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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-1/2/199265T~E~ ~Z-2 0_ °~I ~ .3 c~w~ • (~ O ~'~ C~tY of ~_ Texas NOTICE OF PUBLIC MEETING MASTER PLAN OF DEVELOPMENT FOR THE PLEASANT RUN PARK SITE THURSDAY, JANUARY 2, 1992 7:00 P.M. MEETING LOCATION: City Hall, 5400 Bransford Road THE COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD WILL HOLD A PUBLIC MEETING ON THURSDAY, JANUARY 2, 1992 TO GAIN PUBLIC INPUT INTO THE PLANNING AND DEVELOPMENT OF A TWENTY-TWO ACRE SITE ON PLEASANT RUN RD. RECENTLY PURCHASED BY THE CITY. THE MEETING IS THE THIRD OF THREE SCHEDULED MEETINGS HELD BY THE PARK BOARD CONCERNING THE DEVELOPMENT OF THE PARK SITE. ~ PARK LOCATION: The park is located on Pleasant Run Road, just north of the railroad tracks and south of the soccer fields. PLEASE MAKE PLANS TO ATTEND THIS MEETING. YOUR IDEAS AND INPUT ARE VERY IMPORTANT IN THE PLANNING AND DEVELOPMENT OF YOUR NEIGHBORHOOD PARK. IF YOU HAVE ANY QUESTIONS ABOUT THE MEETING OR DEVELOPMENT OF THE PARK SITE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 656-8531. .~ _, ) P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 City of -}:a fh3 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Thursday January 9, 1992 7:00 P.M. City Park Annex 5109 Bransford Rd. MEETING AT 6:00 P.M. with Baseball to review proposed '92 field improvements CALL TO ORDER: 7:00 P. M. APPROVAL or November 7, 1991 and December 5, 1991 minutes 1. DISCUSSION AND CONSIDERATION of funding projects through the voluntary park fund: A) Athletic field improvements B) Practice backstops C) Computer 2. DISCUSSION AND CONSIDERATION of charging a $10.00 nonresident user fee to participants in the baseball, softball, soccer, and football programs 3. REVIEW AND UPDATE of the facilities utilization agreement with the youth sports associations 4. DISCUSSION AND; CONSIDERATION of acquiring additional park land along Little Bear Creek 5. DISCUSSION AND CONSIDERATION of a pedestrian crossing and sidewalk from Saddlebrook to Sparger Park 6. REPORTS A) Parks and Recreation B) Park Board Chairman 7. OTHER CONCERNS ADJOURN Posted 12-23- at 2:00 P.M. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 DRAFT P DRAFT ARKS AND RECREATION ADVISORY BOARD MINUTES NOVEMBER 7, 1991 CALL TO ORDER: Chairman Linford called the Executive Session to Order at 6:30 P.M. on Thursday, November I1, 1991. ROLL CALL: .PRESENT: Chairman Linford, Paul Vigiletti, Cheryl Livingston, Gail Mills, Mike Shelton, Mike Billings, Lila Coley, CounciTpersons Cheryl Feigel, and Ed McKnight, City Manager Stripling, David Fain, Parks and Recreation Coordinator; Sharon Curry, Recreation Supervisor. ABSENT: Jim Hoff EXECUTIVE SESSION: In accordance with Article 6252-I7, Section 2, Paragraph E - Land Acquisition A. SALE AND/OR ACQUISITION OF LAND Board members met with City Manager Stripling to discuss funding and purchase of a particular tract of land. B. POSSIBLE ACTION FROM EXECUTIVE SESSION - In accordance with Article 6252-17, Section 2, Paragraph E GAIL MILLS MADE A MOTION TO COMMIT X47,000 FOR THE PURCHASE OF PARK LARD FROM THE VOLUNTARY PARK F{1ND. PAUL YIGILETTI SECONDED THE MOTION. AFTER SOME DISCUSSIONS GAIL MILLS AMMENDED THE MOTION TO APPROVE THE LAND PURCHASE WITH FUNDING FIRST THROUGH THE PARK LANO DEDICATION FUND KITH THE BALANCE FUNDED THROUGH THE VOLUNTARY PARK FUND. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. CHAIRMAN LINFORD CALLED THE REGULAR MEETING TO ORDER AT 7:15 P.M. Steve Symonds, President of the ColleyviTle lions Club and Lions Club Board members, representatives from the PTeasant Run neighborhood, and Dee Barker were present. APPROVAL OF MINUTES MIKE SHELTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION MlHICH CARRIED BY A UNANIMOUS VOTE. I. UPDATE ON THE ~JESIGN ANO t7EYELOPMENT OF THE TWENTY-Tw0 ACRE PARK SITE LOCATED AT L.D. LOCKETT ANO PLEASANT RUN ROAD. Chairman Linford briefed the Board and Pleasant Run neighborhood representatives on the status of the Pleasant Run park .site. He reported a City Committee I Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 2... had been selected to choose the design firm for the project. The committee, consisting of David Fain, Mike Jones, Keith Fischer and Alan Linford would meet with Carter-Surges and Schrickel Rollins oa Friday, November 12 to make the final selection. NO ACTION TAKEN 2. DISCUS5ION AND CONSIDERATION OF DEVELOPING A PARK AT THE OVERLAND. TRAIL HATER TONER SITE. TABLED - REPRESENTATIVES UNABLE TO ATTEND MEETING 3. DISCUSSION AND CONSIDERATION OF A USE AGREEMENT WITH THE COLLEYYILLE LIONS CLUB. After much discussion, the Park Board and Lions club agreed to the following items to add the Agreement: I. The Lions Club will limit their banners, flags, etc. to the west wall in the main room. 2. The City will provide a location for the Club's cooker at a place agreed upon in advance with Oavid Fain. 3. The Lions CIub has permission to place a refrigerator in the building with the understanding it remains the property of the c]ub, however it will be available for general use when necessary. 4. The Lions Club has permission to carpet the main room with David Fain's prior approval as to type and color of carpet. The Lions Club will be responsible for purchase (or securing a donation) and installation. Chairman Linford stressed to Steve Symonds to communicate with David Fain Vin.advance, then take actions. based on Oavid Fain's approval. 4. DISCUSSION OF THE COLLEYYILLE GIRLS SOFTBALL PROGRAM Gail Mills and Alan Linford have received numerous complaints regarding the operation of the Girls Softball program in recent seasons. Those complaints center on concerns for the girls safety, handling of elections, finances, no monitoring of the board, total chaos in the running and organization of the league. According to Gail, many people believe it is a City sponsored league, and she, along with others are concerned about the City's reputation. After much discussion it was decided to hold a meeting with the Girls Softball Board to address the complaints and discuss plans for the coming year, NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 3... 11. OTHER CONCERNS WEBB HOUSE - PRESENTATION OF ARTHUR WEINMAN'S ESTIMATE Dee Barker was present to discuss and review Arthur Weinman's estimate for the Webb House. The preliminary cost estimates for the renovation and rehabilitation will range between $80,000 and $95,000. The cost estimate includes the cost of moving the building off the existing foundation and replacing the foundation piers and relocating the building to its present location; raising the house to the existing front porch level replacing the concrete porch with a wood duplicate of the original porch; stripping and repainting the existing wood siding on the interior and exterior; replacing the original cedar shingle roof with composition _ roofing; restoring the original back and side parches. The cost estimate could be lowered somewhat by doing some of the repairs and renovations in-house. It will not cost more to restore than to repair the house. The Board discussed pursuing a historical board that could zero in on this project (and similar projects) and learn what they need to know. Alan Linford recommended Lila Coley and David Fain work very closely with Dee Barker to form a historical commission and present the recommendation to the City Council. _ _ 5. DISCUSSION AND CONSIDERATION OF AN ARTS BOARD AND DEVELOPMENT OF AN ARTS PROGRAM. Paul Vigiletti discussed beginning a cultural arts program. The Board believes people will feel more comfortable contributing to an arts program that is under city sponsorship, and that the City's sponsorship will help get people interested in funding projects. Board members feel the first step is to get city support; it gives it more credibility; backing is important. Paul Vigiletti recommends a Cultural Arts Board be formed; the Board agreed. NO ACTION TAKEN 7. DISCUSSION AND CONSIDERATION OF FUNDING THE FOLLOIiIHG PROJECTS THROUGH THE VOLUNTARY PARK FUND. A. FACILITIES IMPROYEMEI'tTS David Fain reported that during the initial budget preparation stage he had recommended various park improvements and repairs be made to L.D. Lockett. The Council denied the funding and recommended it come from the Voluntary Park Fund. The repairs included: roofing, painting inside and outside; lighting, ceiling fans, some wiring. After much discussion regarding whether the request represented routine Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 4.. . maintenance items that cannot be funded through the VPF or capital improvements, it was decided they are in fact improvements to the property and they cannot let the property go down, some items, such as lighting, must be completed to provide adequate safety to those who utilize the facility. David Fain recommended $5,000 be expended from the Voluntary Park Fund for improvements to L.D. Lockett. MIKE BILLINGS MADE A MOTION TO APPROPRIATE UP TO ~ 3,500. FOR IMPROVEMENTS TO L.D. LOCKETT. MIKE SHELTON SECONDED THE MOTION f~fHICH CARRIED BY A UNANIMOUS VOTE. B. PURCHASE OF A COMPUTER TABLED FOR FURTHER STUDY 8. DISCUSSION AND CONSIDERATION OF RAISING THE VOLUNTARY PARK FUND FROM $1.00 TO 52.00. Chairman Linford reported that the Voluntary Park Fund had been established in 1976 when land costs were half of what they are now. The Board discussed the various pros and cons of increasing the amount. Most members believe there are many justified reasons for the request including the increases in land costs, facility improvements, and the amount of projects that are being requested. MIKE BILLINGS MADE A MOTION TO INCREASE THE FUND FROM 51.00 TO $2.00. MIKE SHELTON SECONDED THE MOTION. ALL IN FAVOR OF THE MOTION WERE: MIKE BILLINGS, MIKE SHELTON, PAUL VIGILETTI, GAIL MILLS, CHERYL LIVINGSTON. OPPOSED: LILA COLEY 9. DISCUSSION AND CONSIDERATION OF A NON RESIDENT USER FEE David Fain presented information from Hurst and North Richland Hi11s non resident fees - Hurst does not charge youth associations a non resident fee, however, they collect a Field Maintenance Fee of $7.50 per participant to offset maintenance expenses. They do charge a $2 non resident fee on classes and court usages. NRH has a different philosophy - they grant a resident discount in lieu of a non resident fee; i.e. if a class fee is $32, residents pay $30. They do not collect fees of any type from youth associations. The Board discussed the unusually high numbers of non resident participants in Colleyville youth sports, and the fact that non residents do not have the opportunity to help offset the expenses involved with the youth associations through payment of property taxes. The Board recommended col7ectinq non resident fees from the associations to help offset the expenses directly related to the program. The recommendation is to collect a 510 non resident fee per family, per sport. NO ACTION TAKEN Parks and Recreatin Advisory Board Minutes of November 7, 1991 Page 5... 10. REPORTS NO REPORTS PRESENTED DUE TO THE LATE HOUR ADJOURN MIKE SNELTON MADE A MOTION TO ADJOURN THE MEETIN& AT 10:38 P.M. PAUL VI6ILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. DRAFT PARKS AND RECREATION BOARD MINUTES THURSDAY, DECEMBER 5, 1991 CALL TO ORDER ~R'~T Chairman Linford called the meeting to order at 7:10 P.M. on Thursday, December 5, 1991. ROLL CALL: PRESENT: Chairman Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Mike Billings, Paul Vigiletti, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor, Marilyn Baker, Western Trails Homeowners Boys Baseball Board Members, Girls Softball Board Members ABSENT: Jim Hoff, Lila Coley APPROVAL OF MINUTES: Tabled for future date 1. MEETING WITH THE BOYS BASEBALL ASSOCIATION Mike Gonzalez and Chuck Osterman, Boys Baseball Association Board members presented their plans and addressed several concerns for the upcoming season to the Park Board. Mike Gonzalez presented a handout (Appendix I) to Park Board members. In 1988 they had 322 players on 27 teams. In 1991 they had increased to 763 players on 60 teams, and are anticipating a 10-12% growth for the coming season bringing the numbers to an estimated 850-900 players on 71 teams. They had several facility issues that are of concern. They stated the chances for not playing on Sundays are not good due to the weather conditions at that time of year. They may have to schedule makeups on Sundays. The Park Board was not in favor of Sunday play and several members encouraged Baseball to explore all other possible alternatives. Baseball stated they do not want to play on Sundays, however they have 900 kids playing on six fields, six days a week. Members of both Boards discussed options for building additional fields at other locations, i.e. O.C Taylor Elementary, the soccer fields and on the ten acres at City Park. Alan Linford suggested the Grapevine residents request field usage at Parr Park - they are paying Grapevine taxes and should have access to that facility. The Baseball Board discussed some safety concerns and how they will be addressed in the coming season. They had a few accidents last year and they have elected to place safety procedures in the Mustang and older Parks and Recreation Board Minutes of December 5,1991 Page 2... divisions. In addition all coaches will be required to attend a mandatory coaches clinic this year where safety, coaching procedures and the psychology of working with children will be addressed. Mike Gonzalez, Mike Billings and Mike Shelton will meet with David Fain to further discuss the issues. 2. MEETING WITH THE GIRLS SOFTBALL ASSOCIATION The Park Board met with the Girls Softball Association to address the concerns expressed by parents in letters to the Park Board presented at the November meeting. The Park Board stated several questions had been raised and they wanted to get a better understanding of the situation. They feel the lack of information available to Association members is one of the biggest problems. Association members stated they cannot get parents to participate, they don't take part and they don't want to be bothered. The Park Board encouraged the Softball Association to allow more people to be involved in the Board, strive for better publicity of meetings, and to draw from their critics for support. The Park Board stressed the goal of the Board is to encourage broad based participation in quality programs. They encouraged softball to report back with plans and a preliminary budget for the coming year. 3. DISCUSSION AND CONSIDERATION OF DEVELOPING THE OVERLAND TRAIL SITE AS A PARK AND FUNDING THE PROJECT THROUGH THE VOLUNTARY PARK FUND. Marilyn Baker was present to present the preliminary plans for the improvements to the Western Trail water tower site. She stated there are approximately 100 homes in the addition and they need a community area. Their priority is to make the area more attractive. The Board is in favor of the project, however, they need to become more comfortable with the site. They encouraged Mrs. Baker to gain a commitment from the neighborhood for financial assistance and help in bringing the plans together. The Board will make site visits and reconvene at the next Park Board meeting. TABLED, NO ACTION TAKEN 4. PUD-R OPEN SPACE FOR PARKS AND RECREATION BOARD REVIEW. Z-91-931 and Z-91-932 The Park Board recommends that an easement be granted for ingress and egress into the open space site. The reason for this recommendation is to create possible linkage park along the railroad track and to other linear parks in the City, such as Big Bear Creek. In providing more information, the Park Board requests a more accurate map, more information on access, and that a representative from Chandler-Cantrell attend the next meeting. Parks and Recreation Board Minutes of December 5, 1991 Page 3... 5. 6. A-91-920 The Park Board recommends accepting the Bear Creek. The open space provides for open space and park areas. However, the is not located within the boundary of therefore, the site does not directly ser residents in the proposed development. offer of open space along Big a linkage with other potential concern is that the open space the proposed PUD-R site, and ~ve the open space needs of the DISCUSSION AND CONSIDERATION OF FUNDING PROJECTS THROUGH THE VOLUNTARY PARK FUND A. PRACTICE BACKSTOPS TABLED FOR FURTHER STUDY B. COMPUTER TABLED FOR FURTHER STUDY DISCUSSION AND CONSIDERATION OF CHARGING A $10.00 NONRESIDENT USER FEE TO PARTICIPANTS IN THE BASEBALL, SOFTBALL, AND SOCCER PROGRAMS. The Board discussed various scenarios for collecting and utilizing nonresident fees. If approved, the fees would be collected by the various associations and turned over to the City to be utilized to offset the costs of site and facility improvements specifically related to the facilities involved. Board members totally disagree with the nonresident fees being placed in the general fund. MIKE SHELTON MADE A MOTION TO APPROVE THE COLLECTION OF A $10.00 NONRESIDENT FEE IF THE FEES COLLECTED CAN BE PLACED IN THE VOLUNTARY PARK FUND OR SOME OTHER TYPE OF FUND OR IN A LINE ITEM IN THE PARD BUDGET TO BE SPECIFICALLY FOR ATHLETIC MAINTENANCE, ETC. CHERYL LIVINGSTON SECONDED THE MOTION WHICH WAS APPROVED BY A UNANIMOUS VOTE. 7. REPORTS David Fain reported the status of the Mill Creek grant is not going well, he stated a site plan is still needed from Herman Smith. The twenty-two acre park site is going well. He also reported the City Council recommended placing the Historical Board under the Park Board, with the Park Board assisting in coordinating the Historical Board efforts. Parks and Recreation Board Minutes of December 5, 1991 Page 4... 8. OTHER CONCERNS Paul Vigiletti recommended that the City Council appoint an A stated that a city appointed Arts Board is a key component in involved in an arts program in Colleyville. Cheryl Livingston motion which carried by a unanimous vote. ADJOURN its Board. Paul getting citizens seconded the GAIL MILLS MADE A MOTION TO ADJOURN THE MEETING AT 11:45 PM. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. COLLEYVILLE BASEBALL ASSOCIATION 10/24/91 1992 FACILITY•iSSUES BOARD HEMBERS: AS I OUTLINED IN OUR LAST MEETING, I EXPECT BETWEEN 850 AND 900 BASEBALL PLAYERS FOR OUR 1992 SPRING/SUMMER SEASON. THIS LARGE NUMBER OF PLAYERS COMPLICATES OUR ALREADY SERIOUS SHORTAGE OF GOOD QUALITY PLAYING FIELDS IN COLLEYVILGE. FOR YOUR REVIEW, I'VE OUT- LINED THE FIELD SITUATIONS FOR THE EXISTING FACILITY. FIELD 1 - THIS FIELD WAS USED EXCLUSIVELY FOR GIRLS SOFTBALL IN 1991. I'M ASSUMING 1992 WILL BE NO DIFFERENT. FIELD 2 - THIS IS A LARGE, LIGHTED FIELD THAT CAN ACCOMODATE 16 GAMES PER WEEK EXCLUDING SUNDAY. IT'S IDEAL FOR BRONCO LEAGUE PLAY BECAUSE IT HAS A PITCHERS MOUND AND SUPPORTS 70 FT. BASES. IF BRONCO HAS 16 TEAMS AS I'VE PROJECTED, THIS FIELD WILL BE USED FOR 14 REGULARLY SCHEDULED GAMES PER WEEK WITH MAKE UP GAMES SCHEDULED FOR EITHER WEDNESDAY NIGHT OR SUNDAY. THIS FIELD WILL NOT BE AVAIL- ABLE FOR PRACTICE DURING THE REGULAR SEASON. FIELD 3 - GIRLS SOFTBALL USED THIS FIELD EXCEPT FOR 3 TIME SLOTS IN 1991. ASSUMING THE SAME SCHEDULE, CBA COULD USE IT FOR 3 MUSTANG GAMES PER WEEK. SINCE NO PITCHING MOUND IS NEEDED FOR EITHER MUSTANG OR GIRLS SOFTBALL, THE FIELD E'REE'ARATION IS CONSISTENT. FIELD 4 - THIS IS A LARGE, LIGHTED FIELD THAT CAN ACCOHODATE 16 GAMES PER WEEK EXCLUDING SUNDAY. IT'S IDEAL FOR PONY AND COLT LEAGUE PLAY. THE PITCHING MOUND DIMENSIONS, BASE PATH VARIANCE AND LARGE FOUL TERRITORY BEHIND HOME PLATE MAKE IT HARGINAL FOR BRONCO PLAY. IF PONY HAS 12 TEAMS AS I'VE PROJECTED, THIS FIELD WILL BE USED FOR 14 REGU- LARLY SCHEDULED GAMES PER WEEK {SAME AS FIELD 2}. THIS FIELD WILL NOT BE AVAILABLE FOR PRACTICE DURING THE REGULAR SEASON. FIELD 5 - DEVELOPED AS A PINTO FIELD WITH NO PITCHING HOUND AND 50 FT. BASES, IT FUNCTIONS WELL. IT SUPPORTS 10 GAMES PER WEEK {NO LIGHTS} AND BVERY AVAILABLE HOUR WILL BE REQUIRED TO SUPPORT THE 14 TEAMS PROJECTED FOR THE PINTO LEAGUE. THIS FIELD WILL NOT BE AVAILABLE FOR PRACTICE DURING THE REGULAR SEASON AND MAKE UP GAMES WILL BE PLAYED ON SUNDAY. PAGE2 FIELD 6 - THIS FIELD WILL FUNCTION AS THE MAIN MUSTANG FIELD IN 1992. NO PITCHING MOUND IS NEEDED AND MINIMAL WORK WILL BE NECESSARY TO SUPPORT 60 FT. BASES. IT SUPPORTS 10 GAMES PER WEEK iN0 LIGHTS} AS DOES FIELD 5. EVERY AVAIL- ABLE HOUR WILL BE USED TO SUPPORT THE 18 TEAMS PROJECTED FOR THE MUSTANG LEAGUE. THIS FIELD WILL NOT BE AVAILABLE FOR PRACTICE DURING THE REGULAR SEASON AND MAKE UP GAMES WILL BE PLAYED ON SUNDAY. FIELD 7 - THIS IS REALLY JUST A BACKSTOP FOR BATTING PRACTICE. IT'S PROXIMITY TO THE ROAD AND PLAYGROUND AREA HAKE IT UNUSABLE FOR HARDBALL GAMES. LAST SEASON, DEEP HOOF PRINTS LEFT IN THE WET GROUND MADE THE FIELD UNSAFE FOR PLAY MUCH OF THE SPRING. FIELD 8 - FUNCTIONS WELL AS THE SHETLAND {TEE BALL} FIELD. IT WILL NOT SUPPORT PINTO GAMES WITHOUT SIGNIFICANT INFIELD WORK. EIGHT TEAMS ARE PROJECTED FOR SHETLAND IN 1992 AND THIS FIELD WILL SUPPORT 4 SCHEDULED GAMES ON SATURDAY AND 9 PRACTICES EVERY WEEK. THIS FIELD, USED IN CONJUNCTION WITH FIELD 7 OR OTHER SPACE, WILL SUPPORT ALL OF SHETLAND'S NEEDS IN 1992. IN SUHMARY, ONLY THE SHETLAND LEAGUE CAN BE FULLY SUPPORTED USING OUR EXISTING FIELDS. THERE'S NO PRACTICE FACILITY AVAILABLE TO THE OTHER LEAGUES DUE TO THE NUMBER OF GAMES NEEDED TO SUPPORT A SEASON FOR 850 TO 900 PLAYERS. IN THE CASE OF PINTO AND MUSTANG, THE ONLY TIME AVAILABLE FOR MAKE UP GAMES IS SUNDAY. WE MUST START WORKING WITH THE PARKS BOARD IMMEDIATELY IN AN EFFORT TO RESOLVE THIS ISSUE. I DON'T BELIEVE ANYONE IN COLLEYVILLE WANTS A BASEBALL SEASON COMPRISED OF ONLY REGULAR SEASON GAMES. CHUCK OSTERMAN HEAD COMMISSIONER PAGE3 POSSIBLE PRACTICE SITES O. C. TAYLOR ELEMENTARY HERITAGE ELEMENTARY PARR PARK {IF GRAPEVINE APPROVES} COLLEYVILLE ELEMENTARY LOCAL CHURCHES SOCCER FIELDS OTHERS ? ? f 1 i PAGE 4 COLLEYVILLE BASEBALL ASSOCIATION 1992 FIELD UTILIZATION {ASSUMES AN 8 WEEK SEASON} SHETLAND LEAGUE: FIELD 8 SUPPORTS 80 GAMES PER SEASON. 8 TEAMS PLAYING 10 GAMES EACH REQUIRE 40 SCHEDULED GAMES. PINTO LEAGUE: FIELD 5 SUPPORTS 80 GAMES PER SEASON. 14 TEAMS PLAYING 11 GAMES EACH REQUIRE 77 SCHEDULED GAMES. MUSTANG LEAGUE: FIELD 3 SUPPORTS 29 GAMES PER SEASON. FIELD 6 SUPPORTS 80 GAMES PER SEASON. 18 TEAMS PLAYING 11 GAMES EACH REQUIRE 99 SCHEDULED G~.MES.. BRONCO LEAGUE: FIELD 2 SUPPORTS 128 GAMES PER SEASON. 16 TEAMS PLAYING 19 GAMFS EACH REQUIRE 112 SCHEDULED GAMES. PONY LEAGUE: FIELD 9 SUPPORTS 128 GAMES PER SEASON. 12 TEAMS PLAYING 14 GAMES EACH REQUIRE 84 SCHEDULED GAMES. COLT LEAGUE: THE OVERLAP WITH PONY ON FIELD 4 WILL REQUIRE APPROX. 12 GAMES. MINUTES PARKS AND RECREATION ADVISORY BOARD ~~ JANUARY 2, 1991 ~~- ~a ~ CALL TO ORDER: Chairman Linford called the Public hearing to order at 7:00 P.M. on Thursday, January 2, 1992. ROLL CALL: PRESENT: Board Members: Chairman Linford, Mike Billings, Lila Coley, Mike Shelton, Gail Mills and Jim Hoff City Staff: Sharon Curry, Recreation Supervisor; Keith Fischer, City Engineer, and Terry Cheek, Schrickel, Rollins & Associates City Council Members: Ed McKninght, Steve f~lcCain and Richard Newton Special Guests: Sammy Bowling, Phil Fiegel and Pleasant Run Park area residents ABSENT: Paul Vigiletti Chairman Linford presented a brief background on the planning process and explained that initial plans called for the third Public Hearing to be held in September, however, the process has been delayed while agreements were worked out with TU Electric and Crown of Life Church for use of their property in conjunction with the Pleasant Run Park development. He stated the goal i s to bui 1 d the park and have i t ready for play i n the Fal l of 1993. To accomplish this will require a very tight timetable. Due to the growing seasons and length of time required to establish adequate turf for soccer play, missing the timetable by a month can cost up to a year of playing time. It is critical to complete all phases of the project in a timely, orderly manner. Terry Cheek, Schrickel, Rollins & Associates, presented the master plan for the park's development stating that although very preliminary every effort has been made to address the neighbors concerns addressed at previous meetings. The plans address access, parking and drainage and the hazards of the railroad tracks. The key areas of the plan are: preserving the existing tree line, green areas along the front and the connected pathway system. Access to the park has presented some problems - the neighbors did not want access lined up with McDonwell School Road due to the proximity of traffic to their homes. The original plan lined up ingress and egress with L. D. Lockett Road; however, L. D. Lockett presents significant safety hazards and traffic congestions problems due to the proximity of the inclined railroad tracks. Various options for locating the access were discussed. While being sensitive to the neighbors concerns, Terry Cheek recommends a compromise in locating the access at the north corner of the TU property. This approach would place the entrance at the rear of two lots that are undeveloped at this time. Jim Hoff made a recommendation to utilize as much space as possible for park areas while maintaining the number of playing fields in the original plan. Several alternatives were discussed by Board members and residents. The consensus is to be as conscious as possible to the neighbor's concerns when relocating the access points; to maintain the number of fields in the original plan and to utilize the TU•property for parking. Parks and Recreation Advisory Board Minutes of January 2, 1992 .~ page 2... Key dates for completion of the project are: Summer, 1992 - construction begins; turf plantings must be complete by 06-01-93; Summer, 1993 - construction complete, August, 1993 - play begins. JIM HOFF MADE A MOTION TO APPROVE THE MASTER PLAN OF DEVELOPMENT FOR PLEASANT RUN PARK TO INCLUDE: 280-300 PARKING SPACES UTILIZING THE TU PROPERTY; MOVE THE ENTRANCE TO THE NORTH END OF THE TU PROPERTY, WITH THE MAIN ACCESS ROAD ALONG THE RAILROAD TRACKS; EIGHT PLAYING FIELDS, MINIMUM - NINE, OPTIMUM (REDUCING SIZE FROM MAXIMUM TO MORE THAN MINIMUM IF NECESSARY); ALLOW ROOM FOR A PATHWAY TO CONNECT WITH FUTURE LINEAR PARK DEVELOPMENT ALONG THE RAILROAD TRACKS. CHERYL LIVINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Board Members will meet at 12:30 P.M. at Terry Cheeks office on Monday, January 7 to review the revised drawings before presentation to the City Council. Terry Cheek presented the Board with preliminary cost estimates for development of the park (attachment) indicating the total cost estimate and the recommended Phase I development. Jim Hoff stated that field lighting (not included in the preliminary estimate) is crucial to the soccer program and recommends lighting be added at the expense of other items. The Board discussed various options for development with available bond funding. Along with funding some items from the general fund, some items can be accomplished more cost effectively if the are handled "in-house" rather than through a general contractor. The Board will meet to further discuss these issues when more definite figures become available during the design phase of the project. At the conclusion of the Public Hearing the Board discussed PUD-91-931. The PUD, the third tract north of Pleasant Run Park, would provide linkage from Pleasant Run Park to the PUD and further development along the railroad tracks, with future potential to hike or bike from John McCain to L.D. Lockett Park. The consensus of the Board is the property presents significant security and safety hazards as presented. The recommendations are: 1. not less than 25~ street frontage; 2. public access 3. 8' chainlink security fence along the railroad 4. security lighting installed 5. minimum six parking spaces In addition, the Park Board requests a Chandler/Cantrell representative attend the January 9 Board meeting to discuss the plans. GAIL MILLS MADE A MOTION TO ADJOURN AT 10:45 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS_VOTE. Schrickel, Rollins and associates, Inc. I~ D,e;G SNE~T - r ~~sr P~~ ~ aF ~~vEcd~~ E,~ r PLEASAN'T' RLTI PARK MASTER PLAN OF DEVELOP~NT PRELINfIlYARY COST ESTIMATE 1. SITE PREPAR-~TION A~~'D EARTHWORK ...........:~ ~. ~ Ig8,000 ~/ O Clearin ~rubbin~ removal items cut g, ~ ,,, & till. 2. CONCRETE DRIVE A:vD PARKING LOTS (5'~ ON - TREATED BASE .............................. ~~ .. 360,000 3. FLATWORK PAVEI~fENT ...................... .?Q,?c, . f-~,~.~~-- Plain and exposed-aggregate concrete pavement and brick pavers for plazas and walkways. 4. UTILITIES & STOR.'tiI SEWER . 75 ~ l--i~r~ ~6- .................. . Water System, Septic System, Primary EIectrical Service ; and Storm Sewer. 0 5. STRUCTURES ... ~ o;u ~ ,~~~ Restroom/Concession Building, Shade Pavilions. 6. PLAYGROL'ti'D ... uaN~ .......... D -~5 98~- ... ............ .. Perimeter, underdrains, cushion surface and play equipment. ; FENCING .................................... ~- .. 81 000 Black vinyl-covered chain link -five feet tall for control, , eight-foot tall for security adjacent to railroad. IRRIGATION SYSTEl~1 AND TURFGRASS ESTABLISHMENT '~~ 230,000 Automatic irrigation rystem, hybrid Bermudagrass fields. 9. FIELD A~~tD SECURITY LIGHTING ~"."-Y~....... ~ S ~~ ..-~~~89- Three Melds lighted with 70' to 90' tall pales, plus parkin; and pathway security lights. . ... ~ ~0 7~°.' °~..~. 10. LANDSCAPE DE /ELOPMENT .............. , Trees, shrubs, ground covers and color beds. 11. APPURTENANCES ...............................J~. ~ , 5° -i~~986~- Signage, litter receptacles, picnic uniu, benches, bleachers and pads, drinking fountains, raised planter bench, goals, backstop. Schl~ickel, Rollins and ,Associates, Inc. 1=. S LrBTOTAL ....................................... . 13. ALLOW 1?Q7a FOR PROFESSIONAL. SERVICES ........... . Design and construction observation, soil tests, topographic and boundary surveys. 1~. TOTAL . ~j,?ST . f? f-1 AS~~ ......................... . ., ASSLTitifPTIONS ~~r°„~1~ ~~ 2, cop ~~ --~ • Costs are representative of construction contract experiences with general contractors un similar projects. • Costs are representative of 1991 construction industry. • No inflation factors, contingencies or escalations are included. • If development is done incrementally (in phases), add ten percent to the cost of each phase. COLLEYVILLE BASEBALL REQUEST FOR FACILITIES IMPROVEMENTS `~ REQUEST: IMPROVE LIGHTED FIELDS, DIAMOND 1 AND 2, BETTER LIGHTING ON ALL FIELDS; LIGHTS FOR FIELD 3. Cost of lighting a field with metal halite fixtures is $32-37,000. Staff recommends changing out the lights and ballasts that do not work at a cost of $2,300.00 REQUEST: NEW DIRT ON THE FIELDS; GENERAL GRADING ON ALL FIELDS; IMPROVE DRAINAGE ON FIELDS 2 AND 4; INFIELD ON FIELD 6 TO BE EXPANDED FOR MUSTANG PLAY. The improvements listed above can be performed by staff. Purchase of dirt will be necessary to perform the work. The cost of dirt is $2,500.00 REQUEST: MAKE FIELD ALIGNMENT CONSISTENT ON ALL FIELDS; DRAG ALL FIELD BEFORE EVERY GAME Park staff will make every effort to increase the consistency in marking the fields. The staff will continue, as was the case last year, to drag the fields every day. It is cost prohibitive to drag fields before every game. REQUEST: IMPROVE THE CONDITIONS ON ALL WALKWAYS TO THE FIELDS, SIDEWALKS The drainage needs to be improved to alleviate the muddy area between fields 3 and 4. Staff has discussed a "quick and dirty" approach that will hopefully help drain the area in question. The "quick and dirty" approach of a walkway/drainage solution will cost $2,500. REQUEST: INCREASE SIZE OF BACKSTOP ON FIELD 6 FOR MUSTANG PLAY MOVE HOMEPLATE 10 FEET FURTHER OUT This project may not be feasible based on the fact that the existing backstop cannot hold the weight of expanding the backstop upward. Constructing a new field at a school site or at the new 10 acre site next to City Park may be more cost effective. REQUEST: COVERS FOR ALL DUGOUTS I recommend windscreens at a cost of $1,000. REQUEST: NEW BAT AND HELMET RACKS To construct a similar rack such as the one in Southlake costs $50.00 each. Total = $700.00 REQUEST: PORTABLE BACKSTOP FOR FIELD 4 SO BRONCO CAN PLAY A net that can be moved and secured when needed costs 'r $ REQUEST: MORE PRACTICE FIELDS - BACK CORNER OF FIELD #2 AND NEW LAND The recommendation is not to construct an additional field on field 2. This would eliminate the use of the field as a football/soccer field. However, if desired, practice backstop can be erected on the back part of the new 10 acres next to City Park. Cost of three backstops - $2,100 REQUEST: FIX FIELDS AT O.C. TAYLOR FOR PRACTICE Dirt can be purchased and spread at the site to help alleviate the poor playing conditions. Water is necessary to improve conditions for a game situation. However, water is not available. Therefore, dirt is recommended to improve the practice conditions. Price for dirt has already been presented. REQUEST: CONSTRUCTION OF AN ADDITIONAL PLAYING FIELD Cost of constructing an additional field similar to field 1 (includes outfield fence) - $9,500 Cost of backstop and dugouts only - $7,500 ITY OF COLLEYVILLE ESTIMATED PROJECT SCHEDULE - ATHLETIC FIELD IMPROVEMENTS DATE ACTIVITY COST JANUARY FEBRUARY MARCH COMPLETED Improve lighted $2,300 /------/ fields Mar i -15 Dirt for fields 2,500 /------------------------------/ Jan 20 Mar 27 Improve drainage 2,500 /-----------------------------/ and walkways Jan zo Mar 27 Dugout Covers 1,000 /-----/ Mar 15-27 New Helmet and 700 /--------/ Batracks Feb 1-15 More backstops 1=$ 700 /-----------------------------/ 3=$2,100 Jan 20 Mar 27 Construction of $7,5002 /-----------------------------/ additional field $9,500 Jan zo Mar 27 Net for Field 4 TOTAL COST OF IMPROVEMENTS 1 Backstop only 2 Complete field PARKS AND RECREATION ADVISORY BOARD AGENDA aRIEFING .~11i111i11111111it11i11i111111111111111111111111111111t~titlti1i11t11111ii1111i1111 1 AGENDA ITEM # 1 ~" y9~F",~: ~ ~''~ ~ ~?" ~''.?;~ 1 SUBJECT Funding Projects through ylr r~~~~'i=• ~ 1 the Vol untarv Park Fund ~~'~ ~ ~~~ ~' "Y .~~ i ~ ~,~ 1 MEETING DATE ~' 01-09-92 ; 1111i1111iT1111111i111111111111111i1111111111111111111111i111111111111111111111i11111 1 1 1 1 ~ Staff will present updated cost estimates at the meeting for: ~ 1 Athletic field improvements 1 1 Practice backstops 1 1 Computer 1 1 y 1 1 1 Reccomendation is to fund these projects through the Voluntary Park Fund. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 _ 1 1 1 1 1 1 Parks and Recreation Coordinator Signature Date 1 1 1 1i111111111111111111111111111111i11i1111i11111iT111111111111111111111111i11111111111iti 1 UISPUSITIUN 1 STAF1= ItCV1EW 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 1 1 1 1 1 1 i 1 1 ~11111111111111111111i111111111111111111111111111111111111111111111111111111i1111itiiY l PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING ~1111111111111ii11tiT11i11111111111111111i111111i111111tt~t1ii~1111111i111ii11111111i 1 AGENDA ITEM Y #2 ,u~' ;t.:~F'"`.',""4.,+; ..,~. ~- ~T ~ . ,J°~' ~~ ~ Su(3JECT Nonresident Fees ~ 1~ ,r~*~~'i ~"~ ~~~,.~~ • ~ f~ ~ ~ ~' .Zi• ~:i.Y 1 MEETING DATE 01-09-91 ' 1111111111ii1iti11i11111111i11111111111111111111111111111i11111111111111111111t111i11 1 i 1 1 1 1 1 Chairman Linford will update and brief the Board on the nonresident fee. 1 1 1 1 1 1 1 1 1 '1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 .1 1 1 1 1 1 1 1 - 1 1 1 1 1 1 Parks and Recreation Coordinator Signature Date 1 1 1 11ii111ii111111111i1111i11i1i1111iti1i11111111111111111ti111111i11111111111111111111iy 1 U1SI'US1T10N 1 STAFI= ItEVIl:W 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 1 1 1 1 1 1 1 1 1 ~1111111111111111111111111111111111111111111111111111111111111i1111111i111t11111111111 J PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING 11i1i11i11111111ii11i11i111111111111111111111111111111tt~1i~111111111i1111t11111111i 1 AGENDA ITEM # #3 ' '~1w•~f ~'~~~~''~ ~ ~'- ~~ - .-x~ ~~i~' ^ ' „ ~ i ~~ _ ~ SUt3JECT Facilities Utilization ~yfl,r~*~~'i~~ '.y~,r y Agreement •~ ~~-~'~,. ~t~ 1 MEETING DATE 01-09-92 ' •~ ~ ' . sw:~:i:'•' y11111111111111111111111111111111iii11111111111i111111111111111111111111111111i111111 1 i y Enclosed is a copy of the facilities utilization agreement for your personal 1 1 use. Please review so the agreement can be revised and updated at the meeting. 1 1 1 1 1 1 1 1 1 1 Y 1 1 1 1 1 1 1 y 1 i 1 1 1 1 1 1 1 1 1 Y 1 1 1 1 1 1 1 1 1 1 1 1 1 _ 1 1 1 1 1 y Parks and Recreation Coordinator Signature Dace 1 1 1 '11111111ii11111111111i11ii1111111i111i11i111i11111111111111111111111111iT1111111111i1y 1 U1S1'USITIUN 1 STAF1= ItLV1EW 1 1 1 i 1 Approved 1 1 1 i 1 1 Other 1 1 ~ 1 1 1 1 1 1 1 1 ~11111111111111111i1111i11111111111111111111i1111111111i1i111111111111111i111i111i111y i PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING .~1111i11i11T11TiT1T1ii1Ti11i11111111T11T1111111111T1111~t~~~t1111111i111111i1111i1111 1 AGENDA ITEM Y #4 ' ~i"7~~'!""~~. ,.,• ; . _ :~" ~..,,_ ~''_ ,~~~; T' ~~~.i: , ~ SUBJECT Acquirinq..Additional Park ~,~t.r~*• :;;i "' E f,.: ~ ~~ ~w~~ ~' 1 I and along Little Bear Greek. ~~ ,•~",t;:~~• ~ y~i.~ •F •"~•~`;j: ~:q~ '• 1 MEETING DATE 01-09-92 ~ 111iTii111111T1i11T111111T11111111TT11111111111111111T1111111T11111111111111111111111 1 1 ~ This item to be tabled until the first meeting in February. ~ 1 i 1 1 1 i 1 i ~ y 1 i 1 1 i 1 i i• 1 i 1 i i r 1 i 1 i i i t i 1 i 1 -i 1 1 i 1 i 1 1 i 1 i 1 y y Parks and Recreation Coordinator Signature Date y 1 y 11Tiiiitii1111111T11111T1i111111111i11111i11111TT111111111T111111111i11ii1111T111111iy i UlSi'US1TlUN 1 STAFI= ItEV1EW 1 i 1 1 1 Approved 1 1 T 1 1 1 Other y i ~ 1 1 1 1 1 T 1 1 ~11111111111111111itii1T11111T11111111111111T11T1111i11T1111T1T1111Ti1T1i111T1111111iti i PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING .~11111111T1111111T11111T1ii1T1T1111111111111111111T111t11it1111111TTTT1T11i1T11T1T1i 1 AGENDA ITEM # # 5 ~~ ~T~~~~:..,,. s~ ~ ~~ ~ ~° r' T. lu.~. , 1 ,.~i.,'~';~... f., ~r•: l.•.:• 1 SUBJECT Pedestrian crossing and ~ 1r r;~,~.;~~ :. , ,r. ~*~:~; ~ sidewalk from Saddlebrook to i;~ ~~~~~ ,~.;. ,~ ,~'.~. ~,,e~~:~ ~, ~• 1 parger ar .. :~~4~ ::;~, ; v~ ~ . . 1 MEETING DATE 01-09-92 ' ., 111iTTT1i1T11T111T11111111T1111111TT11T11111111111111i1111111111111111TT111111T111111 1 T 1 Cheryl Livingston requested this item be placed on the agenda" She will 1 T brief the Board as to her request. T 1 Y T T 1 Y 1 1 1 1 1 1 1 1 T 1 T T T T 1 Y T 1 1 T T T T T T T 1 T T ~T T y T T T T T T T T 1 i 1 Parks and Recreation Coordinator Signature Date Y 1 1 TT11111TiTT11111T1T111T1T111T111T11iT11TT11iT11T11T11T1111111111T11TT11111111T111111Ty T U1S1'USITIUN 1 STAF1= ItEV1EW i T T T 1 Approved T T T T T 1 Other 1 - 1 ~ 1 T T 1 T T T T ~11i1111111111111111iiti111111T11T111111111T1T11111T111T111i11i111iT1iii1i1i11i11111Ty