (between season
- start and season end) the Parks and Recreation
Department will maintain facilities for that sport
to game conditions for those facilities having a
regularly scheduled game. Make-up or rescheduled
games will not receive special preparation unless a
hazard exists.
B. That if an individual or group uses an available
facility at a time other than within the SPECIFIC
SPORT SEASON, that facility will not receive special
maintenance but will be subject to general park
maintenance. It shall always be the responsibility
' of the user, within or outside of a SPECIFIC SPORT
SEASON, to determine whether or not the facility is
safe for his use unless prohibited by the Parks and
5
L
~;'
Recreation Department ~f City Council from using
said facility (or otherwise prohibited on facilities
a
not owned but scheduled by the City).
C. That maintenance of facilities owned by the City
will be done only by the Richardson Parks and
Recreation Department. No modifications,
alterations, additions or deletions, temporary or
otherwise, may be done to any athletic facility
owned, leased or otherwise scheduled by the City
unless written approval is obtained from the
Director of the Parks and Recreation Department.
SECTION 7 CASUAL SCHEDULING. That any group or
individual may schedule an athletic facility through the
Parks and Recreation Department when available, and the
,,~~ Department will be guided by the considerations and
priorities show in Section 5-C-4.
Requests also will be considered outside the SPECIFIC
SPORT SEASON as casual scheduling and allocated if available.
The results of casual scheduling do not alter the maintenance
policy stated elsewhere. Reservations for facility use by
teams practicing out of their SPECIFIC SPORT SEASON are
subject to cancellation if the facility, or a portion of the
facility, is need by a team for a SPECIFIC SPORT SEASON in
effect.
SECTION 8 FACILITY LEASING. That athletic facilities
may be leased to groups outside the City of Richardson only
} through formal approval by the City Council. Application for
such usage must be submitted in writing through the office of
6
the Director of Parks and Recreation Department.
SECTION 9 POLICY ADMINISTRATION. That the
administration of this policy shall be responsibility of the
Parks and Recreation Department. The Department shall
prepare the necessary rules and regulations on the use of
facilities for each sport or type of facility as it pertains
to maintenance, use of lights, schedules, etc. The Parks and
Recreation Department shall report regularly to the Parks and
Recreation Commission on the effectiveness and difficulties
of administering this policy.
SECTION 10 COMMISSION RESPONSIBILITY. That it shall be
the responsibility of the Parks and Recreation Commission to:
A. Periodically audit and review the effectiveness of
this policy.
.~:°:.y'' B. Clarify the intent, where necessary, to achieve
beneficial results to the City.
C. Evaluate problems encountered by users and/or
requestors of facilities and Parks and Recreation
Department.
D. Recommend changes to this policy to the City Council
at such times as deemed necessary.
SECTION 11 VOIDING. That all sections or any portion of
any section of this policy in conflict with ordinances in
effect are hereby voided. The voiding of any section or
portion of any section of this policy by applicable ordinance
does not void other sections or remainder of a section.
~' SECTION 12 VIOLATION. That any person or group
violating the intent of this policy or the rules and
7
regulations implied in this policy may be refused the
schedule usage of athletic facilities if such is deemed
necessary by the Parks and Recreation Commission.
8
FARES AND RECREATION BOARD
AGENDA BRIEFINi3
i
~ MEETIN~~ DATE: June ~, 1'3'32
AGENDA ITEM: 6
SUBJECT: Contracting Cancessicm Stands to Private Vendors
RA~KGROUND•
At the May 7, 1'3'32 meeting, the Roard considered contract ing the ~_ancessian
stand to private venders. The Saard's comments were;
--Recommended not proceeding t~~o far without notifying associations it is
being considered.
--It is less of an issue with soccer because it is not run to make a profit
--It would simplify things if it is run by someone else
--Agreed it needs to be professionally run, but hates to see money taken
from the Association
--Baseball Association is laak:ing at ways to generate money to keep
registrati~~n fee dawn while providing mare
The Associations have been contacted about the concession stand issue.
Stiaff recommended that a representative fr~~m the Associations be present tc~
discuss the issue
Staff recommends the Park L~aard consider establishing a pal icy that the
concessi~~n stands be c~antracted to a private vendor .
Y
Councilperson Ed McKnight
September 23, 1991
Page 2
3) My confidence in the abilities of the individuals
representing this development at the September 17th
Council meeting is very limited as a result of some of
their statements. The issue of flood plain reclamation
was raised by a citizen speaking to the Hollowbrook
issue. When I personally .questioned the developer's
representative about floodplain reclamation, they flatly
and emphatically denied that their plans included any
reclaiming (filling) of the floodplain. They were either
unfamiliar with the project or taking liberties with the
truth. Their plans clearly indicate substantial portions
of more than one lot to be created by reclaiming area
which lies within the floodplain as designated by the
Federal Emergency Management Agency.
In general, I am very uncomfortable with our ability to accurately
evaluate all factors which give rise to potential problems relating
to the drainage with this development.
'If my reaction to these factors seems exaggerated, I would point to
• the Marie Powell--Sandlin Development, Inc.--Gary Cantrell--City of
Colleyville law suit. It revolves around drainage issues much less
complex than those connected to Hollowbrook and yet it has cost the
taxpayers of Colleyville over $27,000 so far. It is coincidentally
in the same watershed as Hollowbrook.
I would submit that development related drainage problems in
Colleyville are a container about to boil over. As elected
__.__..., officials we must be pro-active in turning the fire down, not up.
~' I respectfully request that you give careful reconsideration to
- Resolution R-91-706.
• Sincerely,
Chris Hawkins
Mayor
cs/ch0923
3316 lade ~d,
^olleyville,Texas
May 2,1992
City of Colleyville,
Director of Parks,
r.6. Box 185,
Colleyville,Texas
rear Mr. Fain;
Since there is no public park space for the residents
living Fast of Highway 26,perhaps the Park Board would con-
sider attempting to acquire the tract known as Hollowbrook
for a Park Vature Site.
This could be a very low maintenance area - a walk-
ing trail,a few benches wildflower meadow with the shrubs and
trees being native plants. There axe currently a number of
heron,shorebirds,kingfisher as well as numerous other birds
in this area.
Until the drainage from the Plorth is fully known,this
area could also serve as a safety factor for the area of ~Jood-
land Hills.
I would respectfully request the Park Board corsider
this possibilty.
Very truly yours,
j / % i
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PARl~S AND RECREATION ADVISORY BOARD
AGENDA BRIEFING
MEETING DATE: June ~#, 1'3'3'}
AGENDA ITEM: 3
SUBJECT: Dedication of par4; land between Braums and Little Bear CreeE:,
west of Glade Raad
BAClGGP,OUND
As a reminder, the Board decided to make a site visit to the property before
making a recommendation. Enclosed is the information ab~}ut said property.
'' RECOMMENDATION:
~. Staff recommends that the Park Board accept the land donation as property to
be included in the City's park inventory.
}
f
3
A
FARKS AND F:ECREAT I ON ADV I SOf~Y BOARD
AGENDA BF.IEFING
f
MEETING DATE: June ~, 1'3'32
AGENDA ITEM: 4 l~fj ~, E ~ _~~1
SUBJECT: F`~1 icy far rental of facilities
BACKGROUND:
`. Staff is concerned about gr~~ups and individuals that are utilizing City
facilities far the purp~:,se of operating a pr~~gram frlr monetary gain, but are
not rent ing the facility fr~_~m the City . As an a :ample, Mr. Scott Kerlin
offers a soccer camp every summer. he utilizes the soccer fields far his
program. He receives all of the fees charged fc~r his services, but he is
not charged a fee by the City far use of the fields Several ether
situati~~ns have developed aver the last several years in which groups have
~- utilized City facilities far programs in which they charge a fee, however,
they are n~~t ~~bl igated to rent the fa•. it ity.
1
It r~~ be the desire of the Board to administer a pal icy that will enable
the City to charge a percentage or set a date far the use of a facility to
groups ~_~r individuals that desire t•. promote these spec=ia1 events.
RECOMMENDATION:
Staff recommends adapting a p~~licy far rental of City facilities far
organized programs.
k
1
SECOND YEAR:
completion of carpet
completion of lighting system
$ 800
1,000
TOTAL COST OF PROJECT FOR SECOND YEAR $1,800
The figures presented may be somewhat high based on the fact
that the project has not been competitively bid. Competitive
bidding may decrease the overall cost of the project.
7
September 23, 1991
City' o~
® e Ilc~
Texas
Councilperson eryl Feigel
6412 Cutt idge Court
Col lle, TX 76034
Dear Cheryl:
After much consideration, I have elected to veto resolution R-91-
706 pertaining to the final plat of the Hollowbrook Addition. My
reasons are as follows:
1) The subject property is undoubtedly the single most
important piece of property where drainage is concerned
in the entire watershed that contains it. Its strategic
importance is that it is the collection point for this
substantial watershed.
Many times in Colleyville, hindsight has proven that the
engineering of drainage has been less than satisfactory.
~ There are sixty (60) plus acres of land currently in one
phase or another of the development process in the
watershed that feeds into the Hollowbrook property . If ,
after completion of these projects, the drainage
calculations prove to have been inadequate, the
Hollowbrook development would be first to suffer the
consequences. The Hollowbrook property would be the
logical, and perhaps the only place for adjustment or
rectification. If it is developed simultaneously with
the numerous other developments in its.,watershed, the
. opportunity for any correction would be gone. This is
critical because immediately downstream of Hollowbrook is
• ~-. the already erosion stressed, flood prone creek through
-~ Woodland Hills.
--• 2) Adding tv the same train of thought in number one above,
---- is the fact that there are a substantial number of
--.•~ undeveloped acres in the City of Grapevine contained in
• this same watershed. I realize that the engineering
calculations for Hollowbrook were done on the basis that
all property in the watershed was fully developed
according to currently designated future land use.
However, the City of Colleyville has no direct control
over development in Grapevine and city to city drainage
problems can be very difficult to resolve as evidenced by
• the City of Bedford--Hudiburg situation.
P.O. 80X 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
A`~2V~G'~~ ~ Clvn ~ ~ ~ 13
APRIL 30, 1992
PARKS BOARD
CITY OF COLLEYVILLE
COLLEYVILLE, TX. 76034
DEAR CITY PARKS BOARD:
WE LIVE IN THE EASTERN AREA OF COLLEYVILLE BETWEEN GLADE ROAD
AND HALL JOHNSON. THERE IS NO PUBLIC PARK NEAR OUR COMMUNITY
AND ANY SUITABLE PROPERTY FOR A PARK IS RAPIDLY DISAPPEARING.
WE UNDERSTAND THAT A PARK STUDY WAS COMPLETED BY THE CITY AND
THE STUDY INDICATED A NEED FOR A PUBLIC PARK IN OUR AREA.
THERE IS AN AREA CALLED "HOLLOW BROOK" AT 3005 GLADE ROAD
THAT IS FOR SALE. THIS PARCEL IS CURRENTLY ZONED PUDR.
HOWEVER, THIS LAND IS REALLY A DRAINAGE AREA AND IS
CONSIDERED A VALLEY STORAGE FOR WATER RETENTION FOR MANY
SURROUNDING AREAS.
THERE ARE MANY REASONS THE CITY OF COLLEYVILLE SHOULD OWN
THIS LAND:
1. COLLEYVILLE NEEDS TO GAIN CONTROL OVER THIS PIECE OF
PROPERTY IN ORDER TO AVOID FUTURE FLOODING OF DOWNSTREAM
HOMES .
2. OVER THE PAST 25 YEARS, MANY PEOPLE HAVE WANTED TO BUILD
THEIR HOME ON THIS PARCEL OF LAND BUT HAVE CHOSEN NOT
T0, DUE TO THIS BEING IN A "FLOOD PLAIN".
3. THIS IS THE LAST PIECE OF BEAUTIFUL LAND AVAILABLE IN
THIS PART OF COLLEYVILLE AND SHOULD BE PRESERVED FOR
EVERYONE TO ENJOY.
4. MANY SPECIES OF BIRDS AND ANIMALS MAKE THEIR HOMES HERE.
IN ORDER TO PRESERVE THIS LAND AS A PARK, WALKING PATHS AND
GRASS MAINTENANCE IS ALL THAT WOULD BE REQUIRED.
WE THANK YOU FOR YOUR TIME AND CONSIDERATION IN THIS MATTER.
YOLJ~tS TRULY , .~
KAY & DAVID AANDERUD
3301 HUNTINGTON DRIVE
COLLEYVILLE TX. 76034
(817)283-3875 HOME
(817)268-3074 WORK
REFERENCE: SEE SEPT 23, 1991 MEMO FROM MAYOR CHRIS HAWKINS TO
COUNCIL MEMBERS RE THE IMPORTANCE OF THIS PROPERTY
3316 Slade P,d,
rolleyville,Texas 7603
T~'ay 25 ~ 1°92
N?r. David Fain,
Box 185,
Colleyville,Texas 7Ea3~
Dear I~:r. Fain;
riay I respectfully request that the Parks Board consider the
possible acquistion of the Hollowbrook tract for a Park~Nature Site
for the citizens of ~olleyville.
There are currently many birds observed in this area, including
the Great B1ue,Little B1ue,Great 'dhite & Green heron,ningfisher,Black-
Crowned Tdight Heron as well as common resdidents. It is used at various
times of the year by the migratory birds passing thru.
~s part of the heritage of the Colleyville area,it should be noted
that this was primarily a farming community and farmers used lakes like
the one on this property to irrigate their crows, It could be left much
like it is with a low maintenance wildflower meadow and native short
stemmed grasses.
Having lived next to this area for over 30 years and heard new res-
idents talk about keeping our "country atmosphere" I feel we must go
about acquiring parcels like this before they are ali none. This raises
one further point- a great deal of water flows thru this area and keeping
it as it is could be beneficial to the entire downstream area as it would
not increase runoff and would be under the City's supervision.
Thank you for your consideration of my request.
Sincerely,
'' ^
PARKS AND RECREATION ADVISORY BOARD
AGENDA BRIEFING
MEETING DATE: June ~, 1'392
AGENDA ITEM: 2
SUBJECT: Kay and David Aanderud's request to purchase park land
BACKGROUND:
At the May 7, 1'3'32 meeting Kay and David Aanderud requested the Berard
consider purchasing p~k land an Glade R.~~ad Cknawn as Hollow Braak). The
Berard requested the City Engineer present drainage information and
clarification an the status of the property This inf~.,rmation will be
presented at the meeting.
~ . In what ;erier~_il are-,~s f the az•e~ts 3hr_~wr~ iri piatet c>r 4
in park :Waster plan ) .should thN a~_ti-~.~. rer:reat.ior~ _;r~~a:~
be located?
Park Bcard Comments:
Adopt plate ~ in Park; MaNtNr P1aii and +_~tili~e i-r Ls are
overlay to the Master Plan parks and open space map.
M.°. ;TER ULAN G~~~MMITTEE
AND
?ARIzS AND REt;REATIQN P.D9ISGRY BOARD
The Master ::-1an Committee anr. Par~.s .~.ti..l Re~:_r._Gti~:r: r'~i_i~,risi~r:~
Board met ~1n ?'hi.7rsdar~, April 1'.s . t~? di .°^I,1J;' .s~~llr ~: i! 1~-' s
land use ~~i,-~n . The f~I._aGter r`l~-cn c,~_ mt,iitt.ee r~~~~~etitei t:i:_;.t- th_
Part: Board reYrie;a their w~~rk t,r, ~:.~-~r:> ~.r.d ;,perl ~;p.=1i_r~ a=; cti~:ll
as the Par~:s .and Rei~reat.ic-'n :aster r'1:_~n arlcl pr~~~•rii~ie: ^c::ii„ °nt~~
to the commZZteP on the following topics:
1. Amore ccncise range of total acreage needed at buildo,.it
~ ~" (~ t 'r ~ c r 1 '1 ~ t' i J i-: t ~` ~ 't EJ tJ 1 i : '-~
How t ,.at a r :~~ ~h ~ ~l _ _a ? t:1 h ar ..-7.. ~ _xr f:
t rpes sh:}wry in table 2 ar~d 3
Park. Eoard Comments
AdiJpt t%~i_:1,, ~ Tfi~ril.i~ii rvllr:_.;-.= tll~ i-:Zgh ~•~:'~ii.'ar i _'i~ p`iL•~':
aCr°aL''F' ~F.~ -.~ r=(~) ~ 1 t„~'+ thY ~i.it~x1 ~ `la ;' t0
c,-~ i ., Ott%~~- 1 a ai_~ _i .a+=r •- a4re~
reflect b:iiiidcut of 36,000 people (this will ad.iust t'he
maximum acreage at buildout from 420 acres to 360
acres). Adopt this range as the minimum amount of par~ss
and open space in the master plan. •
*Table 3 nrnvi_le~ _>r yr~rc.,nimen~:i~~i_i :i~.i~nr~e'~r }<sf 1 _.cr°,_ ~i_-r
each 1:~~h-.~ ~i Y-~4~i•+~ ~i -_ U~li'i' } i Tli _ •• A~~C -~`'.l `t rl -_ _ 1 _~i +-11'-~
master :~1.~1:. ,~~_~ _:~f~t1i.~. t.' C'~`Ti`- "T ?ilf_'i•- ;'1;^'t,u- - -`i' i~t'-' ?Z
-~i._i ,~1:~ i1~Il~• _:i ~' retllit Iii:=~1: .~i_r~:7k: _:.
communit par!-; ; pari::~ that are 3u t~~ ~t3 ~ir:re:~ in sire-?
are recommended to be reflected in the master plan.
3 What if an~r sharing arrangements with s~rhr~ol rFlated
recreation and open spare tnigrat be in~~nrpnrated into thr~
plan?
Park Board Comments:
Recommend that. ~.it;- ij.~7ni_il pura~_le with sGh{1~~i di~tri~_t
to incorporatF school properties with the planning ani•:
development of party pri}perties . In ct~ier c1r_}ri_1.:~ . ~,it~r
and school work togeth?r in ds`signing ar~:1 i_lr~~•eli,pina
joint school and park prcpertiew.
~~1 ~1 L• ~Ll •~t•iy ~~~"•.,: LL JI-•._l ~_ _ .. Li=+,.11 C~ _ J~i ~_ ''•a! lli 11`~
;alculuticn~`:
t
dark ~'_._~r=: ~~'cmi77r~nts
~Io private cpen space tip be stio~yn in the cal^ulat~ans ,~r
` parl.s and open spac:~ in the mater Fian.
APPENDI% II
commercial lots adjacent to the creek corridor. Overlay design
guidelines can address the arrangement of site features such as
building entrances, facade treatment, parking, dumpster locations,
and. landscaping to ensure that the commercial development is
compatible with the adjacent open space use. The owner has
acknowledged the potential enhancement of commercial or retail
sites which would result from a creek corridor trail and other open
space improvements.
The staff has communicated with the owner over the past five
months, and it is my understanding that he desires to proceed with
replatting, development approvals and the park land dedication
relatively soon.
The Parks Board is asked to consider the proposed dedication in its
regular meeting of May 7, 1992 and offer any comments which Board
members feel appropriate and beneficial to the P&Z Commission and
City Council. In particular, I would suggest the Board consider:
* the desirability of overlay zoning measures or other
design guidelines as described above
* the recommendations of the Parks and Recreation Master
Plan
* the recommendations of the Natural Area and Open Space
Resources Study
* the tentative recommendation of the Master Plan Committee
to incorporate the above Plan and Study in the new
Colleyville Master Plan
* the dedication of park land within the Mill Creek
subdivisions adjoining to the west
I will discuss with the owner any comments or recommendations
provided by the Board. Presuming the dedication is to occur by
means of the resubdivision plat, the plat can be provided to the
Board for specific comments and recommendation concurrent with P&Z
Commission consideration of the plat. David Fain and I will advise
tl~e' Board of any other developments related to this site.
MEMORANDUM
To: Parks and Recreation Advisory Board ~~
From: John Warden, Community Development Director
Date: May 5, 1992
Subject: PROPOSED PARK LAND DEDICATION - Approximately 3.9 acres
out of the Inland Subdivision (adjacent to Braums)
Attached is correspondence from the Weitzman Group concerning the
proposed dedication of approximately 3.9 acres to the City. The
subject land is shown in bold outline on "Revised Figure 6" (which
follows the attached letter of December 10, 1991 from Jim Makens of
the Weitzman Group to Bob Stripling, City Manager). Also attached
is an engineering report describing alternative plans for
reclamation of the site--filling to create buildable sites elevated
above the computed flood elevation of Little Bear Creek. The
proposed dedication is essentially the land lying outside the
cross-hatched floodway shown in Figure 6 of the report, less the
area of two commercial sites along Hwy 26 to be reclaimed as shown
in Figure 3.
The staff has discussed with the land owner the dedication of the
proposed park land by a resubdivision plat of Inland Subdivision,
or by a separate deed instrument. In either case, the owner will
request credit for the value of the dedication to be applied
against water system impact fees which will be charged at the time
of commercial development. The City Council must approve any such
credit, and a the joint committee of two Parks Board members and
two Planning & Zoning Commissioners must make a recommendation to
the Council concerning the proposed dedication.
The engineering report discusses on Page 3 the excavation of a lake
within the floodway to obtain fill material for the reclamation
work. Any excavation or fill within the floodplain will require
city approval, and commercial site development will be subject to
administrative site plan review.
The staff has discussed with the owner the significance of the site
within the Little Bear Creek corridor, particularly because of its
visibility and accessibility. The owner has shown interest in
providing public access to the park land through the future
commercial sites, as well as a shared parking arrangement. The
attached Exhibit A shows the existing thirty-foot ingress/egress
- easement between the two lots fronting Hwy 26. The staff has also
discussed with the owner the possibility of creating "overlay"
zoning regulations to address site design and building design for
APPENDI% III
PAR6:S AND RECREATION ADVISORY BOARD
AGENDA BRIEFING
'~
MEETING DATE: June 4, 1'3'32
AGENDA ITEM: 1
SUBJECT: Timmar~an Develapment
BACKGROUND:
A representative fram .the Timmar~an Development will be present to brief the
i Sward and answer any questions about the Develapment.
P.EC:OMMENDAT ION:
Staff suggests that the Parks and Recreation Advisory Board maF;e a
recommendation to the City C~auncil concerning the Timmar~an Develapment.
this new park won't have to dodge speeding cars !!!!
In closing I regret that I cannot attend
this meeting. I had to go away on family business and have
non-refundable airplane tickets. If I could have, I would be
here stating my case. I hope that you will consider what I
have proposed, seeing as though our backyard is directly east
across the street from the water tank property and we would
be one of the most greatly affected from your decision.
Sincerly
lvu~~9
Kurt J Sandbloom
517 Wagonwheel Court
Colleyville, Tx 76034-7011
P.S. I have just received information that there is atleast
one person that has signed this supposed petition that is
neither a legal registered voter, nor a Colleyville land
owner, I wonder how many others have signed this petition
that are not legal either. I am outraged that things like
illegal voters can make a decision to put in a park.
I suggest that you go over this petition
concerning the signatures, It would be in your best interest
to do this because if you don't there could be some serious
repercussions.
About a month ago Mr. Gawry asked what
we thought of the proposed action. I said that we have had
too many problems with the water tank property now, and what
is going to be different when they change the fence line,add
plants etc ? The only thing that I thought should be done
was to put in a new gate section that had been damaged by one
of Colleyville's water department work crews (this is how the
teenagers are getting into the property now), and put some
plants to make it look better, and not to waste taxpayers
money to putting in a gazebo push back the fencing toward the
water tank, etc, as suggested by Mrs. Baker.
I feel that this park will cause an
increase in traffic. I am against anything other than to
replace the damaged gate section and to possibly put in some
plants.
If you do decide to go ahead to do as
Mrs. Baker wishes I'm making the following requests:
1. Have the park be lighted all throughout the night every
night,
2. Install no parking signs on both sides of Overland Trail
by this park for park users,
3. Have the police enforce the no parking signs,
4. Ask the Colleyville police for enforcement of liquor laws,
5. Put up a 30 MPH speed limit sign that is visible from both
directions installed in front of the park. we have problems
with people doing at least 40 -45 MPH everyday, I think that
this should be done so that anyone who is walking to
Athletic Facilities
Utilization Agreement
page 2...
B. City agrees to permit the use of the following
facilities for practice:
LOCATION FIELD DAYS TIME
*CITY PARK #2 MONDAY-SUNDAY 8:00 A.M. - 10:30 P.M.
CITY PARK #3 WEDNESDAYS 8:00 A.M. - DARK
CITY PARK #4 MONDAY-SUNDAY 8:00 A.M. - 10:30 P.M.
CITY PARK #5 MONDAY-SUNDAY 8:00 A.M. - DARK
CITY PARK #6 MONDAY-SUNDAY 8:00 A.M. - DARK
**CITY PARK #7 MONDAY-SUNDAY 8:00 A.M. - DARK
CITY PARK #8 MONDAY-SUNDAY 8:00 A.M. - DARK
CITY PARK #9 MONDAY-SUNDAY 8:00 A.M. - DARK
OC TAYLOR #1 MONDAY-SUNDAY 4:00 P.M. - DARK
OC TAYLOR #3 MONDAY-SUNDAY 4:00 P.M. - DARK
***CES #4 MONDAY-SUNDAY 4:00 P.M. - DARK
*#2 is not available for practice until March
27 - Soccer is utilizing the field for practice.
**When completed.
***Colleyville Elementary School
C. The term of this agreement shall be from March 23. 1992
through June 1992.
°~ ~ n
D. The term of this agreement WILL NOT be automatically
renewed on an annual basis. The PARD will review requests
each January and respond in writing to the requesting
organizations the availability of facilities.
E. Associations shall not assign this lease nor shall it
sublease or rent out any property, charge an admission
to any game or practice facility without written consent
from the Coordinator of the Colleyville Parks and
Recreation Department.
F. The Association shall not engage in any business on
premises or violate any existing state or federal law
or municipal ordinance, or use the same in such manner
as to constitute a nuisance.
II. ASSOCIATION RESPONSIBILITIES
The athletic association recognized in this Agreement is
one which conducts its own affairs within the framework
of policies established by the City of Colleyville, and
in so doing is allowed full use of the city facilities and
services required to accomplish its objectives. The
association must comply with the following:
A. Have an accidental insurance
participant. Those participant
part in the association group
waiver card stating that they
through an agent.
policy covering each
s not wishing to take
insurance must sign a
have personal insurance
CITY OF COLLBYVILLE
PARES AND RECREATION DEPARTMENT
ATHLETIC FACILITIES UTILIZATION AGREEMENT
The following is an agreement for use of athletic facilities
which is composed of procedures and regulations designed to
ensure that all athletic facilities owned and/or operated by
the City of Colleyville (including Grapevine-Colleyville I.S.D.
facilities) are utilized efficiently and safely. The City of
Colleyville Parks and Recreation Department will work with
volunteer athletic organizations to cosponsor a high quality
sports program for the Colleyville community.
The parties to this agreement are the City of Colleyville, Texas,
herein called "City" and Colleyville Baseball Association herein
called "Association".
I. ALLOCATION OF FACILITIES
Each organization will be assigned game facilities by the
City of Colleyville. All organizations shall submit a written
request to the Parks and Recreation Department (PARD) for
use of game fields. Requests for use of facilities shall
be made by the end of December of each year. Should two
or more organizations request the use of the same facility,
the PARD will allocate the right of usage on the basis of
need. PARD will reserve the right to review and adjust
scheduling practices in order to insure that all facilities
are being fully utilized.
A. City agrees to permit the use of the following facilities
for scheduling of games. The Association will only
have access to fields when games are scheduled.
LOCATION FIELD DAYS TIME
CITY PARK #1 SATURDAYS 8:00 A.M. 12 Noon
CITY PARK #2 ALL SEASON 8:00 A.M. - 10:30 P.M.
*CITY PARK #3 WEDNESDAY (MAKEUP) 6:00 P.M.-DARK
CITY PARK #4 ALL SESAON 8:00 A.M.- 10:30 P.M.
CITY PARK #5 ALL SEASON 8:00 A.M. - DARK
CITY PARK #6 ALL SEASON 8:00 A.M. - DARK
CITY PARK #? ALL SEASON 8:00 A.M. - DARK
CITY PARK #8 ALL SEASON 8:00 A.M. - DARK
CITY PARK #9 ALL SEASON 8:00 A.M. - DARK
*Will be considered make-up field - shared use with
softball ~ ~ ~,~
*Games to begin Apri1~6'with Opening Ceremonies
*No scheduled games on Sundays 2 ~~s~-
*Schedule continues through June ~.e', 1992. Notify Parks
and Recreation Department when tournament schedule
is established.
*Exceptions to schedule are Grapevine J.V. schedule-
See attached.
*Game schedules are to be submited to the Parks and
Recreation Department for approval BEFORE the season
FA~:KS AND P.EGFEAT I ON ADV I SOP,Y BOAF;D
A~~ENDA HP, I EF I Nr,
MEETINt~ PATE:
AGENDA ITEM:
SUSJE~:T:
HA~:.1<GROUND
June 4, 1'3'3:
J
Athletic= Field Cl~asure
Park staff has become inundated with calls and concerns as to why certain
athletic fields on certain days are rnat playable at Gity Park. Staff will
brief the Huard at the meeting as to same of the situatisms that have
evolved during the last several weeks •af the Haseball season.
Staff suggests that the Board review the present policy on Athletic Field
Gl~asure . I f the Hoard does neat agree..~,with the policy, Staff recommends a
revision tc~ the p~~l icy. Staff a1Sc~ suggests the Hoard c~ansider a res~alut i~an
': that addresses field closure Can example of a resolution is attached.)
:EGOMMENDATION:
Staff re•.~ammends that the Board review the present Athletic Field Closure
peal icy . After review oaf the peal icy, staff rec~ammends the Sward consider
~_hanging, deleting or maintaining the ~_urrent p~~licy.