HomeMy WebLinkAboutOrdinances (O-07-1616)-04/17/2007ORDINANCE 0-07-1616
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS,
AMENDING IN ITS ENTIRETY AND REPLACING ORDINANCE 0-90-797;
AMENDING THE COLLEYVILLE CODE OF ORDINANCES, CHAPTER 2
ADMINISTRATION, ARTICLE III, RECORDS MANAGEMENT, ADOPTING RECORDS
CONTROL SCHEDULES IN COMPLIANCE WITH APPLICABLE REQUIREMENTS
ON RECORDS RETENTION SCHEDULES ISSUED BY THE TEXAS STATE
LIBRARY AND ARCHIVES COMMISSION PURSUANT TO SECTION 203.041,
LOCAL GOVERNMENT CODE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville adopted Ordinance 0-90-797 on December 4,
1990, that established the City's Records Management Program for the
orderly and efficient retention, retrieval and destruction of records of the
City of Colleyville; and
WHEREAS, the 74t" Legislature enacted Senate Bill 366 that permits local
governments to file a written declaration that records control schedules
have been adopted that comply with the applicable requirements on
records retention schedules issued by the Texas State Library and
Archives Commission; and
WHEREAS, the City of Colleyville, in conformity with the Local Government Records
Act, desires to continue the efficient and economical management
program of all City of Colleyville records; and
WHEREAS, the City of Colleyville is authorized by law to adopt the provisions
contained herein, and has complied with all the prerequisites
necessary for the passage of this Ordinance; and
WHEREAS, all statutory and constitutional requirements for the passage of this
Ordinance have been adhered to, including but not limited to the Open
Meetings Act; and
WHEREAS, the purposes of this Ordinance are to promote the public health, safety,
and general welfare of the citizens of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all of the above premises are found to be true and correct and are
hereby incorporated into the body of this Ordinance as if copied in their
entirety herein.
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Ordinance 0-07-1616
Page 2 of 2
Sec. 2. THAT Chapter 2 Administration, Article III, Records Management,
Section 2-87, "Records retention schedule," is hereby amended in its
entirety and replaced to read as follows:
"Records retention schedule: A document issued by the commission
under authority of Subchapter C, Chapter 203, Local Government Code,
establishing applicable retention periods for City records."
Sec. 3. THAT the City of Colleyville hereby adopts the records retention
schedules that comply with the applicable requirements on records
retention schedules issued by the Texas State Library and Archives
Commission.
Sec. 4. THAT upon adoption of this Ordinance, the City Secretary/Records
Management Officer is directed to file with the director and librarian the
Declaration of Compliance with the Records Scheduling Requirement of
the Local Government Records Act pursuant to Subchapter 203.041
(a)(2), Local Government Code.
Sec. 5. THAT if any section, article, paragraph, sentence, clause, phrase or
word in this Ordinance, or application thereto any person or
circumstances is held invalid or unconstitutional by a Court of competent
jurisdiction, such holding shall not affect the validity of the remaining
portions of this Ordinance; and the City Council hereby declares it would
have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
Sec. 6. THAT the effective date of this ordinance shall be immediate upon its
passage.
AND IT IS SO ORDERED.
The firs reading and public hearing being conducted on the ~~~- day of
2007.
The s and re ding and public hearing
2007.
being conducted on the /~~ day of
Ordinance 0-07-1616
Page 3 of 3
ATTEST•
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Cynthia Singleton, TRMC, CMC
City Secretary
APPROVED AS TO FORM AND LEGALITY:
^~\` ~ . ~ h
Matthew C. G. Boyle
City Attorney
CITY OF COLLEYVILLE
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David Kelly
Mayor