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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-2/6/1992~, ~ o~ Texas PARES AND RLCREATION ADVISORY BOARD REGULAR MELTING THURSDAY, FEBRUARY 6, 1992 CITY PARS ANNE% ?:00 P.M. 5109 BRANSFORD ROAD CALL TO ORDER 1. APPROVAL OF JANUARY 9, 1992 MINUTES 2. DISCUSSION OF PUD AS IT PERTAINS TO OPEN SPACE A. ROSS DOWNS ESTATES B. LONGWOOD ADDITION - 3. DLSCUSSION AND CONSIDERATION OF DEVELOPING A PARK AT THE ._ . - OVERLAND TRAILS WATER-TOWER SITE - -- - - 4.- -DISCUSSION AND CONSIDERATION OF APPOINTING A PARKS AND `°~~~~ _ _ _ RECREATION ADVISORY BOARD MEMBER AS A LIAISON :TO THE CREATIVE '_ -: ~ PLAYGROUND GOM~iLTTEE ~ - _ _:.. - - _ . ...~. -.,_ _ ; _,~ -'5.DISCUSSION AND CONSIDERATION OF ESTABLISHING AN ARTS AND - ..- _ _ _-HISTORICAL- ADVISORY. BOARD _; _ . ... __ - - -~.:; 6. DISCUSSION AND CONSIDERATION OF CREATING A BASKETBALL ADVISORY - BOARD 7. DISCUSSION OF THE NONRESIDENT FEE. GUIDELINES AND PARAMETERS 8. REPORTS P.O. BOX 185 CO~LEYVILLE,. TEXAS 76034 (817) 281-4044 City of ~RPFS PARKS AND RECREATION ADVISORY BOARD MINUTES THURSDAY, JANUARY 9, 1992 Meeting with the Baseball Board was called to order at 6:15 P. h1. on Thursday, January 9, 1992. David Fain began the meeting with the Baseball Board by introducing the members present. Board members present were: Mike Gonzalez, Chuck Osterman and Larry Parrish. Also present at the meeting and representing the Girls Softball Association was Joe Villanova. Advisory Board members present at the meeting were: Alan Linford, Gail Mills, Cheryl Livingston, Lila Coley, Mike Billings, Mike Shelton, Jim Hoff and Paul Vigiletti. David Fain presented a cost estimate to the Baseball and Park Board on improvements to the athletic fields at City Park and other practice areas as per the two Board's request. After presentation, Mr. Fain presented the possible funding alternatives for the project. The funding available could not fund the entire improvement project. Therefore, the two Boards agreed to cut the proposed budget as presented by Mr. Fain. MIKE BILLINGS MADE A MOTION TO TO APPROVE THE IMPROVEMENTS TO THE ATHLETIC FIELDS AT CITY PARK AS WELL AS THE PRACTICE FACILITIES AT O.C. TAYLOR ELEMENTARY. THE IMPROVEMENTS TO INCLUDE: DIRT WORK, IMPROVEMENTS TO FIELD ~6, CONSTRUCT A NEW FIELD. FUNDING OF THE PROJECT IS AS FOLLOWS: $8,500 TO BE EXPENDED-FROM THE VOLUNTARY PARK. FUND, - ~~ ~ X3,000 FROM THE NONRESIDENT FEE` REVENUE-"AND THAT AN AMOUNT NOT T0~ EXCEED ~ - '"- -- .$2,300 BE EARMARKED FROM THE. PARKS. AND RECREATION DEPT..-OPERATING _~:: _, _ _ _._ - BUDGET FOR IMROVEMENTS TO THE_ LIG1tTS.._ MIKE SHELTON SECONDED-THE MOTION .n, 7 WITH CARRIED BY A UNAI~IN~US VOTE: ' . " ,`: -' -_ - CALL TO ORDER: Chanr~aan. Linford='ca1T the -Parks and Recreation Advi-sort' - ; 'Board meeting to orde~~at 7:30~P:M. on Thursday, January 9, 1992. - ~ - ROLL CALL: PRESENT: Chairman Linford, Vice Chairman Mills, Cheryl Livingston, Secretary; Mike Shelton, Mike Billings, Paul Vigiletti, Jim Hoff, Lila Coley APPROVAL OF MINUTES:. Chairman Linford presented the Board with. a correction to the Minutes. He stated that at the December 5, 1991 meeting, the Board approved the $10.00 nonresident fee revenue to be - placed in the Voluntary Park Fund. He also stated that it was. also _ =-, approved that all youth sports-be charged. the -nonresident fee and that _ - family wha lived or worked. inr ColleyviTle are exempt from payment- of . the fee. -_. JIM HOFF MADE A MOTION TO ACCEPT THE CORRECTIONS TO THE DECEMBER 5, 1991 MINUTES AS PRESENTED BY CHAIRMAN LINFORD. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. ~RgFT Parks and Recreation Advisory Board Minutes of January 9, 1992 Page 2... A r 1. DISCUSSION AND CONSIDERATION OF FUNDING PROJECTS THROUGH THE VOLUNTARY PARK FUND. TABLED - NO ACTION TAKEN 2. DISCUSSION AND CONSIDERATION OF CHARGING A $10.00 NONRESIDENT USER FEE TO PARTICIPANTS IN THE BASEBALL, SOFTBALL, SOCCER, BASKETBALL AND FOOTBALL PROGRAMS. Chairman Linford updated the Board on the action the City Council has taken on the nonresident fee. NO ACTION TAKEN 3. REVIEW AND UPDATE OF THE FACILITIES UTILIZATION AGREEMENT WITH THE YOUTH SPORTS ASSOCIATIONS The park and Recreation Advisory Board reviewed the agreement. No comments were presented except for adding the nonresident fee to the agreement. MIKE SHELTON MADE A MOTION TO ADD TO THE FACILITIES UTILIZATION AGREEMENT THAT EACH ASSOCIATION IS REQUIRED TO COLLECT A $10.00 __ NONRESIDENT FEE PER FAMILY FOR PARTICIPATION IN .THE SPORTS PR06RAMS. THE FEES ARE TO BE COLLECTED AND PAID TO THE CITY BEFORE THE ASSOCIATION BEGINS THEIR SEASON. JIM HOFF SECONDED -THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. DISCUSSION AND CONSIDERATION OF ACQUIRING ADDITIONAL PARK LAND _AtONG LITTLE BEAR CREEK. TABLED - NO ACTION TAKEN 5. DISCUSSION AND CONSIDERATION OF A PEDESTRIAN CROSSING AND SIDEWALK FROM SADDLEBROOK TO SPARGER PARK. Cheryl Livingston made a recommendation that due to the high volume of children walking and riding their bikes from Saddlebrook to Sparger Park a sidewalk and pedestrian cross walk be installed on Bedford Road. She stated the installation of thesertems would enhance the safety of the children traveling to and from .the. park site. :... _ _,... _ _ _ ~_. -CHERYL LIYTNGSTON MADE A MOTION RECOMMENDING STAFF PROVIDE. A PEDESTRIAN CROSSING AND SIDEWALK FORM SADDLEBROOK TO SPARGER PARK, AS WELL AS"SLOW-PARK" SIGNS TO BE INSTALLED ON BEDFORD ROAD. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Advisory Board Minutes of January 9, 1992 ~ Page ~ .. . 6. REPORTS NO REPORTS PRESENTED 7. OTHER CONCERNS A. REVIEW OF P~:JD-7-91-932: Gary Cantrell and Raymond Chandler made a presentation of PUD 7-91-932 as it pertains to open space. Mr. Cantrell stated there would be five easements into the park as well as two other vehicular access points. He also stated the open space would be designed for ingress and egress into the park fora possible linear park. After much discussion of the positives and negatives of the proposed open space in the PUD 7-91-932 development the Board Board for the record agreed upon: POSITIVES OF THE OPEN SPACE: 1. An easement that is--to be granted to the City -~_ -. 2. Increased width of the easement-- ~- - -,- - NEGATIVES OF THE OPEN SPREE: ~_ •- _' °= ~--~-~ 1. The fences proposed along the easements present a safety- ~~- _ hazard .~: _ ~ _ _ __ .. 2. The impact the fences could have on the..° o-pen spare .- -~ - ~ -- _ - 3. Lack of street frontage to the park ~ ~~ - B. MILL CREEK PARK SITE PLAN - Daivd Fain presented the Board with a preliminary site plan - ---~ for the Mill Creek Park site. The proposed park site and plan are part of the -Texas Parks and Wildlife Department - grant application process through which the City is pursuing grant funds. The Board reviewed and discussed the. site ~ _ plan. -- JIM HOFF. MADE A MOTION: TO APPROVE: THE. PRELIMINARIf~ SLT~ PLAN -.- °_: ~-_~' - _: _ _' FOR. THE MILL CREEK PARK ~ GRANT APPLICATI01~.:~ GALL _-MILLS- _ ': ~- -- = _ _ - :=--- SECONDED THE MOTION WHICH CARRIED-BY A UNANIMfk1S VOTE. ADJOURN CHERYL LIVINGSTON MADE A MOTION TO ADJOURN THE MEETING AT 10:00 P.M. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A a UNANIMOUS VOTE. ~~~~ ~ e BY: Daivd Fin, Parks and Recreation Coordinator PARKS AND RECREATION ADVISORY BOARD AGENDA QRIEFING '111111111111111111i111111111111111111111111111111111111tt~t~~t111i11111111i11.111i111i 1 AGENDA ITEM # 2 ~~ ~~~F'~; .•, ~ _ •`,~ '~-y ~. ~ :,~ ~~..t:,~. ~. .ss..••.:'i:. 1 SUBJECT PUD 11 ~: • .. ~ .r• *`=';'i }:., ' 1, .r~ ...:zit:. +t.• Fh.,...I f7: •.::'•: ~ ~ .. 1 7: ~ ~ .~:~~r.:at l,: t 1 Februar 6 1992 •~t'~ •~~ ~ ~ 1 MEETING DATE Y 111111111ii1111111111111111111111i1111i111111111111111111111111111111111111111i111111 ~ 1 1 1 1 A. ROSS DOWNS ESTATES 1 1 i 1 Mark Howe will present the PUD for Ross Downs. 1 1 ! 1 B. LONGWOOD ADDITION ! 1 1 ~1 Enclosed is information on the Longwood Addition. 1 1 David Bagwell will be present to answer the Board's questions. 1 1 ! 1 1 1 ! 1 1 ! 1 1 1 - ! :1 .! 1 1 1 1 1 1 1 .1 1 ! 1 1 1 ! 1 ~, _ ! '; 1 ! ! 1 ~ l~ ~~ ~. February 4, 1992 ! _.. -~ ! Parks artd Recreation Ooordfnator Signature ~ °-, Dace - ~•: rt T ~ 1 'ttt1fi11ti11T11111111ti11tl 111111111i1t1111ii11111111111111111111111111111111i111111Y 1f lJ1SNUSITIUN T STAFF ItCV1EY _ ! 1 1 1 1 Approved 1 1 1 1 1 1 -Other 1 ! 1 1 ! 1 1 1 1 1 1 ?1111111111111i11111111i1111111111111111111111111111111111111111111i111111111111111111 PARKS ANO RECREATION ADVISORY BOARD AGENOA aRIEFING 11111111111111111i1111111111111111111111111111111111111ttiiiiiiiii11111111it1.t111111i 1 AcENDn ITEM ~ 3 ,~• ~~,~~'•,,,~; ..., ~~ ~- ~'T ~. 1 SU[iJECT 1~ ~~' • '' ~ 1 -.(1VERLI~NILTRAIL +, .t~*::;~~;~;. ~ ;,,, fry„~, ~. ~ • .~.- i•~• 1 MEETING DATE February 6. 1992 ' ~ ~{. .. !?~~ . 1111i11111111ii1111111i1111111i11111111111111111111111i11i11111111111111111111T111i11 1 1 i 1 1 1 ~ Marilyn Baker with the Overland Trail Homeowners Association 1 1 will present to the Board information pertaining to the develop 1 meat of the Overland Trail park site. 1 1 i ~ It is recommended you visit the site prior to the meeting. ~ '1 1 1 1 ~ 1 1 1 1 1 1 Y 1 1 1 1 _, _ ~ 1 1 1 1 1 1 _ 1 1 1 1 1 1 y 1 1 1 1 1 _ y 1 1 ~ ~ ~~.4~-- ~ February 4, 1992 Vl ~f`,~ ~ ( y y - ~ - , Parks and Recr'~ation fbrctr~Tnatur-=~i~rratu~ a~`~.~ ~ ~.. ~ ;-;:D~Ce ~ _..,-~ _ .._~- ~~ _. ~ _ t - y ~" 'f1i111111f1t11111i1tt1ftt~tttTTtTtt'itt4tlttif~tttifT11f11fftTltt1111t1111111iti1111111 t UiSPttS1TIUN ~:: . _ : - . _ ;_ 1 S?AFl= ttEV1E~1 _ : - - - - .. y 1 1 1 1 Approved i 1 1 1 - 1 1 Other 1 y ~ 1 _ y i 1 1 1 1 1 "',t111111111111111111i11111i111111111111111111111111111i1111111111111111111111111111iY PARKS AND RECREATION ADVISORY BOARO AGENDA BRIEFING }1111i111111i11i1111111111111111111111111111111111111111tt~~_~1t1t111111111i11111111111 1 AGENDA ITEM ~ 4 , w~~F~: ..,• ., _ ~ #-y ~ ~.:~?, ~~..~,,•... ~, ~ ;:: ~ ~. ~re• 1.-:.: .. t SU(3JECT LIAISON TO CREATIVE ~ •~~;~~• ti =• ,~ ,r. .~:; ~ 1 PLAYGROUND COMMITTEE • ~' ~ ~ "~ r' 4 • ~. ~ • h ~ , \,~ .f •~ ilk `' ~ ~ • 1 MEETING GATE FEBRUARY 6 , 1992 ~f'R -~ 1111111111111111111111111111111111111i111111111111111111! i111111111111111111111111111 1 1 1 1 1 As described in the attached Resolution, passed by the City 1 1 Council on September 17, 1991, Section 3, states that a liaison 1 1 from the Parks and Recreation Advisory Board be appointed as 1 1 a liasson to the Creative Playground Committee. 1 1 1 7 The first meeting of the Creative Playground Committee is Thursday, ~ February 13, 7::00 P.M. at City Park Annex. 1 1 1 ~ 1 1 _ _ _ 1 1 1 1 _ _ rt _ _ - -- 1 ~ _ _ _ _ 1 _ _ ... - 1 _ _ _ ~ .. _. . - _ 1 _:. -_ 1 _ 1 1 - _ 1 1 .y 1 1 ~ 1 1 1 ~ _ 1 1 '' ~ 1 1 ~' -~,'~'~C ~~ '~-J February 4 , 1992 1 _ y Parks and Recreation Coordfinator Signature • _ OaCe - • Y 1i1l111111111111111tl11i11111111111111111111111t111111.1111111i11i11111111111111111111y 1.. UISfUS1T10N ~ , ... .. _ ° 1 STAfF ttEY'lEY _ . _ _: . 1' _ _ _. 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 ~ 1 ! 1 1 1 1 1 1 'f111111111111111111111111111i111111111111111111111111111111111111i11111111111111111y ~~~(~U ~ I ~~ RESOLUTION R-91-709 ~ WFiERE~S, the City Council recognizes the need for additional play- 2 ~ ground facilities far the youth of the community; and '~WHER,E.~S, citizen volunteers have proven to be important resources ~ ;. in the accomplishment of a variety of community protects; ' ~ and 4 i ~WHERE.~S, volunteer sponsored projects can contribute to the over- 5 all spirit of cooperation important to the progress of i a locality; and 6 IWH~tEAS, the Leathers Creative Playground concept has a proven track record in numerous communities throughout the 7 United States as a model of effective volunteer support • tar accomplishing local projects. 8 ~ NOW TH~EFORE, THE CITY COUNCIL OF THE CITY OF COLLEYVILLE RESOLVES AS FOLLOWS: 9 Sec. 1. THAT the Colleyville Creative Playground Committee is I~ hereby established. 12 Sec. 2. TEAT the committee's primary objectives are: 12 a) :developing an overall "strategy-for canst..•-uctinq - i ~_ a Leathers Creative Playground-at City Park. -- ~ ~. --- L3 . ; b) recommending a =schad~~- of ==events -for .the accomglJSYt-;_:- : _ _ _- went of the Project.-= - = - - - ~- - __.._ _ _. __ L4 c) =ecammendinq a~ total proje~' budget and source of` ~ - rands for required expenditures. _ LS d) caordinatinq private fund raising activities as - I6 approved by the City Council. 1? g) coordinating the design and construction of the playground. __ - _. 18 f) presenting an interim -report to the City-=Couaeil= no . later than March 3II; Ig4Z~ - -- - , __ I9 - -- Sec. 3. THAT a member of ttte-~-Parks =-Hoard be appoiated to the - _ -•. _.. ~ 2D- _ _ Camazzttee as a liaison:. - -. , _ _ ..: _ 22 Sec. 4. THAT..the -City Manager be directed to advertise for volunteers willing to serve on the committee. 22 ~ IT IS SG RESOLVED . Z~ assed by a vote of ~ to ~ on this the 17th day of Septem- er, 1941. 24 _ __ 25 ' ~I o~t.:~ I' i~t-v Cv~•-etar.r CI~'i OF COLLc" jlr.r., ~~ ~~ ~- "girls ~wkin~" s'/~~~- u....,._ CREATIVE PLAYGROIIND COMMITTEE MAIL LIST Len Ledet Tom Tinkham 2903 Glen Dale 500 Ridingwood Colleyville 76034 Colleyville 76034 Cindy Cannon-Laster 5318 Bransford Road Colleyville 76034 Trevor Grisso 1205 Glade Road Colleyville 76034 Lynne Goldstein 603 Summertree Court Colleyville 76034 Barbara Francis & Family 4804 Green Oaks Drive Colleyville ?6034 Mike Rambo John & Heidi Jack 1102 Plantation Dr. S. 540? Sycamore Court Colleyville 76034 Colleyville 76034 Rich Munson 1905 Hall Road Colleyville 76034 Terry Cheek 5905 Montford Drive Colleyville 76034 Nancy Bergman 1708 Crestridge Court Colleyville 76034 D.A. Blemings 6000-Colts Neck Drive Colleyville 76034 Bill St. Clair Suzanne Harrington ?505 Deaver Drive 4312 Green D4eadows West Colleyville 76034 Colleyville ?6034 Earl Williams Janice Cain 5803 Montford 2804 Cottonwood Lane Colleyville 76034 Colleyville ?6034 Karen Sutton 5307 Walnut Lane Colleyville 76034 Anetis Burton 129 Timberline South Colleyville 76034 Suzy Mao 5104 Apple Valley Dr Colleyville ?6034 PARKS AND RECREATION ADVISORY BOARD AGENDA aRIEFING 1111i11i111i111111i111i1111iti11111111ii1i1111111111111ti~t~~1~i11111111111i1111111it ~ nGENDn ITEM ~ 5 ,~• ~7~~~•`,,~ ;.,. " ;~ ,~ f., l . ~ r ~:.,. 1 SUt3JECT Arts and Historical + 11,r:~:~ yi. ~ +,' ~,~ *~wi~'~ .x-~i:.x /.: t.. BOARD ~. •~' ~. , „k~+l•,,:, , ~ ti,~.r• '~~,,~ „~` , . ' ~~ , 1 MEETING DATE February 6 , 1992., ~{• , ~~ f; , , _ ~,{; :~~, 111111111111111t111111111111111111ii11111111111111111i111111111111111111111111i111111 ~ 1 ~ 1 1 As you are aware, the City Council approved the creation of 1 1 seperate Arts and Historical Advisory Boards. The Council '~ 1 stated these Boards will work under the umbrella of the Parks 1 1 and Recreation Advisory Board and Park staff. 1 1 1 1 1 ~ The recommendation to the Pakr Board is: 1 1 1 1 1. Establish the criteria and total number of members for each 1 1 Board. 1 1 1 t{ 2. Begin advertisement and interviewing for- candidates:- rt_- 1 1 1 1 Enclosed as a ref~en-ce~-is: =- .. ... :.__ __ 1 1 _ 1 1 The Parks and Rec~eatoir=Advisor Board-Standard 0 eratin t - F p g 1 Procedures and information presented to the City .Council 1 . 1- - on the-establishement of an Arts aIId Historical Board. -_1 1 : ..1 Y 1 ~ 1 1 1 1 ^~- 1 1 ` 1 1 l'.? i~-i%~~ 1 ~~. February 4, 1992 1 1 Parks and Recreation Coardtaator- Signature •~ -~'`°-~°~ ° ~ DaCe ~ `-~~- _: -- - T ~_._. 1 ~/~ 1 1i111t111ft11111111111t111111111-1-1111111111tf1111f1111111111'1Tt1t11111111111i11111111rt 1 U1S1'OS1T1uN ~ - _ - 1 STnFF itL-VIE:W = 1 1 1 1 1 Approved _ 1 1 1 1 1 1 Other -~ ~ 1 ~ 1 1 1 1 1 1 1 1 '~i11ti1111111111111111i111111111111111111111111111111111111i1111111111111111111111i1Y CITY OF COLLEYVILLE PARKS AND RECREATION BOARD STANDARD OPERATING PROCEDURES I. ORGANIZATIOPJ AND OFFICERS 1. ORGANIZATION The Parks and Recreation Board shall consist of 8 regular members and shall be organised and shall exercise such powers as prescribed by the Ordinance of the City. The members shall be residents of the City and shall be appointed by City Council for a period of two (2) years per appointment. 2. OFFICERS A Chairman, Vice-chairman and Secretary shall be elected annually from among the Board's membership at the first meeting in January and at such other times as these offices may become vacant. The office of the Chairman will be a non-voting position, except in case of a tie. 3. DUTIES A. The Board shall advisee the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall Park development and environment of the City as a setting for human activities. B. The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings, shall decide all points of order or procedure. All letters of transmittal from the Board to the City Council shall be over the signature of the Chairman. C. The Secretary will record the minutes of each meeting. Will prepare a copy of the minutes of each meeting and give a copy of them to the Parks and Recreation Director within 10 days of said meeting. D. Establish standing committees and other such committees as from time to time may be deemed necessary. II. MEETINGS 1. PROCEDURES Robert Rules of Order shall govern the procedure for Parks and Recreation Board Meetings. 2. UORUM '~ A quorum shall consist of five (5) members. 3. AGENDA An agenda shall be prepared by the City Staff for each meeting of the Park and Recreation Board. There shall be attached to each agenda a report of matters pending further action by the Board. A copy of the agenda shall be posted in the City Hall as required by law for a period of three full calendar days not counting the day of the meeting or the day of posting. 4. REGULAR MEETINGS Regular meetings shall be held on the first Thursday of the month in the Council Chambers of the City Hall, unless otherwise determined by the Board. 5. SPECIAL MEETINGS Special meetings for any purpose may be held: 1. On the call of the Chairman, or 2. On request of two or more members and by giving written notice to all members deposited in the mail at least 48 hours before the meeting, or 3. As may be scheduled by a majority of the Board at any previous meeting. The time and place of the special meeting shall be determined by the convening authority. 6. PUBLIC MEETINGS All meetings shall be held in full compliance with the provision of state law, ordinances of the. City and -these. riles of procedure. - -- -:- Any party in interest may-appear in h~is_ own= behalf-or be represented by counsel or agent: ~ The ~Ghairman _-holds the right to set a time limit for public presentation: 7. -ATTENDANCE In the event any meetings a letter as determined by said member. 8. MINUTES member of the Board is absent three consecutive may be submitted to the Mayor and City Council the Board requesting dismissal and replacement of The approved minutes from.each~ meeting will be filed with the Parks and Recreation Director with a copy- retained by the Parks and Recreation Board Secretary.._ _ III. HEARINGS AND DECISIONS 1. ORDER OF BUSINESS The chairman shall call the Board and absent shal] be recorded. Thy shall be submitted for approval. ~_' the procedures to be followed in publicly advise the Board of any to any matter before the Board. to order, and the members present minutes of any preceding meeting The public shall be advised of the meeting. The Secretary shall communications received pertaining The Board shall then hear and act upon those proposals scheduled for consideration of public hearing together with such other matter of business and report as the Board or Secretary finds to require Board considerations. 2. MOTIONS A. A motion may be made by any member other than the presiding officer. B. A motion to approve any matter before the Board or to recommend approval of any request requiring council action shall require a simple majority of the voting members. When fewer than all the members are present for the voting and when all motions to recommend on a given application fail to carry by one vote, consideration of the application shall be continued to the next regular meeting upon motion carried by a majority of those present. Provided further that no request or application shall be continued under this rule beyond the next regular meeting; failure of the Board to secure a majority of concurring votes to approve or recommend approval at said next regular meeting shall be recorded in the minutes as a denial of the proposal under this rule. 3. DISQUALIFICATION FROM VOTING ` A. A member sha1T disqualify oneself from voting whenever one finds °~ that one has a personal or monetary interest in the property under appeal, or one will be directly affected by the decision of the Board. B. A member may disqualify oneself from voting whenever any applicant, or ones agent, has sought to influence the vote of the member on ones application, other than in the public hearing. IV. AMENDMENTS 1. Proposed amendments to these by-laws must be approved by a quorum vote. 2. All members of the Board must be notified two weeks prior the meeting for amendment vote. MEMORANDUM DATE: April 8, 1991 T0: All Park Board Members FROM : Da v i d Fa i n ,~~~;,.~, SUBJECT: MEETING CHANGE Due to scheduling conflicts of several members, the Parks and Recreation Board meeting schedu]ed for April 15 has been changed to Thursday, April 18. The meeting will be held at the L.D. Lockett Park. I also want to make you aware that the City Council at their Aprii 2nd meeting officially purchased the ten acres next to City Park. The park department has already started maintaining the property and is excited about the many recreational opportunities the site will offer this summer. If you have any questions about the meeting- or desire to have an item placed _.: "' on t e agenda, please contact. me at 656-8fi31.- _-~ :=- - DF:sc - PARKS ANO RECREATION DEPARTMENT STAFF BRIEFING CITY COUNCIL MEETING JANUARY 7, 1992 BACKGROUND At the November 1, I99I Parks and Recreation Board meeting, the Board discussed the possibility of the City Council appointing an Arts Board. Paul Vigiletti briefed the Park Board on what and how an appointed Arts board can best serve the community. An Arts Board will provide an opportunity for citizens to be actively involved in creating and implementing an arts program. PROPOSAL ~_ .. PURPOSE OF AN ARTS BOARD ~: The purpose of an Arts Board is to improve the cultural level and quality of ~~ life in Colleyville by: 1. Providing for the continuity and development of the performin 9 arts, fine arts and applied arts 2. Providing for a means to seek public and private funding for the arts 3. Encouraging broad participation in arts through education and understanding of the public and by promoting events 4. Emphasizing arts education programs for person of all ages - - RESPONSIBILITIES 1. Develop a program for cultural experiences and opportunities such as performing arts, public art, and lectures 2. Recommend and coordinate various types of festivals and events 3. Identify cultural projects that could qualify For funding outside of the Board's resources 4. Identify methods in which the city can provide facilities for the performing arts. Examples of facilities are an outdoor amphitheater and a theater for children RECOMMENDATION The Parks and Recreation Board recommends that the City Council prepare a public advertisement to accept application for the establishment of an Arts Board. ADDITIONAL INFORMATION ATTACHED Staff is unaware of any city in the immediate area that has an Arts Advisory Board. A similar Board, however is the Trinity Arts Council, a Wort-profit organizatian. An objective of the Trinity Arts Council, which differs from an Arts Advisory Beard, is to provide affiliate organization funding for arts ~. program. Parks and Recreation Board Minutes of December 5, I99I Page 4... 8. OTHER CONCERNS Paul VigiTetti recommended that the City Council appoint an Arts Board. Paul stated that a cf ty appointed Arts Board is a key component in getting citizens involved in an arts program in Colleyville. Cheryl Livingston seconded the _ nation which carried by a unanimous vote. ADJOURN GAIL MILLS MADE A MOTION TO ADJOURN THE MEETING AT II:45 PM. PAUL YIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS YOTE. , 4t~ ~14'~ 4ka~ BY-LAWS OF TRINITY ARTS FOUNDATION ARTICLE I: NAME The name of this non-profit organization is the Trinity Arts Foundation; dba: Northeast Tarrant Arts Council, hereinafter called the Arts Council. ARTICLE II: PRINCIPLE OFFICE The principle office of the Arts Council in the State of Texas shall be located in the City of Bedford, Tarrant County, Texas. The Arts Council may have such other offices as the Board of Governors may determine from time to time. ARTICLE III: PURPOSE The purpose of the Arts council is to improve the cultural level and quality of life in those communities located in the Northeast --~_Y quadrant of Tarrant County and thereby enhance the image of these •, communities to residents, potential residents and visitors. The .-- ,' Arts council strives to carry out its purpose by accomplishing the -*- .following objectives: A. Providing a permanent organization for assuring the :.continuity and development. of the performing arts, fine arts and applied. arts. - B. Providing a unifiedmeans to seek public and - private funding-for the arts. - - C. Fostering communication, cooperation and - - coordination among Arts Council Affiliates, educational entities/districts, municipalities, cultural institutions, businesses and citizens. - D. Encouraging broad participation in arts by encouraging attendance, education and unders anding of the-public-and by promoting. -, -.- . the events of Affiliates.-to the public. -- -. _ E. Actively promoting the arts as a key element in attracting visitors and industry to NorthEast Tarrant County. F. Emphasizing arts education programs for persons of all ages. ay9 ARTICLE IV: GENERAL The Arts Council shall observe all local, state and federal laws which apply to a non-profit organization as defined in Section SOI(c) (3} of the internal Revenue Code. The Arts Council will use Roberts Rules of Order as the final source of authority in all questions of parliamentary procedure when such rules are not inconsistent with the Arts council's By-Laws. ARTICLE V: MEMBERSHIP SECTION 1: Eligibility & Dues: Any individual, business firm, association, corporation, organization, partnership or estate having an interest in promoting, encouraging, and supporting the purpose of the Arts Council shall be eligible for membership in the Arts Council. Membership dues shall be at such rate or rates, schedules or formulas as may be from time to time prescribed by the Board of -.~. Governors. Membership in the Arts Council and participation in all -..;:~, of its activities shall be open to the general public regardless of j^ - age, sex, race, national origin or religious beliefs. Categories of membership shall be subject to the current financial conditions as ..determined by the-=Board of Governors. - ~' SECTION 2: Approval: Application for membership shall be in - _ __: -writing, or on forms. provided `for that -purpose, and signed-by- the -_ _'~ ^---applicant. All applications shall.. be subject to:~approval~af the- - -- Executive Directoc~and submitted to the Board of Governors for .-review at a regular meeting. Any approved applicant shall-become a _ member upon payment of the regularly scheduled dues as provided and called for by approval of -the. Board. of Governors..:- - - SECTION 3: Termination: Any member may resign from the Arts Council or from its Board of Governors upon written request to the - Executive Committee of the Board of Governors.-_Any member may be "` expelled for non-payment of dues after 120 days from the due date; unless otherwise extended for good cause by the Board of Governors. - - - Any member may be expelled by=: a. vote of the Beard of Governors for- ~ . - _, _. conduct unbecoming- of a member or prejudicial to the aims: or repute ..ofthe Council.. - :_ _._ '- SECTION 4: Voting.--Each member,. person ,.firm,-association or corporation shall be entitled to voting privileges and shall be allowed one vote. SECTION 5: Honorary Membership: Honorary membership shall be . bestowed on deserving individuals as determined by the Board of Governors. Honorary members shall have all the privileges of regular members; except the right to vote and shall be exempt from payment of dues. The~Board of Governors shall confer or revoke honorary membership by a majority vote at a regularly scheduled meeting. Q • ARTICLE VI: MEETINGS SECTION l: Full Membership Meetings: A meeting of the full membership of the Arts Council shall be held once each year in the fourth quarter. At such annual meetings, the President shall report on the business and activities of the Arts Council during the previous year. Other meetings of the Arts Council full membership may be called by the President or by a two-thirds majority of the Board of Governors. SECTION 2: Board of Governors' Meetings: Regularly scheduled meetings of the Board of Governors shall be held monthly. Additional meetings may be called by the President at his discretion. SECTION 3: Executive Committee Meetings: Regular meetings of the Executive Committee shall be held monthly, prior to the Board of Governors meeting. Additional meetings may be called by the President at his discretion. SECTION 4: Quorum: At any duly and properly called meeting af~_ the Arts Council, those members present and eligible to vote will - constitute a quorum. ._ ARTICLE VII: BOARD OF GOVERNORS - _<__ SECTION is Function: The governing body of the Arts Council -shall be termed the Board of Governors. The Board-af Governors shall have general. charge of the affairs, funds and property of the Arts Council. The Board of Governors shall have full power to carry out the purposes for which the Arts Council was organized. SECTION 2: Composition of the Board of Governors: New members of the Board of Governors shall be elected by the General Membership in the fourth quarter of each year. Members shall serve for three years with one-third of the Board elected each year. Term of office shall commence in January. .The total_voting membership of the 'Board shall be limited to forty {40) members. Included in the voting Board of Governors membership will be the Immediate Past President, President, President-Elect, the designated officers of the Council,.. - -- '~a representative of each affiliate, and members at large. --rv _ Non-voting members of the Board shall- be those Boaorary members as designated by the Board of Governors.' A Board member: may not be elected to two or more consecutive three-year terms. At least one year must separate each elected three-year term. An extension may be allowed if the member is serving as an officer. The maximum term of any member of the Board shall not exceed six (fi) years, including ail extensions due to officer positions. s~9 SECTION 3: Selection & Election of Board of Governors & Officers: At the August meeting of the Board of Governors, the President shall appoint a nominating committee composed of the President, President-Elect, two existing voting members of the Board of Governors, and one individual from the general membership. The President shall designate the Chairman. This committee shall select a slate of nominees for officers and board vacancies. The officers shall be nominated for the approaching fiscal year and the board members shall be nominated for three-year terms. Each candidate must be a member in good standing. The nominating committee will present their. slate of nominees to the General Membership in the fourth quarter of each year. These nominees, and nominees from the floor, sha.tl be considered by the General Membership and election will take place to till all vacancies. Election shall be accomplished by a majority vote. SECTION 4: Vacancies: Vacancies during the year on the Board of Governors, or among the officers, shall be filled_by the President, subject to approval by majority vote of the Board of Governors. Such appointed members shall serve the remainder of the year, until such time as the methods described in Section 3 of this article shall prevail. A Presidential vacancy shall be filled by approval of the Board of Governors after a nominating committee of _,~_ three board members has submitted names for consideration at a ~ - regularly scheduled Board of Governors' meeting. SECTION 5: Removal from the. Board of Governors-:= If any member - _... -~ - o the Board of Governors or the Executive Committee.'shad fail to - a -__ -` `-attend three successive duly- railed meetings, the President shall, -- - - in writing, call such-failure to his attention and, if satisfactory _. reason shall not be-"received wfthin" thirty -days;"that 'fndYviduai - - shall be removed from the Board of Governors orExecutive Committee ~ - -' ___ = as applicable. _ SECTION 6: Officers.: The Board of Governors shall elect from =- its membership in the-fourth quarter- of the year the foIlowing officers: Past President, President, President-Elect, Vice-Presidents (in such a number as may be from time-to-time determined, with responsibilities deemed appropriate), Treasurer, and Corporate Secretary. Each officer'shall-serve a (1) one-year term of ~~tfic_e, subject to election by the Board of Governors. "` SECTION 7: Management: The Board of Governors-shall-.-employ an Executive Director° and'sha11 fix the salary and other considerations _ of employment. This ExPCUtive Director shall be delegated-the.. authority and responsibility from the Board of_Governors to conduct' the daily affairs of the Council. 679 ARTICLE VIII: DUTIES OF OFFICERS SECTION 1: President: The President shall serve as the chief elected officer of the Arts Council. The President shall preside at all meetings of the full membership of the Arts Council, the Board of Governors, and the Executive Committee. The President shall appoint chairmen of standing committees and such other committees as may be required from time to time. The President shall sign at.i official documents and papers of the Arts Council and perform such other duties as are usually entrusted to this office. The immediate past-president shall serve on the Executive Committee in an advisory non-voting capacity. SECTION 2: Executive Director: The Executive Director shall exercise the powers and authority and perform the duties of the President in the absence or disability of the President. The Executive Director shall be the chief administrative officer of the Arts Council and shall be a non-voting member of the Board of Governors, the Executive Committee and all other committees. With the assistance of the other officers, the Executive Director shall be responsible for administering and coordinating all activities of the Arts Council. The Executive Director shall be responsible for hiring, discharging and directing all employees. With the assistance of other officers, the Executive Director shall prepare and submit to the Board of Governors for approval an operating --___ budget covering all activities of the Arts Council. The Executive Director shall be responsible for all expenditures within the approved budget allocation. The Executive Director shall act as the Recording Secretary and record all business transactions at each meeting of the full membership of the Arts.Council, Board of _. _._ _. Governors and Executive Committee and present the minutes for approval at the next meeting of the respective groups. SECTION 3: President-Elect: The President-Elect shall prepare to assume leadership of the Council upon election as President. The President may assign special duties to the President-Elect and may request assistance as necessary. SECTION 4: Vice-Presidents: Vice-Presidents shall supervise all activities relating to their particular programs, including classes, workshops, membership, special exhibits, presentations or performances. They shall recruit the necessary chairmen and committees to assist as needed. SECTION 5 Treasurer: The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Arts Council from whatever source and shall deposit. all funds. in the. -name of the Arts Council. The Treasurer shall make all authorized disbursements and shall sign all checks together with the President or the Executive Director. SECTION 6: Corporate Secretary: The Corporate Secretary shall be responsible for the records of the Council, and may assist the President as deemed necessary on special projects involving the internal operations of the Council. 7~9 ARTICLE IX: EXECUTIVE COMMITTEE SECTION 1: Duties: The Executive Committee shall act for and on behalf of the Board of Governors when the Board is not in session, and shall be accountable to the Board for its action. It shall be composed of the President, Past-President, President-Elect, Vice-Presidents, Treasurer and Corporate Secretary. The President shall act as Chairman. ARTICLE X: COMMITTEES SECTION 1: Appointment and Authority: The President by and with the approval of the Board of Governors shall appoint committees and committee chairmen. The President may appoint these ad-hoc committees and chairmen as deemed necessary to carry out the programs of the Foundation. Committee appointments shall serve concurrent with the term of the appointing President unless - otherwise approved by the Board of Governors. - SECTION 2: Limitation of Authority: An action by any member,. _.__ committee, employee s:or officer. shall not be .binding. or constitute. ~. ~. _-_.. _.__...an expression of policy _until _it _has been .duly .approved or ratified. -' by the Board of Governors. - _ ARTICLE XI: AFFILIATED ORGANIZATIONS "T° --~ - SECTION 1: Eligibility:.: Affiliate organizations may be recognized by the Arts Council. The organizations will support and encourage the arts, and their charter, constitution, and by-laws will be consistent with the Purpose of the Arts Council. Upon application by the prospective affiliate organization, having met requirements for affiliation as determined by the Board of Governors, and upon approval by the Board of Governors, and upon payment of all requisite fees required, the organization will be - - -_ deemed an Affiliated -Organization of :the. Arts -Council-.. SECTION 2: Membership on the Board of Governors: Each -: affiliated organization shal'1 designate a representative from .their- -- membership to serve on the Board of Governors of the Arts Council. -- ARTICLE XII: FINANCES SECTION 1: Funds: All money paid to the Council shall be placed in the General Fund. The Board of Governors may designate special funds as appropriate. SECTION Z: Disbursements: Upon approval of the budget, the Executive Director is authorized to make disbursements as provided for in the budget without Board approval. Disbursements shall be by check. ~ ~ 4 SECTION 3: Fiscal Year: The fiscal year of the Foundation shall commence on January 1, and shall end annually on December 31. SECTION 4: Budget: A budget of estimated revenue and expenses shall be prepared by the Treasurer and Executive Director annually and shall be presented for approval to the Board of Governors in January of each year. SECTION 5: Financial Review: The accounts of the Foundation shall be reviewed annually, as of the close of the fiscal year business, by a Certified Public Accountant. The findings of this review shall be presented to the Board of Governors. ARTICLE XIII: AMENDMENTS SECTION L: These By-Laws may be revised, amended, or repealed and new articles may be adopted at any regular or called meeting or by mail ballot of the Board of Governors, provided written notice of•'=- such intention is mailed to each Board of Governors member at least four weeks prior to such meeting. A vote of two-thirds majority of the Board of Governors shall be required to revise, amend, or repeal said By-Laws. ARTICLE XIV: DISSOLUTION '` Upon dissolution of the Arts Council, the Board of Governors, after paying ail liabilities of the Arts Council, shall distribute any remaining assets to the then existing Affiliate organizations to further the arts. in the community. Adopted by the Arts Council ~~~ Board of Governors ' August 11, 1988 p~Y PARKS AND RECREATION DEPARTMENT STAFF BRIEFING CITY COUNCIL MEETING DECEMBER 3, 1991 BACKGROUND: At the November 7, 1991 Parks and Recreation Board meeting, the Board discussed the possibility of the City Council appointing a Historical Commission. The idea of an appointed commission centered around the conversation of the Webb House (located in Bransford Park) and the possible restoration of the structure. The Parks and Recreation Board stated that as a recommending body which deals with park related issues, the Board is not particularly knowledgeable in the area of historical preservation. Several interested citizens stated that the appointment of a Historical Commission would assist the City in preserving its cultural identity. PROPOSAL: PURPOSE OF A HISTORICAL COMMISSION: _ 1. ..The purpose of the_Historical Commission_is to act in an advisory capacity - - to the City Council and other members of the City Staff- in matters pertaining to historical- preservation and restoration: -- -~:- - 2. The Commission will serve to support the community in the understanding, research, preservation, restoration,-:promotion,- appreciation, care and use of Colleyville's historical heritage. 3. The Commission will also advise the Council and Staff an preserving, restoring, maintaining historical landmarks, sites, artifacts, documents, relics and other similar items located within the City of Colleyville. RESPONSIBILITIES: 1. Develop a city-wide recognition of Colleyville's heritage, historical buildings, historical sites, memorabilia, documents, etc. 2. :Work in cooperation with- the :County and-State Historical Commissions to identify and designate Colleyville's historic buildings, residences and sites. 3. Identify historical projects that could qualify for funding outside of the Commission's resources. 4. Solicit grants from private foundations, endowments, corporate and individuals for the purpose of furthering Colleyville's historical opportunities. RECOM~NENDATION: The Parks and Recreation Board recommends that the City Council prepare a public advertisement to accept applications for the establishment of a Historical Commission for the City. Sources of information in the Briefing are provided by the City of Grapevine and Grand Prairie which presently have similar commissions. Attached is information from Grand Prairie. THE GRAND PRATRTA! HISTORICAL ORG3NIZATION BYLAW S ASTICLE I - vAME AND PURPOSE The name of this organization shall be The Grand Prairie Historical Organization. Its purpose is to oearoh out, record, collate, preserve and pees on to the Wert generation the histo~ey o£ Grand Prairie, Texas, and its Southwest Dallas County environs, inalud.irig the appropriate marking of authentic historical sites. gRTICLE II - p~IDERSHIP AND DUES Section 1. Membership in the Organization shall be open to all persons interested in the history of Grand Prairie, who apply for membership and pay dose therc3to. Section 2. The dose year of the Organization shall. be from June 1 in each year throw Me~y 31st • of the following year. _ Section 3. Thera shall be the following classes of membership an3 dues appurtenant thereto: REGIILAR MEMDIItSHIP. The dues for regular members shall be 810.00 (Ten dollars) per annum. -. :~ •• LIFE MFI~IDERSHIIP. Arty person -who contributes One Hundred dollars 0100.00 . or more to the Organization shall be a member thereof for life without • t~irther payment of dues. _' • PY~TBON MLT•~II3SHIP. arson contribu ':Anar p ting five hundred dollars ~~500.Q01 or .. ~. -_:. w_ _ _ ~_ , . -more to the ~ Or .- ganization shall-be- a• Lifer-Member thereof and shall, , f.n ._~ ~ - _ - W;.. -- : _ ~ .~. • addition thereto, be--appropriate7~y~ recognized aQ a Patron at`° the Grand Prairie: ; Biatorical Organization. ---- -- Section t~. All persona who quality for membership in the Organization on ar betore - yanuarY 31, 1976, shell be Charter I~embere of the Grand: Prairie Historical - z _. ~. - Organization. A framed~garehaent ecrall recording-`such initial m©mberahip...~hall-~ - be permanently displayed in the meeting room of the Organization. .~ ARTICLE III -OFFICERS AND THEIR ELECTION . -:~;.. ...:.t. _ •~ Section 1. Officers of the Organization shall be a president, a president elect, ~r_~ a secretary, a treasurer, and a publicity director.Such-officers shall have....- .. i=. duties as fo].lowes -" ~ -. . ~. Pre~idents~ The president ot:.the Organisation arhhall be its-chief •xacutive- _. , _ r. officer 8a. shall presidA- st. aLL'mee ~ - - .:~ . _ nnd, shall -- appoint- ` ooa~itt+~ _-:: - , _ .. ,._..... _ -ohaiimen and members°'ot oommittaae as hereinafter provided,- ehal2~. cooxdirrate ~ - - - - the work of all such oommittaeQ, and shall be ex-officio member of all committees except the Nominating Committee. • President Elect= The president elect of the Organization shall perfoaa the • duties of the president is his absence or is event of his inability to serv+a. He shall automatically become interim president in event of death or reaigaa- Y• ~ tics of the president. The president elect shall be ~tiA+ A^ of the standing ~. ,i Program Committee of the Organization -:==f~ ~ Publicity Directors Sha11 publicize the activities sad pro~ecte of the Organization. . ' _1_ BYLAflS (Contiau~• ARTICLE III- Officers & Election (Continued) Section 1. (Continued Secretary. The secretary shall keeg accurate minutes of all Organizational meetings and meetings of the Bcecutive Committee. He shall conduct official oorreapondenoe. Under general supervision of the president, he shall be con- atzuctive oustodiaa of all documents, papers and other written or printed materials of historical significaaoe owned or otherwise held by the Organiza- tion. He shall be a member of the Pro~ecte,aad Publications Committee. Treasurer. The treasurer shall be custodian of all monies of the Organization. He shall establish and maintain an Organization bank account and shall pay Organization obligations with checlta drawn thereon. He shall report the con- dition of Organization finances as required to its Executive Committee. He shall publish and distribute to attending Members an accurate accounting of all monies received and expended during the previous year ,together with monies on hand and anticipated revenues available for use during the succeeding year; report due at the annual meeting. The treasurer shall be a member of the per- ` manent membership committee. Section 2. Yacaacies in office for any reason (except a.s hereinabov~e provided for presidential vacaneiee).shall be filled by appointment by the Fbcecutive Committee. Any interim officer so appointed shall serve until expiration of the test of the officer so replaced. ~ . _. OII'iICLL IY - COtM~lI'r~S ~ ' • . ._,_ _ - - `Section I. The Organization shall have permanent standing committees created as „ follows with the duties indicated: '' A. Mer!b®rshia Committee. The .Membership Committee shall consist of a chaiz9ars _ appointed by the presideat,..the treasurer, and one or more other members ;. ~'"'- ~ appointed by the president. The committee shall be primarily responsible for -, alI activities directed toward building and maintaining Organization member- ship, to beat effect a continuing constructive program of activities. ` B. Pro~csa Committee. The Program Committee shall consist of the president elect and two or more other members appointed by the president. The committee P?~a1I be primarily responsible fvr arranb~zrg a balanced series of progress .;:_~; related to the purpose of the Organization for presentation at general meet- :.-.::--. ~_-_. C. Proiecte and Publications Committee. The Projects and Publications coaraittee shall consist of a cha{*n+-Ar and one or more other members (appointed by the '_ -< resident ,and the Secret p ~ cry. The commi.ttae shall conduct a continuing , survey to determine feasible erase of research in Grand Prairie history. It -; _ shall, as Weans germit and are made available by the Executive Committee, ~~. _~_ arrange for euitablepublication of materials in the. area of Grand Prairie history, and shall recommend to the Executiv4.Committee sit©s and~or areas worthy of historical ctarkings. At each e~n:tual business meeting of the Organ- ization, the chaismtan of the committee shall report its activities for the . previous year and make ~~commendatione concerning future research projects `and publications of the Organization. _ " -_ '.D. Nominating Comaittee. The Nominating Committee shall consist of a chaizzaan and tiro ad ion members elected by the Eo~cutive Committee not later than 3 months preceding the election of Organization officers. The ti committee shall meet, confer and canvass the Organization membership as may be necessary to prepare the list of Horsiness. This list shall be publicized prior to the ol8otion of officers at the biennial election meeting in May in the Odd number years. LRTICLE N - Oommittee• (Oo-;inuad) Section 2. The president mall appoint suoh apeoial commi..eee, •paoil~in~ theist duties, as may in hie judgment be necessary from time to tine, to effect Organi~ca- tion purposes, oreation of such committees aub~eot to approval of bcecutive Coamlittae. Section 3. Standing committee members shall serve during the presidential term of their appointment or election. Speoial committees members shall serve until the purpose of their appointment has been effected but not beyond' the term of the president appointing them (unless re-appoi.nted~. Additional standing committees may be oreated by the F~cecutive Committee. ARTICLE V - EJ~CUTI9E COI~IIrQTTEL~ Section 1. The ~.cecutive Committee of the Organization shall be composed of the Officers of the Organization, the chairman of the Membership Committee, the chairman of the Pro~eote and Publications Committee, and four (4) additional members of the Organization elected at the annual meeting. __ Section 2. The IScecutive Cor~ittee shall meet on the call of the resident as often es may be necessary to conduct its business. A quorum of five (5~ aembera shall be required to conduct official business. The Executive Committee shall conduct all Organization business, give official direction to the Officers, approve in advance all plans of work of the Organization between annual aeetings, and shall approve is advance all Organization expenditures. Ita proceedings shall be recorded by the. Secretary of the Organization. Section 3. 'lice Executive-Committee, through the Treasurer, shall prepare an Annual Eudget, to be presented to the membership at the annual meeting following the election of officers, the proposed budget to be_aub~ect to discussion, amendment _ __. --"`- .and approval. . ~' ~, '_ _ Section ~. Aa as operettiag principle, tba ~cutive _ CommitteQ. will a~saume the-- flil.lest :.. _' ~~"~ possible responsibility for the conduct--of the Orgaaization.businesa, reducing to - - '. a ~t *+i m+~+* those matters to be submitted to the membership at large. ~X • - . __ - _ . ~1'ICLE VI - MEETIldGS -- -' = '~` Section 1. Business Meeting. The Organization shall hold an Annual business meeting `_~=' in May of each year, more definite date to be in Standing melee. ~: '~'°<.- . Section 2. General Meetin The Organization shall hold Z general meatinea (see -"" '•4~=~` standing rate number 2 each year. Normally, no business to be transacted at such .-. tangs, xhi.eh xill ba. devoted to programs on.-. matters-.off Grand. Praha- hiatoricaZ -:--- . , ..:: _ interest. ; _ -._._ ~ ~. Section j. ldhen, because ~ of conflict .with -holidays_ or otter persuasive reason, it ~~; ie considered impraetieable to hold . etthar~~ a. bitainess. meeting or general meeting on the day apeoified, the Executive Committee may prescribe a change of date xithin the same month to hold such a meeting, three days notice having been given. Section 1~. 'Ilia time and place or all meetings shall be furnished each member by the Secretary. ~~~~ ABTICLE YII . - BALES OF OBLES and At~l'1'S TO BYLAWS 1 Section 1. 'Ibe rules contained is Roberts Rules of Order Diexly Revised shall govern ~.~~. Organization procedures is all cease xhere they era applicable and is xhich they are ?'~~ not inconsistent with these Bylaws, rules of order or standing rules of the Orgaaizatics Section 2. These Bylaws may be amended a~ any regular buainees~meating by a two-thirdu vote of the votae cast of those present, notice to amend having been given each mem- ber not lees than txo xeeks previous to such meeting and vote. -} • ~ 9'1'APtDI1TG RQI~S OF T~ GRg1~iD PRAIRIE HISTORICAL ORGANIZATION 1. B'II'S1NES3 METING: Aiun:al -. 2iontii q£ P1~aY - . • ~ Data:. To be set at January meeting. • May be changed by majority vote of • bcecutive Corsmittee, provided at least 10 days notice given. 2. ELECTION MEETING: Nienaial, in May ia•the Odd Number yenta. 3. GE't1ERAL r1EEETStiiIGSs First: 1~lonth of October or November Time: Placer .;;;;~. _ • Second: 2•ionth of January or February • Time: '~- . • ~ ~ Places • • Others Other general neetinga may be held if deemed . advisable by a majority vote of the Executive _ • Comaittee. - .General. meeting dates marl be changed by a majority vote of the • Executive Cor~ittae, provided a 10 day notice is given. _. - - , . 1~. HISTOBICgL gDVISOBS - Ex-Officio. Iieabers of the Executive Comaai.ttee .;v. _ :; ~-- . _ ~ A. Mr. Doug Drigg+ers -Grand Prairie Hiatoriaa tub. . :~;. _ . - -- 8. I~ir. 2iarv-ia Ya.il -Graced Prairie Biaboriaa _• C. Grand Prairie Representative ;to the Dallas County Historical Trails Comaittee~ currently. =~ _ D. Grand Prairie Representative to the Dallas County Historical. ~;,~ Commiaeion, curz~ently. _ L~" . E. Currant President of the Dread Prairie Genealogical do Historical G~:~ Society. .~;;. ...:-::. _ ~ F. Chief Iabrariaa of the Grand Prairie Memorial Library • ~. :,_~.- .. ADMINISTRATION 3 ?.? Sec. 2.7. Boards, commissions, agencies-Appointment, term, procedures. (a) The city council shall appoint the members of all boazds, commissions and agencies established by this Code or subsequent ordinances or amendments thereto, such appointments to be made for the period determined by ordinance, commencing on August first of each year. (b) All advisory boards, commissions and committees of the city shall hold their meetings in public buildings owned b~+ the city. (c) Meetings of all advisory boards, commissions and committees and of the city shall be held only after compliance with the requirements of the Texas Open Meeting Law, as estab- lished in Vernon's Annotated Civil Statutes Article 6252-17 and as it may be amended. (d) Members of the city staff shall be available to attend any meeting of a city advisory board, commission or committee when items of discussion relate to their division or department. (e) All members of boards, commisaioaa and committees shall serve at the will of the city council, except as otherwise provided by law or ordinance. (f) Each board, commission or agency shall keep accurate minutes of each meeting. Each board, commission or agency shall keep an accurate record of the names of the members who are present and absent from their meetings. Each board, commission or agency shall establish its own attendance rules, regulations and method of enforcement, which may include auto- matic removal from office, unless in conflict with state law, the city charter or this section. In . addition to such rules sad regulations, any member who is .absent from three (3) consecutive, regularly scheduled meetings- shall be automatically removed from office and- shall be re- _ :... __ placed by the city council; provided, however; the city eouncil :nay. determine that the member -.: - ~ ~ ~ :: had appropriate excuses for the absences and may allow the member to remain:on the board, commission or agency if these excuses are reported to the board. or commission in advance of the absence and reported to the city council in the official minutes of the board or commiesion. (g) No person shall serve more than three (3) consecutive two-year terms on any board or commission or agency nor more than six (6) consecutive years. (h) In addition to the standing boards, commissions and agencies provided in this Code, the city council may appoint such additional ad hoc committees having a specific term and topic as it may deem necessary.. (i) Any such ad hoc committee shall serve under the same rules,. regulations and prose- - - - dares as established for standing. boazds, commissions and agencies. - (j) The members of all boards, commissions and agencies of the city-shall be citizens of the city. . (10 No person shall be appointed to serve on more than one (1) board or commission at the same time, except that the. members of the park board. park board of trustees and tree board shall be the same. ~ ' (Code .1964, § 2.12; Ord No. 3140, § 1, 5.13-80; Ord. No. 3359, § ~ 1, 2, ?-G-82;. Ord. No. 3639, § 1, 7.17-84; Ord. No. 3806, 4 I, ?•2-86; Ord. No. 4225, $ 1, 9.8.87; Ord. No. 4393, $ 1, 8.9-88; Ord. No. 4460, 4 1, 12.13-88; Ord. No 4488, $1, 2-21-89) - ~~ ~ ~- ~ ~~ ~ - Cross refereacea-Tres board, § 5-7; park board, $ 18-2; park board of trustees, $ lti-6.1. 9upp. Na 33 146 § 2-8 ~ ~ GItANU PRAl1t1E CURE ~l _ , , .. , Sec. 2.8. Same-Number required to form a quorum. With the exception of the zoning board of adjustment and appeals, a majority of the regular voting members of any board, commission or agency, or a majority of the regular voting members and such alternate members as are called upon to serve on such board, commission or agency for the specific meeting, shall constitute a quorum for such board, commission or agency. For the zoning board of adjustment and appeals, four (4) m~;mbers of the boazd must be pcesenC to constitute a quorum. (Ord. No. 4398.9 1, 9-6.881 Secs. ~8-2.18. Reserved. ,~ Sec. 9-6. Crand z'ruiria liibtoricul Coiamisbion. ' (a) Created There is hereby created the Grand Prairie Historical Commission consiscinb of nine (9) members who shall serve se as advisory board under the terms hereof and shall advise and recommend to the, city couacil projects related to the history of Grand Pr;,irie. ~ (b) Term o`o(fce. Each member of the Grand Prairie Historical Commission shall curve for two (2) years, except for three (3) of the initial members appointed whose terms Shull ba for one (1) year and whose replacements shall be for two (2) years. (c) Membership requirements The members of the Grand Prairie Historical Commission shall be qualified as follows: ~ • (1) One (1) member shall be the president of the Grand Prairie Historical Organizutiun or his designated representative. (2) One (1) member shall be the president of the Grand Prairie Gcnaulobicul Suciucy ur his designated representative. (3)' Five (5) members shall be selected at large. (d) Meetings. T~Grand Prairie Historical Commission shall meet at least one (1) time each month. Four members of the commission shall constitute a quorum. At ics tir~c meetiag, the commission shall select from among its members a chairperson. (Ord. No. 3359, 4 15, ?-6-82; Ord. No. 3468, § § 1, 2, 5-24-83; Ord. No. 3554, Q 1, 12-20-83; Ord. No. 4251, 3 1, 9-8-87; Ord. No. 4395, § 2, 8-16.88) GRAND PRAIRIE SIGNIFICANT LANDMARKS PURPOSE Grand Prairie Significant Landmarks were originated and designed by the Grand Prairie City Council through the Grand Prairie Historic Preservation Commission in 1979 in order to preserve the history of the area now recog- nized as Grand Prairie, Texas. The specific objectives of the Grand Prairie Significant Landmark program are as follows: (1) To encourage appreciation for and preservation of historical buildings, sites, homes and cemeteries in Grand Prairie. (2) To formally recognize efforts to preserve historically sig- nificant structures and sites. (3) To establish a "historic trail" and publish a map of historic ~l-aadmarks for the children and the citizens of Grand Prairie to follow in order to learn about the history of their city. (4) To document histories of significant •landmarks in Grand Prairie and file these histories in the public library. (5) To~document and recognize the buildings and/or sites of the historic firsts in the area now known as Grand Prairie. In- cludes such sites as first post office, first school, first store and first church. DESCRIPTION The marker signifying a Grand Prairie Significant Landmark is a circular bronze marker six (6) inches in diameter, numbered from 1 to 50. (The marker was designed by the Grand Prairie Historical Preservation Commission, under the direction of Harry King, in 1979.) .--t;l^p~__ . ~~"` , Via' ~o~, n ~~ ~ 1~~ ~~• `~~• A Si niticant laadma `~ { rk .~ ,. ~fS/CHAT ED 8'i *~ ~ • . r GRAND PRAIRIE SIGNIFICANT LANDMARKS PACE 2 • The markers are installed in concrete at the designated site or affixed to the designated structure by the City of Grand Prairie. Each marker has an extension at-the bottom to secure it in the concrete. The marker should•be displayed at the site so that it is easily visible by members of the general public. The exact location will be recommended by the Commission at the time the application is made to City Council. When applicable, the Grand Prairie Significant Landmark marker should be installed at the base of a corresponding Texas State Historical Marker. If affixed to a structure, it will be installed as follows: 12 inches from the left edge• of the front entry (as facing it) to the right edge of the marker and • 60 inches from the floor level to the lower edge of the marker. Designation and installation of a Significant Landmark marker will in no way interfere with the property owner's right to alter his property and Will i'n no way protect historical.buildings or sites. Destruction, alter- ation, or removal of a recognized structure, though, may result in removal of the landmark. Similarly, designation of a Grand Prairie Significant Landmark in no way makes the City of Grand Prairie responsible for the maintenance or condition of the designated property. GUIDELINES Grand Prairie Significant Landmarks will. be awarded by the Grand Prairie City Council, upon reconmendation of the Grand Prairie Historic Preservation Commission, after the following guidelines have been complied with: . Structure or site must be within the corporate limits of the City of Grand Prairie. . Structure or site should be at least 50 years old or have had a significant impact on the community. . The following basic information should be obtained and documented in same way: . Historical date . Exact location • Chronology of owners • . Complete description of building, site, home or event . Historical significance to Grand Prairie, the area or the state should be explained and documented. The social or economic impact should be included, When applicable. . A current photograph of the structure or site should be ~~ included with the application. Whenever possible, historic photographs should also be included. GRAND PRAIRIE SIGNIFICANT LANDMARKS PAGE 3 l PROCEDURES 1. A potentially historically significant landmark is brought to the attention of the Historic Preservation Commission by a member of the Commission, an interested citizen, a group of citizens or a historic survey . 2. The application should be completed by the interested party. 3. Completion of the form, including applicable research and documen- tation, is necessary before the Commission will consider recommending designation of a Significant Landmark. 4. Research may be done by Commission members or by outside volunteers. 5. The application will be evaluated by the Commission at the next regularly scheduled meeting after completion and submission of the form. 6. Should the Commission determine the site to meet the above established guidelines far a Grand Prairie Significant Landmark, it shall recommend to City Council that it be desiynated as such. At this time, the Com~r~issian should also recommend the appropriate number to be assigned. 7. Numbers will be assigned chronologically (1 through 50) beginning with _ the oldest landmark, if and when possible. Numt-ers do not have to be assigned in numerical order. i GRAND PRAIRIE SIGNIFICANT LANDMARK APPLICATION/INFORMATION FORM Name of Structure/Site: , Historical Date: Address of Structure/Site: Lot/Block/Survey: Physical Description: Photograph Historical Background (include builder if applicable). Supply appropriate references and documentation. (Continue on other pages if necessary): Applicant Information: Name Address Phone Association to Historical Structure/Site 1 Signature ~ Date :' Grand Prairie Significant Landmark Application/Information Form Page 2 Commission Action: Date: Signature Date Commission Chairman PARKS AND RECREATION ADVISORY BOARD AGENDA aRIEFING ~11i11111111T111111tiTT1111111111111i1111111t1111tt11111tt~~~1~y11111111tiii11.T1111T1T 1 AGENDA ITEM ~ ~ ~•` ~" ~~ f ~ su~~ECT f~= ~:~;~~; : ~'' 1 -~,~~T-B.A~I~ ADVI.S~1.&~--; ~,~~. .r~* ;;,~ :• ~ f. 1 BOARD '• .~~.~ ~~ :.~:~~ 1 MEETING DATE FEBRUARY 6 , 1992 ' 11T11111itTt1T1111t11111t1111111Tt111111111111111i1111111i1111111111111t1111111111111 1 The Youth Basketball program has almost doubled in i ~ participation from the 1991 to the 1992 season. As the 1 1 program expands, so does the desire of the Parks and 1 t Recreation Department to provide the best possible 1 1 basketball program for the participants. 1 1 1 1 To achieve this goal, the recommendation to the Board is 1 ~ to forma Basketball Advisory Board that will provide input 1 ~ into the operation and structure and other concerns of the 1 1 program. 1 1 1 1 1 1 1 1 T 1 1 1 1 1 1 1 1 1 t 1 1 1 T 1 1 1 1 1 1 1 1 ?_ T 1 ~~ ~ ~ 1 1 _ ~ ,~~~~C~f,'~'~~ C~!-~- February 4, 1992 1 1 Parks and Recreation Coordinator Signature Dace y 1 1 1i1t1T111t111111tit111iT111t1111111111Tt11111t1t111111l111111111i1111T11t111i1T111111y 1 UISPUSITIUN t STAFF ItEV1EY 1 1 1 1 1 Approved 1 1 1 i 1 1 Other 1 ~ T 1 1 1 1 t 1 t 1 1111111111111111111t1T11111111T1111111111i1t111l11Tt1111111t1t111111i1T1111111i11T1Y PARKS ANO RECREATION ADVISORY BOARD AGENOA QRIEFING 1111i11111111111iii1i111i1111111111111111111111111i1111~t»ty11~1111111111ti1111ti111 1 AGENDA ITEM i 7 ~y.{F.'`~.',.4r.~•,;..,~- ~ ,~, ~~ ~• =Yq. 1:• t•,•. . NONRESIDENT FEES ~ 1r,~~;~• ~ - ~~ ,r• *~';;~ 1 .. • ~ #•r ''•iL' Y ~ . . w~ i t •" 1 1 1 MEETING DATE ~ FEBRUARY 4. 1992 ; 111111i11111111ti1i1i11111111111111i11111111111111111i1111111i1111111i11i11111i111i11 1 1 ~ 1 1 Since the adoption of the nonresident fee various questions 1 ~ have been asked about the fee. As an example, should the i 1 nonresident fee be charged for recreation classes, track, 1 1 tennis and the basketball program? 1 1 1 1 Staff asks for input and any recommendations from the Park ~ 1 Board on these issues. 1 1 1 1 1 1 1 1 1 ~ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 / ~ 1 1 ~ 1 1 'LG G'~~~~ ~'~ti-- 1 1 F h ~ ry 4. 1992 1 1 Parks and Recreation Coordinator Signature Date 1 1 1 1111111111111111111111111111111111111111111111i11111111111111111i1ii11111i111111111111 1 UISYUSITIUN 1 STAFF ItCV1EW 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 1 1 1 1 1 1 1 1 1 ~111111111111111111i11111111111111it111111i111111i1111111111111111111111111t1111111y NON- RESIDENT FEES: Revenue or B,~et woe? BY ROGER A. ,JOHNSON ehind the closed doors of the conference room, the air is thick with stressful dialogue. The su- perintendent of parks and recreation is struggl- ingwith her directors to decide if it is necessary to raise the fees for all nonresidents of the city. Outside, the nonresident advocacy group is picketing, carrying signs, and chanting, "We work here and we shop here. So why can't we play here.... We work here and we shop here. So why can't we play here?" Governments are experiencing times of constrained budgets and eroding tax bases. Taxpayers feel over- taxed, often without knowing where their taxes are going. This has often caused park and recreation dis- tricts to introduce user fees to address the shortage or cutbacks of tax dollars. While governments scramble to cut and juggle tax dollars, citizens of the 1990s may be attracted to the rising influence and power of special interest groups demanding that government agencies justify their ac- tions. More and more taxpayers are demanding that the government communicate (in an understandable way) how taxes will be spent, prior to spending. The issue of nonresident fees ran be an emotional one for park personnel, because nonresidents don'tpay the city taxes and yet use pazk and recreation programs and facilities. To try to get this issue beyond the emo- tional stage, the 22-member Southern Minnesota Park and Recreation Association cooperated in a survey to learn what each park agency had done about nonresi- dent fees as a method of increasing revenues. Defining a nonresident was the first issue addressed, with surprising results. There was very little agreement. Only four locations defined a nonresident as, "anyone living outside the city corporate limits." Some consid- ered business and property owners within the city limits as residents, others did not. Three locations used school districts as boundaries. One city uses the county as a boundary. This same city has a significant number of fringe homes with city addresses, but outside the corporate city limits. The importance of the definition of a nonresident varies, but if nonresidence fees are to be collected, (administratively) than the boundaries must be easily defined to be able co levy the fee. he loudest opposition seems to come from those Tnonresidents who work in the city. They contend that they also do a major portion of their shopping and spend most of their entenainment dollars in the city. This can be even more emotional when the nonresi- dents pay an additional sales tax in the city. An example of a further complication is how a nonresident fee affects team-entry fees. In some cases, teams are made up of residents and nonresidents from a company within the city limits. Do you charge a larger fee based on the percentage of nonresidents? Not only could this be an administrative nightmare, but you can guess that coffee talk could center around the park and recreation fee structure, rather than the league, the team, or the game strategy. What park and recreation agency needs that undermining its programs? There are some communities that reported that they use nonresident fees for all programs, and some com- munities that had nonresident fees for a specific pro- gram or facility. Many of these reported no problem at all with those policies and had no adverse public reac- tion to the additional fees. Apparently, fees that have been in place for some period of time are accepted. The problems arise (or fear of problems arise) when an established program or facility, all of a sudden, initiates a new fee or when a new facility or program is in- troduced with higher fees for nonresidents. or example community A, a nearby coven of 3,500, F put in a community swimming pool. Community B, 800 residents three miles up the road, refused to help financially. Therefore, when the pool opened, Commu- niryAimposed an additional E10 nonresident fee on the season pool pass. This infuriated Community B. Two years later, CommuniryA dropped the E10 nonresident charge. As a result, the season membership rose fiom 850 to 1,000, more than making up the difference. However, the following year Community B established Little League baseball teams and Community A was not allowed to join. Understand that all children in the combined area of these two communities attend the same elementary and secondary schools. While everyone lost in this situation, the children in these two communises lost the most. An emotionally made political decision can cause repercussions far beyond the imagination and it can sadly limit progress on unrelated issues for years to come. Another surprise in the survey data collected was how the nonresident fees were established. Most com- munities pull the nonresident fee out of the air. The follow-up showed that most communises, regardless of their size, could not produce any fee-based policy or practices statement. Neither could they produce a mis- sion, goal or policy statement about any of the park and recreation activities. This is particularly disturbing in light of budgetary constraints. Perhaps this is the major reason that park and recreation agencies experience more than their share of budget cuts. Would you hand over $400,000 of taxpayers money without aclear-cut Dian for its use? . If city leaders have not yet recognized and committed their support for the manv benefits of park and recrea- tion services and activities, then how can park and recreation agencies survive in the cough times or make progress at any time? By now you may be asking, "How should a park and recreation department approach nonresident fees or any effort to determine what can be done to address revenue pressure?" Park and recreation agencies should try to run a cost analysis of each program and facility to find ourif each is profitable, breaking even or losing money. Tf workload is heavy, consider using a college intern to do the analysis. Be sure to factor in field maintenance; labor, equipment depreciation, electricity for field lights, clean up, and so forth, and not just game equipment, umpires and trophies. Some programs will probably show a profit to help support those that do not. This is one place a policy statement can help provide direction. How many nonresidents participate in each program? What would happen if nonresident fees were charged? Is it worth it administratively or emotionally to charge nonresident fees, or could all participants be charged a small in- crease? Look at increasing some programs based on "what the market will bear" and let them be a profit maker as long as they are popular. Most citizens do not feel that fee collection con- stitutes double taxation. Fees provide users with the opportunity to cast a direct vote. Park and recreation agenaes should consider the following information: • Fee programs can subsidize non-fee programs. • Fee programs serving speaal clientele are not neces- sarily atax burden to everyone. • Five percent or less of the population is negatively affected by user fees (nationally). • Special rate structures or sponsors can help those with lower incomes. • The public is no longer willing to provide unlimited tax dollars to public agencies. • There is a growing feeling that activities should be supported by those who use them, rather than by the public. • Whenever budgets are cut, leisure services are often considered nonmandated, and receive a dis- portionately high share of budget cuts. • Doubling fees can work where teams have sponsors. • Doubling fees can kill a program where teams supply the money. • Fee charges require some experimentation and fine- tuning. • Advance nonce and gradual fee increases are es- sential for public acceptance. • Some facilities will fail to be financially self- sustaining, but the total recreational mission becom- es financially reasonable when a facility or program attracts revenue or support in other areas. • Nonresidents can help support programs that have capacity at little additional expense. Ask one of the 3 million Americans who've survived cancer, if the money spent on research 1S WOl`~~1 lt. We are winning. Please support the /AMERICAN f~ C/aNGER SOCIETY Tha space conln0utetl as a pub1K setNCe. Fees or charges work best when: • Demands exceed capacity. • Increased security is needed and there is a conuolled entrance. • A park attendant is present. • Fees are used to conuol vandalism or discourage abuse (if people pay they often feel ownership). What can be done to raise more revenue or to in- crease participation? Consider the following: • Do you have a mission, goals, policies and practices approved by the city administration? • Is it easy to pop in and out of a facility without a reservation, or do you have to refer to an ever- changing schedule of when you can use the facility? • Would decreasing the cost of a season membership bring in more members and thereby increase reve- nues? If everyone in the city bought a membership, would the use of the facility increase? Probably not, but a membership could become a status symbol. • One facility brings in $12,000 from vending ma- chines. • One city has passed an ordinance whereby all new neighborhood developments must set aside four to ten acres for a neighborhood park ranging from two percent to 12 percent of the total acres being de- veloped Cash payment to park and recreation may be made in lieu of land if the city council'determines there is suitable park land available adjacent to the development. Only imagination limits the possibilities. So when should you charge nonresident fees? It is clear that there is no textbook solution to this question. In the first place, you must carefully consider history and current practice. That alone will make each com- munity different. What works well for one community does not guarantee it will work well for another. The most sound advice maybe, if you have the capac- ity to handle more people in any park and recreation activity or facility, there is little rationale to charge nonresident fees. Nonresidents appear to help defray the cost of the activity or facility. When your citizens must wait or cannot participate because of overcrowd- ing, then that maybe the time to consider nonresident fees. However, the nonresident participation may also help justify expanding programs or facilities. Make sure there is clear understanding of what a facility or a program costs, and, more important, what it is costing the taxpayers. And lastly, if the facility or program is self-supporting, make sure that taxpayers are informed. ^