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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-5/7/2007t;ity of ~® e ~~ ?'exas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, May 7, 2007 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the April 2, 2007 Parks and Recreation Advisory Board Minutes 3. Discussion and Consideration of Eagle Scout Project 4. Recreation, Athletics, Tennis and Seniors' Reports 5. Park Operations and Capital Improvement Status Reports 6. Citizen comments/presentations regarding items not on the agenda* 7. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) 1 certify that the above agenda was posted on the bulletin board at City Hall on May 4, 2007: 1~, Git Y of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, April 2, 2007 6:30 p.m. Pat Horn called the meeting to order at 6:33 p.m. on Monday, April 2, 2007, at the Parks and Recreation office. ROLL CALL: Councilman Tony Licata, Connie Hampton, Nancy Coplen, Pat Horn, Pete Riis, Sheryl Black and Steve Dalri ABSENT: Councilman Tom Hart, Bob Leininger, Joe Ben Hassell, and Vince Rosen STAFF: Monica Walsh, Director of Parks and Recreation, Kelly Cooper, Assistant City Manager, Luke DeFilippis, Recreation Supervisor and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the March 5, 2007 Parks and Recreation Advisory Board Minutes Steve Dalri moved to approve the March 5, 2007 Parks and Recreation Advisory Board minutes. Pete Riis seconded the motion. The vote was unanimous. 3. Introduction of Kelly Cooper, Assistant City Manager Monica Walsh, Director of Parks and Recreation, introduced Kelly Cooper, Assistant City Manager. 4. Discussion of Changing Meeting Time Sheryl Black moved to change the meeting time for the Parks and Recreation Advisory Board from 6:30 p.m. to 6:00 p.m. Steve Dalri seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board April 2, 2007 Page 2 of 2 5. Recreation, Athletics, Tennis and Seniors' Reports Luke DeFilippis, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 6. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 7. Adjournment Connie Hampton moved to adjourn at 6:57 p.m. Sheryl Black seconded the motion. The vote was unanimous. Respectfully submitted and approved: ~~. ~ a~ . s f , ~~~~,. . - t -_-~ r Fz,. Dixie S. Smith, Administrative Secretary ,~ CITY OF COLLEYVILLE '~'' PARKS AND RECREATION ` Meeting Agenda # ~~ ,~ ~'.~. 5/7/2007 3 colleyville parks and recreation • Department: Parks and Recreation Subject: Discussion and Consideration of Eagle Scout Project Khurram Ali of Troop 758 will present his project to clean four pond shorelines in the Nature Center and remove trash and debris from the Nature Center. Recommendation: Approval ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 1 r' CITY OF COLLEYVILLE r' PARKS AND RECREATION i ` Meeting Agenda # _, m~;;'~, ._.~ ~,, 5/7//2007 4 colleyville parks and recreation Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Senior's Reports I. Recreation A. On March 31st the Hoppin' Good Egg Hunt was held at City Park. This year was the first "candy-free" event and had 550 people in attendance. B. On April 19th in association with ARTSNET, "Carranza Marionettes" was presented at the colleyville Center with 46 people enjoying the performance. C. On April 21st and 22nd, colleyville, Grapevine, Keller and Southlake Parks and Recreation Departments held Outdoor Kids Adventure Days with 900 people attending. II. Athletics A. Spring Youth Volleyball season ends in May. The next season will begin in the fall. III. Tennis A. On May 12th the winter/spring junior development program comes to a close with 58 students total. The summer season begins June 4th. B. In April 39 private lessons were offered to both youth and adult players. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In April, they had 116 participants who enjoyed the luncheons at the Senior Center. There was only one luncheon due to the Center being closed on Good Friday. B. On April 12th seniors enjoyed lunch at Cero's Heros. C. In April 591 seniors visited the Senior Center. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 2 Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 April Recreation Classes and Pro rams Participants Total Income Adult Enrichment 1 0 $0 Youth Develo ment 7 18 $1,483 Tennis 7 59 $2,113 Athletic Pro rams 1 16 $3,174 Senior Adults 8 19 $45 Special Events 3 1,469 NA Facility Rentals/Field Maintenance Fees NA NA $10,757 Volunteers 3 43 NA Totals 31 1,552 $17,572 ,~i ," , colleyville parks and recreation Meeting Agenda # 5/7//2007 5 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Winter 2007 McPHERSON PARK,PHASEI Project Description: McPherson Park, Phase I Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Construction in progress Substantial Completion: Summer 2007 ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Page 1 of 3 Parks Operations and Capital Improvement Status Reports Page 2 of 3 2007 Parks and Recreation CIP Proiects-21 • Ballfield Renovations -bids approved by City Council on April 3, 2007 • McPherson Park Phase I - in progress • LD Lockett House Improvements - in progress • Parks and Recreation Office Improvements - in progress • Sparger Park Playground Replacement -completed • Webb House Trail • Log Barn - in progress • Cottonbelt Trail Phase II - in design, 90% sent to TXDOT • Senior Center Open Space Area -approval of the Master Plan Committee by City Council on April 3, 2007 • Nature Center Sign • City Park Ballfield Maintenance Entries -completed • Kidsville Renovation -completed • Playground Safety Signs • Picnic Tables -completed • Terra Cotta Road -completed • Pleasant Run Park Lights -completed • Irrigation Monitoring System - in progress • Bleacher Shade Covers -completed • Castleton Trails - in construction • McDonwell School Road Trail - in progress • ADA Ramp at L.D. Lockett House - in progress 2008 Parks and Recreation CIP Projects-3 • Park Master Plan • Trails • McPherson Park Phase II 2009 Parks and Recreation CIP Proiects-2 • McPherson Park Phase II • McPherson Park Phase III 2010 Parks and Recreation CIP Proiects-4 • Senior Center Open Space Area • LD Lockett Path • McPherson Park Phase III • Pleasant Run Trail Parks and Operations Capital Improvement Status Reports Page 3 of 3 2011 Parks and Recreation CIP Projects-2 • McPherson Park Phase III • McPherson Park Phase IV CITY COUNCIL ACTION On April 3, 2007, City Council approved a bid award for renovation of softball fields at City Park, a donation from the Colleyville Soccer Association for a lightning detector system at Pleasant Run Park and gave the approval to establish a Senior Center Open Space Master Plan Committee. On April 17, 2007, City Council approved a bid award for central control irrigation system flow sensor installation. OTHER Two lightning detector systems were installed April 10, 2007, and were activated that week. Thanks to the Colleyville Baseball Association and the Colleyville Soccer Association for donating the monies to fund these two systems.